SYSTEM ANALYSIS

Existing System:
In the past, alumni relations, or engagement, tended to be treated as a stand-
alone activity divorced from fundraising and other advancement activities. Indeed,
some alumni associations were entirely independent of their parent institutions, and
whilst their members interacted with each other, they had very little interaction
with the institution. Also, Alumni Website was developed using static page rather
than dynamic page. And also in existing system, maximum work goes on manually
and it is error prone system, it takes time for any changes in the system.
The alumni portal is accessible for ex-students and not for current students.
This is a major hurdle in the flow of information and guidance to the existing
student. The institution maintain separate portal for existing students.

Disadvantages of Existing System:

 Maintaining two portals is costly
 No link between Alumni portal and college portal for existing students
 No direct flow of information from ex-students to current students
 No SMS or email notification in case of any events posted, alumni has to
login to portal to know about new events or updates Alumni has to go to
college for any document that is required for higher studies for which he has
to take a leave from his office or find time from his busy schedule.

Proposed System:
The current most of alumni portals are for alumni only. There is no link
between existing students and pass out students of college. So we trying to
establish a link between pass out and existing students of college, so that there will
be direct flow of information between them.

Advantages of Proposed System:

 Enterprise Social Networking
 Giving Back to Institution
 Content Management System
 Event Management
 Discussion Groups
 Career Center
 Marks Revaluation System
 SMS Notification.
Module of Alumni Management System:
1) Login Module: The system provides security features through username and
password matching where only authorized user can access the system with
different authorization level. It includes admin, alumni and faculty.

 Admin: Admin is super user of this application. The admin functionalities

include verifying alumni details, updating password, adding or deleting
courses which are there in the college, organizing alumni meet in different city
and scheduling training session for current year student.

 Alumni: This module helps Alumni to register into system by providing valid
details. Once the registration is done, details will be sent to admin for
approval. This module also allows Alumni to update the password. Once the
registration is done user can update his profile.

 Staff: This module helps staff to register into system by providing valid details.
Once the registration is done, details will be sent to admin for approval. This
module also allows staff to update the password. Once the registration is done
staff can update his profile.

2) Profile Registration: This allows a faculty and an alumnus to register.

3) Raise Fund Module: This Module allows alumni to raise funds for the
organizations. Alumni donation can be done using credit card or debit card.
4) Feedback module: This module allows users to post feedback or Review for
particular product regarding quality or cost etc.
5) Training Module: In this module, alumni will participate in training session
with the allotted topics. Training sessions are updated by admin.
6) Alumni Gallery: This module allows alumni to maintain photo gallery of
recent alumni meet. It includes images of various alumni events.
7) Regional users: This module display’s groups of alumni from different regions.
This module information will be added by the admin.
8) Alumni office bearers: This module includes various office bearers of alumni
as well as each of regional units along with their personal info. Which would be
displayed for the users and this info will be updated by the admin?
9) Search: This module lets an alumni and staff of the college to search different
alumni members and other office bearers. This is secured since only authenticated
user can search based on criteria like place, position, regional users.
10) User: It allows user to view gallery, view jobs that are posted by alumni and
apply for the same.
11) Chat: This module allows alumni to chat with his alumni friend of a region or
with a group of alumni students.

Data Flow Diagram: