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To,

M/s. H. C. Sons Ltd.


Allahabad.
UP

Kind attn.: Mr. Sanjeev Jain/ Mr. Anupam Jain

Subject: Architectural & Engineering Services for your proposed project: Shopping
Complex at Civil Lines Allahabad.

Dear Sir,

This is with reference to our discussion regarding the above said project; we shall be
pleased to undertake the job of Detail Designing, Engineering & Periodical Supervision
for the above.

For the above we will give full consultancy services. Broadly our scope of work will
include the following:

1. Preliminary site study.

2. Study of requirements of building components to work out building relationship,


areas required. construction system, finishing etc. Based on study preparation of
sketch layout plans.

3. Preparation of drawings, estimates and reports for submission to local authorities


and financial institutions and assisting in their appraisals and approvals etc.

4. After approval of sketches, preparation of draft working plans and preliminary


estimates, interfacing and co-coordinating with utilities and infrastructural
facilities as may be necessary for the project.

5. Preparation of tender documents and bill of quantities.

a) Preparation of tender documents for all major disciplines like Civil,


Structural, Sanitary, Electrical, Fire-Fighting and Detection etc.

b) Inviting of tenders and assisting in selection of contractors etc., (Pre-


Qualifications and final)

c) Preparation of General and Commercial conditions of contract (to be made


as part of the contract).

d) Helping in negotiations with bidders (techno-commercial discussions) and


other finalization.
e) Preparation of contract documents.

6. Based on draft working plans, preparation of final working drawings details and
detailed specifications schedules for civil, structural (steel & RCC) architectural,
water supply, sanitation, electric & fire fighting.

7. Preparation of implementation schedules (PERT & CPM) and to review and


monitor the same periodically to avoid delays and cost over run.

8. During construction and erection stage.

a) Approval of shop/fabrication drawings/samples submitted by contractors


and vendors.

b) Co-ordination of all agencies for proper flow of work.

9. Preparation of scheme and detailed design for landscaping works.

10. Periodical supervision by senior architects and engineers to review the work’s
quality and progress.

11. Preparation of completion plans of executed works as per site for future reference.

For the above services our fees will be as follows:

a) For Commercial Area 57639.07Sft.@Rs. 20/Sft. Rs.1152781.40


b) For Services & Parking Area 9454.56 Sft.@Rs. 12/SFT Rs. 113454.70
Rs.1266236.10
Or Rs. 1266000.00 L.S.
Stages of Payments:

1. On appointment 5.0 %
2. On approval of sketch plans 5.0 %
3. On submission of tender Documents 7.5 %
4. On appointment of contractor & start of work 7.5 %
5. In monthly installments of 3.5% per month i.e. 20 months 70.0 %
6. On Completion 5.0 %
TOTAL = 100.0 %

Service tax as per actual will be payable in addition to above.


The fee would be charged on built-up areas.

Please note the following exclusions/special clauses:


For obtaining any sanction form the local authorities, the expenses as incurred will be
borne by the client itself. Expenses of model or any publicity material, 3D imaging etc.
(if required) will be charged extra.

Fees for add-on consultants to be hired if any shall be extra.

A full time site engineer/a full time, qualified SITE ENGINEER/ARCHITECTURAL


ASSISTANT/CLARK OF WORKS, shall be appointed by the client for the job
particular, the fee or remuneration of the same shall be borne by the client

For site visits, the cost of traveling (Air/Train A.C. Ist Class/AC Taxi) boarding &
lodging will be reimbursed by the client as per actual.

Thanking you and assuring you of our best services and attention at all times.

Yours truly,

For Prakash Kr. Choudhary Architects


ACCEPTED

(Prakash Kr. Choudhary)


Managing Director (DIRECTOR)
For M/S H. C. Sons Ltd.

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