Internal Policies on the Processing of Salary Claims for Employees not yet integrated/omitted in the

Regional Payroll

The following processes/timeline must be observed:

1. The employee/claimant shall submit the required documents for salary claim to the designated
personnel (ADAS II, ADAS III or AO II) on or before the 3rd day of the month.

2. The designated personnel shall review the attached documents of each claimant based on the
checklist. A certification signed by the designated personnel and the school head is to be
attached indicating the completeness and veracity of the attached documents.

3. After a thorough review, the designated personnel shall compute properly the salary claim of
each claimant to be printed in 3 copies. Undertime must be observed in computing the salary
claim. Official time must be indicated for review purposes. In any case there are flexi
schedules, attached approved letter indicating the said schedule.

4. Documents of each claimant shall be segregated according to COA, Accounting and Cashiering.
Each set must be stapled. Documents containing DBP account number, PAGIBIG MID Number,
and BIR forms must be detached and compiled from cashiering copy.

5. A payroll must be prepared and printed in 5 copies (COA, Accounting, Cashiering, DBP and
PAGIBIG MID Number. Entries in the payroll must be arranged alphabetically according to
claimant’s surname. In case of multiple schools, arranged first the school in alphabetical order.

6. The cut-off date for the processing of salary claim is every 8th day of the month. All
documents must be endorsed by the designated personnel to the Division Office on or before
the cut-off date. Salary claim with complete attachments submitted beyond the cut-off date
shall be processed on the succeeding month.