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“overall long-term plan for the organization that is derived from, and embodies,
its vision, mission, values, business policies, stakeholder requirements,
objectives and the management of its risks”
1. Vision of AMG
To use a Total Life Cycle approach to plan for, create or acquire, maintain,
operate, rehabilitate, replace or dispose of physical assets to ensure a
required service delivery in the most cost effective manner and at the
optimum level, for present and future projects.
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Title: Asset Management Group –
Standard Operating Procedure
2.2 Delivering the best value for money in the management of physical assets is
complex and involves careful consideration of the trade-offs between
performance, cost and risk over all stages of the assets’ life cycles. There are
inherent conflicting factors to manage, such as short-term versus long-term
benefits, expenditures versus performance levels, planned and unplanned
availability, or capital costs versus operating expenditures.
3.1 The AMG was carved out of the GVRIPL as an independent functional
unit within GVRIPL in May, 2009 under the leadership of Mr. K L K Mohan,
Director with about 30 Years of experience in the various facets of the
infrastructure industry.
(Effectiveness)
3.25 To do it for the least cost (Efficiency)
3.26 To keep the Project Managers focused on their core areas of execution of
the work in terms of Quality, Quantity, Cost and Schedule without any
distraction with the multitude of the problems associated with asset
management.
3.28 By employing best business practices and maximizing the functional and
financial value of our capital assets through strategic acquisitions, allocations,
operations, and dispositions, AMG will also continue to ensure that all capital
investments are based on sound business principles and — most importantly
— meet GVRIPL’s Plant & Machinery / Vehicles needs.
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3.29 The AMG establishes, implements and maintains process(es) and/or
procedure(s) for the implementation of its asset management plan(s) and
control of activities across the whole life cycle, including:
4 Asset Portfolio
4.1 The Asset Portfolio comprises the complete range of assets and asset
systems owned by GVRIPL. The asset system is a set of assets that interact
and/or are interrelated so as to deliver a required business function or
service.
4.21 Plants
4.22 Compactors
4.23 Excavators
4.24 Loaders
4.25 Graders
4.26 Pavers
4.27Tippers
4.28Utility Vehicles
The current major asset base of GVRIPL stands at Rs. 104 Crores comprising of
586 major P&M/Vehicles.
Auto 3-Wheeler 1
Baby Roller 7
Back Hoe Loader 7
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Bike 69
Bobcat 1
Boom Placer 1
BT Roller 10
BT Sprayer 5
Bus 1
Camper 23
Cars 74
Concrete Batch Mix Plant 9
Concrete Paver 2
Concrete Pump 3
Crane 3
Crusher 11
Diesel Bowser 4
Earth Compactor 17
Excavator 15
Grader 13
Transit Mixer 15
Trolley 6
Trolley Mounted Crane 1
Water Tanker 11
Wet Mix Plant 6
Total 586
Construction
Equipment
such as
Graders,
Excavators,
AMG AMG Yes No AMG
Loaders,
Pavers, All
Types of
Compactors
Capacity
greater than
20 KVA
Generators
with
Capacity
Project AMG No Yes Project
Less than 20
KVA
Shuttering
and related
Project Project No No Project
Materials
Tools and
small
machines **
for the
purpose of
Project Project No No Project
Project
(other than
maintenanc
e work)
Construction
Vehicles
such as
Tippers, AMG Yes AMG
Lorry,
Tankers
Cars
Project AMG No Yes Project
Two
Wheelers
(Scooters, Project No No Project
Bikes etc.,)
Note: ** All Tools and small machines costing less than 2.0 Lakhs individually
shall be considered as small machines and the same shall be within the scope of
the project both in terms of purchase and maintenance.
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7.2 The Machine Log book / DPR shall be treated as final documents for time
calculations, which shall be duly signed by the competent representatives of
both the Project and AMG.
8.1 All applicable taxes, including VAT, Service Tax, Entry Tax, Special Entry Tax,
Octroi and any other statutory levies shall be borne by the Project and
documents relating to movement of Equipment, such as way bills, shall be
provided by the Project.
9. Statutory Compliances
9.1 All such costs related to statutory compliances namely Road Tax, Life Tax,
Registration, Permit, Fitness Certificate, Pollution Certificate with respect to
hired assets shall be to the account of AMG.
10.1 In case of any fine or penalty imposed on the hired asset citing lack of
documents or non-compliance of statutory requirements, it shall be to the
account of AMG.
10.2 In case of any fine or penalty imposed on the hired asset citing excessive
load, it shall be to the account of Project.
11. Insurance
12.1 For hire period up to 6 months, both mobilization & demobilization shall be
in Project’s scope.
12.2 For hire period of more than 6 months, mobilization shall be in Project’s
scope & demobilization shall be in AMG scope.
12.3 For hire period of more than 12 months, both mobilization & demobilization
in AMG scope.
13.1 Project shall make suitable arrangement such as ramp/crane & bear the
cost for same for loading & unloading of equipment at the time of
receiving/relieving & inter site movements.
14.1 The hire charge of the Equipment is exclusive of the cost of power / fuel
used for operating the equipment as per actual consumption basis without
any deductions. Customer shall ensure good quality fuel.
16.2 The Project shall provide the accommodation and fooding to Operators and
Mechanic Crew on free of cost basis or bear the cost of accommodation/
fooding at site for the crew/supervisors, etc. The Projects shall bear all the
incidental cost to the maintenance of mess (such as providing of water
tankers to mess etc.,) also.
17. Salaries
17.1 The salaries for the AMG manpower (AMG Establishment, Crew, Operators,
Helpers, Maintenance Personnel etc.,) shall be paid and borne by the AMG.
However, as the Projects are responsible for providing of food and
accommodation, the salaries pertaining to the running of mess shall be borne
by the Projects.
19.1 Down time/breakdown time from the monthly operational Rentals of the
Equipment shall be measured on the following basis:
19.3 If any Equipment is not available due to breakdown, pro-rata deduction for
a maximum period of 10 hours per day is applicable.
19.6 If the Equipment remains idle due to no work at site then these idle hours
shall not be considered as breakdown hours at the time of certification.
20.2 The hire period shall commence on the day the equipment reaches at the
project site. In case of order of new equipment specifically for the project,
the hire period shall commence on the day of the commissioning of the new
equipment at the site.
20.3 In case the asset is not deployed for the entire duration of the month, the
invoicing will be done proportionately for the days the asset has been in use
by the project.
20.4 The Asset Log Sheet / DPR shall be prepared by the representative of the
AMG indicating the working hours and breakdown hours and both AMG and
Project’s representatives shall sign these documents and this document shall
be binding on both AMG and Project.
20.5 The projects are entitled for deductions for breakdown days beyond 2 days
in a calendar month. However in case the total hours the asset is put to use
exceed the minimum billable hours/days, there will be no deductions on
account of breakdown even if there is any.
20.6 No deduction is allowed for the period or the time the asset is idle.
20.7 The monthly bills submitted by the AMG to the Project Manager shall be
certified within 5 working days, failing which the bill submitted by the AMG
shall be deemed as correct and the same shall be charged to the Project’s
account.
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21. Role of Project Managers
21.1 In spite of the fact that AMG is a separate division within GVRIPL, the Project
Manager (PM) is the Custodian of the Assets deployed within his/her project.
AMG is created with the intention of freeing the Project Manager from the
day-to-day drudgery of spending time on managing the assets and to enable
Project Managers to concentrate on their core strength, i.e., project
execution. Further, responsibilities of Project Managers are as follows:
21.2 The PM will ensure that the asset is used for the intended purpose and
proper care is taken by all concerned.
21.3 The PM will not Remove/ Shift/Transfer the asset/equipment without the
express approval of Director, Asset Management.
21.4 The PM will ensure the security of the assets under his/her Project.
21.8 The PM will communicate full details of any receipt or dispatch of NEW
ASSET/EQUIPMENT to his/her project in writing giving details namely: Asset
Number, Description of asset/equipment & date of receipt in writing to AMG
Corporate Office, Director (Technical) as well as Director, Asset Management.
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