SAP MM Interview Questions and Answers by SIDDU

REQUEST FOR QUOTATION

Create RFQ (Request for Quotation)

Definition:- 

Purchase request is the requirement document created manually or through the MRP run.
Purchase request is further processed to create Purchase order document. 

It is possible to create Request for Quotation purpose. 

Let us create RFQ for a material. 

Menu Path:- 

Logistics  Materials Management   Purchasing   RFQ/Quotation  Request for

Quotation ME41 Create 

Double Click ME41 

Maintain the details as shown below

Page 1 of 14 Request for Quotation

SAP MM Interview Questions and Answers by SIDDU

Click   

Page 2 of 14 Request for Quotation

SAP MM Interview Questions and Answers by SIDDU

Enter collective number. Collective number is like a tracking number in PR creation used to group
together and process the RFQ. 

E.g. RM10 to indicate Raw Material requirement for 10th Month 

Click   

Click F7 key to maintain Vendor address 

Maintain vendor as shown below

Page 3 of 14 Request for Quotation

SAP MM Interview Questions and Answers by SIDDU

Click   

Note: - Details will be copied from info record.  

Click   

Page 4 of 14 Request for Quotation

SAP MM Interview Questions and Answers by SIDDU

Click   to enter material number and quantity 

Page 5 of 14 Request for Quotation

SAP MM Interview Questions and Answers by SIDDU

Click   

Click   

Click   

Message   appear at the bottom

Maintain Quotation
Definition:- 

When the quote is received from the vendor, with reference to the request, quote can be
maintained. 

Quotation is the reply from vendor for our enquiry regarding the price and quantity and supply
schedule confirmation. 

Let us maintain the quotation for the RFQ 6000000007. 

Prerequisite:- 

Page 6 of 14 Request for Quotation

SAP MM Interview Questions and Answers by SIDDU

Manual confirmation from vendor must be available

RFQ must be available 

Menu Path:- 

Logistics  Materials Management  Purchasing   RFQ/Quotation  Request for

Quotation ME47 Maintain 

Double Click ME47 

Maintain the details as shown below

Page 7 of 14 Request for Quotation

SAP MM Interview Questions and Answers by SIDDU

Enter RFQ number  

Click   to maintain rate at item level details 

Click   to maintain condition record 

Maintain discount and freight as shown below. 

Page 8 of 14 Request for Quotation

SAP MM Interview Questions and Answers by SIDDU

Click   

Click   

Enter the quotation validity period  

Enter payment terms 

Enter vendor quotation reference. 

Maintain the details as shown below.

Page 9 of 14 Request for Quotation

SAP MM Interview Questions and Answers by SIDDU

Click   to confirm the condition at header level 

Page 10 of 14 Request for Quotation

SAP MM Interview Questions and Answers by SIDDU

Click   

Click   

Click   

Page 11 of 14 Request for Quotation

SAP MM Interview Questions and Answers by SIDDU

Click   

Note: - To compare the price from various vendor, use transaction code ME49 – price
comparison

Request for Quotation and Answer’s

1. What is the purpose of collective number for RFQs?

A: Collective number is the number or code facilitating the collective management of

a number of individual RFQs in a competitive bidding procedure. The collective
number helps to link a number of individual RFQs that belong together. The
collective number can have maximum of ten characters and can be alphanumeric.

The collective number enables you to track all RFQs for a given competitive
bidding process. The number can be alphanumeric and up to 10 characters long.
You enter it in the header data of the RFQ.

2. With which functionality can you compare quotations submitted by different

vendors? Name all the various comparison criteria for quotation?

Page 12 of 14 Request for Quotation

SAP MM Interview Questions and Answers by SIDDU

A: You can compare quotations submitted by different vendors using “PRICE

COMPARISON LIST”
Comparison criteria for quotation:
 Mean value quotation/ Minimum value quotation
 Percentage basis
 Price computations i.e., cash discounts/ delivery cost/ effective price.

3. Mention the document type for RFQ?

A: AN & AB

4. What is the transaction code for quotation comparison?

A: ME49

5. Is it possible to send request for quotation to one time vendors?

A: Yes

6. Is it possible to have scales in a quotation?

A: NO

7. What level is the release procedure applied on RFQs?

A: Header level.

Page 13 of 14 Request for Quotation

SAP MM Interview Questions and Answers by SIDDU

8. What is the difference between the RFQ and a Quotation?

A: An RFQ is a document sent to the vendor by the purchasing department to request

certain information regarding the vendor’s products, prices and terms. A quotation
is the document that the vendor sends back to the purchasing department that
contains specific prices and delivery information. The quotations from different
vendors can be compared to determine which vendor is offering the best price.

Page 14 of 14 Request for Quotation