COMPREHENSIVE SCHOOL SAFETY MONITORING TOOL

This school level Comprehensive School Safety Monitoring Tool is aligned with the Sendai Framework for DRR (SFDRR) and the global Comprehensive School Safety Framework (CSSF) developed by the UN International Strategy
for Disaster Reduction (UNISDR). As a signatory to the SFDRR, the Philippine Government is expected to report to the UNISDR its accomplishment in implementing the SFDRR. In line with this, the Department of Education is
required to report its accomplishment in implementing Disaster Risk Reduction and Management (DRRM)/School Safety to the National DRRM Council (NDRRMC) as a member of the said council, and in accordance to RA 10121
(Philippine DRRM Act of 2010) which reflects the country's commitment to the SFDRR.

This school level Comprehensive School Safety Monitoring Tool aims to:
1) establish the baseline with respect to the implementation of the 3 pillars of DepEd's Comprehensive DRRM in Education Framework (DO 37, s 2015);
2) Set the school's DRRM targets for 3 years, based on the baseline;
3) Track the annual progress of the school with respect to its targets.

This is primarily for the use of the School DRRM Team whose members are expected to facilitate the completion of this monitoring tool. The Head of the SDRRM Team shall submit the completed forms with the signature of he School
Head to the Division DRRM Coordinator. The Division DRR Coordinator is expected to orient the SDRRM Team on how this tool is going to be filled-up, monitor the completion of schools and consolidate the results of all schools
using the template also provided by the DRRMS Central Office. The consolidated results shall be submitted by the Division DRRM Coordinator to the DRRMS Central Office in ____________ of the current school year.
The 1st column indicates the particular Priority for Action in the SFDRR that are related to the Targets of the global CSSF in the 2nd column. The 3rd column indicates DepEd's Comprehensive School Safety indicators at the school
level that are related to columns 1 and 2. The school level DepEd indicators are based on the Department's Disaster Risk Reduction and Management (DRRM) policies and the School DRRM Manual (SDRRM). The 4th column sets
the baseline of the school with respect to DepEd's indicators in the 3rd column. Supporting evidences, such as documents, should be provided by the School DRRM Team to the Division DRRM Coordinator. The 5th column sets the
targets/plans of the school based on its baseline. The remaining columns will be accomplished by the school on an annual basis to indicate progress against the targets set for 3 years.

Page 1 of 6 CSS Monitoring Tool

Name of Head/Focal Person of School DRRM Team: Designation:
School ID: Name of School: Municipality/City:
Name of Division DRRM Coordinator: Division/Region:
Date the Division DRRM Coordinator Oriented the SDRRM Team: AUGUST 17, 2018
ENABLING ENVIRONMENT
TARGETS/ PLANS
Related
DepEd DRRMS CSS INDICATORS
Sendai
Global Comprehensive
Framework
School Safety (CSS)
for DRR
TARGET AREAS (Based on DepEd’s DRRM Policies and
(SFDRR)
School DRRM Manual)
Priorities
(2018-2020)
YES NO
1 Adopted/Adapted/localized existing policies relating to DRRM in
The school
education/school safety
Priority for Legal Frameworks & YES
Adopted/Adapted/localized existing
Action 2 Policies policies relating to DRRM in
education/school safety.
2 Designated School DRRM Focal Person
YES
The school designated School
DRRM Focal Person as required.

3 Formed School DRRM Team, consisting of personnel from different

Organizational
offices; with defined membership and roles and The school formed School DRRM
Priority for arrangements, leadership, Team, consisting of personnel from
responsibilities/functions
Action 2 and coordination for risk different offices; with defined
reduction and resilience YES membership and roles and
responsibilities/functions as
stipulated in the school contingency
plan.

4 Has a comprehensive School DRRM Plan, which includes CCA

and EiE measures, covering risk assessment, risk reduction, and The school has a comprehensive
rehabilitation and recovery School DRRM Plan, which includes
CCA and EIE measures, covering
YES risk assessment, risk reduction, and
rehabilitation and recovery as
stipulated in the school contingency
plan.
Integration of risk reduction 5 Students participated in the planning process
Priority for and resilience into The students participated in the
Action 1 education sector strategies,
YES planning process as a part of their
policies and plans curriculum.
6 Integrated DRRM into the School Improvement Plan (SIP)
The SDRRM has been Integrated
YES and become a part of the School
Improvement Plan (SIP)

Page 1 of 6 CSS Monitoring Tool

 Integration of risk reduction
ENABLING ENVIRONMENT
Priority for and resilience into TARGETS/ PLANS
Related
Action 1 education sector strategies, DepEd DRRMS CSS INDICATORS
Sendai policies
Globaland plans
Comprehensive
Framework
School Safety (CSS)
for DRR
TARGET AREAS (Based on DepEd’s DRRM Policies and
(SFDRR)
School DRRM Manual)
Priorities
(2018-2020)
7 100% completion of DRR related questions in the EMIS/EBEIS
YES
100 % completion of DRR related
questions in the EMIS/EBEIS.

8 Regular DRRM activities are supported by school budget

Since the creation of SDRRM herein
YES
our school,regular DRRM activities
are supported by school budget as
granted by the principal.

Funding for risk reduction
Priority for
and resilience of education
Action 3
sector
10 School has partnerships that could be tapped to support its DRRM
Name and Signature of School Head:
Date Signed and Approved:
9 Funding sources for interventions in the aftermath of a disaster or
Funding sources for interventions in
emergency exist and can easily be tapped.
the aftermath of a disaster or
emergency exist is still on the
YES
process since based on the budget
stipulated in our CP,almost all of the
source come from donations.
It is still under the process of
NO
programs and activities, including those after a disaster communication.

Page 1 of 6 CSS Monitoring Tool

COMPREHENSIVE SCHOOL SAFETY MONITORING TOOL

ENABLING ENVIRONMENT
TARGETS/ PLANS
Related
DepEd DRRMS CSS INDICATORS
Sendai
Global Comprehensive
Framework
School Safety (CSS)
for DRR
TARGET AREAS (Based on DepEd’s DRRM Policies and School
(SFDRR)
DRRM Manual)
Priorities
(2018-2020)
YES NO
11 Conducted student-led school watching and hazard mapping (DO
23 s 2015) Student-led school watching and hazard
YES mapping (DO 23 s 2015) has been conducted.

12 Incorporated results of student-led school watching and hazard Results of student-led school watching and
mapping in the School DRRM Plan and SIP YES hazard mapping has been incorporated in the
Priority for Child-centered Risk School DRRM Plan and SIP.
Action 1 Assessment
13 Linked student-led school watching and hazard mapping with the
community hazard maps of LGUs provided by DOST NO It is still on the process of communication.

14 School Planning Team have linked the community hazard maps

School Planning Team have linked the
with education data to better understand the school’s risk NO community hazard maps with education data
to better understand the school’s risk.

15 School submitted Rapid Assessment of Damage Report (RADAR)

The School did not submitted Rapid
to the DRRMS Central Office, within 72 hours after the onslaught Assessment of Damage Report (RADAR) to
of a hazard in the area the DRRMS Central Office, within 72 hours
NO after the onslaught of a hazard in the area
since no incident occur as a result of both
natural and human-induced hazard.

16 Data collection and consolidation of programs and activities on Data collection and consolidation of programs
Priority for DRRM, covering the 3 Pillars, to monitor results and impact exist and activities on DRRM, covering the 3 Pillars,
Monitoring and Evaluation YES to monitor results and impact exist as
Action 3
required.

Name and Signature of School Head:

Date Signed and Approved:

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COMPREHENSIVE SCHOOL SAFETY MONITORING TOOL
PILLAR 1: SAFE LEARNING FACILITIES
TARGETS/ PLANS
Related
DepEd DRRMS CSS INDICATORS
Sendai
Global Comprehensive
Framework
School Safety (CSS)
for DRR
TARGETS (Based on DepEd’s
(SFDRR)
DRRM Policies and School DRRM Manual)
Priorities
(2018-2020)
Existing schools are being made safer, systematically NO.
1 # of school buildings that has been inventoried
Assessment and
prioritization for 2 # of school buildings with risk assessment
Priority for
retrofiting and # of unsafe school buildings identified
Action 1
replacement of unsafe
schools 3

YES NO
Systems for monitoring and quality assurance of school
4 building construction exist NO /

Financial resources are allocated for completion of needed

Resources and Plan to
Priority for action to address unsafe school buildings within a specified
address unsafe school 5 period NO /
Action 3
buildings
# of unsafe school buildings with appropriate action
6 undertaken by the School Head (e.g. upgraded, retrofitted, NO /

non-usage, etc.)
Conducted regular school inspection and maintenance of
7 facilities conducted (state how often) YES /

Undertaken regular repair of minor classroom (including

8 facilities) damages YES /
Maintenance to increase
Priority for Roles and responsibilities for maintenance are defined,
safety and protection of
Action 3 9 documented and assigned YES /
investments in schools
School Heads have allotted budget for routine maintenance
10 of school facilities for safety and to protect investments, with YES /
transparent monitoring oversight at the school level

Page 3 of 6 CSS Monitoring Tool

 PILLAR 1: SAFE LEARNING FACILITIES
TARGETS/ PLANS
Related
DepEd DRRMS CSS INDICATORS
Sendai
Global Comprehensive
Framework
School Safety (CSS)
for DRR
TARGETS (Based on DepEd’s
(SFDRR)
DRRM Policies and School DRRM Manual)
Priorities
(2018-2020)
School Heads have identified those schools that are
expected to be used as temporary evacuation centers for
11 disasters YES /

Planning for limited use

Priority for of schools as evacuation
School Heads are clear with the roles and functions of the
Action 4 centers, during the
school in camp management vis-à-vis the LGU and DSWD
school year
as per Joint Memorandum Circular No. 1, series of 2013
12 "Guidelines on Evacuation Center Coordination and YES /
Management" and RA 10821 "Children's Emergency Relief
and Protection Act" and its corresponding IRR

Every new school built is safe

13 Guidance and regulations on the following are followed:
Guidance and safe school site selection NO /
Priority for
regulations for safe
Action 2 resilient design, and NO /
school construction
resilient construction NO /

14 New school construction is monitored for compliance with:

Monitoring of safe safe school site selection
Priority for NO /
school site selection,
Action 2 safe school design NO /
design and construction
safe school construction

Name and Signature of School Head:

Date Signed and Approved:

Page 3 of 6 CSS Monitoring Tool

SAFE LEARNING FACILITIES

Still on process.

Not yet
applicable as of
this time since
all of the
building are
Not
safe.yet
applicable as of
this time since
all of the
School head
building are
Conducted
safe.
regular school
School head
inspection and
undertaken
maintenance of
regular repair of
facilities.
minor
The school
classroom
always Roles
(including
School Heads
and
facilities)
have allotted
responsibilities
damages.
budget for
for maintenance
routine
are defined,
maintenance
documented of
school facilities
and assigned.
for safety and to
protect
investments,
with transparent
monitoring
oversight at the
school
Pagelevel.
3 of 6 CSS Monitoring Tool
SAFE LEARNING FACILITIES

School Heads
have identified
those schools
that are
expected to be
used as
temporary
evacuation
centers for
disasters.

On progress.

On progress.
On progress.

On progress.
On progress.

Page 3 of 6 CSS Monitoring Tool

COMPREHENSIVE SCHOOL SAFETY MONITORING TOOL
PILLAR 2: DISASTER RISK MANAGEMENT

Related DepEd DRRMS CSS INDICATORS TARGETS/ PLANS

Sendai
Global Comprehensive
Framewor
School Safety (CSS)
k for DRR
TARGETS
(SFDRR) (Based on DepEd’s DRRM Policies and School DRRM (2018-
Priorities Manual) 2020)
(2017)
YES NO
School has a Contingency Plan, i.e. Preparedness Plan
turned into response actions when a disaster strikes
1 (This could be a separate section/chapter in the DRRM
Plan) YES /

School has available, accessible, and adequate first aid The school has a
2 kit in every instructional classroom contingency plan
as mandated.

School has at least 2 necessary and functioning

3 equipment, in case of a disaster (e.g. fire extinguisher, YES / IMPLEMENTED.
handheld/base radio, generator, etc.)

School has pre-identified spaces for putting up

The school is
Temporary Learning spaces/Shelters in the aftermath of equipped with fire
4 a disaster YES /
extinguisher as
required.

School has ready resumption strategies and alternative

Existence of national delivery modes to ensure education continuity The School has
pre-identified
and sub-national plans spaces for putting
up Temporary
for preparedness and 5 YES /
Learning
Priority for
response, educational spaces/Shelters in
Action 4 the aftermath of a
continuity, and disaster.
protection of education
As has been
sector investments School has ensured that students completed the Family stipulated in the
Earthquake Prepareness Plan; and school has reported CP,the School has
ready resumption
6 completion to DepEd DRRM at the Central Office YES / strategies and
alternative delivery
modes to ensure
education
continuity.
School has established a school personnel tracking It is still on the
7 system/protocol in the event of a disaster YES / process of
completion.

School has trained personnel to administer first aid to As stipulated in the

8 students and personnel YES /
CP.

School has psychosocial interventions for personnel The school has

ready medics since
9 and students YES / we have more or
less five registered
nurse teachers.

School has trained teachers and other personnel who Still on the process
10 could provide psychosocial support to students NO /
of completion.

Page 4 of 6 CSS Monitoring Tool

 PILLAR 2: DISASTER RISK MANAGEMENT

Related DepEd DRRMS CSS INDICATORS TARGETS/ PLANS

Sendai
Global Comprehensive
Framewor
School Safety (CSS)
k for DRR
TARGETS
(SFDRR) (Based on DepEd’s DRRM Policies and School DRRM (2018-
Priorities Manual) 2020)
(2017)

Name and Signature of School Head:

Date Signed and Approved:

Page 4 of 6 CSS Monitoring Tool

COMPREHENSIVE SCHOOL SAFETY MONITORING TOOL
PILLAR 2: DISASTER RISK MANAGEMENT
TARGETS/ PLANS
Related
DepEd DRRMS CSS INDICATORS
Sendai
Global Comprehensive
Framework
School Safety (CSS)
for DRR
TARGETS (Based on DepEd’s DRRM Policies and
(SFDRR)
School DRRM Manual)
Priorities
(2018-2020) As granted by
YES NO the principal,the
The school
School DRRM
School DRRM Plan and SIP with DRRM integration are reviewed always
Plan and SIP
Annual review of school 11 annually YES / Conducted
with DRRM
Brigada
disaster risk reduction and integration are
Conducted Brigada Eskwela to ensure school safety and Eskwela to
reviewed
Priority for management measures 12 preparedness measures are in place as per DO YES / ensure school
Students,
annually.
School
safety and has
Action 4 (e.g. as part of school- teachers,
established
Students, teachers, parents and other stakeholders participated in preparedness
parents and
based management and/or functional
measures are
other
early
in
school improvement) 13 Brigada Eskwela YES / warning system
place as per
stakeholders
to
DO. inform
participated in
students and
School has established functional early warning system to inform Brigada
personnel of
Eskwela.
students and personnel of hazards and emergencies (protocol, hazards
School and
14 warning signs, devices, IEC), considering national and LGU YES / emergencies
conducted
(protocol,hazard-
regular
warning systems and protocols warning drills
specific signs,
(at
Conduct of regular devices,
least IEC),
3 hazards)
simulation drill, at all levels, School conducted regular hazard-specific drills (at least 3 hazards) considering
with
Priority for to practice response 15 with participation of stakeholders (BFP, Medic, LGUs, NGOs, YES / national
participation andof
Action 4 preparedness and to review community, PTA, alumni, and others) LGU warning
stakeholders
systems Medic,
(BFP, and
response plans (i.e.
16 # of students who participated in the drills
More or less
protocols
LGUs, NGOs,
/
Contingency Plan) 650
The students
school has
community,
an
PTA,evacuation
alumni,
17 School has an evacuation plan and procedures YES /
plan
and others)
School has a student-family reunification plan that is clearly Still on
procedures. the
18 disseminated to students, teachers and parents NO / process of
implementation.
School Head has received DRRM training from division or region or
19 partners Yes, School
Needs assessment, Head has
School DRRM Team has received DRRM training from division or received DRRM
strategy, and 20 region or partners (indicate how many) / training from
Priority for implementation plan to division or
Action 3 develop staff and student School has conducted awareness and capacity building for families region or
capacity for participation in 21 and learners YES partners.
school based DRRM BFP-BASIC
School participated in the different DRRM/CCA/EiE activities of the RESCUE
22 YES /
LGU TRAING
COURSE

Name and Signature of School Head:

Date Signed and Approved:

Page 5 of 6 CSS Monitoring Tool

COMPREHENSIVE SCHOOL SAFETY MONITORING TOOL
PILLAR 3: RISK REDUCTION AND RESILIENCE EDUCATION
TARGETS/ PLANS
Related
DepEd DRRMS CSS INDICATORS
Sendai
Global Comprehensive
Framework
School Safety (CSS)
for DRR
TARGETS (Based on DepEd’s DRRM Policies and
(SFDRR)
School DRRM Manual)
Priorities
(2017) (2018-2020)
School has integrated key DRR and CCA concepts in the
1 YES NO
curriculum based on the National Curriculum Guide
Integration of common risk 2 Year when DRR and CCA integration in the curriculum started
Priority for
reduction and resilience
Action 3 3 Grade levels and subjects where DRR and CCA been integrated
messages in the curriculum
Skills and competencies of students are assessed through
measurable learning and risk reduction (RR) outcomes YES NO

Percentage of students actively participating in various

Intergration of risk DRRM/CCA/EiE activities
Priority for
reduction and resilience in 4
Action 3
extra-curricular activities

School has a DRRM capacity building plan for teachers and school
Capacity building for and 5 personnel YES NO
Priority for
personnel on risk reduction
Action 3 Number personnel trained on DRRM and/or CCA
and resilience education 6 YES NO

Schoo has available and accessible quality and up-to-date DRRM

7 YES NO
materials
Presence of DRRM corner, with updated IEC materials posted in it,
8 in every classroom YES NO

Priority for School carries out monitoring and evaluation to assess

Monitoring and Evaluation 9 sustainable implementation YES NO
Action 3

Name and Signature of School Head:

Date Signed and Approved:

Page 6 of 6 CSS Monitoring Tool