!

LINCOLN
• UNIVERSITY COLLEGE
DKU016 (B)

www.lincoln.edu.my

COLLABORATIVE
PROGRAMME
GUIDE BOOK 2019

All copyrights are reserved

@Lincoln University College
 Manual For Collaboration Forum

Preface
"Most great learning happens in groups. Collaboration is the stuff of growth"

- Sir Ken Robinson (Professor Emeritus, U.K)

The collaborative academic programs develop the curriculum and overall program quality with the
maximization of limited resources and removal of unnecessary duplication, increased accessibility and
flexibility of academic offerings to students. Collaborative academic programs shared decision-making,
broader communication and development of trust among inter-university faculty members; increased
opportunities for faculty professional development; and a shared vision and unified voice for
participating universities.
On the other hand collaboration may lead to differences in institutional values and culture,
competition among participating institutions, fear of losing institutional identity and autonomy. It is only
about maintaining program quality, sudden complexity of communication and underestimation of the
time essential for course development. Strategies to increase the chances of success when establishing
collaborative academic programs have been identified. Perhaps most important is taking the time to
create a culture of collaboration by building consensus about roles and responsibilities, negotiating
differences and remaining flexible. Other important activities include meeting the needs of educators
across universities, addressing the academic and administrative requirements of all participating
universities and establishing and maintaining programs of high academic excellence.
Collaborative academic programs can expand access to education and training for both general
people and businesses with its flexible scheduling structure. It has the potential for increased access to
more experts in the field and to other students from different geographical, social, cultural, economic, and
experiential backgrounds. As the population at large becomes more involved in lifelong learning beyond
the normal schooling age, institutions can benefit financially, and adult learning business courses may be
particularly worthwhile. Collaborative academic programs can act as a catalyst for institutional
innovation and are at least as effective as face-to-face learning programs.
Collaborative academic programs can also offer a broader method of communication within the
area of education. With the technological advancements communication appears to increase amongst
students and their professors, as well as students and their classmates and it helps to the improvement in
education. Collaborative academic programs may enable students who are unable to attend a traditional
school setting, due to disability or illness to get a good education. It helps to provide equal access
regardless of socioeconomic status or income, area of residence, gender, race, age, or cost per student.
Applying strategies to collaborative academic programs as they are being developed can increase the
accessibility of such courses to students with a range of abilities, disabilities, learning styles and native
languages.
Thank you for showing your interest in the collaboration forum with Lincoln University College.
Collaboration is basically a unique initiative of Lincoln University College towards the fulfillment of
learning. Lincoln University College offers a unique opportunity for the students enrolling in these
collaborative academic programs by giving them a chance to study in Malaysia for a year depending on
their desire (under some terms and condition).
Let's Begin
“Collaboration is important not just because it's a better way to learn. The spirit of collaboration is
penetrating every institution and all of our lives. So learning to collaborate is part of equipping
yourself for effectiveness, problem solving, innovation and life-long learning in an ever-changing
networked economy”

- Don Tapscott (CEO of The Tapscott Group, a member of World Economic Forum, Chancellor of Trent
University, Adjunct Professor of Management for the Rotman School of Management at the University of
Toronto and Martin Prosperity Institute Fellow)

This is a primitive topic oriented guide book for people who will be using the collaboration portal.
All of our work regarding collaborative programme will be performed as per the online System. The base
website is
http://www.collaborative.lincoln.edu.my/
The association model broadens the scope of educational benefits for students. Given that many
courses developed by the collaborative academic programs are available by which geographic separation
of universities is not a barrier. The use of modern technologies adds flexibility; for example, students can
access Web-based course material at their convenience. Students are also exposed to technologies that are
rapidly becoming common communication and education tools. Students have access to faculty from all
the participating universities who teach their courses and participate in educational offerings. This
approach gives students access to a much broader range of disciplines and experts than traditional
programs based within a single university. Students from the participating universities have
opportunities to learn from one another by taking courses together and by participating in such activities.
Present-day, Collaborative academic programs allow students to associate with standard programs
throughout the world that are out of reach for in-person learning. This is helpful because students have the
opportunity to combine new opinions with their own and develop a solid base for learning. Students can
review their lessons many times according to their need with their online learning. Then students can use
the coursework to fit their learning by focusing more on their weaker topics while breezing through
concepts that they already have or can easily grasp.
The collaborative academic programs have its traditional focus on content delivery or
correspondence and stress on independent learning. It has its roots on computer conferencing and
collaborative constructivist learning approach and it encourages collaboration in an interactive learning
environment.
The education landscape is changing and there are more types of learner than ever before. People
want and need to learn in different ways which support their preferred styles so it's important that we
'meet demand' and give learners what they want, when they want it. We have adopted and implemented
materials to support students through their training and training providers in their delivery.
From a global point of view, collaborative academic programs open doors. Distance is no longer a
barrier and learners are able to access and share information from virtually anywhere in the world. Most
now have their own digital device and this has changed the way they work and interact in a classroom and
study environment. Evaluating current Learning activities, outcomes and strategies allows for a more
objective measure of real effectiveness and potential for further development. The areas reviewed could
include strategy, organization, architecture or services or any other relevant parts of the process. The
future is bright in the collaborative academic programs world but we need to be bold and allow new
methods of learning to flourish.
 COLLABORATION PROGRAMME OPERATION LAYOUT

Welcome to the Collaborative Education System of LINCOLN UNIVERSITY COLLEGE, Malaysia.

This is a manual to guide for smooth and successful accomplishment of the entire operation.
For any difficulties please email us at : collaboration@lincoln.edu.my.

Step 01
Please visit the official website of Lincoln University College. http://www.lincoln.edu.my/

Step 02
Please go to' International Affairs 'Menu and choose' Collaborative Partners Login'
option. The official Login of Lincoln Collaboration Program will open.
http://online.collaborative.lincoln.edu.my/

Step 03
Please go to 'Enquiries' menu and select 'Application for Affiliated Study Partner'.
Fill up the form for your intension to become an affiliated study partner.

Step 04

You will receive a MOU(Memorandum of Understanding) on upon a conversation with

Collaborative Coordination Commitee

Step 05
Please sign the MOU and return.
The MOU will consist of the following Information:

MOU will be the Official Contract Between

Lincoln University College
and
Corresponding Partner Center

Entire Rules and Regulations based on which the Agreement to be signed, will be mentioned
under the document. Partners are requested to follow strictly the rules of the contract, failure
to do so may result in cancellation of MOU.

Total Fees Structure to be charged from a student, for individual allocated programs will
be given in the MOU.

Step 06
You will receive an Invoice to pay the Collaboration Fees. The amount will be
according to the MOU. Bank charges of $25 has to be paid by the partner center
for each invoice. All invoices you receive, Please pay within the stipulated
time period to avoid the late fine. Late payment of any invoice beyond the
specific time period may cause suspension of account in collaboration portal.
Any taxes or bank charges in your country will be borne by you.
Step 07
Upon successful credit of the Amount to the Account of Lincoln University College, you will
receive the credentials to access the online portal of collaboration.

Step 08
Please Upload the Lecturer Profiles to the system, who will take the classes. Please
follow the below system to upload.
1) Visit http://online.collaborative.lincoln.edu.my/applyonline/empapplyonline.aspx
2) Choose the your Institution name and fill up the form. CV Photograph & Official
Appointment Letter .
3) After fulfilling the job application, you will receive the ID for Lecturer.

Step 09
Please Assign the Lecturer to their Corresponding Subjects.
Please follow the below mentioned formalities for that,
1) Login to the portal,
2) Go to 'Staff Management' menu,
3) Select 'Assign Lecturer' option,
4) Select the Lecturer from the list of available lecturer, select the subjects which the lecturer
will teach and assign.

Step 10
Please upload the Scheduled Time Table of Classes in the account. Every partner
institution is requested to maintain the followings strictly.
1) Time table upload,
2) upload the video lecture note in the system,
3) upload individual session/lesson plans for every lecturers.

Step 11
At First, when you will access the portal you will get limited options. Upon paying the student
registration fees and tuition fees, you will have the access to view the lecture notes and materials.
To admit students, please follow the below system,
1) Login to the portal with the given credentials,
2) Go to 'Admission' menu and select 'Application For Admission'. After submission of each
Application you will get a Conditional Offer Letter, please retain the document until the
student gets Confirmed Offer Letter.

Step 12
After closing of the admission for the intake, please inform us so that we can prepare invoice
for Student Registration Fees and tuition fees. Students will only get access to their online
account in Lincoln Learning System based on separate payment only.

Step 13
After successful credit of the amount to the account of Lincoln University
College,you will have access to the material resources to take classes.
 Step 14
Please give attendance of students in regular basis,
Please follow the below way for that,
1) Login to the portal,
2) Go to 'Student Management' menu,
3) Select 'Online Student Attendance' option,
4) Select Program, Subject, Intake, Give Date of attendance, From time and To time.
5) Give Attendance.

Step 15
Academic Progression Monitoring - All Continuous Assessment Completion within the
stipulated period of time.

Step 16
Eligible Student list for Final Examination is to be sent from partner location to
Lincoln University College.

Step 17
Final Examination timetable should be finalized with the Approval of the Dean, Faculty of
the corresponding department.
Conducting of Semester Final Exam must be strictly as per the rules set out in MOU.

Step 18
Finalization of Semester Marks should be on and after the conjunction with Dean, Faculty
of the corresponding department.

Step 19
Release of Final Marks via LLS, For first semester GPA calculation, Subsequent semesters
CGPA calculation can be checked by student himself provided LUC has received LLS
Fees for the student.

Step 20
At the End of the Course Completion letter, Recommendation Letter, Transcript, and
Certificate will be provided by LUC after checking whether all fees are paid.

... AND SO ON

Thank you for joining the family of Lincoln Collaborative Partnership

Any Feedbacks, Please Provide Us At collaboration@lincoln.edu.my | Always Happy To Help You.

 Application for Admission

Login Application for Admission

Student Name: Select Salutation from the dropdown list. Enter your First Name, Middle Name
and Last Name.

Course: Select or choose your Course from the list.

Intake: Select or choose your Intake i.e, year and month from the list.

Marital Status: Select your marital status.

Gender: Select your Gender.

Date of Birth: Select your Date of birth as per (YYYY-MM-DD).

Highest Qualification: Select your Highest Qualification of your previous course.

Personal Contact: Enter your Personal Contact number (Mobile/Land Phone).

E-mail ID: Enter your Email ID.

Citizenship No.: Enter your citizenship number which has been issued by the government of the
country where you stay.

Passport No.: Enter your passport number.

Correspondence Address: Enter your Corresponding Address of the area, where you are currently staying.
Pin Code: Enter your area pin code where you are currently living.

State: Enter the state name where you are currently living.

Contact Number: Enter your Contact Number in that area.

Permanent Address: Enter your Permanent Address where you have born.

Pin Code: Enter pin code of the area where you have born.

State: Enter the state name where you have born.

Contact Number: Enter your Contact Number at your birth place.

Father's Name: Select Father's salutation and enter your father's name.

Father's Contact No.: Enter your Father's Contact Number (Mobile/Land Phone).

Mother's Name: Select Mother's salutation and enter your Mother's name.

Mother's Contact No.: Enter your Mother's Contact Number (Mobile/Land Phone).

Guardian's Name: Select Guardian's salutation and enter your Guardian's name.

Guardian's Contact No.: Enter your Guardian's Contact Number (Mobile/Land Phone).

Upload Scanned Copies for Admission Verification

These Attachments are used for admission verification so please attach your original scan copy.
Please Note: Click on browse and attach scanned copy of the documents. Documentation Part
Should Be maintained By the respective partner colleges with Hard Copy and soft copy attached
in the above page.
Any Feedbacks, Please Provide Us At collaboration@lincoln.edu.my | Always Happy To Help You.
Upload Documents

Login Upload Documents

This Upload Document Page is designed to upload the remaining documents which wasn't possible to
upload at the time of fill-uping the admission form.

All the documents which are uploaded already will be colored as Blue and the remaining documents
which are not uploaded till then will be shown as Grey color. You can upload the remaining
document one by one in the file upload control on 'upload / Edit File' column and tick on the check
box in the 'Check' column and then submit.
Fees Breakup Master

Account Management Fees Breakup Master

This Fees Breakup Master page is designer for entering the specific Fees type which can be allowed
only once for each type.

Fees Name: Enter the Type of fees to be paid.

Click on Submit to save the details.

You can also see the previous fees details if paid previously.

Fees Master

Account Management Fees Master

This Fees Master page is designed for checking the fees for a particular program

Program Name: Select program from the dropdown list and click on submit to see the
Fees details program for that particular program.
Fees Rec

Account Management Fees Rec

This Fees Rec page is designed for receipt of amount for a particular student.

Student Name: Enter the Student Name on whose name you are paying the amount.
Passport Number: Enter the Student Passport number for whom the amount to be paid.

Amount: Specify the sum of amount you are paying (in numbers).

Account Type: Enter the type of Account you are using.

Semester: Enter student's semester details for which semester you are paying the amount.

Batch/Intake No.: Enter Batch/ Intake number of the student.

Program Name: Enter the students program for which program you are paying the amount.

Module Name: Enter the student's module name

Click on Submit to send the fees Details.

Collaborative Partner Details

Administration Collaborative Partner Details

This Fees Rec page is designed for receipt of amount for a particular student.

This Collaborative Partner Details page is designed to view the details of our Lincoln University College
Collaborative Partners Details like Address, Approved Courses and document details.

As soon as you click on Collaborative Partner Details, you will find the centre Details like Learning Centre
ID, Centre Name, Centre Address, State/Zone, Country, Contact Number(1), Contact Number(2) and
website of the collaborative partner. Below that you can find the Approved Courses list. You can also find
the Document Types, Program Description and its corresponding URL where you can view the Documents.
 Bank Slip Uploaded

Administration Bank Slip Uploaded

This Bank Slip Upload page is designed for uploading the Bank slips.

On clicking on the Bank Slip Upload form, you can find the centre Details like Learning Centre ID, Centre
Name, Centre Address, State/Zone, Country, Contact Number(1), Contact Number(2) and website.

Invoice No.: Enter Invoice number

Upload Invoice: Attach the scanned invoice by clicking on Browse.

Upload Bank Slip: Attach the scanned Bank slip by clicking on Browse.

Upload Application ID List: Attach the scanned invoice by clicking on Browse.

Click on Submit to Save and send the invoice details.

View Memo
Administration View Memo
View Memo page is designed to view the previous Memo with date.

As soon as you click on view Memo, you can find the list of memo's.

Click on View to see the Memo.

Upload Faculty Meeting

Administration Upload Faculty Meeting
Upload Faculty Meeting page is designed to schedule and view the faculty meeting details.

Program Name: Select the program from the list based on which program the meeting

will be scheduled.

Chair Person Name: Enter the Chair Person Name who is going to attend.

Date of Meeting: Enter the date on which date the meeting has to be scheduled.

Minutes of Meeting: Attach the duration of the meeting in detailed.

Click on submit to Save the Scheduled Meeting.

Curriculum
Program Management Curriculum
Curriculum page is designed for viewing the approved Courses for a particular centre.

Select Programme: Select the program or course name to view the details.

Add Session Plan

Program Management Add Session Plan
This page is designed to add the program, subject and topic for a particular lecturer on a specific date

Programme: Select program from the list.

Subject: Select subject from the list.

Date: Enter the date on which day program has been scheduled.

Lecturer Code: Enter lecturer code for which lecturer this particular program has been

assigned.

Topic: Select topic from the list.

Detailed Topic: Enter the Topic description in detailed.

File Upload: Upload the topic and course details.

Click on Submit to Add the session Plan.

View Session
Program Management View Session
This page is designed to view the session details.

Programme: Select the program from the list.

Subject: Select the subject from the list.
Click on submit to view the session details.
Where you can find the session name and lecturer notes.

Upload Assignment
Program Management Upload Assignment
This page is designed to upload the assignment.

Programme: Select program from the list.

Subject: Select subject from the list.

Intake: Select intake from the list.

Topic: Select topic from the list.

Date of Submission: Enter the date on which day assignment has been submitted.

Upload Assignment: Upload the assignment.

Click on Submit to upload Assignment.

You can also see the previously uploaded assignments.
Note : Subjects will not appear in assignments until lecture notes are uploaded from add session plan area.
Assignment Feedback

Program Management Assignment Feedback

Assignment Feedback page is designed for the feedback of a particular student in a particular program.

Student ID: Enter the student ID of a particular student whose feedback to be given.

Program: Select program from the list in which program you want see the

feedback.
Subject: Select subject from the list in which Subject you want see the feedback.

Topic: Select topic from the list in which topic you want see the feedback.

Click on Submit to see the Assignment Feedback.

Upload Time Table

Program Management Upload Time Table

This page is designed to upload the timetable for each program.

Program: Select program from the list for which the time table to be scheduled.

Subject: Select subject from the list for which the time table to be scheduled.

Intake: Select intake from the list for which the time table to be scheduled.

From Date: Enter the date from which the program has been scheduled.

To Date: Enter the date to which the program has been scheduled.

Upload Time Table: Upload the Time Table attachment.

Click on Submit to upload Time Table.

You can also see the Upload Time Table.
Upload Lecture Videos

Program Management Upload Lecture Videos

This page is designed to upload the Lecture videos of a particular program and subject.

Program: Select program from the list for which program the Lecture video

belongs.

Subject: Select subject from the list for which Subject the Lecture video belongs.

Date: Enter the date of Lecture.

Lecturer Code: Enter the Lecturer Code to whom the lecture video belongs.

Video Upload: Upload the lecture Video (attachment).

Click on Submit to upload lecture Video.

You can also see the Upload lecture Video.
 Employee List

Staff Management Employee List

This page is designed to view the list of the employees.

As you open the Employee List page with your login credentials, you can find the list of employees of you

To get listed employee in the above list you need to fill up the below form and upload the details of the
employee
http://online.collaborative.lincoln.edu.my/applyonline/empapplyonline.aspx
 Assign Lecturer

Staff Management Assign Lecturer

This page is designed to assign department and program for a particular lecturer.

Department: Select the department from the list for which department you want to

assign.

Program: Select program from the list for which program you want to assign the

lecturer.

Lecturer Name: Enter the lecturer name to whom you want to assign the program.

Semester: Select semester from the list for which semester you want to assign the

lecturer.

Check the types according to the requirement.

Click on Submit to Assign Lecturer.

You can also see the Assign Lecturer.
Online Student Attendance

Student Management Online Student Attendance

This page is designed to give the online attendance for the student.

Program: Select program from the list for which attendance to be given.

Subject: Select subject from the list for which attendance to be given.

Intake: Select intake from the list for which attendance to be given.

Date of Attendance: Enter the date on which day attendance to be given.

From Time: Select at what time student is present for the program.

To Time: Select till what time student is present for the program.

Click on Submit to save the Online Student Attendance.

 Student Consolidated Transcript

Student Management Student Consolidated Transcript

This page is to view the consolidated transcripts of students with subject wise grades.

Enter student ID and Click on submit to view the Transcripts of a student.

Ebrary
Library Ebrary
This page is designed to login in to the ebrary

As you open ebrary form your login and password will be displayed in the respective field.

Enter your Username: Enter username of yours

Enter your Password: Enter password of yours which are allocated to you.

Click on login to open Library

 My LLS

Library My LLS
This page is designed to login in to the LLS (Lincoln Learning System)

Enter your Username: Enter username of yours

Enter your Password: Enter password of yours which are allocated to you.

Student List
Branch Reports Student List
This page is designed to View the report of each branch.

Course: Select program/Course from the list for which you want the student list.
Intake: Select intake from the list for which you want the student list.

Click on Submit to view the report.

MCQ Question Bank

Examination MCQ Question Bank

This page is to upload the MCQ questions for the examination.

As you open the page you can see the department, course, subject and the set no. Please
choose the appropriate option and type the question in the below question field.

Give five answer option and choose the correct answer. As MCQ is consisting of 30
questions so you have to fill-up all the 30 questions and you can submit in one go.

Note : As you are going to submit 30 questions at a single time so there is a good
chance that login period exceeds before you submit. So please make sure you are logged
in by right clicking in the Home menu and choosing 'Open link in a new tab' option. If
the home page opens again means you are logged in and ready to submit. But if the
login page comes means your session time is expired so need to login again.
MCQ Question Bank

Examination Short and Long Question Bank

This page is to upload the Short and Long type questions for the examination.

As you open the page you can see the department, course, subject and the set no. Please
choose the appropriate option and type the question in the below question field.

As in the question paper short and long answer type questions are in separate section
namely section B and section C, so you will have optionsto upload those two types of
questions sepearately.
Upload Question Paper

Examination Upload Question Paper

This page is to upload word file of the whole question paper for the examination.

As you open the page you can see the department, course, subject and the set no. Please
choose the appropriate option and type the question in the below question field.

You are to upload the entire question paper in the upload field in word document.
 Continuous Assessment Marks [Credit Transfer Students]

Continuous Assessment Marks

Examination Continuous Assessment
[Credit Transfer Students]

This page is to upload the continuous assessment marks for the credit transfer students.

As you open the page you can see the program, intake, subject and the assessment.
After that you can see the credit trnasfer students registered under under this course and
intake. Give the full marks of the assessment in the full marks field.

Now you can give the marks of the individual student in the marks field and make
present or absent.
 Continuous Assessment Marks Report

Continuous Assessment Marks

Examination Continuous Assessment
Report

This page is to view the report for continuous assessment marks for the credit transfer students.

As you open the page you can see the program, intake, subject. Based on your
Selection you can view the marks which are uploaded till now by you. If the report
comes blank like the above means there are no assessment's marks given for the
selected combination of course, intake and subject.
 Final Exam Student Eligibility List

Final Exam Student Eligibility

Examination Final Examination
List

This page is to make the eligible student list for the final examination

As you open the page you can see the course, intake, semester, subject and examination
name. After that you can get the student list of the selected intake for the selected
examination.

By default every student's status will be Not Allow . You have to allow the students
whom you want to allow for the selected examination and the selected subject. All the
students who are eligible for the examination for the selected subject should be allowed from
here.
 Final Exam Student Eligibility List Report

Final Exam Student Eligibility

Examination Final Examination
List Report

This page is to get the eligible student list report for the final examination

As you open the page you can see the course, intake, and examination name. After
that you can get the eligible student list of the selected intake for the selected
examination.
 Final Exam Student Attendance Report

Final Exam Student Attendance

Examination Final Examination
Report

This page is to get the eligible student list report for the final examination

As you open the page you can see the course, and examination name. After that
you can get the eligible student list of the selected intake for the selected
examination.

This attendance sheet must be handed over to the Nepal Office.

Epilogue

“Collaboration is about “team work.” It's not a cliché, it's a practical reality.”
-JA Perez (Cuban humanitarian, author and evangelist)

Collaborative academic program is the fastest-growing mode of formal and informal teaching, training
and learning. It brings about flexibility of time, place and pace of study and it affords opportunities to design
learning environments. As result it is authentic, placed in the learning context and also problem-based in order
to provide students with “learning by doing” experiences. That is why; it is growing in popularity in all areas
and levels of education and training.

Perhaps the most important lesson learned by the training centre is the amount of time required to set up
and maintain a collaborative program across universities. Other universities planning similar initiatives
should allow liberal time to create a culture of collaboration, plan the curriculum and secure academic
approval at various levels within each participating university and from regional or provincial approval
bodies. Substantial time is also needed for regular meetings of the management team and principal faculty,
including face-to-face meetings, with their associated travel time.

Finally, reciprocal and flexible relationships are essential elements of university collaboration. Each
participating university must be willing to assume its share of responsibility for curriculum delivery and
program management. The success of a group academic program depends on the sustained commitment of all
the participating universities to the delivery of a vibrant, high-quality educational experience. The
collaboration will work in the long term only if all participating universities are willing to be reciprocal and
flexible as needed. At the same time, while working towards a common goal, each university must respect the
autonomy, context and constraints of the others.
! LINCOLN
� UNIVERSITY COLLEGE
Dh'.ll016 (B)

Mayang Plaza, Block A, No. 2, Jalan Stadium, SS 7/15,

No 1 Jalan SS 26/2, Kelana Jaya, 47301,
Tarn an Mayang Jaya, 47301, Petaling Jaya,
Petaling Jaya, Selangor Darul Ehsan
Selangor Darul Ehsan, Malaysia.

Tel : +603-7806 3478

Fax: +603-7806 3479
E-mail : info@lincoln.edu.my
Website : www.lincoln.edu.my
Call Us at TOLL FREE No.
CPGB201701

1 300 880 111