HEPTAGON™ HOTEL MANAGEMENT SYSTEM

The Heptagon™ Hotel Management Software Suite is an integrated Hotel

Management solution specially designed to take care of your hotel management
needs. It is compatible with Microsoft Windows NT/2000/XP/2003 Server and
Workstation family.
The Heptagon™ Hotel Management Suite is fully network compliant – this means
that room status and booking/reservation can be done and monitored remotely. The
services the guest uses can be registered from Banquet, Bar, Swimming Pool, etc.

It is composed of the following sub-systems viz:

1. Front Desk
a. Check-in / Check-out management
b. Due check-out reminders
c. Walk-in guest management
d. Group check-in / check-out (E)
e. Travel agent lookup (E)
2. Reservation
a. Multiple rooms per reservation (E)
b. Unlimited number of reservations
c. Room tape charts & color coded lookups
d. Discount by percentages or fixed amounts (E)
e. Guest profiling for reusable information
3. Management Information Sub-System
a. Room use analysis
b. Revenue Forecast (E)
c. Periodic summary reports.
4. Maintenance / Housekeeping
a. Room status updates
b. Unavailable rooms
c. Ability to put rooms ‘out of service’ for planned maintenance, for
multiple date ranges

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 d. Routine maintenance and cleaning schedule (E)
e. Maintenance log (E)
f. Lost and found (E)
g. Notification of sheet and linen changes (non-daily schedule) (E)

5. Property Accounting
a. Guest Ledger
b. Automatic transfer of advance deposits
c. Fully configurable chart of accounts with security
d. Auto-posting of room/tax and daily charges
e. Auto-posting of global charges
f. Full audit-trail for all financial transactions
g. Daily/Weekly/Monthly/Yearly reporting
h. Cash-drawer interface (E)
i. Full travel agent accounting and commission system (E)
6. PBX Call Accounting Sub-System (E)
a. PBX integration for automated status updates from in-room phones
b. Post phone charges to rooms
c. Full call posting audit
7. Point of Sale for Restaurant and Bar
a. Support for walk-in customers
b. Maintenance of the menu for the bar / restaurant
c. Bar inventory auto-reminder when stock depletes beyond a certain
level
d. Auto posting to the ledger

Benefits of using Heptagon™ Hotel Management system

• Managed Security: The proposed Heptagon™ Hotel Management Software

Suite (HHMSS) provides managed security through sophisticated role-based
security maps which is used to enforce access rights to the individual functional
components of the system. This is sufficient to protect the system against
unauthorized malicious access.
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• Explicit Managerial Control: The essence of the Heptagon™ Hotel
Management Software Suite is to enable the integrated automation of the
component business processes of the hotel. As such, it becomes much easier
for proactive and reactive managerial control.
• Business Intelligence: Up to the minute reports on the overall status of the
hotel as well as financial reports. The system shall provide a means of flexibly
extrapolating data for analytical purposes and making informed business
decisions.
• Return on Investment: The return on investment for implementing the
Heptagon™ Hotel Management Software Suite is very high. Considering the
amount of time and resources wasted in retrieving and reconciling hotel records
in the current manual system, essential savings can be guaranteed through the
implementation of the software suite by way of quick and accurate information
retrieval methods. Elimination of fraud and enforced control further enhances the
returns on investment.
• Much better Call Accounting: The PBX Call Accounting Sub-System will aid
the ability to audit with better precision, the calls made from guest rooms through
an interface with a Private Branch Exchange (PBX) system.
• Easy System-Wide Auditing: Every transaction and activity carried out through
an interface provided by the Hotel Management Suite is fully auditable. The
system would provide a means of extracting details of such transactions and
activities in a way that would make critical examination much easier.
• 24-hour Technical Support: Our customer care personnel shall be available on
our support lines 24 hours daily for technical support in the case of eventualities.

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 Retail Price List
Edition Description (N) ($) (€) (£)

Standard Administration, Hotel 140,300.00 940.00 825.00 561.00

Edition management, Check-in, Check-
out, Reservations, Guest
Ledger
Standard User License (1 Extra) 16,300.00 110.00 95.00 65.00

Standard User Licenses (5 50,300.00 340.00 300.00 200.00

Pack)
Standard User Licenses (10 85,500.00 570.00 570.00 340.00
Pack)
Standard User Licenses (50 150,000.00 1,000.00 885.00 600.00
Pack)

Professional Standard Edition + Point of 234,300.00 1560.00 1380.00 950.00

Edition (Pro) Sale, Inventory, Call
Accounting, Travel Agency,
Revenue Forecasting
Pro User License (1 Extra) 27,150.00 190.00 160.00 100.00

Pro User Licenses (5 Pack) 90,300.00 600.00 540.00 360.00

Pro User Licenses (10 Pack) 150,000.00 1,000.00 885.00 600.00

Pro User Licenses (50 Pack) 521,000.00 3,475.00 3,060.00 2,080.00

SUPPORT
Subscription This support packages for 35 % of retail price per year
Heptagon Hotel Management
System includes:
• Free software upgrades
• Free e-mail and web support
• 2 free phone support calls
per month
Per Incident If you do not wish to take out a 15,300.00 100.00 67.00 65.00
Support Contract, you may use
our Incident Support.

IMPORTANT: Incident Tickets

are not refundable under any
circumstances, unless the
problem that you have

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Edition Description (N) ($) (€) (£)

discovered clearly is a bug

recognized by our support staff.

PSI is providing all customers

with FREE SUPPORT up until
1st of July 2005.