Office of Capital

Improvements

COVID-19
Recovery Support
Plan

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 Purpose and Goal

Purpose: To accelerate construction efforts and position the City ‘s Capital

Improvements Program to be a vital component of the City of Miami’s Covid-19
Recovery Plan.

Goal: To have construction and infrastructure development serve as key

catalysts for creating/sustaining jobs and accelerating economic growth and
productivity.
▪ Execute the City’s 178 active projects in the construction pipeline and add in
emerging projects to provide an economic stimulus of over $500M
▪ Maintain and boost local architect, engineer and construction capacity and
capabilities
▪ Support small businesses and the local workforce
▪ Build RIGHT – resilient, intelligent, green, healthy and transformable – to
achieve the City’s goal of being a stronger, more resilient Miami.
 Executive Summary
The City of Miami has the opportunity to inject over $500 million into the local economy while addressing its most pressing
infrastructure needs to benefit the city for years to come. The City can employ its construction program to stimulate the local
economy by placing concerted attention and resources to maximize its effect. This takes a whole-city approach, where leadership
and each department must coordinate to expeditiously move projects through the design-bidding-construction process. The first
step is to set the conditions now for a strong recovery that takes advantage of the reopening economy and the anticipated federal
and state infrastructure stimulus programs.

Posture the Capital Program:

•
•
Transfer all available capital funding on active projects
Find and capture federal, state and private grant opportunities Monitor
•
•
Finalize ILAs to lock in ~$65M promised funds to the City
Consider borrowing – Miami Forever Bond… Control
Coordinate Cross-Departmental Actions: Report
• Identify and break-down bottlenecks
• Streamline processes with external agencies
• Fully resource supporting departments

Supporting Legislation & Authorities: Deliver the following active projects:

• Increase select consultant pool and project capacity
• Finalize Interlocal Agreements ❖ 42 active construction projects valued at $129M
• Reprogram capital funding
• Fast-track project contract approvals ❖ 18 active projects in bidding valued at $25.5M
• Create project expedite list
❖ 15 active projects in dry-run valued at $70.5M
Supporting Systems & Processes:
• Implement e-Builder as citywide CM enterprise system ❖ 103 active projects in planning & design valued at $201M
• Automate routine processes → paper-based to digital
• Streamline capital program related processes
• Implement digital solicitation proposal submittal system
• Establish virtual proposal evaluation panels and approval boards

Acquiring Talent:
• Hire 14 full-time shortages – best talent at reasonable salaries
• Consider temporary employees to fill shortages or augment staff Tell the Story
• Bring in consultants to fill shortages or augment staff
• Expedite Citywide Program Management Support Services Contract

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Setting Conditions: Programming & Coordination

Posture the Capital Program – Position Existing Program

❑ Working with Budget and Finance , fee up funding from projects with
excess funding, closed projects, bad awards… - potential of $4M
❑ Reprogram to fully fund active projects in construction, bidding and dry-
run – recommendations of ~ $5M
❑ Integrate newly adopted and appropriated projects – 19 projects at > $5M

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Setting Conditions: Programming & Coordination

Posture the Capital Program – Other People’s Money

❑ Work with Grants and client departments to find and capture grant funding… list options
o Rebuild Florida Program:
❑ Community Development Block Grant (CDBG) – DR Grant
❑ Community Development Block Grant (CDBG) -MIT Grant
❑ Operational Resilience
❑ Repetitive Flooding
❑ Resilient Infrastructure
o Florida Inland Navigation District Grants
o National Coastal Resilience Fund (NCRSF) grants
o Federal and State Grants - COVID-19 Infrastructure Stimulus Programs ???

❑ Update County Local Mitigation Strategy with City’s hazard mitigation infrastructure requirements
✓ Phase I – Update current projects in LMS
o Phase II – Add new projects
o Phase III – Committee to update criteria and scoring

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Setting Conditions: Programming & Coordination

Posture the Capital Program – Other People’s Money

❑ Integrate City of Miami transit related capital projects with the Miami-Dade County Transportation
Planning Organization Plan - maximize the city’s ability to obtain state fund thru FDOT
❑ Develop a list of projects in planning, design, bidding or construction (“shovel ready”) that are
eligible for potential grant funding (CDBG-DR/MIT, FIND… others to follow)
❑ Develop a list of emerging requirements (in concert with Miami Forever Bond Tranche 2 Execution
Plan) that are eligible for potential grant funding:
❑ Use SWMP data that identifies vulnerable areas based on completed models to address
sea-level rise and stormwater
❑ Use Pavement Condition Index (PCI) study results to address poor roadway conditions
❑ Use Parks Heat Map/Parks Master Plan to address areas in need of open space/parks
❑ Perform Cultural Facilities Assessments
❑ Evaluate recommendations from Florida International University Affordable Housing Study
❑ Learn from our demonstration projects – Lessons learned, new design concepts
❑ Study the Street Trees Master Plan to incorporate requirements
❑ Analyze and include recommendations from other City of Miami Master Plans

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 Setting Conditions: Programming & Coordination

Posture the Capital Program – Other People’s Money

Project Funds Status
➢ Flagler Street Revitalization
M-DC General Obligation Bond (GOB) $ 6,000,000 Extension request granted. Formalizing agreement amendment
M-DC secondary gas tax funds $ 4,170,000 Drafting Interlocal Agreement. City Commission July 2020.
➢ Miami Marine Stadium
M-DC GOB Extension $ 3,000,000 Under review by M-DC Attorney. City Commission
➢ Historic Virginia Key Beach Park Museum
M-DC Community Development Tax $ 5,000,000 M-DC Cultural Affairs. ILA required
M-DC General Obligation Bond $ 15,500,000 M-DC Cultural Affairs. ILA required
➢ South Bayshore Drive
M-DC Road Impact Fee (RIF) $ 18,000,000 Agreement being drafted. Requires Commission action.
➢ Citywide Stormwater Improvements
M-DC General Obligation Bonds $ 10,100,000 Left over funds appropriated to drainage projects citywide
➢ Three D4 Mini- Parks
M-DC General Obligation Bonds $ 461,000 ILA required
➢ Badia Senior Center
M-DC General Obligation Bonds $ 800,000 Finalize agreement ($1.2M additional funds required)
State of Florida $ 500,000 Finalize agreement
➢ I-395, Omni Projects, DDA Projects…
Various funding sources $ 400,000 DDA and MPA complete, finalizing Omni and SEOPW CRA’s ILA’s

Totals $ 63,931,000
OCI Recovery Support Plan 4.23.2020

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Setting Conditions: Programming & Coordination

Posture the Capital Program – Borrow

❑ Take advantage of low interest rates for capital investment

❑ Refine Miami Forever Bond Strategy
o Immediately implement a $15.8M Tranche 1.5 to fully fund all Tranche 1 projects

o Develop and implement a Tranche 2 Execution Plan by fall 2020

❑ Issue $45M Miami Marine Stadium Revenue Bond

❑ Investigate third-party resilience project financing programs

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 Proposed Miami Forever Bond Tranche 1.5
Fully fund Tranche 1 projects to continue progress
MFB Phase
Project Total Project Cumulative
Project Name Budget Shortfall Category Current Phase Percent
Number Estimated Cost Shortfall
Complete

40-B30737 Fairview Flood Mitigation $5,094,615.38 $4,018,101.98 -$1,076,513.40 -$1,076,513.40 SLRFP Construction 80%

Alice Wainwright Park Seawall and

40-B40454C $6,406,964.00 $4,977,399.00 -$1,429,565.00 -$2,506,078.40 Parks Construction 5%
Resiliency

40-B40543 PBA/Fern Isle Park Enhancements $7,215,948.00 $5,006,352.79 -$2,209,595.21 -$4,715,673.61 Parks Bidding 75%

40-B40563 Shenandoah Park Pool Renovation $9,788,923.00 $8,315,474.91 -$1,473,448.09 -$6,189,121.70 Parks Design 93%

40-B40510A Legion Park Building $3,705,131.00 $3,560,920.00 -$144,211.00 -$6,333,332.70 Parks Design 91%

NW 17th Street from NW 27th AVE to NW

40-B183611 $2,667,239.00 $2,047,928.00 -$619,311.00 -$6,952,643.70 SLRFP Design 60%
32nd AVE - Road & Drainage Construction

40-B193513 Moore Park Gym Design and Construction $8,700,000.00 $7,383,564.00 -$1,316,436.00 -$8,269,079.70 Parks A/E Selection 81%

40-B193511 Curtis Park Community Center Design $850,000.00 $400,000.00 -$450,000.00 -$8,719,079.70 Parks A/E Selection 81%

40-B193512 Armbrister Park Community Center Design $780,000.00 $400,000.00 -$380,000.00 -$9,099,079.70 Parks A/E Selection 86%

40-B193207 Fire Facilities Resiliency Project (FS10) - DCP $13,980,950.40 $7,195,000.00 -$6,785,950.40 -$15,885,030.10 Public Safety A/E Selection 5%

-$15,885,030.10

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 Miami Forever Bond Tranche 2 Timeline
Invest $50-$70M to address the City’s resilient infrastructure, roads,
parks, cultural facilities, public safety and affordable housing needs

Procurement Capacity Best Value JOC (4/2020) PSC Pools (8/2020) Construction Contracting Pool (12/2020) CPMSS (12/2020)

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Setting Conditions: Programming & Coordination

Coordinate Cross-Departmental/Agency Actions

❑ Provide each City department with an updated action list of required

construction program support to accelerate projects through the design-
bidding-construction process
❑ Coordinate all construction related actions across external agencies:
M-DC WASD, DTPW, DERM and State FDOT, FDEP, FIND
❑ Ensure departments have full capacity and capabilities → systems and
people

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 Coordination Requirements
❑ Procurement (14):
Project
Next Action by Project Name Project Phase Action Needed
Number
Procurement 40-B40563 Shenandoah Park Pool Renovation 04- Dry-Run/Permit Submittal of ASF for consultant contract capacity.

Procurement 40-B193618 SW 16th AVE Traffic Calming 06- Pre-Construction Need to confirm PO Status.

Procurement 40-B35838 Kennedy Park Restroom Building Improvements 04- Dry-Run/Permit Pending P.O. processing.

Procurement 40-B40571 Virrick Park New Pool Facility 04- Dry-Run/Permit Submit ASF for consultant contract capacity.

Procurement 40-B30874 Brickell Avenue from SE 15 Road to SE 8 Street 05- Bidding Need to send letter rejecting bids.

Procurement 40-B173621 SW 24 RD from SW 7 and SW 9 Street 05- Bidding Contract signatures pending for PO issuance.

Procurement 40-B193513 Moore Park Gym Design and Construction 02- A/E Selection Procurement to send to OCI executed contracts, after
legal review.
Procurement 40-B193511 Curtis Park Community Center Design 02- A/E Selection Procurement to send to OCI executed contracts, after
legal review.
Procurement 40-B193512 Armbrister Park Community Center Design 02- A/E Selection Procurement to send to OCI executed contracts, after
legal review.
Procurement 40-B183505 West End Park Pool Enhancements 02- A/E Selection Under negotiations with A/E.

Procurement 40-B193802 Brickell Bay Drive Design Criteria Package 02- A/E Selection Under negotiations with A/E.

Procurement 40-B193207 Fire Facilities Resiliency Project (FS10) - Design 02- A/E Selection Sent to Procurement on March 5, 2020 to DCP
advertisement.
Procurement 40-B193621 I-395 Open Space and Mobility Connectivity Project 01- Planning Request Letters of Interest on hold due to Covid-19.

Procurement 40-B30632A Stormwater Master Plan Update 01- Planning Pending Procurement Director signature

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Coordination Requirements (ISOR)
❑ Building Department (2):
Project
Next Action by Project Name Project Phase Action Needed
Number
Building 40-B35806 Curtis Park New Pool Facility and Boat Ramp 08- Final Completion Approve design changes during construction.
Department Improvement

Building 40-B40581 Douglas Park Community Center 04- Dry-Run/Permit Dry-run approval by Building Department
Department

❑ City Leadership (1):

Project
Next Action by Project Name Project Phase Action Needed
Number
City Leadership 40-B30632A Stormwater Master Plan Update 01- Planning Pending ACM approval of memo for capacity increase.

❑ Legal (3):
Project
Next Action by Project Name Project Phase Action Needed
Number
Legal 40-B193513 Moore Park Gym Design and Construction 02- A/E Selection Consultant contract under review.

Legal 40-B193511 Curtis Park Community Center Design 02- A/E Selection Consultant contract under review.

Legal 40-B193512 Armbrister Park Community Center Design 02- A/E Selection Consultant contract under review.

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Coordination Requirements (ISOR)

❑ Planning & Zoning (3):

Project
Next Action by Project Name Project Phase Action Needed
Number
Planning & Zoning 40-B40454C Alice Wainwright Park Seawall and Baywalk 04- Dry-Run/Permit Pending P&Z exception hearing; Board meetings on-
hold due to Covid-19.

Planning & Zoning 40-B40581 Douglas Park Community Center 04- Dry-Run/Permit Warrant under review.

Planning & Zoning 40-B183526 Bay of Pigs Memorial Park Improvements 04- Dry-Run/Permit Planning to approve Warrant

❑ Resilience and Public Works (RPW) (3)

Project
Next Action by Project Name Project Phase Action Needed
Number
RPW 40-B35806 Curtis Park New Pool Facility and Boat Ramp 08- Final Completion Approve design changes during construction.
Improvement

RPW 40-B30606 Downtown Beautification Project Phase I 06- Pre-Construction Plans in review by RPW.

RPW 40-B183526 Bay of Pigs Memorial Park Improvements 04- Dry-Run/Permit Public Works to review plans

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Setting Conditions: Programming & Coordination

Fast-track Supporting Legislation

❑ Capacity Increases:
o Environmental Engineering $500k → $1.5M (expires 2020, new RFQ required)
o Landscape Architecture $500k → $1.0M (expires 2024)
o Marine and Coastal → $1.0M (expires 2020, new RFQ required)
o Transportation Program Support Services → $1.0M (expires 2021, new RFQ required)
o Construction Engineering and Inspection → $1.0M (expires 2021, new RFQ required)
o CPSS → Capacity increase for next year
❑ Project Contracts:
o Alleguez Architecture for Virrick Park - $112,700
o Leo A Daly for Shenandoah Park - $131,125
o Cherokee Enterprises for Curtis Park - $312,579
❑ Inter-local Agreements and Joint Participation Agreements
❑ Reprogramming for projects in construction, bidding and dry-run
❑ Review expedite lists

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Setting Conditions: Programming & Coordination

Monitor, Control and Report

❑ Weekly
o Monitoring COOP Priority Projects (data from Oracle and eBuilder)
o Controlling number of Priority Projects, initiating corrective actions - procurement, dry-
run, pre-construction, and legislative items
o Reports - COOP Executive Dashboard and COOP Priorities Reports
❑ Monthly
o Monitoring COOP Priority Projects, grants opportunities, legislative items, community
events, and processes efficiency, (schedule variance coming soon)
o Controlling number of Priority Projects, workload distribution, budget adjustments,
prioritization of legislative items, and review/approval of project scope/cost/schedule
o Reports – Executive Briefing, Districts Reports, Clients Reports, MFB Dashboard
❑ Quarterly
o Monitoring Program Performance including funding shortfalls, accomplishments, assets
delivered, new projects requests, enterprise/organizational capacity, and grants
opportunities
o Controlling the CRSP Process, resource assignment, and capital budget planning
o Reports – Approve Priority Project List (APPL), OCI Quarterly Program Review (Focus on
AOGs, SCI, Priority Projects, last Quarter highlights, and 90-Days look ahead)
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Setting Conditions: Supporting Systems & Processes

❑ Implement e-Builder across City Departments – clean all existing project

data and implement scheduling, capital plan and financial modules. Open
system for consultant and contractor coordination
❑ Automate Processes:
o Invoicing and Payments
o Work Orders and Purchase Orders
o Routing, Approvals and Signatures
o ITB & RFQ/P Submittals → implement BidSync
o Virtual RFQ/P Evaluation Panels
o Virtual Processes for Other Approval Board (e.g., PZAB)
❑ Streamline Processes:
o Project Initiation
o Design Review
o Permitting
o Project Inspection and Close-out
o Reimbursement from External Funding Sources

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Setting Conditions: Acquiring Talent

❑ Full-Time - Hire the 14 capital program related personnel shortages.

Enable full hiring process now to hire the best talent at reasonable
salaries
❑ Temporary Employees – consider hiring temps to fill 14 shortages and/or
augment staff
❑ Consultants – bring on consultants to fill 14 shortages and/or augment
staff
❑ Citywide Program Management Support Services Contract – accelerate
contract to provide additional capacity

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Acquiring Talent

Unfilled Position Status Next Step Remarks

Program Coordinator Interview postponed Reschedule interview

Program Manager(s) – Interview postponed Reschedule interview Positions for OCI, Police
Vertical (3) and Fire & Rescue
Senior Project Manager - Interview complete Offer position Highest rated candidate in
Vertical RPW
Construction Manager(s) – Interview complete Offer position Both highest rated
Horizontal (2) candidates in RPW
Chief Project Manager – Evaluating candidates Offer position
Vertical
Senior Construction Piggyback hiring process
Manager – Horizontal with RPW
Admin Aide II Piggyback hiring process
with Planning
Construction Manager - Reviewing Job Description Announce position
Vertical
Project Cost Estimator Refined Job Description Announce position for 4
weeks
Construction Administrator Refining Job Description Announce position for 4
weeks

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Delivering Capital Projects

Combine funding, enhanced coordination, new systems, streamlined

processes, and additional talent to perform the following work and position
for additional projects…

❑ Construction and Pre-Construction – 42 active projects valued at $129M

❑ Bidding – 18 active projects valued at $25.5M
❑ Dry-Run – 15 active projects valued at $70.5M
❑ Planning & Design – 103 active projects valued at $201M

❑ Newly Adopted and Emerging Bond Projects - # TBD values at > $100M

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Delivering Capital Projects

Strategic Capital Initiatives – Delivering unique resilient infrastructure,

recreation, cultural facilities, safety and economic drivers to the City of Miami

❑ Miami Forever Bond ❑ Shenandoah Park

❑ Stormwater Master Plan
❑ I-395 Signature Bridge Underdeck
❑ Flagler Street Revitalization
❑ Virginia Key Integration Plan:
o Miami Marine Stadium Complex
o Historic Virginia Key Beach
Museum
o Landfill Park
o 15 other Complementary Projects
❑ Morningside Park
❑ Moore Gym
❑ Virrick Park Pool
❑ Bayhomes Drive
❑ Dinner Key Marina
❑ Jose Marti Park
❑ Brickell Bay Drive
❑ New MRC Administration Building
❑ Citywide Traffic Calming

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 Communicating Progress
Working with Communications, Focus Message on Recovery
and Miami Forever Bond Progress

Message Channels Media Tools Frequency

Citizens

Clients

Commission

City Leadership

Collaborators

- External Agencies

- Consultants &
Contractors

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