Académique Documents
Professionnel Documents
Culture Documents
PO - SAP Menu Path: Logistics > Materials Management > Purchasing >
Purchase Order > Display [double-click]
PR – SAP Menu Path: Logistics > Materials Management > Purchasing >
Purchase Requisition > Display [double-click]
Note: The System will bring up the last Purchase Order that you displayed.
1
Purchase order – Left-click on Purchase Order
2
Document Date – Date document was created.
Doc. Date:
3
Purchase Order History – Left-click on Purchase order history tab.
GR – Good
Receipt
IR – Invoice Receipt
GR - Good Receipt
103 – Received, however not released for payment. Departments have 48
hours to notify Central Receiving if item is not acceptable.
105 – Received, ready for payment.
NOTE: The Good Receipt must match the Invoice Receipt before payment
can be made to vendor. If invoice is for more than has been received, it will
not pay.
Note: If the invoice was paid July 1, 2002 or after, you will see an IR-L
number instead of IR number, please see page 5. If IR number, you may skip
page 5 of documentation.
4
Purchase Order History Tab: Double click on the IR-L number.
IR-L number
Accounting document
5
Accounting Documents - To view accounting documents left-click on IR
number.
Ref. Doc. – Vendor invoice number. Accounts Payable enters the vendor
invoice number in this field. If there is no invoice number, the date is
entered.
Double-click on
Vendor Account
number.
6
Environment > Check Information: Left-click on Environment and then
left-click on Check information.
7
Check recipient – Address of where check was mailed. To view address
information, left-click on check recipient icon.
Check issuer – To view the individual that issued the check, left-click on
Check issuer icon.
Payment Method –
P – Operating Check
8
Example: Amount paid 4,251.38, by viewing accompanying docs, you can
see that several documents were included in check number 677406.
Notice the different document numbers that make up this one check.
Note: You will only be able to see this data if a check is the method of
payment. It will include all payments made on this one check. It may be
payment for only one invoice or several.
9
Status – To check the status of a P.R. or P.O. left-click on status icon.
10