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SCHEDULING
OUR SOCIALS
RESEARCH
METHODS
SPRING 2020
1
T CO
Janet Peng
Meeting organizer;
plans and records
meetings
5 Research Plan
6 Assumptions
8 KWHL Table
10 Logic Model
E NT
11 RtD1
12 Protocol Summary
Emily Spooner
Data analyst; leads 18 RtD1 Artifact
data interpretation
and synthesis 20 Implementation
Process
22 Mental Model
A EN
25 RtD2
Patricia Yu 26 RtD2 Artifacts
Social chair; in
charge of connecting 33 How We
with social sources Designed It
34 Implementation
Process
M T S
37 Processed Data
2 3
RES
E AR
Thank you to all our research participants for
their time, professors for their insights, and
sources for helping us make this project a
success and guiding our progress!
CH
PL The goal of our research plan
was to idenify what we wanted
to get out of our research
and what course of action we
should take in order to achieve
AN
that goal.
4 5
Assumptions
In the creation of our intervention
“Homecooked @ CMU”, there were
many different aspects of creating a
community through food that we had
not previously researched.
Available Research / Community Needs The Value of Food and Personal Needs
Feasibility of Intervention Cooking
6 7
KWHL Table
From our prior research, we wanted
to identify areas of our problem space
that were best suited for further
study. By using our KWHL table, we
were able to identify and research
those spaces.
What do we know? What do we need to find out? How will we find our info? What have we learned?
8 9
Logic Model
After identifying the lack of student
insights in prior research, we felt it
would be best to begin with interviews
and surveys to learn about student’s
schedules, get-together routines, and
pain points in the process. Using those
findings, we could identify planning
patterns through our gamified
research method.
RtD1 RtD2
How do students plan and manage their Why is planning stressful/ hard? What are
RtD 1
time? How can we make this process the hardest tasks/parts to planning? Where
Objectives
easier for students? How much work are do students struggle? What do people
students willing to put into organizing an prioritize when they plan an event? What
event? What’s getting in the way? happens step by step when someone is
planning a get together? How we approached the design and application
of our research to get our initial data
Survey questions Role play scenario prompt
Google form Character cards Protocol Summary
Inputs
Time spent with friends, satisfaction, Better understanding how students plan
common activities done with friends, and where there is difficulty, character
how/why plans fall through, tools used, cards (“personas”) of people we interviewed
Outcomes
roles in the friend group, what a typical to better understand CMU students in
day looks like, how plans get made, how terms of getting together.
location effects get togethers This data will help inform our creative brief
description of common problem areas,
This data will help inform the design for a challenges, and priorities in decision-
gamified interview. making.
10 11
Protocol Summary
In deciding next steps for research,
we examined our previous assumptions
to identify aspects of our design that
may not have been backed by strong
factual evidence.
1 WHAT
WE DID 2 OUR
ASSUMPTION 3 OUR
HYPOTHESIS 4 WHAT TO
FIND OUT
Our previous intervention plan In the creation of our intervention, Our hypothesis is that we are correct In order to create a service that will
“Homecooked @ CMU” strove to most of our research revolved around in our assumption that students’ properly help students, we need to
provide a service that would help the cooking itself and how food can pain points in getting together lie in find out what the actual student pain
CMU undergraduate students make be used as a vehicle to bring people the scheduling and planning of the points are in getting together with
new connections and friendships together. What we hadn’t researched, event itself. This will either support or friends. By communicating with
through shared cooking and eating however, was the assumption that the discredit our decision to base our app students, seeing their schedules,
experiences. This would be a CMU- main problem in bringing students around facilitating event organization and hearing what they struggle with
supported organization that utilizes together is in the scheduling and and may possibly inform other possible when getting together with friends,
the incoming communal kitchen space messaging of making an event. features to include. we can inform the decisions we make
and transforms it into a casual hub for We had built our app around these moving forward in terms of how our
students to use to cook together in functions, including a common space intervention develops.
small groups. to record meeting times, locations,
While mostly centered around and recipes for all group members
physical meetings, we also created to see and modify. We also decided
an app to help students facilitate to include a messaging system to
meeting times and locations to have help connect members together and
a common space to organize plans. communicate within their groups.
Through this program, we hoped While we personally felt that these
to give students an opportunity to parts of the app would help make it
meet new people with common easier for students to get together,
interests and spark interdisciplinary there was no research involved that
connections and friendships to feel educated that decision.
more connected to the CMU campus
community.
12 13
Questions We Asked
Our brainstorming session enabled us
to generate a large swath of ideas from
which we derived the details of our Final Digital Survey Questions Final Interview Questions
survey and interview questionairre.
What are the most important factors
in deciding how you prioritize time?
Are you satisfied with your time spent What is your typical schedule for
with friends? the day?
How often do you spend time
with friends?
What do you typically do with Where do you usually spend your
Initial Questions your friends? time (on/off campus) with friends and
How often do you see your broader what do you do?
What prevents students from getting friend group?
together with friends?
Walk us through step-by-step how a
typical plan gets made.
Can we use the benefits of shared
meals to encourage sutudents to eat
together more frequently? How do you usually make plans
with friends?
14 15
How We Designed It
Using the AEIOU model helped our
team identify goals and insights we
wanted to gather and the throughts
behind the design of our research.
Blocking in
Clinical Interview Subject Digital Survey
Activities Environments Interactions Objects Users Schedule
Interviews Selection Questions
Activity
What is Where is How do you What kinds What is We wanted Clinical We chose a The addition of
your typical most of your usually make of assistance your friend to see how interviews diverse sample of digital survey
schedule time spent on plans with (services, dynamic students outside allowed us to students from a questions was to
for the day campus and friends? apps) do you like? of design come up with variety of years, gather opinions
(classes, why? typically use manage their a concrete majors, and from as many
meals, Walk us when planning How do time and what framework of organizations and students as
activities)? Where do you through step- an event and you usually their average questions to ask clubs on campus. possible on
usually spend by-step for how often? interact daily schedules each student a variety of
How do you your free how a typical with others? looked like to while providing This was so that topics regarding
typically time when on plan gets Do you use What kind compare and the flexibility we could see planning and
decide how campus? made: Who any tools to of “role” contrast them to ask further how the needs scheduling.
to best instigates it help with do you feel with each other. questions and lifestyles of
delegate your What do you and how? organizing you play in based on any each students While the
time? usually do in How is it or planning your friend interesting then shape the responses were
this time? organized? getting group? answers we way they plan and not as detailed,
What are together? received. schedule events. the quantity
the most What are How do provided unique
important the typical you or they insights that had
factors in roles involved go about not been seen in
deciding how in planning making an our interviews.
you prioritize getting event or
your time? together? meeting?
16 17
Study
Hang Out / (13)
Talk
(25)
RtD1 Artifact
“What typically
In order to properly manipulate - Time Working Alone causes your plans
our qualitative data, we first had to - Time Working with Friends Get Food to fall through?”
analyze trends between our interviews - Free Time Alone (25)
and surveys for an accurate view of - Free Time with Friends Party Lack of
student life. (12) Free Time
(20)
Scheduling
“What do you typically Conflicts
do with your friends?” (22)
SOPHIA Forgetting
(11)
Business Major:
Sophomore “ It would help if my friends shared similar
activities to me so that I could hang out
with them while also being productive.” Helping Organize
(7)
Event Organizing
SABRINA (7)
Policy and Management Major:
Junior Part-Time “ Sometimes someone will say they want to “ What tools or services do
get together but no one in the group really you usually use to plan?”
takes the time or effort to schedule it.”
Facebook Events
(5)
“ What kind of ‘role’
do you feel you play
in your friend group?”
TARA
Statistics Major:
Sophomore “ If someone asks you to hang out, it lets you Say I’m Coming Google Calendar
Text Messaging
know that they care enough about you to (27)
to the Event (5)
instigate spending time with you.”
(12)
TAIZ
Chemical Engineering Major:
Sophomore “ I wouldn’t want to spend more than an
hour on planning an event - any longer
and I’d rather just go out to eat with my
friends.” COMMON TRENDS
Friends’ schedules aren’t always known but see Reliance on one person to instigate making plans
when others are free from experience over time results in more responsibilities for that individual
Time with friends is often combined with time Convenience is key: if you don’t run into people,
doing work to be productive while having fun plans don’t get made
Not living next to friends makes getting together When people get together, they enjoy it, but it’s
more difficult and require more effort the effort involved in planning that prevents it
18 19
Implementation Process
Before research, our team formalized
answers to these so that we operated
off the same details going into survey
and interview conducting.
WHO HOW
Our target population is CMU undergrads. We chose a large Our digital survey was sent to a large variety of undergraduate
simple random sample for our survey to reduce bias. Each team groups at CMU through email, Facebook, messaging, and word-
member also interviewed one student each from a wide variety of of-mouth, and our questionnaire was conducted through in-person
schools, majors, and social involvement to gain a variety of student interviews. Both methods helped us identify new problem areas and
perspectives and identify any possible trends. confirm our initial assumptions.
WHAT WHEN
We designed an online survey which was sent to various social Our digital survey was initially sent out on Saturday, February 1
groups through messaging, email and word-of-mouth. This survey but was continually sent out to various new groups over the course
consisted of 7 questions about quality, quantity, and common of the following week. Our interviews were carried out between
methods for social outings, friend group roles, and the likeliness Sunday, February 2 and Friday, February 7, primarily in evenings at
of a successful event. In our interviews, we prepared a common times of mutual convenience.
question and answer sheet comprised of 9 questions and 1 activity
to understand student’s current schedules vs. ideal schedules,
WHERE
scheduling mishaps and why, and the way they usually plan events.
WHY Our survey was only located digitally as the project timeline
and resources did not afford setting up time on the Cut or in
the University Center. Interviews were carried out in mutually
From our research last semester, one thing that struck us was the convenient meeting spots on campus, like the Morewood Gardens
irregularity of events due to misaligned schedules and the difficulty lounges and the Tepper dining area.
of planning and pulling off events. Because of this, we decided to
look more into how students scheduled social time in relation to
other activities, the process of planning events, and the likelihood
and reasons behind disappointing events, to understand where
potential problematic areas lie in students social lives.
20 21
Mental Model
Below is our mental model
constructed using data from our RtD1.
To begin understanding each aspect
and potential pain point in our problem DURING: Participating in Event
space, we decided to divide it into 3
time-based sections: before, during,
and after the event
KEY
Darker colored bars =
instigator’s atomic task
Lighter colored bars =
followers’ atomic task
Tools
22 23
Mental Model Reflection
We had three big takeaways from our
mental model. First, the “planning/
before hanging out” task tower
contained the most tasks. This could
be a reason why students don’t like to
plan and find planning stressful as we
saw from our RtD1. More research
in RtD2 would help confirm this new
hypothesis.
The second takeaway was that initiators
had more “micro tasks” making their
tasks more mentally involved. This
helps explain why initiators sometimes
found their role tiring and wished other
members of the friend group would
reciprocate. In our RtD2 we would like
RtD 2
to study how this role affects students How we learned from RtD1 and our mental
emotionally over time. model to change the direction of our research
Finally, the mental model helped us
Revided hypothesis
realize how important text and chatting
apps were in planning an event. RtD1 RtD2 Artifact
showed us that most students used it Questions We Asked
to plan but the mental model revealed How We Designed It
that students used it in all aspects
of the planning and getting together Implementation Process
process. Therefore, we wanted to Photos
have a heavy emphasis on chat-based
planning in RtD2.
24 25
Revised Hypothesis
If we simplify the planning process
students will be more willing to plan
more involved get-togethers with
friends leading to improved mental
well-being and a stronger sense of Roles indicated who would speak
community first or talk the most in chat. We
had two roles that we found from
RtD1: Initiator and Follower.
RtD2 Artifact 1
Our RtD2 artifact is a card-based The game consists of 10 unique event
role-playing game designed to cards that help simulate the sorts of
simulate how CMU students schedule random events that can happen and
get-togethers. The game includes help or disrupt scheduling an get-
three scenarios cards where players together with friends.
must plan to make the event specified We also created data collection sheets
happen by collaborating over text. for our observation notes and debrief
Each player is also given a character questions to better organize our data.
card to role play as. Early AM 6 AM - 9 AM
Late AM 9 AM - 12 PM
Early PM 12 PM - 3 PM
Late PM 3 PM - 6 PM
Early Night 6 PM - 9 PM
Late Night 9 PM - 12 PM
26 27
RtD2 Artifact 2
Below are other artifacts we used
to collect data for our RtD2. This
includes the event and scenario cards,
game information, and standardized
data collection sheets.
28 29
RtD2 Artifact 3 - Data Collection
Below are the data collection sheets
we used in RtD2.
30 31
Questions We Asked How we designed it
Through the game, we are asking Specifically, we asked these questions Logical reasoning behind the decisions
students to think about their process during the debriefing session to get a we made when we designed the game.
of scheduling get-togethers, what better understanding of how students
they prioritize, and how they feel were thinking through the scenario
throughout the process and about and planning process.
their specific role in the planning
process.
What were some of the most How do you feel about how that
memorable moments from the game? went?
32 33
Implementation process
Details to how and why we ran
our RtD2
WHO HOW
Our participants were four friends who are all CMU sophomore Step 1: We created materials to help facilicate our game and collect
undergraduate students. data (scenario prompts, character cards, event cards, observation
data collection sheet, debrief questions data collection sheet).
Step 2: We ran the group of students through each scenario using
the game cards and observation sheets.
WHY WHEN
The purpose of our RtD2 was to further our understanding of how students February 22, 2020 from 6 PM - 7 PM.
were planning and scheduling to hang out with one another. After our RtD1,
we needed to hear more student’s voices and see them plan something
step-by-step in order to better understand the causality of the pain points
we identified through RtD1. We did not learn why students don’t plan or
why they find planning difficult so our RtD2 was designed to help uncover
WHERE
the reasoning behind the lack of planning. Specifically we wanted to answer
these questions:
What happens step by step when someone is planning a get together?
Why is planning stressful/ hard, why students don’t plan (root causes)? Morewood Gardens, 5th floor lounge.
What do people prioritize when they plan an event (time, activity, productivity,
money, location, etc.)?
34 35
P RO
Photos
Photo documentation of running
our RtD2 game including the game
environment, participants during
the game, and a screen shot of the
planning in progress.
CES
S ED
DA
Group chat set-up for game. Printed out cards. After collecting our survey
notes, interview transcripts, and
gamefied research observations,
we then parsed through all of
our data to identify patterns
and common themes among
each of or research methods.
If a certain idea was prevalent
across multiple research points,
TA
we were then able to identify
it as a key concept within the
problem space to consider in our
intervention.
36 37
Elito method
Organizing data and developing brief
ideas through the elito method. Darker
concepts got more dot votes.
Pre-planned event
Scenario 1 was “quick Event more defined, Ease of time, decision options to create
and easy” less stuff to decide making simplicity for students
38 39
1 PROBLEM
Creative Brief Pitch
With a final solution chosen from our
elito method, we created a creative
brief pitch to summarize our problem, While a connected social life plays a major role in mental
the approach to our solution, and what
it can do for CMU. wellbeing, instead of relieving stress, planning social events often
becomes a source of stress that can negatively affect students’
academic performance and mental health.
2
SOLUTION
We propose a scheduling feature embedded into messaging
platforms that can import students’ Google calendars, compare
them with their friends’ calendars, and output common free times
with the ease of pressing a button. This simplifies identifying
availability, something students struggled with in our interviews and
prioritized in our simulated planning exercises.
3
40
IMPLICATION
By funding our project, CMU Student Affairs will help facilitate
social event planning to help their students live healthier, more
balanced lives. This service would encourage planning efficiency,
reduce stress and promote social health, leading to more fulfilled
and productive students.
41
Reflection Sources
42 43
44