Jack Moffitt David Grant Clerk Deputy Clerk MEMORANDUM TO: Legislators, Directors, Staff and Media Jack Moffitt, Clerk of the teins) DATE: April 28, 2020 RE: Matters of Urgency - File Nos. 20-0168 through 20-0170 20-0168 Acceptance of a Grant from the United States Treasury for the vi > As a Matter of Urgency - County Executive Adam Bello 20-0169 County's Response to COVID-19 - As a Matter of Urgency - County Executive Adam Bello 20-0170 Acceptance of a Grant from the Healthcare Association of New York ‘State. Inc. for the procurement of Supplies and Equipment at Monroe Community Hospital in Response to the COVID-19 Crisis - As a Matter of Urgency ~ County Executive Adam Bello Per President Dr. Joe Carbone, the attached communications are declared to be Matters of Urgency pursuant to Section 545-24(A)(3) of the Rules of the Monroe County Legislature and will be considered at the April 29, 2020 Special Meeting of the Monroe County Legislature. Attachments 407 County Office Building + 39 West Main Street» Rochester, New York 14614 Phone: (585) 753-1950 - Fax: (585) 753-1932Office of the County Executive Monroe County, New York Adam J. Bello County Executive OFFICIAL FILE COPY No. Not to be removed {rom the . Office of the Apuil 24, 2020 Legislature 6f Monroe County Committee Assignment ‘To The Honorable zT ‘Monroe County Legislature 407 County Office Building Rochester, New York 14614 Subject: Acceptance of a Grant from the United States Treasury for the Coronavirus Aid, Relief, and Economic Security Act Honorable Legislators: I recommend that Your Honorable Body accept a grant from the United States Treasury, in the amount of $129,433,144.90, for the Coronavirus Aid, Relief, and Economic Security (CARES) ‘Act, for payment of expenses needed to help combat the Coronavirus pandemic. The CARES Act included direct aid payments to local governments with populations that exceed 500,000. The grant may be used by Monroe County for any expense which is a necessary expenditure incurred due to the public health emergency, was not accounted for in the 2020 County ‘budget, and was incurred during the period March 1, 2020 through December 30, 2020. The specific legi ive action required is to: 1 Authorize the County Executive, or his designee, to-accept a $129,433,144.90 grant from, and to execute a contract and any amendments thereto with, the United States’ Treasury, for the Coronavirus Aid, Relief, and Economic Security Act, for payment of expenses needed to combat the Coronavirus pandemic, for the period March 1) 2020 through December 30, 2020. 2, Amend the 2020 operating budget of the Department of Finance by appropriating the sum of $129,433,144.90 into general fund 9001, funds center 1209070100, State of. Emergency. 3. Authorize the County Executive. to. appropriate. any: subsequent years of the grant award in accordance with the grant terms, tO reappropriate-any unencumbered balances during the grant period according to the grantor requirements, and to make any necessary funding modifications within. the grant guidelines to meet contractual commitments. 110 County Office Building » 39 West Main Sireet + Rochester, New York 14614 (585) 753-1000 « fax: (585) 733-1014 * wirwmonraecount.ov « e-mail countyexecutive@monroecounty ovMonroe County Legislature April 24, 2020 Page 2 4. Should funding of this program be modified or terminated for any reason, the County Executive is hereby authorized to terminate or modify the program’ and where applicable, to terminate or abolish some or all positions funded under such program, Any termination or abolishment of positions shall be in accordance with New York State Civil Service Law, and when applicable, the terms of any labor agreement affecting such positions. This action is a Type II Action pursuant to 6 NYCRR § 617.5(c) and is not subject to review under the State Environmental Quality Review Act. This grant is 100% funded by the United States Treasury. No net County support is required in the Monroe County budget. Trecommend that this matter receive favorable action by Your Honorable Body. Adam J, Bello ‘Monroe County Executive AIB:dbBy Legishtors and Intro.No. __ RESOLUTION NO. __ OF 2020 ACCEPTING GRANT FROM UNITED STATES TREASURY FOR CORONAVIRUS AID, RELIEF, AND ECONOMIC SECURITY ACT BE IT RESOLVED BY THE LEGISLATURE OF THE COUNTY OF MONROE, as follows: Section 1. The County Executive, o his designee, is hereby authorized to accept a $129,433,14.90 grant from, and to execute a contract and any amendments thereto with, the United States ‘Treasury, for the Coronavirus Aid, Relicf, and Economic Seeurity Act, for payment of expenses needed t0 combat the Coronaviris pandemic, For the period of March 1, 2020 though December 30, 2020. Section 2, The 2020 operating budget of the Department of Finance is hereby amended by appropriating the sum of $129,433,14H4 90 into general fund 9001, funds center 1209070100, State of Emergency. Section 3, The County Executive is hereby authorized to appropriate any subsequent years of the grant award in accordance with the grant terms, to reappropriate any unenicumbered balances during the grant period according to the grantor requirements, and to make any necessary funding modifications within the grant guidelines to meet contractual commitments. Section 4. Should funding of this program be modified or terminated for any reason, the County Executive is hereby authorized to terminate or modify the program and, where applicable, to terminate of abolish some or all positions funded under such program. Any termination ot abolishment of Positions shall be in accordance with New York State Civil Service Law and, when applicable, the terms of any labor agrcement affecting such positions. Section 5. This resolution shall take effect in accordance with Section C2-7 of the Monroe County Charter. Matter of Urgency File No. 20-0 ADOPTION: Date: ___ Vote: _ ACTION BY THE COUNTY EXECUTIVE APPROVED: VETOED: SIGNATURE; DATE: EFFECTIVE DATE OF RESOLUTION:Office of the County Executive Monroe County, New York Adam J. Bello County Executive ICIAL FILE COPY No, (Not to be removed trom tho Office of the Legislature Of April 24, 2020, Monroe County Committee Assignment ee URGENT se tt oe 407 County Office Building Subject: Authorizing the Payment of Hazard Pay to Monroc County Employees at Greater Risk of Exposure or ‘Working Extended Hours Due to the County’s Response to COVID-19 Honorable Legislators: { recommend that Your Honorable Body authorize the payment of Hazard Pay to Monroe County ‘employees at greater risk of exposure or working extended hours due to the County's response to COVID-19 during. the State of Emergency declared by the County Executive. Monroe County Department heads have identified Monroe County employees who were at greater risk of exposure to COVID-19 or have been working extended hours in addition 10 their scheduled work hours in responding to the COVID-19 crisis, These identified workers were from the Departments of Environmental Services, Public Health, Human Services, Veterans Services, Public Safety, Aviation, the Sheri office, and Monroe Community Hospital. ‘The Hazard Pay will commence with pay period 9 of 2020 (beginning April 4, 2020) and shall continue through the end of the State of Emergency declared by the County Executive. The cost of Hazard Pay is projected to be $542,000 per pay period. ‘The payment of Hazard Pay was agreed to by the union memberships for the Monroe County employees set forth on Schedule “A” attached hereto. The applicable unions, and the date of union approval, and the applicable Hazard Pay per employee classification are also included on Schedule “A.” ‘The payment of Hazard Pay for the Monroe County employees not in a.union is set forth on Schedule, attached hereto. The applicable Hazard Pay per employee classification is also included on Schedule “B." ‘The specific legislative actions required are: 1. Authorize the County Executive, or his designee. to, provide payment of Hazard Pay to Monroe County employees at greater risk of exposure to COVID-19 or have been working extended hours {in addition to their scheduled work hours in responding to the COVID-19 crisis commencing with pay period 9 of 2020, at a cost projected to be $542,000 per pay period. 2 Authorize the County Executive, or his designee; 16,add\or delete classifications of Monroe County employees from Schedules “A” and “B,” attached: heretoy if the risk of exposure to the COVID-19 and need for extended hours changes during the State of Emergency. 110 County Office Building + 39 West Main Streets Rochester, New York 14614 (585) 753-1000 « fa: (585) 753-1014 + wiry monroecouniy.gov « e-mail: colintyexe€utive @ montaecolnty:2ovMonroe County Legislature ‘April 24, 2020 Page 2 Authorize the County Executive, or his designee, to enter into and execute any agreement or ‘contract and any amendments thercio on behalf of the County of Monroe with the necessary union ‘memberships. 4. The duration of this Authorization shall be limited to the time during which a local State of Emergency is in effect until December 31, 2020 unless otherwise extended by the Monroe County Legislature. This action is a Type I Action pursuant 10 6 NYCRR § 617.5(c) and is not subject to review under the State Environmental Quality Review Act. Funding for this hazard pay wil be 100% reimbursed through the Coronavirus Aid, Relief, and Economic Security (CARES) Act stimulus appropriation from the Federal government. No additional net County support is ‘equired inthe current Monroe County budget. T recommend that this matter receive favorable action by Your Honorable Body. iyeerely, ‘Adam Bello ‘Monroe County Executive AIB:dbBy Legislators___and Intro. No. __ RESOLUTION NO. __ OF 2020 AUTHORIZING PAYMENT OF HAZARD PAY TO MONROE COUNTY EMPLOYEES AT GREATER RISK OF EXPOSURE OR WORKING EXTENDED HOURS DUE TO THE COUNTY'S RESPONSE TO COVID-19 BE IT RESOLVED BY THE LEGISLATURE OF THE COUNTY OF MONROE, as follows: Section 1. ‘The County Executive, or his designee, is hereby authorized to provide payment of Hazard Pay to Monroe County employees at greater tisk of exposure to COVID-19 of have been working ‘estended hours in addition to their scheduled work hours in responding to the COVID-19 crisis commencing ‘with pay period 9 of 2020, at a cost projected to be $542,000 per pay petiod. Section2. The County Executive, or his designee, is hereby authorized to add or delete classifications of Monroe County employees from Schedules “A” and “B,” attached hereto, if the risk of ‘exposure to the COVID-19 and need for extended hours changes during the State of Emergency. Section 3. The County Executive, or his designee, is hereby authorized to enter into and execute any agreement of contract and any amendments thereto on behalf of the County of Monroe with the necessary union memberships. Section 4. __ The duration of this Authotization shall be limited to the time during which a tocal State of Emergency is in effect until December 31, 2020 unless otherwise extended by the Monroe County Legislature. Section 5. This resolution shall take effect in accordance with Section C27 of the Monroe County Charter. 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Bello County Executive “REBICIAL FUE COPY Not to be removed tr Otic of tha” ™ Legistature of Monroe County __Conamitee Assignnent — April 28, 2020 To The Honorable Monroe County Legislature 407 County Office Building Rochester, New York 14614 Subject: Acceptance of a Grant from the Healthcare Association of New York State, Inc. for the Procurement of Supplies and Equipment at Monroe Community Hospital in Response to the COVID-19 Crisis Honorable Legislators: I recommend that Your Honorable Body accept a grant from the Healthcare Association of New York State, Inc. (HANYS), in an amount not to exceed $5,135.35, for the procurement of supplies and equipment at Monroe Community Hospital in response to the COVID-19 crisis, for the period of April 15, 2020 through December 31, 2020. ‘These funds are provided by the U.S. Department of Health and Human Services (HHS) Office of the Assistant Secretary for Preparedness and Response. The purpose of this. grant award is for procurement of urgently needed supplies and equipment essential for protecting frontline healthcare workers and ensuring continued maintenance of its operations. This includes the procurement of personal protective equipment (PPE) in accordance with U.S. Centers for Disease Control and Prevention guidelines. ‘The grant-award agreement’ Calls for’ Monroe ‘Community Hospital, in connection with receiving the grant;funds,-to Stiare, in?real time, situational awareness regarding PPE models and types and supply levels, and sharing of data related to COVID-19 with HANYS and HHS. ‘The specific legislative actions required are:, 1. Authorize the County Executive, or his designee, to accept.a grant in an amount not to exceed $5,135.35, and to.execute a contract and any amendments: thereto ith, the Healthcare Association of New York State, Inc:-for the procurement of supplies and equipment at Monroe Community Hospital in response to the COVID-19 crisis, for the period of April.15;,2020 through December 31, 2020, 110 County Office Building + 39 West Main Street Rochester. New York 14614 (585) 753-1000 + fax: (585) 753-1014 + wir monroecountygov + e-mail’ colintyexecutive@monroecountyBovMonroe County Legislature April 28, 2020 Page 2 2. Amend the 2020 operating budget of Monroe Community Hospital by appropriating the sum of $5,135.35 into hospital fund 9012 funds center 6203010000 — Nursing Administration, 3. Authorize the County Executive to appropriate any subsequent years of the grant award in accordance with the grant terms, to reappropriate any unencumbered balances during the grant period according to the grantor requirements, and to make any necessary funding modifications within grant guidelines to meet contractual commitments. 4, Should funding of this program be modified or terminated for any reason, the County Executive is hereby authorized to terminate or modify the program and, where applicable, to terminate or abolish some or all positions funded under such program, Any termination or abolishment of positions shall be in accordance with New York State Civil Service Law and, when applicable, the terms of any labor agreement affecting such positions. This action is a Type II Action pursuant to 6 NYCRR § 617.5(c) and is not subject to review under the State Environmental Quality Review Act. This grant is 100% funded by ASPR. No net County support is required in the current Monroe County budget. I recommend that this matter receive favorable action by Your Honorable Body. Sincerely, ‘Adam J. Bello Monroe County Executive AIB:dbBy Legislators and Intro, No. __ RESOLUTION NO. __OF 2020 ACCEPTING GRANT FROM HEALTHCARE ASSOCIATION OF NEW YORK STATE, INC. FOR PROCUREMENT OF SUPPLIES AND EQUIPMENT AT MONROE COMMUNITY HOSPITAL IN RESPONSE TO COVID-19 CRISIS BE IT RESOLVED BY THE LEGISLATURE OF THE COUNTY OF MONROE, as follows: Section 1 ‘The County Executive, or his designee, is hereby authorized to accept a grant in an amount not (0 exceed $5,135.35, and to execute a contract and any amendments thereto with, the Healthcare “Association of New York State, Inc. for the procurement of supplies and equipment at Monroe Community Hospital in response to the COVID-19 crisis, for the period of April 15, 2020 through December 31, 2020. Section 2. The 2020 operating budget of Monroe Community Hospital is hereby amended by approptiating the sum of $5,135.35 into hospital fund 9012 funds center 6203010000 ~ Nursing Administration. Section 3. The County Executive is hereby authorized to appropriate any subsequent years of the grant award in accordance with the grant terms, 1o reappropriate any unencumbered balances during the grant period according to the grantor requirements, and to make any necessary funding modifications within ‘rant guidelines to mect contractual commitments. Section 4. Should funding of this program be modified or terminated for any reason, the County Executive is hereby authorized to terminate or modify the progeam and, where applicable, to terminate of abolish some or all positions funded under such progeam. Any termination or abolishment of positions shall be in accordance with New York State Civil Service Law and, when applicable, the terms of any labor agrcement affecting such positions. Section 5. This resolution shall take effect in accordance with Section C2-7 of the Monroe County Charter. Matter of Urgency File No. 20-0 ADOPTION: Da Vote: ACTION BY THE COUNTY EXECUTIVE, APPROVED: __ _ VETOED: SIGNATURE: DATE: :CTIVE DATE IF RESOLUTION: