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BI-10-0051

Intelligence Reports for SMP

Intelligence Reports for SMP

Scope of Work

Version: 1.0
BI-10-0051
Intelligence Reports for SMP

Table of Contents

1.General Description of the WORK.......................................................................................2


2.Specific description of the WORK .......................................................................................2
3.Deliverables...........................................................................................................................3
Business Intelligence Development..........................................................................................4
Item ..........................................................................................................................................4
Description................................................................................................................................4
Quantity....................................................................................................................................4
4.Contractor’s Technical Criteria for Manpower Qualifications..............................................5
5.Project Schedule....................................................................................................................6

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1. General Description of the WORK


Supplemental Manpower Contracts Administration Division (SMPCAD) is responsible for
managing the company’s supplemental manpower resources. One of the main SMPCAD’s
business processes is the recruitment of the SMP resources. SAP e-recruiting has been
selected as the platform to automate the business processes related to supplemental
manpower procurement. The cycle of the various functionalities within this process consisted
of the initiation and creation of the manpower requisition, the creation of the service request
postings, the invitation of vendors to submit applications, the assessment of the candidates,
the interview and the selection of the candidate, and the offers to qualified candidates. In
addition to the main procurement functionalities SMPCAD also required to have an intelligent
reporting environment that can be utilized for recruiting data analysis and decision making.
In addition to the recruiting data analysis and decision making, the intelligent reporting
environment should also provided reports that will be used by the various admin areas and
organizations in the company to assist these organizations for their inputs to the company’s
operating plan for their SMP counts and costs. These reports should provide information
about their SMP’s various costs at the individual and also organizational summary levels.
The best way to satisfy the recruiting data analysis and decision making requirements is to
use as the base, the existing e-recruiting reports that we currently utilizing for the recruitment
of the regular resources and build from these reports the Business Intelligence (BI) reporting
environment required for the SMP resources.
For the business requirements that needed to satisfy the company’s operating plan, the best
way to satisfy this; is to capture and transport to SAP/BW platform, the transactional data from
the SMP HR actions and the Payroll results and also build the require reports and queries.
These queries should provide actual cost information of regular invoice labour and overtime
and overtime invoice labour. The information in these queries should be grouped within the
cost centres and the organizations within these cost centers.

Contract Duration:

CONTRACTOR shall achieve Project Completion & Overall Acceptance within one hundred
eighty (180) consecutive calendar days from the effective date of this Lump Sum Contract
(LSC). Contract Completion shall be achieved when CONTRACTOR has performed all the
WORK in strict compliance with all the requirements of this LSC. CONTRACTOR shall
mobilize his consultants and other resources within two weeks from signing the contract or as
directed by SAUDI ARAMCO’s Representative.

2. Specific description of the WORK


The scope of this work consists of the replication of about 80 existing R/3 e-recruiting reports
in the Business Intelligence (BI) platform (SAP/BW) and the development in the same
platform the reports required to satisfy the company’s operating plan requirements. The
information we have in the existing e-recruiting reports will be used as the base to develop the
queries needed in order for SMPCAD to be able to make recruiting data analysis and
intelligence business decisions. Also, the HR data and the Payroll results will be used to build
the required environment in SAP/BW for the company’s operating plan requirements needed
in the area of the actual SMP costs.

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In order to do this, the e-recruiting historical data and the future recruiting data in PRR should
be transfer and also maintain in the Business Intelligence (BI) – (SAP/BW) platform. In
addition to this, all the exiting e-recruiting R/3 reports should be replicated as BW queries into
SAP/BW and new ones should also be developed to support the SMP business intelligence
reporting requirements. Also, the HR data for the SMPs and their Payroll monthly results
should be transferred and maintained in the SAP/BW platform. The contractor will have to first
develop the recruiting, and HR/Payroll infrastructure in BI environment as the 1st layer of info
providers and on top of that, he will have to create the 2nd layer of queries that will satisfy the
SMPCAD’s recruiting and operating plan intelligence reporting environment.

For a better understanding of the e-recruiting requirements see the attached appendixes.

• Appendix-A: Current R/3 e-recruitment reports


• Appendix-B: Current e-recruiting info types
• Appendix-C: New SMP e-recruiting reports
• Appendix-D: New SMP e-recruiting info types and tables

3. Deliverables
The results of this project are presented in form of deliverables released by the project. Below
you can find the list of deliverables.

Deliverable 1: Technical deliverables


The contractor should Develop, Test, and Deploy an intelligent data recruiting reporting
environment in SAP/BW platform. The contractor should also be able to follow the technical
development requirements outlined below:

• Create Info-Objects.
• Create Info-Sources.
• Mapping Fields/Info-Objects.
• Create ODSes /
• Create Info Cubes if needed.
• Create Update Rules.
• Creating info-Packages.
• Create process chains
• Schedule the process chains through Control-M
• Load data to Business Intelligence.
• Create Authorization Roles
• Create BW Queries.
• Create Bex and Web Reports.
• Maintain Solution Manager Implementation.
• Manage Reports/Roles BI Dashboard Wizard.

Our internal analysis indicated that the contractor will have to develop and deliver for this
project the following objects in the quantity specified in the below table.

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Business Intelligence Development


Item Description Quantity
Info Objects needed to be created based on the R/3 fields
Info Object ≈ 2000
and BI 2nd Layer.
ODSs/Cubes needed to be created based on the R/3
ODS/Cube ≈ 120
Tables and BI 2nd Layer.
Info Sources needed to be created based on the BI
Info Source ≈ 120
ODS/Cubes
Update Rules needed to be created based on the BI
Update Rule ≈ 120
ODS/Cubes
Data Source Data Sources needed to be created based on R/3 Tables. ≈ 120
Reports needed to be created based on business
Report ≈ 120
requirements
Extractors needed to be created based on 2nd Layer
Extractor ≈ 40
Design.
Access Model needed to be created based on BI
Access Model ≈2
Authorizations
Front-End Front-End needed to be created based on BI Wizard* ≈2
*This is a custom developed BW tool available in Saudi Aramco

Deliverable 2: Project Deliverables


Follow SAP SAUDI ARAMCO Methodology for software development and provide all
deliverables including full documentation identified in the methodology. More specifically the
contractor should deliver the following:

• Complete the Business Blueprint, and Realization phases of the project


• Finalize project proposal, project scope and schedule
• Determine the business requirements, provide detailed design and anticipate future
configuration and development activities
• Produce the project Business Blueprint Management Summary (BBMS) document
• Customize and configure source system connection
• Conduct business prototype and confirmation sessions of realized product
• Providing Integration System Testing
• Conduct User Acceptance Testing (UAT) with Subject Matter Experts (SME’s)
• Conducted performance and tuning if needed for the data load and for the run time of
required reports
• Rollout the final solution

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Deliverable 3: System Testing


Upon completion of the development the following testing should be performed:

• Unit Technical Testing (UTT) & Functional Testing (UFT): This type of testing is carried
out in the development environment to verify the proper functioning of the different
components. A unit testing sign off document is produced indicating mutual agreement
to proceed with the next User Acceptance Testing. This document is based on the test
plan and scripts developed in the earlier stages by the contractor.

• User Acceptance Testing (UAT): UAT is a critical milestone for the project and should
be precisely planned and executed. A criterion for acceptance that was agreed upon
during the preparation of Test Plans is used as a guideline. The identified issues
during the UAT testing should be register, track, and resolve before the system
implementation. The UAT consists of testing data integration, accuracy, delta
extraction mechanisms and authorizations, front end delivery mechanism and
presentation.

Deliverable 4: Training/Knowledge Transfer


E-learning Training Document: Before rolling out the solution to all users, a step by step
presentation must be made available in the Dashboard to guide the users to various reporting
functions.

Deliverable 5: Project Documentation


SAP Solution Manager will be used to track the project progress and link the project
documentations that will be stored in the Document Management System (Documentum)
throughout the complete life cycle.

4. Contractor’s Technical Criteria for Manpower Qualifications

On successful awarding of the contract, the contractor is expected to bring people having the
following skill sets in order to execute the project to successful completion:

• Project Manager
• SAP BI 7.0 Functional Consultant

• SAP HR and Payroll experienced Functional consultant

• SAP HR e-recruiting experienced Functional consultant

• SAP HR e-recruiting experienced ABAP/BSP programming specialist

• SAP BI 7.0 Development specialist

• SAP BI 7.0 Consultant with experience of SAP BEx Reporting


• SAP BI 7.0 Consultant with experience of SAP Web Reporting
• Development experience of Crystal Reporting

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• Development experience and Sound knowledge of Java and Web Development

5. Project Schedule

2008
Project Phases
Apr May Jun Jul Aug Sep
Project Preparation
Blueprint
Realization
Final Preparation
Go-Live and Support

Project Preparation Phase: This is the first phase of the project. During this phase, the
CONTRACTOR becomes familiar with the SAUDI ARAMCO environment. He will prepare all
appropriate documents to plan and design the project.

Business Blueprint Phase: During this phase, CONTRACTOR shall meet with the user
community, proponents, and technical staff to define the functional and technical requirements
of the Systems being developed. The output of the blueprint phase is to define all realization
tasks.

Realization Phase: In this phase, CONTRACTOR will develop and customize the system
accordingly to what has been designed during the blueprint phase. The output of this phase is
ready to be tested by the users involved.

Final Preparation Phase: At the beginning of this phase the system development and
customizing activities have been already finalized for testing and user acceptance. Last
changes to the system are applied according to the comments provided during the Use
Acceptance Test. In this phase, the knowledge transfer and integration testing activities are
performed. The activities for planning the movement to production are refined in this phase to
ensure a smooth production environment.

Go Live and Support Phase: in this phase, the final solution will be accessible to all users in
Production System. Support period; a minimum of one month from the Go Live date shall be
used to perform where the team provides maintenance of the system by identifying and
resolving issues that arises after Go Live.

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Appendix A: Current e-recruiting reports

List of E-Recruiting Reports in R/3


1 Outstanding Activities 41 CDPNE/APNE Candidates List
2 Job Posting: Outstanding Activities Summary 42 Program Applicants
3 Offer & Release Request Analysis 43 Candidate Correspondence
4 Application from Admin Area (Status) 44 Approvals by Date and Status
5 Applicants from Admin Area 45 Requisition Status Report
6 Monthly Activity Report 46 Approval Status Report
7 Weekly Activity Report 47 IR Approval Status Report
8 Historical Activity Report 48 List of Candidates w/Activities
9 Job Posting by Admin Area 49 CDPNE/APNE Applicant Listing by
Activity
10 All Posted Jobs by Organization 50 Requisition Approval List
11 Applicants from Admin Areas - Dept/Nat 51 Requisition Duration Report
12 Applications to Admin Areas - Dept/Nat 52 Candidate Activities Report
13 Status Report by Department 53 Candidates Verified but not scheduled
for testing
14 Applicants from Departments 54 List of No Show for Testing Candidates
15 Transfer Requests Cancelled 55 List of Passed Candidates
16 Transfer Requests Cancelled (Release 56 Report for VCGNEP
Refused only)
17 Transfer Requests Cancelled (Sorted by 57 List CDPNE Candidates Applying to
Releas. Dept.) APNE
18 Release Refused at Interview 58 List of Rejected Program Candidates
w/Reason
19 Transfers Requested 59 Practical Exam Results
20 Transfers Made To 60 Programs Statistics Report
21 Transfers Completed 61 Candidate Listing for Summer A
Program
22 Job Postings (by Job Title) 62 Candidate Listing for Summer B
Program
23 Applications In & Out Analysis 63 Statistical Univ/Major Summary
24 Transfer Related Reports 64 Summer B Program Quota Listing
25 Gain/Loss by Business Line 65 List of Employment Reps
26 Gain/Loss by Admin Area 66 Organization Coordinators
27 Applications from Department 67 List of Jobs with Job Family
28 Job postings Analysis (Applications) 68 Job Family Reference Report
29 Posted Jobs Status 69 Match Employees to Job Postings
30 Offers/Accepts/Postings/Apps Analysis 70 Match Job Code Against Posted Jobs
31 Applications from Departments 71 Redeployment Activities Report

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32 Hired Candidates List Report for SED 72 Employee List


33 Hired Summary Report 73 MIS Summary by Admin. Area
34 Applicant Status Report 74 MIS Summary by Business Line
35 Assessed Candidate Listing Report 75 All Inactive Employees
36 Weekly Activities Report 76 Transferred Employees
37 Monthly Activities Report 77 Active Requisitions
38 Requisition Status Report 78 Permanent Dept/Job Changes - Active
Employees
39 Applicants Scheduled for Verification 79 Redeployment Statistics
40 Applicants Scheduled for Testing 80 Hired Candidates List Report for ERD

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Appendix B: Current e-recruiting info types


List of E-Recruiting Info Types in R/3
1 HRP1000 Object 34 t77rcf_act_typet Activity Types
2 HRP1001 Relationships 35 t77rcf_rsncode_t Status Reasons
3 HRP5102 Candidate Information 36 t77s0 System Table
4 HRP5103 Work Experience 37 zcategory_dom Domain - Candidate
Category
5 HRP5104 Education 38 zcdpne_major CDPNE Major
6 HRP5122 Posting Instance 39 zer_act_stat Domain - Activity Status
7 HRP5125 Requisition Information 40 zer_apne_edu APNE education types
8 HRP5131 Persons Responsible 41 zer_apne_major APNE Major
9 HRP5133 Candidacy Information 42 zer_apne_quota APNE Quota Table for
Majors
10 HRP5135 Manual Activities 43 zer_apprvl_confg e-Recruiting Approval
Config.
11 HRP5136 Correspondence 44 zer_apprvl_head e-Recruiting Approval
Header
12 HRP5137 Qualifying Event 45 zer_apprvl_log e-Recruiting Approval
History Msg.
13 HRP5138 Invitation 46 zer_bl_supp_team Support Team Member
(Bus. Line)
14 HRP5139 Status Change 47 zer_black_list Black Listed Candidate
table
15 HRP5140 Data Transfer 48 zer_cand_details Candidate Details
16 HRP5141 Questionnaire 49 zer_cdpne_quota CDPNE Quota Table
17 HRP5142 Appraisal 50 zer_edu_level Domain - Education
Level
18 HRP9500 Structure for Org 51 zer_eligi_prog System table for
hierarchy programs
19 HRP9550 Candidate Additional 52 zer_emp_office Employment Office
Data
20 HRP9551 Aramco Hiring Data 53 zer_job_cat Job Category
21 HRP9552 Available Employees 54 zer_job_fam Job Family
22 HRP9553 Programs Data 55 zer_prexam_reslt Practical Exam Results
Structure
23 HRP9554 Candidate Skills 56 zer_redep_query Redeployment Query
structure
24 HRP9555 Process Offer 57 zer_report_qa Questionnaire & Quest.
object ids
25 HRP1000 Object 58 zer_status Domain - Work item
Status
26 HRP9556 Candidate's depend. / 59 zer_stdlvl_dom Domain - Study Level
Passport Domain

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27 HRP9557 Assessment Test 60 zer_summa_itc Mapping table for


Results Summer A
28 HRP9558 Commercial 61 zer_summa_sel Summer A Program
Registration Select. Proc.
29 HRP9559 Store Message 62 zer_summb_quota Summer B Quota
30 HRP9560 Requisition Additional 63 zer_summb_sel Summer B Program
Data Select. Proc.
31 T501T HR Employee Group 64 zer_summer_major Summer Major
Names
32 T529T HR Personnel Action 65 zeredu_degree Education Degree
Texts
33 T530T HR Reason for Action 66 zerm_type_dom Domain - Employee
Texts Type

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Appendix C: New SMP e-recruiting reports


List of E-Recruiting Reports needed for SMP(Not existing in R/3)
1 Requisition Status Report - SMPCAD
2 Requisition Duration Report
3 SMP specific activity notification & reminder engine
4 Backup candidates' re-evaluation initiated by BL
5 Publication history by vendors. This will also show inclusion/exclusion of vendor for a
requisition – SMPCAD
6 Job Posting: Outstanding Activities Summary
7 Job Posting by Admin Area
8 All Posted Jobs by Organization
9 Offers/Accepts/Postings/Apps Analysis
10 Vendor Report: Service postings for which Candidates were Accepted
11 Vendor Report: Application status by candidates
12 Business line referral evaluation results
13 Number of candidates' offered critical skills bonus
14 Number of requisitions for exempt jobs
15 List of active candidates by gender
16 SMP Statistical Report on requisitions, applications, candidacies

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Appendix D: New SMP e-recruiting info types and tables

NO INFOTYPE DESCRIPTION
1 HRP9580 Database table 9580: SMP Requisition Data
2 HRP9581 Database table 9581: SMP Offer Details

NO TABLE DESCRIPTION
1 ZSMP_APPRV_CONFG E-Recruiting Approval Configuration
2 ZSMP_VEND_PUB Data of Posting to the Vendor related with
3 ZSMP_VENDOR_DET Vendor Information
4 ZER_LANDX_SM Country Names
5 ZER_SMP_ADV_REQ Record transactions of the advertising prerequisites
6 ZER_SMP_CRT_SKIL SMP critical skills
7 ZER_SMP_EXPTYPE SMP requisition for experience type
8 ZER_SMP_EXT_PUB Postings for External Candidates
9 ZER_SMP_PA_MAP Mapping between E-Rec and PA fields
10 ZER_SMP_VEND SMP vendor Details
11 ZER_SMP_VENDOR Vendor Determination Information for SMP
12 ZER_SMPAPP_CONFG SMP e-Recruiting Approval Configuration
13 ZER_VENDCONT_SMP Vendor Details

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