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Submitted By
AINOBUSHOBOROZI ANTONY
(Graduate member of ISU - No.637)
Supervisor
EXTENSION AND RENOVATION OF OFFICE BUILDING AT PLOT 24B NAKASERO ROAD, KAMPALA
CONSTRUCTION OF A RESIDENTIAL DEVELOPMENT ON PLOT 614, BLOCK 215 KULAMBIRO RING ROAD
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ISU- APC- Critical Analysis Report Ainobushoborozi Antony
CONFIDENTIALITY STATEMENT
The following report contains confidential information for the purpose of the assessment of professional competence.
Infrastructure Cost & Management Consultants Limited (my employers) have granted me permission and consent to
disclose details for the critical analysis report on the basis that the information is not to be used for any other purpose
or by any other person other than those authorized by the Institution of Surveyors of Uganda
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ISU- APC- Critical Analysis Report Ainobushoborozi Antony
DECLARATION
This Critical Analysis report is a presentation of my original work. Wherever contributions of others are involved,
every effort has been made to indicate this clearly, with due reference to the literature and acknowledgement of
collaborative research and discussions.
…………………………………….
AINOBUSHOBOROZI ANTONY
Date………………………..
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ISU- APC- Critical Analysis Report Ainobushoborozi Antony
SUPERVISOR’S APPROVAL
In my capacity as the supervisor of the QS candidate’s report, I confirm that this critical analysis report is a true
representation of the candidate’s own work and involvement in the projects detailed here in.
………………………………………
Date…………………………
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ISU- APC- Critical Analysis Report Ainobushoborozi Antony
TABLE OF CONTENTS
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ISU- APC- Critical Analysis Report Ainobushoborozi Antony
1.0 INTRODUCTION
This report forms part of my final submission for assessment of professional competence as a requirement for
election as a Professional Associate Member of the Institution of Surveyors of Uganda (ISU)
The aim of this report is to demonstrate my approach and understanding of the work of a Quantity Surveyor.
This report critically analyzes my involvement as the assistant Quantity Surveyor on two projects;
1. Construction of an extension and renovation of an office building (Hala Plaza) on plot 24B Nakasero
Road.
2. Construction of a residential development on Plot 614, Block 215, Kulambiro Ring Road.
I have presented two key issues which I encountered on these projects and reviewed the options I considered to
overcome them. This report goes on to evaluate the outcome of my approach, recommended solution and conclude
by the analysis of the lesson I have learnt through this experience.
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ISU- APC- Critical Analysis Report Ainobushoborozi Antony
I was assigned to the project as the Quantity surveyor from inception of the project to final account working closely
under my supervisor.
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ISU- APC- Critical Analysis Report Ainobushoborozi Antony
The key issue on this project was that the architect upon interpreting the client’s requirements specified a roof design
that did not meet the city authority’s approval after structural review of the existing foundations hence the need for a
variation in the roof design and finishes during construction.
The Client wanted a roof design that was completely free of leakages and with proper thermal insulation and based
on his previous experience of his existing office premises, he recommended to have a concrete roof slab underneath
the new roof structure and covering.
The Architect upon interpreting the client’s requirement adopted the same concept as the existing roof and specified
a concrete roof slab underneath a timber roof structure and IT4 roofing sheets.
Due to the urgency by the Client to have the facility within a short period, the Bills of Quantities were prepared based
on the architectural drawings and a few structural details that were mainly capturing the additional levels to be added.
Hence no detailed inspections, structural tests and reports were done to the existing buildings. At the time of the City
authority’s approval, the structural engineer discovered that the existing foundations could not hold another roof slab
as was proposed in the designs and hence need for a review in the design and yet the contractor was already on
site.
This became a key issue because it was a major variation that required proposal for alternative methods of
constructions as well as options that would fit within the existing cost provisions within the contract.
My advice to the consultants’ team was to propose alternative methods of construction or do a new design review
that fits within budget and meets the client’s requirements
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ISU- APC- Critical Analysis Report Ainobushoborozi Antony
2.4.1. Option 1: Steel roof structure + Roof Insulation + IT5 Roofing sheets
The structural engineer designed a new steel roof structure and the Architect advised to improve the roof covering
from IT4 to IT5. Roof insulation was also proposed to underlay the roof covering to aid thermal insulation.
2.4.3. Option 3: Ultra-span truss system + Insulation + Newlok sheets – Selected Option
As the Quantity Surveyor on the project and having vast experience in alternative methods, I contacted an expert
technician at Uganda Baati and he recommended that we use Ultra-span truss system and Newlok sheets upon
which we visited sample projects they had done to aid us make an informed decision.
2.5.1. Option 1: Steel roof structure + Roof Insulation + IT5 Roofing sheets
When I priced this option, I found it cheaper than the contract BOQ provision by US $ 2,024.00, however the client
reasoned it out based on his previous experience of the quality of iron sheets on the market being weak, and also he
wanted a very low roof pitch because he wanted the roof covering not be seen above the parapet walls. Therefore
this option could not be adopted since it is not recommended to use IT5 roofing sheets because it is prone to
leakages at a very low pitch.
Upon review of the Quotation from Uganda Baati Ltd for doing the Ultra-Span + Insulation + Newlok sheets and
visiting sample sites like Kampala Boulevard, Gonzaga catholic church along kamuli Road, kireka and UN service
Centre in Entebbe;
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ISU- APC- Critical Analysis Report Ainobushoborozi Antony
It was found that this was the cheapest option since it was less that the contract BOQ Provision by US $.
5,965.42 As detailed in the picture below;
CONTRACT OPTION 1 OPTION 2 PROPOSED SOLN
ELEMENT DESCRIPTION Steel roof structure + Roof Steel Roof structure + Ultra-span truss system +
Insulation + IT5 Roofing Sandwich panels Insulation + Newlok sheets
sheets
AMOUNT AMOUNT AMOUNT AMOUNT
(US$.) (US$.) (US$.) (US$.)
Ultra-span truss system has very many advantages compared to the rest of the options available; it reduces
costs, has high strength, its fire resistant, its light weight, it has longer life due to pre-galvanized sections, its
fungus, borer & anti-termite resistant, it has a short construction time and a high degree of accuracy and it
has light gauge steel frames.
Newlok sheets are made out of Aluminium and are interlocking making them leakage free. It is a new
alternative method of roofing that should be adopted by the construction industry and can be supplied up to
a sheet length of 120 meters.
It met the client’s requirements for both thermal insulation and leakage free roof system
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ISU- APC- Critical Analysis Report Ainobushoborozi Antony
Collection, retrieval and analysis of project data to guide me in making this decision.
Opinions regarding activating nominated sub-contractors and attendance; the main contractor wanted to
charge for attendance which is allowed within the contract. But due to having selected a contractor that had
previously worked with the Client and had a working relationship, we negotiated with the contractor and he
agreed not to charge for attendance.
The selected option was the best option considering a number of factors;
It required a short construction time and hence would not cause any delays on the subsequent main works
handled by the contractor and the all fabrication was done away from site so the contractor did not get
affected much which is one of the reasons he did not charge for attendance
It is a light gauge and weight system which was conforming well to the loading requirements of the existing
foundations
It was a cheap alternative method of construction and so the project did not incur any cost overruns
because of this major variation.
The client’s requirements of thermal insulation, leakage free roof, and low roof pitch below the parapet wall
were all were achieved.
The problem solving exercises of this project has provided me a good lesson that will be useful for other similar
projects and in resolving the key issue, I have attained extra experience and improved my competence in the
following areas;
Construction technology and alternative methods of construction and having contacts of different service
providers and suppliers in the construction industry.
Preparation of variation orders and review of quotations for new works
Preparation of cost/ benefit reports upon alternative construction methods
Value management and engineering
Project liaison meetings with the Employer and consultants.
Measurement and costing of works
Project cost control and cost monitoring of construction works
Signing out quantities and Final account
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ISU- APC- Critical Analysis Report Ainobushoborozi Antony
2.8. CONCLUSION
I believe that working in this key issue on this project has improved my ability to foresee such potential variations.
This was a good experience and it should be noted that in all future renovation and extension projects, the structural
integrity of existing structures should be fully analyzed and reported upon before any new designs can be made
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ISU- APC- Critical Analysis Report Ainobushoborozi Antony
The project entailed construction of a single storey residential house, boy’s quarters, garage, swimming pool,
gazebo, pump house with a gross floor areas of 798 SM complete with associated external works, mechanical and
electrical installations located on Plot 614, Block 215, Kulambiro Ring Road.
Preparing of pre-tender estimates, tender documents, tender evaluation and negotiation reports
Preparing contract documents and guiding the client and the project manager on the form of contract to use,
Preparing cash flow projections,
Preparing monthly Interim valuations,
Valuation of variances,
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And as Clause 24(c) states in the form of contract, the contractor was entitled to go ahead and execute the works as
a variation and the same would be valued/ ascertained and added to the contract sum. So when consulted, the
Structural Engineer confirmed that Grade 30 had to be used for this section of work.
The client inquired into the cause of the discrepancy and the party to bear the cost overrun.
I found out that during the design stage, the structural engineer issued drawings (for purposes of preparing the tender
BOQ) with specification for the concrete in the beams and slab as Class 25.
However, to get approval from KCCA, he later on revised the specifications and issued final contract drawings with
Class 30 concrete. However the discrepancy was not brought to the attention of the Quantity Surveyor before signing
the contract.
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ISU- APC- Critical Analysis Report Ainobushoborozi Antony
Knowing the client’s best interests and to get real value for money, I proposed this option basing on my construction
technology and experience; made cost comparisons of the two design options and challenged the structural engineer
to do value engineering. I proposed having some sections of the slab and beams with class 25 and the others class
30 concrete.
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ISU- APC- Critical Analysis Report Ainobushoborozi Antony
When the structural engineer did a review, he approved my suggestions and therefore through my advice, we
managed to solve this key issue. In as much as we had an overrun, we managed to mitigate its magnitude from U
Shs. 14,151,250 to U Shs. 8,510,000 as detailed in the table below;
BILL NO.3
MAIN HOUSE
ELEMENT NO.2
R.C. FRAME
CONCRETE WORK
VIBRATED REINFORCED CONCRETE CLASS 25 MIX
1:1.5:3 (20MM AGGREGATE) IN:
A Columns 15 CM 500,000 7,500,000 15 500,000 7,500,000 7,500,000 7,500,000 7,500,000
B Beams 10 CM 500,000 5,000,000 5 500,000 2,500,000 5,000,000 3,250,000 2,500,000
C Ringbeams 10 CM 500,000 5,000,000 10 500,000 5,000,000 5,000,000 5,000,000 5,000,000
D 175mm Thick horizontal solid suspended slab 12 SM 87,500 1,050,000 23 87,500 2,012,500 1,050,000 2,616,250 2,012,500
E 150mm Thick horizontal solid suspended roofslab 77 SM 75,000 5,775,000 77 75,000 5,775,000 5,775,000 7,507,500 5,775,000
EI 100mm Thick horizontal solid suspended skylight slab SM 50,000 0 2 50,000 100,000 0 100,000 100,000
F 225mm Thick horizontal solid suspended slab bands 34 SM 112,500 3,825,000 112,500 0 3,825,000
HOLLOW BLOCK CONSTRUCTION
G 225mm Thick composite suspended slab consisting of 230 SM 100,000 23,000,000 73 100,000 7,300,000 23,000,000 9,855,000 7,300,000
reinforced concrete Class 25 (Mix 1:1.5:3) in 75mm topping
and 100mm wide ribs at 480mm centers : Maxspan size
300mm long x 300mm wide x 150mm high including filling
ends of composite slabs with concrete class 25 (Mix 1:1.5:3)
As the Project cost manager, my objective was to mitigate the cost overrun in as much as the variation order
had been issued by the structural engineer.
Whereas the other consultants were looking at the design variation from one perspective of structural
strength of the facility, as a cost controller on the project, I had to approach the variation from two
dimensions; the structural soundness and the cost effectiveness of the variation.
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ISU- APC- Critical Analysis Report Ainobushoborozi Antony
Quantification and costing of construction works, this was mainly in value engineering with a sole purpose of
controlling costs of the design variations
I have come to appreciate the need to do financial appraisals, cost reports and comparisons to give
guidance to the client and project team of the financial status of the project.
I have learnt that it is essential for a quantity surveyor to have enough knowledge on construction
technology and environmental services.
Improved negotiation skills
I have improved my client – employer relationship (customer service)
Improved my problem solving skills
3.8. CONCLUSION
I believe that the lessons learnt during my involvement in this project have contributed to my understanding of the
role of a quantity surveyor and I will ensure I take all these forward on to future projects.
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ISU- APC- Critical Analysis Report Ainobushoborozi Antony
4.0 APPENDICES
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