Request for Quotation Form

_____________________________________________________________________________________________________________________

RFQ #
DATE
TO
ADDRESS
PHONE No.

Dear Sir / Ma’am,

Please quote on page 2 of this form your lowest prices under the terms and conditions shown on page 3.

This form should be returned duly completed and signed no later than 5PM October 29, 2015.

The supplies or services are to be received at the address below no later than November 5, 2015.

Prices must be quoted in the denomination asked for, and entered on this form.

We reserve the right to cancel orders that remain undelivered on the date(s) specified.

Packing material, except where the quotation states to the contrary, shall be considered non-returnable.

Any costs incurred by the supplier in the preparation and submission of their quotation will be borne by
the supplier and not by the customer.

Due to the volume of the quotations we receive, we cannot advise each vendor about the status of its
quotation.  We will contact a vendor responding to this request, only if it meets our requirements. 
Thank you for your participation.

Very truly yours,

Abohair L. Candado
Procurement Officer
BEAM-ARMM Program
______________________________________________________________________________________________________________________
BASIC EDUCATION ASSISTANCE FOR MUSLIM MINDANAO
(BEAM ARMM AC 44301)
Program Management Office

Phone (+6364) 552 0868 Fax (+6364) 552 1152

procurement@beamarmm.org.ph
 Request for Quotation Form
RFQ#:

Reference Number:
Date:______________________________________________________________
_____________
Company/Supplier Name : ___________________________________________________________

DTI/SEC Registration No/ Business Permit:_______________Valid Until: ________________________

Signature:___________________________________________________________________________

Quoted by (Name & Designation): ______________________________________________________

Address of Company/Supplier: __________________________________________________________

Contact Number/s:

Payment terms: _____ 15 Day-Term ____ 30 Day-Term ___Others

Price is: (please check) ( ) VAT inclusive ( ) VAT exclusive ( ) VAT exempt

I/We (the supplier) hereby offer to supply the under mentioned supplies or services, carriage paid, to the address indicated below for the fixed prices
quoted below:

Item Delivery
Qty Unit Description Unit Price Total Price
No. Timeline
1 1,000 Copies Standee table/ Desk Calendar
Computer to plate printing

Stand-8x 6.5 inches c2s 120 lbs, matt

laminated, blue color only

Base-3 inches hardbound

Inside-8 loose leaf ( 8 sheets), 8 x 6 inches,

c2s 120 lbs., 2 sided, full color printing, matt
laminated

Binding- ring bind double loop, blue

2 1,000 copies Wall calendar
Computer to plate printing

7 loose leaf ( 14 pages), 12x 18.5 inches, 2-

sided, c2s 140 lbs, matt laminated, full color

Binding: ring bind double loop, blue

Note: items will be needed before Nov. 20,
2015. Kindly indicate if you can meet the
timeline.

Total Price (including delivery cost)

________________________________________________________________________________________________________________________
BASIC EDUCATION ASSISTANCE FOR MUSLIM MINDANAO
(BEAM ARMM AC 44301)
Program Management Office

Phone (+6364) 552 0868 Fax (+6364) 552 1152

procurement@beamarmm.org.ph
 COMPARATIVE ANALYSIS

Program Code: AC 44301

LCT Hardware Metropolitan
Number: PMOPII-2016-04-078
Don Rufino Avenue, Cotabato City
Activity Name: Madaris Hardware - LDS
Activity Code: MAD 7 Janeth Songcayaon
Request number: AP 1602.169 064 421 2362
Item # Qnty Unit Items Description Per Unit Total new price Per Unit Total
1 20 sheet Corrugated Sheet ga.26x3'x12' 408.00 8,160.00 420.00 8,400.00

2 10 kilo Common Wire Nails 4" 48.00 480.00 56.00 560.00

3 10 3 50.00 500.00 58.00 580.00
4 0 kilo Common Wire Nails 2 and 2.5" 55.00 - -
5 1.5" 60.00 - -
6 0 kilo Common Wire Nails 1 62.00 - -
7 0 pc Deformed Bar 16mm 340.00 - -

8 0 Deformed Bar 10mm 132.00 - -

9 1 pc Cement 260.00 260.00 Holcim 246.00 246.00

20 Plywood, ordinary one half 775.00 15,500.00

10 20 gal Plywood, ordinary 5mm 365.00 7,300.00 320.00 6,400.00

32,200.00 16,186.00

11 2 gal Enamel Paint Blue 630.00 1,260.00 590.00 #REF!

12 8 gal Enamel Paint White 640.00 5,120.00 580.00 #REF!

 2 qrt Quick Dry Enamel Paint Green 86.00 172.00 170.00 #REF!

1 qrt Enamel Paint Choco Brown 495.00 495.00 170.00 #REF!

2 pc Sand paper 180 11.00 22.00 18.00 #REF!

2 pc Sand paper 220 11.00 22.00 #240; non 18.00 #REF!

compliant

10 gal Enamel Paint Off White 610.00 6,100.00 cream/ivory 590.00 #REF!

4 gal Enamel paint light yellow 675.00 2,700.00 590.00 #REF!

14 pc Good Lumber 1x8x10 - - 234.00 #REF!

6 pc Plywood , marine 3/4 (4x8) 1,390.00 8,340.00 3/4 marine 1,250.00 #REF!
70 pc Lawaan Wood Lumber 2x2x10 - 118.00 #REF!
8 pc Lawanit Plywood 6mm (4 x 8) - - 290.00 #REF!

5 pc Good Lumber 1x4x10 - - 118.00 #REF!

88,631.00 #REF!
Recommendations and The price is reasonable compared to other Payment Terms: 30 days Payment T 30 days
Comments suppliers

The quality is durable/maintainable Delivery Method Pick up Delivery M Pick up

It's the only supplier of the specified item Price is Vat Exclusive Price is Vat Exclusive

Delivery/shortest lead time Quote Validity Subject to Quote Subject to

Period change Validity change
Period
X Availabilty of all items needed/required Warranty N/A Warranty N/A

Other reasons
 Remarks/Comments Line item nos. 1, 3, 6, 9, 11, 12, 13, 14, 24, 27, 28, 29, 31, 36, 37 were re-ordered. Under PO No. 0565.
Identified supplier on the basis of lower cost per item:

LCT Hardware Php18,262.00

Elena V Co Hardware Php76,432.00
Cotabato Union Hardware Php13,551.00

Awarding to each supplier that provides the lowest cost per item (highlighted) will yield to a savings of Php3,31
will yield, hence we will award to Elena V. Co Hardware who is the only supplier who can provide all the items

Recommended Supplier/s: Elena V. Co Hardware

Prepared by: Noted by: Reviewed by: Recommending Approval

YASSER S. CAMPIAO FATIMA MENDING RAMDINO ABARICO

Procurement Officer Procurement and Compliance Officer Operations Manager
Metropolitan Elena V. Co Hardware Cotabato Union Hardware Co.

Quezon Avenue, Cotabato City Jose Lim Sr St, Cotabato City

Ongpin Yu Ekey Tony Go

064 421 4090 064 421 2424
new price Per Unit Total new price Per Unit Total new price
420.00 8,400.00 720.00 14,400.00 .50x36"x12'

50.00 500.00 47.00 470.00

53.00 - 52.00 -

56.00 - 59.00 -
105.00 - 115.00 - deformed

holcim 78.00 78.00 -

820.00 16,400.00

Triton 620.00 12,400.00 Triton 482.00 9,640.00 boysen (nile

brand brand green)

Triton 590.00 1,180.00 Triton 630.00 1,260.00 boysen (sky

brand brand blue)

Triton 580.00 4,640.00 Triton 632.00 5,056.00 boysen

brand brand
Triton 170.00 340.00 Triton 140.00 280.00 boysen (nile
brand brand green)
Boysen 170.00 170.00 Boysen 129.00 129.00
18.00 36.00 14.00 28.00

18.00 36.00 14.00 28.00

cream 590.00 5,900.00 cream 632.00 6,320.00 white

/ivory /ivory

Triton 590.00 2,360.00 Triton 640.00 2,560.00 yellow lemon

brand brand
234.00 3,276.00 - -
3/4 1,250.00 7,500.00 3/4 1,150.00 6,900.00 3/4
118.00 8,260.00 - -
290.00 2,320.00 190.00 1,520.00 3mm; non
compliant

118.00 590.00 -
57,986.00 64,991.00
Payment Terms: 30 days Payment Terms: 30 days

Delivery Method Pick up Delivery Method Pick up

Price is Vat Exclusive Price is Vat Exclusive

Quote Validity Subject to Quote Validity Subject to

Period change Period change

Warranty N/A Warranty N/A

ordered. Under PO No. 0565.

ghted) will yield to a savings of Php3,312.50, however the cost of procurement staff time in coordinating with 3 suppliers will be more than the savings it
supplier who can provide all the items on the timeline needed.

57,986.00 Date required May-16

Recommending Approval Recommending Approval Approved by:

RAMDINO ABARICO RAMDINO ABARICO JOANNE MORRISON

Operations Manager Operations Manager Team Leader
 COMPARATIVE ANALYSIS

Program Code: AC 44301 Supplier 1

Number: PMOPII-YY-MM-xxx
Address
Activity Name:
Activity Code: Contact person
Request number: Contact number
Item # Quantity Unit Description Per Unit Total Remarks
1 1,000 Copies Standee table/ Desk Calendar -
- 0 0 Computer to plate printing -
- 0 0 Stand-8x 6.5 inches c2s 120 lbs, matt laminated, blue color only -
Base-3 inches hardbound -

-
-
-

GRAND TOTAL -
Payment terms:
The price is reasonable compared to other suppliers
Vat:
The quality is durable/maintainable
Delivery timeline:
It's the only supplier of the specified item
Recommendations
Delivery Mode:
Delivery/shortest lead time
Others:
Availabilty of all items needed/required
Recommendations

Other reasons
Remarks/Comments
Recommended Supplier/s:

Prepared by: Reviewed by: Reccommending Approval:

FATIMA MENDING - ABAS

Procurement Assistant Compliance Officer Procurement and Contracts Manager
 Supplier 2 Suppplier 3

Address Address

Contact person Contact person

Contact number Contact number
Per Unit Total Remarks Per Unit Total Remarks
- -
- -
- -
- -

- -

- -
- -
- -

- -

- -

- -

- -

- -

- -
Payment terms: Payment terms:
Vat: Vat:
Delivery timeline: Delivery timeline:
Delivery Mode: Delivery Mode:
Others: Others:
Date required

Approved by:

Office Manager
 COMPARATIVE ANALYSIS

Program Code: AC 44301 Imaginet nternational Makig I.T. Works

Number: PMOPII-2015-10-060
101 Zodiac St., Palm Village Makati City, Philippines
Activity Name: HP CM6040 Printer consumables
Activity Code: MAD 1/CB.3/TVET/COM 1.5 Abigail Dinsay
Request number: PR#1508.082 632-895-9755/ 632-895-9766
Item # Quantity Unit Description Per Unit Total Remarks
1 1,000 Copies Standee table/ Desk Calendar 4,799.11 4,799,110.00
- 0 0 Computer to plate printing 2,288.39 -
- 1 0 Stand-8x 6.5 inches c2s 120 lbs, matt laminated, blue color only 14,900.00 14,900.00
Base-3 inches hardbound -

-
-
-

GRAND TOTAL 4,814,010.00

Payment terms: 30days
The price is reasonable compared to other suppliers
Vat: inc.
The quality is durable/maintainable
Delivery timeline: Dec. 30, 2015
It's the only supplier of the specified item
Recommendations
Delivery Mode: Delivery
Delivery/shortest lead time
Others:
Availabilty of all items needed/required
Recommendations

Other reasons
Remarks/Comments
Recommended Supplier/s:

Prepared by: Reviewed by: Reccommending Approval:

FATIMA MENDING - ABAS

Procurement Assistant Compliance Officer Procurement and Contracts Manager
 Supplier 2 Supplier 2 Suppplier 3

Address Address Address

Contact person Contact person Contact person

Contact number Contact number Contact number
Per Unit Total Remarks Per Unit Total Remarks Per Unit Total
- -
- -
- -
- -

- -

- -
- -
- -

- -

- -

- -

- -

- -

-
Payment terms: Payment terms:
Vat: Vat:
Delivery timeline: Delivery timeline:
Delivery Mode: Delivery Mode:
Others: Others:
Date required
ppplier 3

ddress

act person
act number
Remarks
-
-
-
-

-
-
-

-
Approved by:

Deputy Team Leader/Operation Manager

 COMPARATIVE ANALYSIS

Program Code: AC 44301 Tesoro's Printing Press Cortes Printing Corporation Image world Midtown Printing
Number: PMOPII-2015-10-061 Doors 5&6 L&R Bldg., J.P. Laurel Ave,, Bajada,
35-37C Bangoy St, Davao City 103 Rizal Extension Davao City Poblacion District, Davao City
Activity Name: wall calendar and desk calendar Davao City, 8000 Davao del Sur
Activity Code: COM 2.9 Mildred V. Batalan Jeffrey Ramirez Estherli ???
Request number: PR# 1510.142-143 09177197848-0823008688 063-221 0041 (082) 221 5000 082-221-0821
Item # Quantity Unit Description Per Unit Total Remarks Per Unit Total Remarks Per Unit Total Remarks Per Unit Total Remarks
1 1,000 Copies Standee table/ Desk Calendar 145.00 145,000.00 Layout should 110.00 110,000.00 - -
be submitted on
Nov.2, to meet
the delivery
timeline

Computer to plate printing

Stand-8x 6.5 inches c2s 120 lbs, matt laminated, blue color only

Base-3 inches hardbound

Inside-8 loose leaf ( 8 sheets), 8 x 6 inches, c2s 120 lbs., 2 sided,
full color printing, matt laminated
Binding- ring bind double loop, blue -
2 1,000 copies Wall calendar 188.00 188,000.00 180.00 180,000.00 -
Computer to plate printing -
7 loose leaf ( 14 pages), 12x 18.5 inches, 2-sided, c2s 140 lbs, matt
laminated, full color
Binding: ring bind double loop, blue
**** Nothing Follows**** -
GRAND TOTAL 333,000.00 290,000.00 -
The price is reasonable compared to other suppliers Payment terms: 50% Deposit/50% Payment terms: 15 days with post Payment terms: Payment terms:
x COD dated check
The quality is durable/maintainable Vat: Inclusive Vat: inclusive Vat: Vat:
It's the only supplier of the specified item Delivery timeline: Nov. 20, 2015 Delivery timeline: 20 days for desk, 26 Delivery timeline: Delivery timeline:
days for wall calendar
Recommendations upon issuance of lay
out.

x Delivery/shortest lead time Delivery Mode: pick up from Davao Delivery Mode: pick up from Davao Delivery Mode: Delivery Mode:

Availabilty of all items needed/required Others: Others: Others: NO REPLY Others: NO REPLY

Other reasons
Remarks/Comments award to Tesoro's Printing Press as it can deliver the requirement on the delivery timeline indicated in the RFQ.
Recommended Supplier/s: Tesoro's Printing Press 333,000.00 Date required Nov. 20, 2015

Prepared by: Noted by: Reviewed by: Recommending Approval Approved by:

Abohair Candado FATIMA MENDING - ABAS RAMDINO ABARICO INA AQUINO

Procurement Officer Procurement and Contracts Manager Compliance Officer Operations Manager OIC Team Leader
 COMPARATIVE ANALYSIS

Program Code: AC 44301 Supplier 1

Number: PMOPII-YY-MM-xxx
Address
Activity Name:
Activity Code: Contact person
Request number: Contact number
Item # Quantity Unit Description Per Unit Total Remarks
1 1,000 Copies Standee table/ Desk Calendar -
- 0 0 Computer to plate printing -
- 0 0 Stand-8x 6.5 inches c2s 120 lbs, matt laminated, blue color only -
- Base-3 inches hardbound -
- -
- -
2 -
- -
- -
GRAND TOTAL -
Payment terms:
The price is reasonable compared to other suppliers
Vat:
The quality is durable/maintainable
Delivery timeline:
It's the only supplier of the specified item
Recommendations
Delivery Mode:
Delivery/shortest lead time
Others:
Availabilty of all items needed/required
Other reasons
Remarks/Comments
Recommended Supplier/s:

Prepared by: Noted by: Reviewed by:

NAME RAMDINO ABARICO
Procurement Asst. Operations Manager Compliance Officer
 Supplier 2 Suppplier 3

Address Address

Contact person Contact person

Contact number Contact number
Per Unit Total Remarks Per Unit Total Remarks
- - -
- -
- -
- -
- -
- -
- -
- -
- -
- -
Payment terms: Payment terms:
Vat: Vat:
Delivery timeline: Delivery timeline:
Delivery Mode: Delivery Mode:
Others: Others:

Date required

Recommending Approval Approved by:

JOANNE MORRISON ROSEMARY MURPHY
Team Leader Program Director
 Copy for Finance

PURCHASE ORDER

Date Supplier: Chanel Rose Computer Graphics Design

Project No. AC44301 Dr 5, 2F Diaz Mall C.M Recto St. Davao City
P.O. No. 2015-10 Roel
Payment Terms 0975-399-6837
Delivery Date/Mode
Activity Code Purchaser: BEAM-ARMM
Reference No. DepEd-ARMM Compound, ORC
Currency Php Cotabato City Philippines
FEX 32.00 Tel. No.: (064) 552-0868
Unit Quantity Description Unit Price Line Total
Stickers -

Please see annex 1 for details 34,055.00 34,055.00

-
-
-
-
LIQUIDATED DAMAGE: Liquidated damage will be applied in case of delays in the Sub-total 34,055.00
delivery and shall be at least eaqual to one-tenth of one percent (0.1%) of the cost of the
unperformed portion for everyday of delay for the procurement of goods, infrastructure
Shipping/Delivery
projects, and consulting services (as per Section 68 of the revised Implementing Rules and
Regulations of Republic Act (RA) 9184.
Discount
In case of a delay in excess of 4 weeks BEAM ARMM is entitled to declare the order null
Total 34,055.00
and void without any cost being charged for this. The statutory cases of force majeure are
considered to be reasons to suspend the agreement if they make the execution of the order
impossible and the supplier notified BEAM ARMM in writing within 3 days.

If the supplier repeatedly remains in default due to late deliveries, BEAM-ARMM, after
giving notice of default to the supplier shall not only take the necessary measures to ensure
the company is able to continue working in optimum conditions but will also be entitled to
recover any costs arising from this from the supplier.

Prepared by:
Approved by:
Date:
By signing this Purchase Order, the vendor signifies conformity to terms and conditions overleaf agreed upon by both parties.

Supplier's authorized representative (print name): ______________________

Supplier's authorized representative signature: ______________________
Date: ______________________

CARDNO EMERGING MARKETS PHILIPPINES INC.

Ground Floor BEAM-ARMM Building, DepEd-ARMM
ORG Compound, Cotabato City
Phone: (064) 552 0868 Fax: (064) 552 1152
 Chanel Rose Computer Graphics
Dr 5, 2F Diaz Mall C.M Recto St.
2015-10 Roel
0 0975-399-6837
30-Dec-99
0
0
Php
32

0 0 Stickers - -
0 0 0 - -
0 0 0 - -
0 0 Please see annex 1 for details 34,055.00 34,055.00
0 0 0 - -
0 0 0 - -
0 0 0 - -
0 0 0 - -
34,055.00
-
-
34,055.00

0
0
30-Dec-99
ANNEX 1: Office Rental- Alnor
Nonoy Glass and Aluminum Services

Item # Quantity Unit Description Per Unit Total

Remove, alter/ repair

3 1 unit and install at main 16,500.00 16,500.00
entrance roll up door
Remove from Alnor,
4 1 unit transit to PMO and 18,500.00 18,500.00
refit Office furniture
**** Nothing Follows**

GRAND TOTAL 35,000.00