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INSPECTION PERFORMA FOR OPERATION SUB DIVISION

(2009 )
Name of Sub Division ____________________________________________________
Name of AM (O) ____________________________________________________
Date of Posting ____________________________________________________
Date of Inspection ____________________________________________________
(1) ATTENDANCE
Attendance Register properly maintained with initial of all staff or not. _____________
(i) Checked by AM (O) Daily ________________________________________
(ii) Checked by DM (O) on visit ________________________________________
(iii) Action against delinquents ________________________________________
(2) POSITION OF STAFF
Sr. Name of Sanctio Poste Vacan
Remarks
No. Post ned d t
a) LS-I
b) LS-II
c) LFM-I
d) LFM-II
e) LM-I
f) LM-II
g) ALM
h) UDC
i) LDC
j) MRSS
k) MS-I
l) MS-II
m Meter Reader
)
n) Bill Distributor
o) TCC
p) Chowkidar
q) Naib Qasid
r) Sweeper
s) Security Guard
(3) VEHICLES DETAILS
Make /
Sr. Name of Driver with date Condition of Vehicle / Milo
Type Mo
No. of his order & Nos. Meter
del
1
2
3
4
a)

- On Road _________________________Nos.
- Off Road _________________________Nos.
- Repair Estimates if any, at what stage? _________________________Nos.
- Unserviceable _________________________Nos.
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- Survey Reports prepared / Sent to DM (O) / M (O) Nos. ______ / Date_______
- Duty Slip on Daily Basis Being Issued / Not Issued
- Log Books being completed daily ______________ YES / NO
- Date/ Page No. of last entry in Log Book with name of user 1- ______________
2- ______________
3- ______________
b) DRIVERS
Sanctioned Posted Vacant Surplus

c) Vehicle is being driven by other than Driver _____________________(Yes / No)

Reason ___________________________________________________________
(4) T&P (Item wise attach list)
Available (In Sub Division) ___________________________________
Required as on ___________________________________
Demand sent vide Memo No. & Date ___________________________________
Date of last issue T&P from Store ___________________________________
Unserviceable ___________________________________
Survey Report / Return to Store (Details) ___________________________________
(5) OFFICE/COMPLAINT OFFICES ACCOMMODATION
• Departmental / Hired ___________________________________
• Condition ___________________________________
• Additional Requirement ___________________________________
• Land Availability for office building ___________________________________
/ Residential Colony
(6) FURNITURE
 Adequate / Inadequate ___________________________________
 Condition ___________________________________
 Requirement ___________________________________
(7) i) GENERAL CASES
Issued
Pendin Entry of
Pending / Decide
g at disciplinary
at the Receiv d
the action
Description beginnin ed during
end of recorded /
g of during the
the Not recorded
month the month
month in S/Book
month
Disciplinary Cases
Draft Paras
Advance Paras
Summary of Important Points
Audit Notes Received from
Manager (IA)
Inspection Reports of
Director WAPDA Audit &
Chief Auditor
ii) All employee incumbency Register maintained according to standard format __Yes / No.
iii) Incumbency Register of Contract Employees maintained according to standard format Yes / No.

iv) Pension cases pending __________________________________ Nos. (Attach details)

(8) a) COMMERCIAL STATISTICS
Description As per CP 41 CP 13 Difference Action taken during Month
Domestic A-1(a)
A-1 (b)
Commercial A-2 (a)
A-2 (b)
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A-2 (c)
Industrial B-1
B-2 (a)
B-2 (b)
B-3
B-4
Seasonal (B-1)
B-2
B-3
Bulk Supply (C-1)
C-2
C-3
Tubewells
Scarp D-1 (a)
D-1 (b)
Private (D-2)
b) Temporary Supply
a) Domestic E-1 (i)
E-1 (ii)
b) Commercial
c) Industrial E-2
d) Bulk
b) RUNNING LOAD EXCESS THAN SANCTIONED LOAD (Attach List)
Sr. MDI Sanctioned Action taken to regularize
A/C No. T/C
No. recorded Load the load

(9) LINE LOSSES

Present Year Previous Year Inc / Dec Remarks
Monthly
Progressive
(10) PRESCRIBED PERCENTAGE CHECKING
Category of Tariff General Industrial Tube Wells
LS Incharge 5% 15% 15%
i) 15% Industrial and Tube Well Cases
MRSS ii) Meter Reading / Bill Distribution having connected load upto 40KW
and upto 20 general consumers per week.
i. Physical check at site reading and distribution of bills at least 2% of
Prescribed industrial and Tube Well connection with connected load upto 40KW.
Percentage AM (O) ii. At least 5 meters per day. Two meters to be checked should be those
checking which the Meter Readers have read the previous day.
Physically check at site at least 10% reading of meter of industrial and
commercial consumers having connected load above 40KW and upto
DM (O) 500KW and at least 02 meters a day – One Meter independent which has
not been checked by AM (O). Also check delivery of bills of consumers
whose readings are checked as mentioned above.
A) PERCENTAGE CHECK OF METER READING BY AM (O)
i) No. of connections checked during month _________ Total Checked ___________

ii) No. of connections required to be checked during month _____________________

iii) Personal efforts to stop pilferage of electricity(details to be attached) ____________

B) PERCENTAGE CHECK OF METER READING BY MRSS (Name)

i) No. of connections checked during month _________ Total Checked ___________

ii) No. of connections required to be checked during month _____________________

iii) Personal efforts to stop pilferage of electricity(details to be attached) ___________

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C) PERCENTAGE CHECK OF METER READING BY LS INCHARGE (Names)

(Attach list of all feeder Incharge)

i) No. of connections checked during month _________ Total Checked __________

ii) No. of connections required to be checked during month ____________________

iii) Personal efforts to stop pilferage of electricity(details to be attached) __________

(11) CONSUMERS CONSUMPTION REGISTER

Frequency Suspected
of Reading Cases
i) AC (Premises) Maintained ________Nos. Checked by LS __________
Updated ________Nos. Checked by AMO ________
Action taken _______Nos. Checked by DMO ________
ii) Industrial Maintained ________Nos. Checked by LS __________
Updated ________Nos. Checked by AMO ________
Action taken _______Nos. Checked by DMO ________
iii) Tube Well Maintained ________Nos. Checked by LS __________
Private Updated ________Nos. Checked by AMO ________
Govt/ Scarp Action taken _______Nos. Checked by DMO ________
iv) MDI Register Maintained ________Nos.
B-II Updated ________Nos. Checked by AMO ________
Action taken _______Nos. Checked by DMO ________
MDI Register Maintained ________Nos.
B-III Updated ________Nos.
Action taken _______Nos. Checked by DMO ________
MDI Register Maintained ________Nos.
B-IV Updated ________Nos.
Action taken _______Nos. Checked by DMO ________
v) Rise and Maintained ________Nos. Checked by LS __________
Fall Monthly Updated ________Nos. Checked by AMO ________
Register Action taken _______Nos. Checked by DMO ________
(12) METER READING DISCREPANCIES REGISTER
i) Discrepancy being pointed out by M/R during Month__________________ Nos.
ii) Total No. of cases pointed out in Sub Division ___________________ Nos.
iii) Follow up by MRSS during Month ___________________ Nos.
iv) Action taken by AM (O) _____________________________________
v) Cases where AM (O) site checked ___________________ Nos.
vi) Cases where detection charged ___________________ Nos.
vii) Pending No. of cases at the end of the month for want of action __________Nos.
(13) KALAMZOO CARDS
i) Particulars filled on all Kalamazoo Cards of Sub Division _________ Yes/ No.
(Name, parentage, caste and address)
ii) Condition (Good / Bad)_________________ Bandage done __________ Yes/No
iii) Dated / Signature of MR/ MRSS / AM (O) on Kalamazoo Cards _______ Yes / No
iv) Reading date & Signature of M/R on Kalamazoo Card ___________ Yes / No
(14) CP-21-C
i) Signed by MR / MRSS / AM (O) (daily) _______________ Yes / No
ii) Estimated consumption Cases initialed by AM (O) ____________________ Nos.
iii) Abnormal Cases _____ Nos. Action Taken ____________________Nos.
iv) P.L / Same to same reading _________________________Nos.
v) Follow up Cases attended i) by MRSS ______ Nos. ii) by LS Incharge _______ Nos.
vi) Forwarding list memo is showing details of cutting / erasing / correction /MCO / RCO or
not __________________________
vii) CP-84 errors list in MR list being received from AM (CS) or not ___________________
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viii) Any difference found or not in (vi) & (vii) above __________ Action taken __________
ix) Delay in billing / Batch_____Days______ Officer / Official responsible _______
(15) REGISTER OF COMPLAINTS AGAINST M.Rs (Use standard format)
(Maintained / Not Maintained)__________ Total complaints during month ___________
(16) CORRECTION OF READING
No. of corrections during month___________ Action taken against M/R _____________
(Attach details)
(17) READING BATCH ISSUE REGISTER (As per standard format)______________
Rotation after 03 Months being made or not ___________________________________.
(18) METER SECURING / RECORD MAINTAINED/ NOT MAINTAINED _____________
(Separately for all tariffs)
At the During During
Description beginning the Total Current Balance
of month month Month
i) No. of meters shifted outside the premises
ii) No. of meters properly installed/set right
iii) No. of Meters properly secured
(19) CP-87 (Attach Details)
i) No. of connections mentioned in CP-87 (Batch wise) ______________________
ii) No. of connections on which action taken _____________________________
iii) Age of oldest case __________________________________________________
iv) Ddetection of units on the discrepancy found in as per CP-87 ___________Units
(20) CP-90
i) Defective code being allotted by AM (O) or not __________________________
ii) Total No. of defective code punched by the computer
Single Phase ____________Nos. Three Phase _______________Nos.
iii) (a). No. of meters replaced as per CP-90 i) Single Phase ____________Nos.
ii) 3/Phase _____________Nos.
(b). No. of meters replaced other than CP-90 i) Single Phase ____________Nos.
(Detail of each case) ii) 3/Phase _____________Nos.
(21) CA-21, CA-22
Properly maintained or not in Sub Division ____________________________________
Name of LS responsible for not maintaining CA-21 _____________________________
Name of LS responsible for not maintaining CA-22______________________________
(22) NO. OF METERS LYING IN SUB DIVISION
Single Phase ______________Nos. Three Phase _____________________Nos.
RETURNED TO STORE / M&T DURING LAST MONTH
Single Phase ___________ Nos. Three Phase ____________________ Nos.
(23) DETECTION PROGRESS
No. of Cases Cases referred Efforts by
Period Units Amount FIR lodged
detected to Police AM (O)
Monthly

Progressive as per WCC

(24) RECOVERY (Use standard format as per Review Meeting)

i) No. ERO pending at the end of the month _____Nos. Amount __________
ii) ERO Register maintained with details of pending / removed material __________
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(25) ASSESSMENT, REALIZATION AND ARREAR FOR THE MONTH __________

Openi Closin
Paymen Net Un
Categ ng Assess Paym g Spill Set a
t % of Arre Identifie
ory Balanc ment ent Balan Over sided
billing ar d Cash
e ce
1 2 3 4 5 6 7 8 9 10

PVT

GOVT

TOTA
L

Running
Disconnected Receivable
Arrear
Categ Preceding
Prese Previo
ory Present Previous Present Previou Month of
nt us
Month Month Month s Month previous
Month Month
Year
11 12 13 14 15 16 17

PVT

GOVT

TOTA
L
(26) CP-112 N
i) Action Taken (Daily / Weekly) on the lists ________________Yes/ No
(Attach list of the officials detailed on this job)
(27) CP-112
i) Action Taken (Daily / Weekly) on the list _______________ Yes / No
ii) Details of cases reappearing (Attach List) _______________________________
(With names of line staff responsible)
iii) Action taken against the officials (Attach details)__________________________
(28) CP-114 (Pending E.R.O list)
i) Action Taken (Daily / Weekly) on the lists _______________Yes / No.
ii) Details of cases reappearing (Attach List) ______________________________
(With names of line staff responsible)
iii) Action taken against the officials ______________________________________
(29) Technical
11-KV
Sr. Length (HT/ Loading Area Planning Details of proposal for
Feeder
No. LT) Conditions needed or not area planning generated
s
1.
2.
3.
4.
5.
6.
7.
8.

(30) a) HT PROPOSALS
At the beginning of month During the month Total
No. of HT Proposals Generated

No. of HT Proposals executed

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No. of proposals executed and paper
received in Sub Division

Checking by AM (O) to identify the defects.

b) LT PROPOSALS
At the beginning of month During the month Total
No. of LT Proposals Generated

No. of LT Proposals executed

No. of proposals executed and paper
received in Sub Division
Checking by AM (O) to identify the defects.
(31) TRIPPING REGISTER Present Year Previous Year
No. of Trippings (Above 20- minutes) Monthly Progressive Monthly Progressive
No. of Trippings (Below 20 minutes)

Names of Worst Feeders ___________________________________

Common causes of Fault 1._______ 2._______ 3._______ 4._______
Action Taken to stop repeated faults ___________________________________
(32) LINE PATROL BOOK
Frequency of Patrolling (Daily/ Weekly/Monthly)__________ Signed by AM (O) _____
Last date of Patrolling ___________________________________
Action plan to maintain continuity of supply ___________________________________
(details to be attached)
(33) LINE MAINTENANCE REGISTER
i) Maintenance Program of HT / LT Lines __________ (Running / Not Running)
ii) Set righting of services as a campaign _______(Yes/ No) Area _______________
Capacity of T/F _________________
Total services set right ___________
iii) Analysis by AM (O) regarding complaints having common type of faults ________
iv) Remedial measures taken/Action Plan by AM(O) (as a campaign) ______________
(34) a) TOTAL TRANSFORMERS IN SUB DIVISION
Category Total Number Total KVA Overload Nos. of Sick T/F Action taken (Attach details)
10-KVA

15-KVA

25-KVA

50-KVA

75-KVA

100-KVA

200-KVA

400-KVA

600-KVA

TOTAL
i) Transformer Maintenance Register (Maintained / Not maintained) ________________________
ii) No. of cases where load balances done during month (List Attached) __________________Nos.
iii) Date of last checking of loading of Transformer ______________________________________
iv) Action to change, over loaded transformers (Detail Attached) ________________________
v) No. of LT BUS BARS made (capacity wise) during month KVA
20 10 5 Total
0 0 0
vi) Cross entry in transformer maintenance Register / Page No. ________________
vii) No of securing of Bushes of Transformer during month _____________ Total ________
(Give cross entry Page on Transformer Maintenance Register)
viii) No. of Transformer where grant of connection stopped due to over loading ______ Nos.
ix) Action planed to save Transformers from damage _______________________________
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b) CODING REGISTER OF TRANSFORMERS.
Store Requisition Capacity A/C SCO No. SJO No. Status of removed Transformer
Remarks
No. & Date of T/F No. & Date & Date M&T Result MRN No. & Date Remarks

(35) TRANSFORMER DAMAGED REGISTER

Present Year 10KVA 15KVA 25KVA 50KVA 100KVA 200KVA 400KVA
Nos.
Previous Year 10KVA 15KVA 25KVA 50KVA 100KVA 200KVA 400KVA
Nos.
ii) Lying at site in Sub Division _____________________________________ Nos.
iii) Repaired by T.RW _________________________________________
iv) Reinstalled _________________________________________
v) Damaged during warrantee period with name of manufacturer ___________ Nos.
vi) Scrap / Govt. _________________________________________
(36) EARTHING
i) No. of Earth Checking during the month_____________________________Nos.
ii) No. of Earthing checked (Progressive) _________________________ Nos.
iii) No. of Total Earth found Ok _________________________ Nos.
iv) Nos. of earthing provided as per above checking _____________________ Nos.
v) New Earth provided in system by Construction / ELR etc. ______________ Nos.
vi) Action plan for provision of earhting _____________________________
(37) ACCIDENTS
FATAL Current Year Previous Year Remedial measures taken

Employees Monthly Progressive Monthly Progressive

Public Man
Animals
NON FATAL
Employees
Public Man
Report sent
Action taken against official responsible as per Inquiry Report_____________________
(38) SAFETY MEASURES TAKEN AGAINST LOW CLEARANCE OF LT / HT /
SERVICE LINES / ENCROCHMENTS
i) No. of notices issued to public during month __________ Total ___________
ii) Fatal Nature Cases _________________
iii) Issue taken up with TMA / DCO / Zila Nazim _________(Details to be attached)
(39) SURPRISE VISIT TO CHECK THE STAFF ON JOB REGARDING SAFETY /
DEVELOPING SAFETY CULTURES.
a) VISIT OF AM (O)
i) Nos. of Site / Nature of work with details ______________________________
ii) Documents authorizing for the work __________________________________
(SJO/ MCO/ RCO / ERO / CRO/PTW) ____________________________
iii) Action taken against officials violating safety instructions _________________
b) VISIT OF LS (Name)
i) Nos. of Site / Nature of work with details ______________________________
ii) Documents authorizing for the work __________________________________
(SJO/ MCO/ RCO / ERO / CRO/PTW) ____________________________
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iii) Action taken against officials violating safety instructions _________________
(40) SAFETY PARADES
Last Safety Parade conducted on ___________________________________________
(41) JOB BRIEFING / PLANNING SAFETY REGISTER
Maintained in Sub Division by all LS or not __________________________________
Maintained in all Complaint Centers of Sub Division or not _____________________
(42) RENOVATION WORKS / CHAIN AUGMENTATION/ NEW ADDITION
Chain Augmentation Generated _______Nos. Executed _____________Nos.
Defects pointed out in works done by Construction / ELR / Line staff _______________
(43) DEFECTIVE POLES / REPLACEMENT
Total No. of Defective Poles in Sub Division as per last survey on ______ Nos. ______
Total No. of poles replaced (Progressive) _______________________________Nos.
Poles replaced during month ___________________________________________ Nos.
(44) ORIGINAL RECORD / COPY OF SR / MRN/ SJO ETC.
Maintained by SDC / AM (O) or not _________________________________________
(45) NEW WORKS HANDED OVER DURING MONTH
i) Colony electrification _______________________________________________
ii) Village Electrification __________________________________________ Nos.
iii) No. of cases personally checked by AM (O) _________________________ Nos.
(Details of defects pointed out with attached list)
(46) RECORD
i) Record of Sub Division being maintained properly ________ Not Maintained _____
ii) Names of Officials responsible for not maintaining the record _______________
iii) Name of Record Keeper _____________________________________________
iv) Office order No & date of nominating the Record Keeper __________________
(47) ACTION REGARDING THEFT OF MATERIAL
i) Register for theft of material (Maintained / Not Maintained) ________________
ii) Give Details (FIR / Patrolling / Police Contact 1124 & 15, cases referred by AM
(O) / DM (O) _____________________________________________________
iii) No. of cases where material got issued without Registration of FIR _______ Nos.
(48) PROGRESS OF CONNECTION
Pending Cases
No. of No. of No. of PC
Rip
connecti connecti Poles
Tar Progr e Probl
Category ons ons required for
get ess Cas em
Upto 40- above connections
es
Mtrs. 40-Mtrs above 40-
Cable Cable Mtrs Cable
Domestic
Commercial

Pending
Targ Progre Ripe Cases Problem
Category Cases
et ss

Industrial
Tube Well
Telecommunication
Towers

Oldest Cases
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Domestic _________ Reason of pendency ___________________________
Commercial _________ Reason of pendency ___________________________
Industrial _________ Reason of pendency ___________________________
Tube Well _________ Reason of pendency ___________________________
Communication _________ Reason of pendency ___________________________
Tower
(49) i) Service Connection Register (All Tariff) Maintained / Not Maintained ________
ii) Service estimates prepared with sketch or not ____________________________
iii) Proper proof of ownership available in all file or not. ______________________
iv) Files maintained / not maintained (Month wise / Year wise) _________________
v) No. of sites visited by AM (O) for checking of service estimate during the month
________ Nos. Total checked _________________________________
vi) Action taken on the discrepancies observed during checking ________ (Attach detail)
(50) EMB
i) E.M.B maintained by LS _____________________________________Yes / No
ii) E.M.B checked by AM (O) ___________________________________Yes / No
iii) EMB Analysis
Connections installed upto Measurement recorded by LS Physical percentage checking made
Tariff
Application No. upto Application No. by AM (O) upto Application No.
A-I
A-II
B
D
a) Pending Cases. ______________Nos.
b) Discrepancy pointed out by AM (O) in Service Estimates / Site at the time of
EMB checking ____________Nos.
c) Action taken on the discrepancies (Attach Details) ________________
vi) Priority Lists displayed regularly or not _______________________________
(51) PROMPT BILLING
Tariff Connection installed upto Billing made upto Application No. with
Application No. with date of the date of installation of connection and
installation Billing month
A-1
A-II
B
D
(52) STATUS / DETAILS (to be attached) OF COMPLIANCE OF PREVIOUS
INSPECTION REPORTS / CARRIED OUT BY
i) Deputy Manager (Operation) No. ____________ Dated: _____________
ii) Deputy Manager (Technical) No. ____________ Dated: _____________
iii) Deputy Manager (CS) No. ____________ Dated: _____________
iv) Manager (Operation) No. ____________ Dated: _____________
(53) DETAILS OF HINDRANCE IN PERSONAL EFFORTS BY AM (O)
1- ______________________________________________________________
2- ______________________________________________________________
3- ______________________________________________________________
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