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51:
New Guidance on Accounting and Financial Reporting for
Intangible Assets
Rizvana Zameeruddin - zameerud@uwp.edu
Abstract:
Before the issuance of Statement 51, the question of where public sector accountants in the
US should look for guidance about reporting and accounting for intangible assets was
unclear. An intangible asset was most likely accounted for under Statement 34, which
defines an intangible asset as a capital asset; together with Accounting Principles Board
Opinion (APB) No. 17, Intangible Assets, and Financial Accounting Standards Board (FASB)
Statement No. 142, Goodwill and Other Intangible Assets. Some of the questions existing
guidance raised were: should easement rights be reported, should assets donated to the
government be reported differently from assets purchased, how should water rights be
reported, how should internally created intangibles be valued, which intangibles, if any,
should be amortized? After conferring with FASB, the International Accounting Standards
Board (IASB), the American Institute of Certified Public Accountants (AICPA), and the
International Public Sector Accounting Standards Boards GASB issued Statement 51 to
clarify existing guidance. When Statement 51 is appropriately used in conjunction with
existing guidance, a more faithful representation of the services capacity of intangible assets,
particularly in the areas of recognition, initial measurement, and amortization results can be
made. This ultimately improves financial reporting by clarifying the classification of
intangibles as capital assets and establishing guidance for internally generated intangibles.
Introduction
On July 10, 2007, the Government Accounting Standards Board (GASB) issued Statement
No. 51 (Statement 51), Accounting and Financial Reporting for Intangible Assets, which
provides comprehensive guidance on identifying, accounting for, and reporting intangible
assets. Statement 51 is effective for periods after June 15, 2009. Statement 51 clarifies the
circumstances in which intangible assets should be considered capital assets as described in
existing GASB Statement No. 34 (Statement 34), Basic Financial Statements and
Management’s Discussion and Analysis - for State and Local Governments. Statement 34 is
unclear as to whether or when intangible assets should be considered capital assets for
financial accounting and reporting purposes. Lack of specific authoritative guidance in this
area has resulted in confusion for state and local governments accounting for and reporting
intangible assets. Statement 51 was issued to help clarify the reporting of intangible assets.
This article discusses Statement 51 and provides guidance regarding its implementation.
Background
Accounting Principles Board Opinion (APBO) 17 issued in 1970 was the original
authoritative guidance for identifying, accounting for, and reporting intangibles. APBO
defines intangible assets as patents, trademarks, and copyrights, but it does not define
intangibles based upon their characteristics. This raised questions as to whether assets such
as computer software and land use rights were intangible assets. In a delayed response,
Based on the recommendation of the task force, the city of Kensington awarded a contract in
the amount of $20 million to Strand Software Corporation to acquire a perpetual license to
use its property tax assessment software as modified by Kensington’s needs. As part of the
contract, Strand would be responsible for the installation and modification of the software,
while three of Kensington’s employees would be dedicated to the project full time until its
completion. Kensington included a $22 million appropriation in its 2015 general fund budget
to cover the cost of the software.
The software was installed from February 2015 through August 2015. Testing of the
software and any resulting modifications were completed in October 2015, at which point the
software was considered to be substantially complete and operational. Entry of tax year 2016
assessment information and applicable tax rates, and training of software end users and
operators occurred from October 2015 through December 2015 so that the software could be
used to produce Kensington City’s 2016 tax bills. Kensington’s year-end is December 31.
Kensington determined that the aggregate outlays of the software project were $19.5 million,
comprised of the following:
x Outlays associated with task force activities from August through December 2012:
$2.5 million
x Outlays for commercial software and installation services: $14.6 million
x Outlays for payroll and related costs associated with employees involved in
installation and testing of software: $1.5 million
x Outlays for payroll and related costs and costs associated with employees
involved in entry of new tax year (2016) assessment information and applicable
tax rates: $0.9 million.
Measurement
The measurement of intangible assets follows existing authoritative guidance for capital
assets. If intangible assets are donated to the government, the assets should be recorded at
their fair market value plus any additional costs incurred in putting them in place. Statement
51 does not contain a global methodology for calculating the fair market value of an asset, as
there is clearly more than one way to do so (Statement 51, Page 29, Paragraph 73).
Impairment
Impairment occurs when the fair market value of the asset is less than its reported or carrying
value. A common impairment is that to goodwill. All goodwill is usually assigned to an
entity’s reporting units that will benefit from that goodwill. Once assigned, the goodwill is
reviewed at least once every accounting period to determine if its recorded value is greater
than its fair value. If the fair value is less than the recorded value, then the goodwill is
impaired and must be written down. The impairment loss should be recognized in the income
statement unless it arises on a previously valued asset. This charge reduces the value of
goodwill to the fair market value and is considered a “mark-to-market” change. Correct
impairment calculation provides a more accurate financial picture because the assets are
valued in real terms. FAS 142 Goodwill and Other Intangible Assets has provided significant
discretion in arriving at fair value and to date the calculation of fair value has been more of an
art than a science. As can be expected, management is often hesitant to book an impairment
Amortization Issues
Amortization is the allocation of the cost of the intangible asset over its useful life. By
reporting amortization expense in its financial statements, governments are able to present
relevant information about the cost of providing such services to the users of its financial
statements. Contract law or regulation rather than physical condition generally limits the
useful life of an intangible asset. Obsolescence may also limit the useful life of an intangible
asset. Under Statement 51, if contract law, regulation, or obsolescence places no restrictions
on the useful life of the intangible asset, then the asset is considered to have an indefinite life.
It makes little sense to amortize an intangible asset with an indefinite useful life because its
service capacity is never diminished. Therefore Statement 51 states that the carrying value of
intangible assets with an indefinite useful life should not be reduced through amortization.
Example 1
Facts. In February of 2014, Mayfair County acquired the right to draw water from a lake on
the property of a local corporation in exchange for a fee of $50 million. Mayfair County has
an option to renew the rights at no additional cost. Mayfair County can draw an unlimited
quantity of water from the lake. The County’s rights to withdraw water expire 25 years after
the execution of the contract, which is in February 2039. The rights may be renewed for
another 15 years at no additional cost to the County, subject to the mutual agreement of the
parties.
Mayfair County does not think that another source will provide a water supply to sufficiently
meet the demands of its inhabitants. The County believes that it will renew its contract in
February 2039. Mayfair County anticipates that the corporation will agree to renew the
contractual rights because it is a significant user of the County’s water supply and the main
employer of Mayfair County residents. Mayfair County has a calendar year end.
Reporting. In its government-wide statement of net assets as of December 31, 2014,
Mayfair County would recognize a capital asset of $50 million for the acquisition of the
water rights. A capital outlay expenditure of $50 million would be recorded in Mayfair
County’s capital projects fund statement of revenues, expenditures, and charges in fund
balance for the year ended December 31, 2014.
As there is evidence that Mayfair County will seek and be granted renewal of the water rights
without additional costs, the useful life of the water rights will be 40 years, the original 25-
year term of the rights plus the 15-year renewal term. Using straight-line amortization,
annual amortization expense related to the water rights of $1,250,000 ($50 million over 40