9/15/2019 GENERAL RULES OF THE COMPANY

THE COMPANY EMPLOYEE HANDBOOK Content

GENERAL RULES OF THE COMPANY

1. ABOUT THE COMPANY

Accent Overseas Pvt. Ltd. (AOPL) was incorporated on 16th Oct. 1997 and became operational from April 1998 with the objective to
import raw materials for tyre industry, paper, newsprint and export of rice, castings, garments etc.

A small unit for garment making was setup to produce ladies garments under the brand name 'Begum Noor' for Indian and NRI
customers.

Naukriguru was added as a new division of AOPL in the year 2000 as an online job portal, which is now one of the leading HR company
in Noida.

Accent Consulting, is IT Solution Company located in Noida. It deals with a variety of software products and services which includes ERP,
CRM, EAM, SCM, HRM, EXPORT DOC, IT Helpdesk, Accent HRP etc.

In year 2004, Fusion Toonz was setup as another division of Accent Overseas Pvt. Ltd. for 2D /3D animation and mobile gaming.

Keeping in view the expansion and future requirements of the people, following company rules will be applicable from 01.08.2003

It is expected that all employees will follow the company rules and regulations and must maintain highest standard, absolute integrity
and devotion to duty.

2. OFFICE HOURS

Working hours for all employees of Accent Overseas Pvt. Ltd. are Monday to Friday, 9.00 am. – 5.30 pm and On all Saturday, Sunday and
Gazetted holidays, office will remain closed. Lunch break will be between 1.30 pm – 2.00 pm.

All employees are expected to be punctual and reach office on time. After 9.10 am it would be marked as late. For every three late marks,
Full day Leave would be deducted.

3. PUBLIC HOLIDAYS

The company grants 10 holidays to its employees in a year coinciding with different religious and important days of the country. Details
will be conveyed to all employees in the beginning of new calendar year and will be effective from Jan. 1 every year.

Accounting and financial year of the company will be from April 1 to March 31 of next year.

4. LEAVE

Company permits its employees to take leaves for various reasons, subject to business exigencies, as per the following details:

Category and limits of leave is as under:

Type Executives Assistants/ Drivers/ Sweepers etc.

Total Leave 30 days 21 days
Maternity Leave 90 days 3/6 Months

Leave without pay will be at the discretion of the company and maternity leave will be applicable if an employee has completed at least
one year of service. It will start 15 days prior to the expected delivery date as per doctor prescription.

Leave year for all types of leave will be applicable to the financial year of the company.

Leaves should be sanctioned prior to the day an employee proceeds on leave or immediately when he/she joins the duty by filling the
form available as per Annexure - 4 or on Company Payroll Software.

Leaves becomes due to an employee only after completion of probation Period. Any leave beyond 2/3 days should be sanctioned at least
one week before proceeding on the leaves.

If any employee goes out of the station to avail his/her leave, contact details should be furnished in the leave application to his/her
specific department/Admin. Deptt.

Employee going on leave without intimation will be considered to be absent without pay/duty and can be terminated from his/her
services, in case of prolonged absence.

PL can be accumulated up to max. Of 90 days by all employees.

In case of transfer employee is entitled for 7 days of leave only. To claim LTA, employee must take minimum 5 days of leave as per
Company rules.

5. TRAVEL RULES

5.1 City Travel

All employees of AOPL who travel within city or outside Delhi on official duty will be governed by the following rules:

Officers having a 2 wheeler would be paid Rs. 2.50/- per km.

GM & above having a 4 wheeler would be paid Rs. 4.50/- per km. Executives will travel by Metro/3-wheeler/Shared transport as per
availability of Service.

Other staff members/peons etc. will travel by Metro/Bus/Shared transport only.

Bills against above travel should be submitted on a fortnightly basis on a prescribed format available Annexure - 5 to the Accounts Deptt.
Delayed bills not be excepted and payed.

5.2 Outstation Travel – Following outstation travel rules will apply:

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DESIGNATION CITY BOARDING & LODGING CHARGES IN RS. MODE OF TRAVEL CLASS OF TRAVEL Out of
Pocket

MD/DIRECTOR A ACTUALS AIR ECONOMY 300

B ACTUALS TRAIN IST AC
C ACTUALS

CEO/EVP/VP A 4000 AIR ECONOMY 250

B 3000 TRAIN IIND AC
C 2500

GM A 3000 TRAIN IIND AC/CHAIR CAR 200

B 2500 TRAIN IIND AC/CHAIR CAR
C 2000

Dy GM/CM/SR.
A 2500 TRAIN IIND A/C CHAIR CAR 150
MGR/MGR
B 2000
C 1500

DMM/AMM/
A 2000 TRAIN /DLX BUS IIIRD AC 150
EXECUTIVES
B 1500
C 1000

SUBJECT TO
PEONS 1000 MAX BUS/TRAIN 100
APPROVAL

a) All employees will use authorized Travel Agent of the company for train and air bookings through Admin. Deptt. of the company.
Outstation tour should be duly approved by the concerned HOD/GM/VP/MD as per Annexure 6 prior to proceeding on tour and
cheapest mean of the transport/route should be used for the same.

b) For local travel at outstations, GM & above are eligible to hire a taxi from company’s authorized agency and others will use auto/metro
transport as per their level.

c) In case guest house is provided by the company, then employee would be eligible for following day allowance only to meet food

Designation DA in Rs.
CEO /EVP /VP 500
Sr. GM /GM /DGM 300
CM /Sr. Mgr /Mgr 200

DMM /AMM/EXECUTIVES 150

If an employee is transferred to any other office of the company. He can use company's Guest House/ Hotel for maximum of 10 days only
and should look for his/her own accommodation within in this period.

5.3 Daily Allowance

When an employee is on an outstation tour makes his/her own arrangements in lieu of boarding and lodging, he/she will be entitled for
the following daily allowance for min. 12 hours of working and for duty hours between 8-12 hrs, 50% DA will be reimbursed:

Designation DA in Rs .
MD /Director 500

CEO /EVP /VP 400

Sr. GM /GM /DGM 300
CM /Sr. Mgr /Mgr 250
DMM /AMM 200
Sr. Executive /MTs 150
Peons /Drivers etc. 100

Daily allowance will not be admissible if accommodation is provided by the company or employee stays in a hotel.

Daily allowance will be charged on 24 hours basis from the time of departure and return.

Employees, who leave the base on tour after mid day or return to base location before mid day, would be eligible to charge 50% of the
daily allowance if applicable.

5.4 Classification Of Cities

A Delhi, Mumbai, Chennai, Kolkata

B Bangalore, Hyderabad, Ahmedabad, Cochin etc.

C Pune, Chandigarh, Kanpur, Lucknow etc.

5.5 Tour Bill / Report

After return to the base station, all employees should submit their tour bill and tour report as available Annexure – 7 within 3 days of
completion of their tour.

An employee not submitting his tour report and bill will not be allowed to proceed on next tour.

6. FOREIGN TOUR

All foreign tours will be subject to the approval by MD/Director of the company as actuals for all levels. Company will reimburse hotel
and actual transport expenses and out of pocket expenses will be payable for food, laundry, telephone etc. at the discretion of the

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9/15/2019 GENERAL RULES OF THE COMPANY
management depending on the visit of touring country.

7. CAR HIRE

Car hire requires prior approval by HOD/VP/MD of each division as available Annexure - 8 depending on requirement of the job.
AC cars will only be allowed for GMs and above. Booking should be made through the company’s approved agency.

8. BUSINESS PROMOTION

Expenses incurred by the employee during business meetings should be duly approved by the HOD/ VP/ DIRECTOR/ MD of the company
at the discretion of the management.

9. MOBILE PHONES

Mobile phone expenses will be payable to sales executives and managers and above at the discretion of the management as under:

Sr. Executives & Astt. Manager

Rs. 500/- p.m.

Deputy Managers/ Sr. Managers

Rs. 700/- p.m.
CM/ DGM/ GM/ Sr.GM
Rs. 1250/- p.m

VP/ EVP/ CEO

Rs. 2000/- p.m.

Director /MD
Actual

Long distance calls for business purpose will be reimbursed at actuals.

10. INCREMENT POLICY

To encourage performance of the deserving employees, company has an increment policy. After careful analysis, each employee has to fill
up a self-appraisal form which should be revalued by the HOD of the concerned department to award increments to the employees. This
will be applicable to those employees who complete at least 10 – 12 months of service with the organization.

11. RETIREMENT

Retirement age for all employees will be 60 years but management can reappoint any employee for further period at the discretion
of the company.

12. MEDICAL

Your appointment shall be subject to your being declared physically fit. Even thereafter, in case it is considered essential, you
shall have to undergo periodical or special medical examination from such a doctor as may be nominated by the company for the
purpose of determining whether or not you are medically capable of carrying out your duties and if you are found medically unfit your
services are liable to be terminated without any notice & benefits etc.

13. EXIT AND FULL AND FINAL SETTLEMENT

If any employee wishes to leave the organization he should submit his resignation letter duly approved by his HOD and complete
all formalities as per Annexure 2.He must return all the company assets to authorized representative / HOD / Admin Deptt. And
complete the exit interview with HR / MD of the company. Once the above mentioned formalities are completed, his/her
account will be settled.

14. CONDUCT

Any act of indiscipline / misconduct / holding the company to ransom / creating union / any misconduct / hooliganism / unprofessional
behavior in the organization cannot be tolerated by the company and can attract termination and immediate dismissal without any notice,
costs or benefits.

In any case anyone works from home due to any emergency or reason, he/she can't claim any leaves. Lta, Gratuity or any other benefits
from the company besides what is being paid/settled by the Company.

V K SAWHNEY

MANAGING DIRECTOR

Updated on 26-November-2014
Copyright © 2006, AOPL. All rights reserved. Designed and hosted by Fusion Toonz

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