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ABSTRACT These instructions give you guidelines for preparing papers for IEEE Access. Use this
document as a template if you are using Microsoft Word 6.0 or later. Otherwise, use this document as an
instruction set. The electronic file of your paper will be formatted further at IEEE. Paper titles should be
written in uppercase and lowercase letters, not all uppercase. Avoid writing long formulas with subscripts
in the title; short formulas that identify the elements are fine (e.g., “Nd–Fe–B”). Do not write “(Invited)” in
the title. Full names of authors are preferred in the author field, but are not required. Put a space between
authors’ initials. The abstract must be a concise yet comprehensive reflection of what is in your article. In
particular, the abstract must be self-contained, without abbreviations, footnotes, or references. It should be a
microcosm of the full article. The abstract must be between 150–250 words. Be sure that you adhere to
these limits; otherwise, you will need to edit your abstract accordingly. The abstract must be written as one
paragraph, and should not contain displayed mathematical equations or tabular material. The abstract
should include three or four different keywords or phrases, as this will help readers to find it. It is important
to avoid over-repetition of such phrases as this can result in a page being rejected by search engines. Ensure
that your abstract reads well and is grammatically correct.
INDEX TERMS Enter key words or phrases in alphabetical order, separated by commas. For a list of
suggested keywords, send a blank e-mail to keywords@ieee.org or visit http://www.ieee.org/organizations/
pubs/ani_prod/keywrd98.txt
To insert images in Word, position the cursor at the the equation editor to create the equation. Then select the
insertion point and either use Insert | Picture | From File or “Equation” markup style. Press the tab key and write the
copy the image to the Windows clipboard and then Edit | equation number in parentheses. To make your equations
Paste Special | Picture (with “float over text” unchecked). more compact, you may use the solidus ( / ), the exp
IEEE will do the final formatting of your paper. If your function, or appropriate exponents. Use parentheses to avoid
paper is intended for a conference, please observe the ambiguities in denominators. Punctuate equations when they
conference page limits. are part of a sentence, as in
AND SUBMISSION
A. TYPES OF GRAPHICS
The following list outlines the different types of graphics
published in IEEE journals. They are categorized based on
their construction, and use of color / shades of gray:
1) COLOR/GRAYSCALE FIGURES
Figures that are meant to appear in color, or shades of
black/gray. Such figures may include photographs,
illustrations, multicolor graphs, and flowcharts.
2) LINE ART FIGURES
Figures that are composed of only black lines and shapes.
These figures should have no shades or half-tones of gray,
only black and white.
3) AUTHOR PHOTOS
Head and shoulders shots of authors that appear at the end of
our papers.
4) TABLES
D. SIZING OF GRAPHICS fonts may only be native to your operating system; without
Most charts, graphs, and tables are one column wide (3.5 the fonts embedded, parts of the graphic may be distorted or
inches / 88 millimeters / 21 picas) or page wide (7.16 inches / missing.
181 millimeters / 43 picas). The maximum depth a graphic A safe option when finalizing your figures is to strip out
can be is 8.5 inches (216 millimeters / 54 picas). When the fonts before you save the files, creating “outline” type.
choosing the depth of a graphic, please allow space for a This converts fonts to artwork what will appear uniformly on
caption. Figures can be sized between column and page any screen.
widths if the author chooses, however it is recommended that
figures are not sized less than column width unless when I. USING LABELS WITHIN FIGURES
necessary. 1) FIGURE AXIS LABELS
There is currently one publication with column Figure axis labels are often a source of confusion. Use words
measurements that do not coincide with those listed above. rather than symbols. As an example, write the quantity
Proceedings of the IEEE has a column measurement of 3.25 “Magnetization,” or “Magnetization M,” not just “M.” Put
inches (82.5 millimeters / 19.5 picas). units in parentheses. Do not label axes only with units. As in
The final printed size of author photographs is exactly Fig. 1, for example, write “Magnetization (A/m)” or
1 inch wide by 1.25 inches tall (25.4 millimeters x 31.75
millimeters / 6 picas x 7.5 picas). Author photos printed in
“Magnetization (A m1),” not just “A/m.” Do not label
axes with a ratio of quantities and units. For example, write
editorials measure 1.59 inches wide by 2 inches tall (40 “Temperature (K),” not “Temperature/K.”
millimeters x 50 millimeters / 9.5 picas x 12 picas). Multipliers can be especially confusing. Write
“Magnetization (kA/m)” or “Magnetization (103 A/m).” Do
E. RESOLUTION not write “Magnetization (A/m) 1000” because the reader
The proper resolution of your figures will depend on the type would not know whether the top axis label in Fig. 1 meant
of figure it is as defined in the “Types of Figures” section. 16000 A/m or 0.016 A/m. Figure labels should be legible,
Author photographs, color, and grayscale figures should be at approximately 8 to 10 point type.
least 300dpi. Line art, including tables should be a minimum
of 600dpi. 2) SUBFIGURE LABELS IN MULTIPART
FIGURES AND TABLES
Multipart figures should be combined and labeled before
F. VECTOR ART
final submission. Labels should appear centered below each
In order to preserve the figures’ integrity across multiple
subfigure in 8 point Times New Roman font in the format of
computer platforms, we accept files in the following formats:
(a) (b) (c).
.EPS/.PDF/.PS. All fonts must be embedded or text
converted to outlines in order to achieve the best-quality
results. J. FILE NAMING
Figures (line artwork or photographs) should be named
starting with the first 5 letters of the author’s last name. The
G. COLOR SPACE
next characters in the filename should be the number that
The term color space refers to the entire sum of colors that
represents the sequential location of this image in your
can be represented within the said medium. For our purposes,
article. For example, in author “Anderson’s” paper, the first
the three main color spaces are Grayscale, RGB
three figures would be named ander1.tif, ander2.tif, and
(red/green/blue) and CMYK (cyan/magenta/yellow/black).
ander3.ps.
RGB is generally used with on-screen graphics, whereas
Tables should contain only the body of the table (not the
CMYK is used for printing purposes.
caption) and should be named similarly to figures, except
All color figures should be generated in RGB or CMYK
that ‘.t’ is inserted in-between the author’s name and the
color space. Grayscale images should be submitted in
table number. For example, author Anderson’s first three
Grayscale color space. Line art may be provided in grayscale
tables would be named ander.t1.tif, ander.t2.ps, ander.t3.eps.
OR bitmap colorspace. Note that “bitmap colorspace” and
Author photographs should be named using the first five
“bitmap file format” are not the same thing. When bitmap
characters of the pictured author’s last name. For example,
color space is selected, .TIF/.TIFF/.PNG are the
four author photographs for a paper may be named:
recommended file formats.
oppen.ps, moshc.tif, chen.eps, and duran.pdf.
If two authors or more have the same last name, their first
H. ACCEPTED FONTS WITHIN FIGURES
initial(s) can be substituted for the fifth, fourth, third... letters
When preparing your graphics IEEE suggests that you use of
of their surname until the degree where there is
one of the following Open Type fonts: Times New Roman,
differentiation. For example, two authors Michael and
Helvetica, Arial, Cambria, and Symbol. If you are supplying
Monica Oppenheimer’s photos would be named oppmi.tif,
EPS, PS, or PDF files all fonts must be embedded. Some
and oppmo.eps.
K. REFERENCING A FIGURE OR TABLE WITHIN abstract as the conclusion. A conclusion might elaborate on
YOUR PAPER the importance of the work or suggest applications and
When referencing your figures and tables within your paper, extensions.
use the abbreviation “Fig.” even at the beginning of a
sentence. Do not abbreviate “Table.” Tables should be APPENDIX
numbered with Roman Numerals. Appendixes, if needed, appear before the acknowledgment.
Number footnotes separately in superscripts (Insert| Along with other information, you will be asked to select
Footnote).1 Place the actual footnote at the bottom of the the subject from a pull-down list. Depending on the journal,
column in which it is cited; do not put footnotes in the there are various steps to the submission process; you must
reference list (endnotes). Use letters for table footnotes (see complete all steps for a complete submission. At the end of
Table I). each step you must click “Save and Continue”; just
uploading the paper is not sufficient. After the last step, you
VIII. SUBMITTING YOUR PAPER FOR REVIEW should see a confirmation that the submission is complete.
You should also receive an e-mail confirmation. For
A. REVIEW STAGE USING WORD 6.0 OR HIGHER
inquiries regarding the submission of your paper on
If you want to submit your file with one column
ScholarOne Manuscripts, please contact oprs-
electronically, please do the following:
support@ieee.org or call +1 732 465 5861.
--First, click on the View menu and choose Print Layout.
ScholarOne Manuscripts will accept files for review in
--Second, place your cursor in the first paragraph. Go to
various formats. Please check the guidelines of the specific
the Format menu, choose Columns, choose one column
journal for which you plan to submit.
Layout, and choose “apply to whole document” from the
You will be asked to file an electronic copyright form
dropdown menu.
immediately upon completing the submission process
--Third, click and drag the right margin bar to just over 4
(authors are responsible for obtaining any security
inches in width.
clearances). Failure to submit the electronic copyright could
The graphics will stay in the “second” column, but you
result in publishing delays later. You will also have the
can drag them to the first column. Make the graphic wider to
opportunity to designate your article as “open access” if you
push out any text that may try to fill in next to the graphic.
agree to pay the IEEE open access fee.
B. FINAL STAGE USING WORD 6.0
D. FINAL STAGE USING SCHOLARONE
When you submit your final version (after your paper has
MANUSCRIPTS
been accepted), print it in two-column format, including
Upon acceptance, you will receive an email with specific
figures and tables. You must also send your final manuscript
instructions regarding the submission of your final files. To
on a disk, via e-mail, or through a Web manuscript
avoid any delays in publication, please be sure to follow
submission system as directed by the society contact. You
these instructions. Most journals require that final
may use Zip for large files, or compress files using
submissions be uploaded through ScholarOne Manuscripts,
Compress, Pkzip, Stuffit, or Gzip.
although some may still accept final submissions via email.
Also, send a sheet of paper or PDF with complete contact
Final submissions should include source files of your
information for all authors. Include full mailing addresses,
accepted manuscript, high quality graphic files, and a
telephone numbers, fax numbers, and e-mail addresses.
formatted pdf file. If you have any questions regarding the
This information will be used to send each author a
final submission process, please contact the administrative
complimentary copy of the journal in which the paper
contact for the journal.
appears. In addition, designate one author as the
In addition to this, upload a file with complete contact
“corresponding author.” This is the author to whom proofs
information for all authors. Include full mailing addresses,
of the paper will be sent. Proofs are sent to the
telephone numbers, fax numbers, and e-mail addresses.
corresponding author only.
Designate the author who submitted the manuscript on
ScholarOne Manuscripts as the “corresponding author.” This
C. REVIEW STAGE USING SCHOLARONE® is the only author to whom proofs of the paper will be sent.
MANUSCRIPTS
Contributions to the Transactions, Journals, and Letters may
E. COPYRIGHT FORM
be submitted electronically on IEEE’s on-line manuscript
Authors must submit an electronic IEEE Copyright Form
submission and peer-review system, ScholarOne ®
(eCF) upon submitting their final manuscript files. You can
Manuscripts. You can get a listing of the publications that
access the eCF system through your manuscript submission
participate in ScholarOne at http://www.ieee.org/
system or through the Author Gateway. You are responsible
publications_standards/publications/authors/authors_submiss
for obtaining any necessary approvals and/or security
ion.html First check if you have an existing account. If there
clearances. For additional information on intellectual
is none, please create a new account. After logging in, go to
property rights, visit the IEEE Intellectual Property Rights
your Author Center and click “Submit First Draft of a New
department web page at http://www.ieee.org/publications_
Manuscript.”
standards/publications/rights/index.html.
1
It is recommended that footnotes be avoided (except for the IX. IEEE PUBLISHING POLICY
unnumbered footnote with the receipt date on the first page). Instead, try to
integrate the footnote information into the text.
The general IEEE policy requires that authors should only manuscript. Do not publish “preliminary” data or results. The
submit original work that has neither appeared elsewhere for submitting author is responsible for obtaining agreement of
publication, nor is under review for another refereed all coauthors and any consent required from employers or
publication. The submitting author must disclose all prior sponsors before submitting an article. The IEEE Access
publication(s) and current submissions when submitting a
Department strongly discourages courtesy authorship; it is Examples:
the obligation of the authors to cite only relevant prior work. [1] G. O. Young, “Synthetic structure of industrial
The IEEE Access Department does not publish conference plastics,” in Plastics, 2nd ed., vol. 3, J . Peters, E d . New
Y o r k , NY, USA: McGraw-Hill, 1964, pp. 15–64.
records or proceedings, but can publish articles related to [2] W.-K. Chen, Linear Networks and Systems.
conferences that have undergone rigorous peer review. Belmont, CA, USA: Wadsworth, 1993, pp. 123–135.
Minimally, two reviews are required for every article
submitted for peer review. Basic format for periodicals:
J. K. Author, “Name of paper,” Abbrev. Title of Periodical, vol. x, no. x,
pp. xxx-xxx, Abbrev. Month, year, DOI. 10.1109.XXX.123456.
X. PUBLICATION PRINCIPLES
The two types of contents of that are published are; 1) peer-
Examples:
[3] J. U. Duncombe, “Infrared navigation—Part I: An
reviewed and 2) archival. The Transactions and Journals assessment of feasibility,” IEEE Trans. Electron
Department publishes scholarly articles of archival value as Devices, vol. ED-11, no. 1, pp. 34–39, Jan. 1959,
well as tutorial expositions and critical reviews of classical 10.1109/TED.2016.2628402.
[4] E. P. Wigner, “Theory of traveling-wave optical laser,”
subjects and topics of current interest. Phys. Rev.,
Authors should consider the following points: vol. 134, pp. A635–A646, Dec. 1965.
1) Technical papers submitted for publication must [5] E. H. Miller, “A note on reflector arrays,” IEEE Trans.
Antennas Propagat., to be published.
advance the state of knowledge and must cite relevant
prior work. Basic format for reports:
2) The length of a submitted paper should be J. K. Author, “Title of report,” Abbrev. Name of Co., City of Co., Abbrev.
commensurate with the importance, or appropriate to State, Country, Rep. xxx, year.
the complexity, of the work. For example, an obvious Examples:
extension of previously published work might not be [6] E. E. Reber, R. L. Michell, and C. J. Carter, “Oxygen
absorption in the earth’s atmosphere,” Aerospace Corp.,
appropriate for publication or might be adequately Los Angeles, CA, USA, Tech. Rep. TR-0200 (4230-46)-
treated in just a few pages. 3, Nov. 1988.
3) Authors must convince both peer reviewers and the [7] J. H. Davis and J. R. Cogdell, “Calibration program for
editors of the scientific and technical merit of a paper; the 16-foot antenna,” Elect. Eng. Res. Lab., Univ.
Texas, Austin, TX, USA, Tech. Memo. NGL-006-69-3,
the standards of proof are higher when extraordinary or Nov. 15, 1987.
unexpected results are reported.
4) Because replication is required for scientific progress, Basic format for handbooks:
papers submitted for publication must provide Name of Manual/Handbook, x ed., Abbrev. Name of Co., City of Co.,
Abbrev. State, Country, year, pp. xxx-xxx.
sufficient information to allow readers to perform
similar experiments or calculations and use the Examples:
[8] Transmission Systems for Communications, 3rd ed.,
reported results. Although not everything need be Western Electric Co., Winston-Salem, NC, USA, 1985,
disclosed, a paper must contain new, useable, and fully pp. 44–60.
described information. For example, a specimen’s [9] Motorola Semiconductor Data Manual, Motorola
Semiconductor Products Inc., Phoenix, AZ, USA, 1989.
chemical composition need not be reported if the main
purpose of a paper is to introduce a new measurement Basic format for books (when available online):
technique. Authors should expect to be challenged by J. K. Author, “Title of chapter in the book,” in Title of Published Book, xth
reviewers if the results are not supported by adequate ed. City of Publisher, State, Country: Abbrev. of Publisher, year, ch.x, sec.
x, pp. xxx–xxx. [Online]. Available: http://www.web.com
data and critical details.
5) Papers that describe ongoing work or announce the Examples:
[10] G. O. Young, “Synthetic structure of industrial plastics,”
latest technical achievement, which are suitable for in Plastics, vol. 3, Polymers of Hexadromicon, J. Peters,
presentation at a professional conference, may not be Ed., 2nd ed. New York, NY, USA: McGraw-Hill, 1964,
appropriate for publication. pp. 15-64. [Online]. Available: http://www.bookref.com.
[11] The Founders’ Constitution, Philip B. Kurland and
Ralph Lerner, eds., Chicago, IL, USA: Univ. Chicago
REFERENCES Press, 1987. [Online]. Available: http://press-
Basic format for books: pubs.uchicago.edu/founders/
J. K. Author, “Title of chapter in the book,” in Title of His Published [12] The Terahertz Wave eBook. ZOmega Terahertz Corp.,
Book, xth ed. City of Publisher, (only U.S. State), Country: Abbrev. of 2014. [Online]. Available: http://dl.z-
Publisher, year, ch. x, sec. x, pp. xxx–xxx. thz.com/eBook/zomega_ebook_pdf_1206_sr.pdf.
Accessed on: May 19, 2014.
[13] Philip B. Kurland and Ralph Lerner, eds., The [21] Musical toothbrush with mirror, by L.M.R. Brooks.
Founders’ Constitution. Chicago, IL, USA: Univ. of (1992, May 19). Patent D 326 189
Chicago Press, 1987, Accessed on: Feb. 28, 2010, [Online]. Available: NEXIS Library: LEXPAT File:
[Online] Available: http://press- DES
pubs.uchicago.edu/founders/
Basic format for conference proceedings
Basic format for journals (when available
(published):
online): J. K. Author, “Title of paper,” in Abbreviated Name of Conf., City of
J. K. Author, “Name of paper,” Abbrev. Title of Periodical, vol. x, Conf., Abbrev. State (if given), Country, year, pp. xxxxxx.
no. x, pp. xxx-xxx, Abbrev. Month, year. Accessed on: Month, Day,
year, DOI: 10.1109.XXX.123456, [Online]. Example:
[22] D. B. Payne and J. R. Stern, “Wavelength-switched pas-
Examples: sively coupled single-mode optical network,” in Proc.
[14] J. S. Turner, “New directions in communications,” IOOC-ECOC, Boston, MA, USA, 1985,
IEEE J. Sel. Areas Commun., vol. 13, no. 1, pp. 11-23, pp. 585–590.
Jan. 1995.
[15] W. P. Risk, G. S. Kino, and H. J. Shaw, “Fiber-optic Example for papers presented at conferences
frequency shifter using a surface acoustic wave incident (unpublished):
at an oblique angle,” Opt. Lett., vol. 11, no. 2, pp. 115– [23] D. Ebehard and E. Voges, “Digital single sideband
117, Feb. 1986. detection for interferometric sensors,” presented at the
[16] P. Kopyt et al., “Electric properties of graphene-based 2nd Int. Conf. Optical Fiber Sensors, Stuttgart,
conductive layers from DC up to terahertz range,” IEEE Germany, Jan. 2-5, 1984.
THz Sci. Technol., to be published. DOI:
10.1109/TTHZ.2016.2544142.
Basic format for patents:
J. K. Author, “Title of patent,” U.S. Patent x xxx xxx, Abbrev. Month, day,
Basic format for papers presented at conferences year.
(when available online): Example:
J.K. Author. (year, month). Title. presented at abbrev. conference title. [24] G. Brandli and M. Dick, “Alternating current fed power
[Type of Medium]. Available: site/path/file supply,” U.S. Patent 4 084 217, Nov. 4, 1978.
Example:
[17] PROCESS Corporation, Boston, MA, USA. Intranets: Basic format for theses (M.S.) and dissertations
Internet technologies deployed behind the firewall for
corporate productivity. Presented at INET96 Annual
(Ph.D.):
Meeting. [Online]. Available: a) J. K. Author, “Title of thesis,” M.S. thesis, Abbrev. Dept., Abbrev.
http://home.process.com/Intranets/wp2.htp Univ., City of Univ., Abbrev. State, year.
b) J. K. Author, “Title of dissertation,” Ph.D. dissertation, Abbrev. Dept.,
Abbrev. Univ., City of Univ., Abbrev. State, year.
Basic format for reports and handbooks (when
Examples:
available online): [25] J. O. Williams, “Narrow-band analyzer,” Ph.D.
J. K. Author. “Title of report,” Company. City, State, Country. Rep. no., dissertation, Dept. Elect. Eng., Harvard Univ.,
(optional: vol./issue), Date. [Online] Available: site/path/file Cambridge, MA, USA, 1993.
Examples: [26] N. Kawasaki, “Parametric study of thermal and
[18] R. J. Hijmans and J. van Etten, “Raster: Geographic chemical nonequilibrium nozzle flow,” M.S. thesis,
analysis and modeling with raster data,” R Package Dept. Electron. Eng., Osaka Univ., Osaka, Japan, 1993.
Version 2.0-12, Jan. 12, 2012. [Online]. Available:
http://CRAN.R-project.org/package=raster Basic format for the most common types of
[19] Teralyzer. Lytera UG, Kirchhain, Germany [Online].
Available: unpublished references:
http://www.lytera.de/Terahertz_THz_Spectroscopy.php? a) J. K. Author, private communication, Abbrev. Month, year.
id=home, Accessed on: Jun. 5, 2014 b) J. K. Author, “Title of paper,” unpublished.
c) J. K. Author, “Title of paper,” to be published.
Basic format for computer programs and Examples:
electronic documents (when available online): [27] A. Harrison, private communication, May 1995.
Legislative body. Number of Congress, Session. (year, month day). [28] B. Smith, “An approach to graphs of linear forms,”
Number of bill or resolution, Title. [Type of medium]. Available: unpublished.
site/path/file [29] A. Brahms, “Representation error for real numbers in
NOTE: ISO recommends that capitalization follow the accepted binary computer arithmetic,” IEEE Computer Group
practice for the language or script in which the information is given. Repository, Paper R-67-85.