1) Project Management Processes – Integration

Management
Project integration is the basic role of project managers since it provides a
tie between different knowledge areas. It’s the mean for the project
manager to connect project components and tie them together. In fact,
we can say the project manager is an integrator. As he integrates the work
of others and integrates other Project Management Knowledge Areas into a
unified effort towards project success. It includes processes, activities, and
tasks used to combine different project efforts into a unified directed effort
towards project success. Due to these mentioned factors project
integration is the one and only responsibility the project managers can’t
delegate.

PMP Process #1 – Develop Project Charter Process

Develop Project Charter process objective is to provide formalize the
project existence. In addition to provide the project manager with an
authorization document to have access to resources required for the
project.
The process of Develop Project Charter is performed once at the earliest
stage of project initiation to facilitate the work of the project manager. The
key deliverable of this process includes the project charter. The project
charter is a document that is derived from the project business case and
benefits management plan processed in light of relevant contracts,
agreements, and processes to the project. Companies usually use the
project charter document for internal projects authorization. On the other
hand, companies use contracts instead when dealing with external
customers projects due to the involved legal consequences. The project
charter document mainly contains the project objectives, high-level
requirements and project exit criteria.
Also Develop Project Charter process provides assumptions log.
Assumptions log contains project high level assumptions and constraints.

PMP Process #2 – Develop Project Management Plan

Process
Develop Project Management Plan process objective is to combine all
project plans into a single integrated project management plan. The
process is vital to project planning since it’s meant to rectify any
misalignment between component plans. In that sense, this process is
crucial for project success. Even if there are expert planners taking care of
component plans, The project manager must be on top of this process.
The key output of this process is the project management plan, an
integrated and aligned version of all project sub plans approved and signed
by key stakeholders.
Note that, project management processes are documented and controlled
by the help of project management templates. You can see sample free
project management templates to have an idea of how they work.

PMP Process #3 – Direct and Manage Project Work

Process
Direct and Manage Project Work process refers to leading and
controlling the project work activities. The key outputs of this process
are the finished work deliverables and change requests for project work.
This process aims to increase the probability of project success.

PMP Process #4 – Manage Project Knowledge Process

This process aims to improve the project product and results using
existing knowledge. In addition to the previous objective, Manage Project
Knowledge process also helps to update company and project team
knowledge. Also, Manage Project Knowledge outputs help improving future
phases of the project as well as future projects results.

PMP Process #5 – Monitor and Control Project Work

Process
Monitor and Control Project Work process refers to the activities of
assessing, reviewing and documenting project work. Its main objective
is to provide a clear status of the project work, identify performance issues
and improvement areas. Also, the main deliverable of this process is work
performance reports.

PMP Process #6 – Perform Integrated Change Control

Process
This process is concerned with managing change requests effectively
throughout the project lifetime. Also, Perform Integrated Change Control
process takes care of change requests documentation. Besides that, the
process focuses on assessing its impact on different project aspects
including scope, cost, time and other project variables. As a result of
performing this process in the right manner, project results improve
dramatically.

PMP Process #7 – Close Project or Phase Process

Close Project or Phase process refers to the activities the project
management team do to complete all remaining phase or project
activities. The project manager performs this process each time he
completes a phase or when he closes the whole project. This process
focuses on ensuring all planned work for the phase or project is complete
and all relevant information are stored in the right place. It also helps in
providing an official announcement of phase or project closure. The key
deliverable of the Close Project or Phase process is the final project or
phase product.

2) Project Management Processes – Scope

Management
Scope management knowledge area aims to ensure that the project
team completes all project related work and only this project related
work. Accordingly, this knowledge area focuses on defining what is project
related work so the project team can do it. Also, defining what is not
included in the project work so that the project team makes sure they do
not do it.

PMP Process #8 – Plan Scope Management Process

This process main purpose is to set the way to plan, manage control
and assess project scope. The key deliverable of the Plan Scope
Management process is scope management plan. You can consider as a
guide for the project team on how to deal with project scope in different
stages of the project. In addition to requirements management plan which
also is a guide but for how to deal end to end with project requirements.

PMP Process #9 – Collect Requirements Process

Collect Requirements process aims to gather project requirements from
different people concerned with the project. As well as managing and
organization these requirements in a way that helps the project in meeting
its objective. The main output of this process is requirements traceability
matrix a document that acts as a tracker for gathered requirements.

PMP Process #10 – Define Scope Process

The process of Define Scope main purpose is to provide a complete
detailed description of the scope of project product. As well as the
work the project team needs to perform to produce this product. At the
same time, it defines the boundaries of project work and the acceptance
criteria of this work. By performing this process, the project team should
have a project scope statement.

PMP Process #11 – Create WBS Process

Create WBS process refers to the activities of breaking down project
work into smaller pieces of work so it can be more manageable. The
result of performing this process is a framework of what is needed to be
delivered and all related information to this work.

PMP Process #12 – Validate Scope Process

Validate Scope process aims to confirm and formalize accepting project
outputs and deliverables. As a result of this, the probability of customer
accepting final product increases. In addition, it helps the project manager
in detecting variance between requirements and expectations and actual
work early.

PMP Process #13 – Control Scope Process

This process key concern is to confirm the project team is doing all
scope of work according to the planned scope. Also, Control Scope
ensures proper management of change requests related to the scope of
work. Accordingly, the result of performing this process effectively is
maintaining healthy scope without any slippage in scope or resources.

3) Project Management Processes – Schedule

Management
Project schedule management processes are concerned with project
work timelines, including planning when to start and when to finish
the project. Also, they’re concerned with how to control the influence over
them. Thus all of the schedule management processes are distributed
between planning and monitoring and controlling process groups only.

PMP Process #14 – Plan Schedule Management

This process is mainly concerned with defining guidelines for the
planning and controlling project schedule activities. Thus the end
product of the process is a guide of how to plan and how to control project
schedule.
PMP Process #15 – Define Activities
Define Activities process refers to the activities of identifying exact
actions to perform in order to produce the project deliverables. Thus
its main output is a list of all activities required to produce the project final
product.

PMP Process #16 – Sequence Activities

This schedule management process is concerned with identifying the
relationships between different project activities as well as any
dependencies or relationships with activities outside the project. Due
to the predictive projects nature, this process becomes vital for project
success since performing it effectively leads to the reduction of sudden
slippages in time. At the same time, agile projects can also benefit from it in
the same manner.

PMP Process #17 – Estimate Activity Durations

Estimate Activity Durations process refers to the actions and activities
the project team performs to set durations for each project activity.
These durations helps to form the entire project timeline once it’s combined
with the rest of project schedule components.

PMP Process #18 – Develop Schedule

This schedule management process refers to the efforts of combining
different project schedule components to produce a realistic project
timeline. In other words, Develop Schedule involves multiple activities
including analyzing defined activities sequences, estimated durations, and
resource requirements and constraints.

PMP Process #19 – Control Schedule

This process involves all activities the project team performs to ensure
that the project schedule is not changed improperly. Also, it involves
making sure updating the project schedule with completion of activities and
reviewing change requests impact on schedule.

4) Project Management Processes – Cost

Management
Cost Management refers to all the processes and efforts the team
performs to plan and monitor project costs and keep them within
control.

PMP Process #20 – Plan Cost Management Process

Plan Cost Management Process defines the guidelines on how to
estimate, manage and monitor project costs.

PMP Process #21 – Estimate Costs Process

This process involves calculating the monetary resources needed to
complete project work based on available cost information. So, these
calculations take into consideration cost trade-offs and risks in order for the
estimates to be realistic.

PMP Process #22 – Determine Budget Process

Determine Budget Process is concerned with consolidating and
aggregating costs estimates of all project activities or work packages
to produce formal cost baseline. Also, this process involves considering
different risk reserves types including management reserve and
contingency reserve. As well as, the limitation over company budget and
cash-flow.

PMP Process #23 Control Costs Process

This process refers to the efforts of monitoring the status of the project
to update the project costs and manage changes to the cost baseline.
Also, this process serves as a catalyst for cost and schedule performance
review.

5) Project Management Processes – Quality

Management
Project Quality Management includes all the processes, activities and
efforts the project team perform to include companies quality
standards into the project. Also, it involves the incorporation of
stakeholders product quality requirements.

PMP Process #24 – Plan Quality Management Process

Plan Quality Management process involves the identification of quality
standards, requirements, and metrics relevant to the project
deliverables. Also, it’s concerned with how the project will show
compliance with quality requirements and/or standards.

PMP Process #25 – Manage Quality Process

This project quality management process includes the activities of
turning the quality management plan into actionable tasks and
activities to integrate the quality policies of the company into the project.

PMP Process #26 – Control Quality Process

It’s the process of monitoring the executed quality management
activities to assess performance and ensure the project outputs are
complete, correct, and meet customer expectations. Also, it
involves recording the results of quality management activities execution.

6) Project Management Processes – Resource

Management
Project Resource Management refers to all processes, activities efforts
the project team exerts to properly manage project required
resources. As a result, it includes the efforts of defining the required
resources, obtaining them, preparing and managing them and controlling
their performance. Usually, these resources can be categorized into team
resources and physical resources – machines, requirements, materials,
etc…

PMP Process #27 – Plan Resource Management process

It is the process of preparing a user guide for the project management
team on how to identify, acquire, manage and monitor project required
resources.

PMP Process #28 – Estimate Activity Resources process

Estimate Activity Resources process involves the efforts of estimating
each activity requirements of resources.

PMP Process #29 – Acquire Resources process

It is the process of performing the actual acquisition of project various
resource requirements.

PMP Process #30 – Develop Team process

Develop Team process refers to the efforts of the project management
team in improving team resources skills, abilities, and teamwork. As a
result of performing this process effectively, project team resources would
function as an integrated unit rather than a group of individual.

PMP Process #31 – Manage Team process

Manage Team process involves tracking team resources performance,
interacting and facilitating the resolution of the issues. Also, this
process aims to realign project team resources performance to the desired
level.

PMP Process #32 – Control Resources process

Control Resources aims to ensure the availability of physical resources
and ensure they are allocated to the project as planned. At the same
time comparing planned resource use to actual resource use and take
proper actions to fix misalignment.

7) Project Management Processes –

Communications Management
Project communications management is concerned with the proper
delivery of project information and the way information exchange is
being done. Also, it is concerned with managing the interactions between
the project team and stakeholders.

PMP Process #33 – Plan Communications Management

process
It is the process of producing a guide of how to conduct proper
communication within the project taking into account the project
stakeholders needs.

PMP Process #34 – Manage Communications process

Manage Communications process includes the activities of ensuring that
project information is properly collected, distributed and recorded.

PMP Process #35 – Monitor Communications process

Its main concern is to ensure to meet the project and its stakeholders’
information needs.
8) Project Management Processes – Risk
Management
Project Risk Management is concerned with processes, activities, and
efforts performed to properly deal with project ambiguity and
uncertainty. In addition to the efforts to identify, analyzing, responding to
and monitoring risks.

PMP Process #36 – Plan Risk Management process

It involves creating a user guide for the project manager on how to
conduct risk management activities for a project.

PMP Process #37 – Identify Risks process

It refers to the efforts project team exert to identify all possible
individual risks and overall project risk. In addition to defining these
risks sources and characteristics.

PMP Process #38 – Perform Qualitative Risk Analysis

process
Refers to the process of assessing risks probability, impact, and other
risk parameters in order to set risk priorities.

PMP Process #39 – Perform Quantitative Risk Analysis

process
It is the process of setting a numerical value to risk parameters as a
mean to further prioritization and proper quantification. Also, Perform
Quantitative Risk Analysis process has great value when it comes to
assessing risk responses feasibility.

PMP Process #40 – Plan Risk Responses process

This process includes developing options, selecting strategies, and
agreeing on actions to deal with individual project risks.

PMP Process #41 – Implement Risk Responses process

It refers to the efforts of executing the planned risk responses.

PMP Process #42 – Monitor Risks process

Refers to the efforts of tracking risks, planned risk responses,
reviewing the actual state and evaluate the effectiveness of risk
management. In addition to identifying and assessing new risks.

9) Project Management Processes – Procurement

Management
It includes all activities relevant to purchasing and acquiring material,
supplies, resources and staff augmentation necessary for the project.
Also, Project Procurement Management involves agreements as it is
performed with an external party.

PMP Process #43 – Plan Procurement Management

process
Includes the efforts to produce and documenting a procurement guide
that describes how to its approach and identify potential sellers.

PMP Process #44 – Conduct Procurements process

It is the process of evaluating procurement options and selecting the
proper sellers.

PMP Process #45 – Control Procurements process

Control Procurements process is concerned with managing
procurement relationships, monitoring contract performance. In
addition to making changes and corrections as appropriate, and closing out
contracts.

10) Project Management Processes – Stakeholder

Management
Project Stakeholder Management includes the activities and processes
performed to identify the people or organizations that may be
concerned by the project. As well as the people who can impact or be
impacted by the project. In addition to analyzing those people interest and
level of power or impact over project deliverables in order to properly
manage them.

PMP Process #46 – Identify Stakeholders process

It refers to the process of defining the people or group of people with
interest in the project and its outcome. As well as the people who might
impact its deliverables or be impacted by them.

PMP Process #47 – Plan Stakeholder Engagement process

Plan Stakeholder Engagement is the process concerned with planning
for how to approach different stakeholders. In addition to gathering
stakeholders needs and manage their expectations.

PMP Process #48 – Manage Stakeholder Engagement

process
It refers to the process of engaging stakeholders and managing their
expectations, interests, and potential impact on the project.

PMP Process #49 – Monitor Stakeholder Engagement

process
Monitor Stakeholder Engagement process involves the efforts exerted to
monitor stakeholder relationships. As well as customizing their
engagement approaches to ensure effective engagement.