Customer Guide Lines TSC Ver 4.1 - JULY 2018 PDF

Version: 4.
1 (July-2018)
Prepared by: II&PD-TS&C TEAM
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Infrastructure Information & Permits Submission Guide Lines

Department - Technical Services & Technical Services for Infrastructure Projects
Coordination Section Ver 4.1, July 2018 Page- 1 -
A sustainable innovative world-class utility.
We are committed to the happiness of our stakeholders and promoting Dubai’s vision through
the delivery of sustainable electricity and water services at a world-class level of reliability,
efficiency and safety in an environment that nurtures innovation with a competent workforce
and effective partnerships; supporting resources sustainability.
For Generations to come.
 Integrity.
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 Corporate Social Responsibility.
 Customer focus.
 Sustainability.
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INDEX
Page
S.No. Description
No.
1. INTRODUCTION 5
2. DIRECTORY OF SERVICES 6
2.1 SERVICE OWNER 6
2.2 OFFICE WORKING HOURS 6
2.3 SERVICE SUBMISSION CHANNELS 6
2.4 SERVICES LOCATION 7
2.5 SERVICES COMMUNICATION 8
2.6 TYPE OF TECHNICAL SERVICES 8
3. TECHNICAL SERVICES & COORDINATION PRINCIPLES 9
4. APPLICATION TYPE VS APPLICANT TYPES 10
5. INFRASTRUCTURE PROJECTS CLASSIFICATION 10
SUBMISSION REQUIREMENTS FOR TS&C SERVICES
6. SUBMISSION REQUIREMENTS FOR COMPLETION CERTIFICATE 12
6.0 GENERAL REQUIREMENTS FOR COMPLETION CERTIFICATE 13
DETAILED REQUIREMENTS FOR AS BUILT APPROVAL / COMPLETION CERTIFICATE (ROADS 15
6.1
WORKS)
DETAILED REQUIREMENTS FOR AS BUILT APPROVAL / COMPLETION CERTIFICATE (CABLES 16
6.2
WORKS)
DETAILED REQUIREMENTS FOR AS BUILT APPROVAL / COMPLETION CERTIFICATE (JOINT 17
6.3
WORKS)
DETAILED REQUIREMENTS FOR AS BUILT APPROVAL / COMPLETION CERTIFICATE – 18
6.4
(132KV & 400 KV WITH ROAD WORKS)
DETAILED REQUIREMENTS FOR AS BUILT APPROVAL / COMPLETION CERTIFICATE – 20
6.5
(132KV & 400 KV OHTL WORKS)
DETAILED REQUIREMENTS FOR AS BUILT APPROVAL FOR ELECTRICITY WORKS 22
6.6
(NETWORKS)
BOQ APPROVAL REQUIRMENTS (DEWA BETTERMENT WORKS) FOR RTA PROJECTS ONLY 24
7.
(ROAD PROJECTS)
8. ESTIMATE REQUIRMENTS FOR HV CABLE DIVERISON WITHIN R.O.W (ROAD PROJECTS) 26
MATERIAL APPROVAL REQUIRMENTS FOR HV CABLE DIVERISONS & FUTURE DUCTS 28
9.
WITHIN R.O.W (ROAD PROJECTS)
SUB-CONTRACTOR PREQUALIFICATION APPROVAL REQUIRMENTS FOR HV CABLE 30
10.
DIVERISONS (ALL PROJECTS)
11. GIS LAND BASE UPDATE (CSD, DM PLOTS AND CUSTOMER REQUEST) 32
DEWA STANDARDS
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CSV FILE SUBMISSION REQUIREMENTS FOR DUCTS (AS BUILT / COMPLETION CERTIFICATE 34
12.
& BOQ APPROVAL)
ISSUED DUCT MATERIAL MEASUREMENT SHEET FOR RECONCILIATION STATEMENT FOR 41
13.
DEWA (ED)
14. ISSUED DUCT MATERIAL RECONCILIATION SUMMARY FOR DEWA (ED) 42
15. ISSUED CABLES & JOINTS MATERIAL RECONCILIATION STATEMENT FOR DEWA (ED) 43
16. DETAILS OF MATERIAL COLLECTED FROM DEWA STORE FOR DEWA (ED) 44
17. DUCT SUMMARY DEWA (ED) BETTERMENT WORKS 45
18. DUCTS & DUCTS MARKER INSPECTION RECORD FOR DEWA (ED) WORKS 46
19. CABLE DIVERSION DETAILS FOR ESTIMATE 47
20. CABLE DIVERSION DETAILS DRAWING 48
21. BETTERMENT WORKS (AS BUILT DRAWINGS) 49
22. BETTERMENT WORK APPROVAL DRAWING 50
23. BETTERMENT WORK DUCT SUMMARY 51
24. WATER DEPARTMENT CHECKLIST (COMPLETION CERTIFICATE) 52
25. COVERING LETTER FORMAT 53
26. BUSINESS SUPPORT CONTRACT DETAILS (DEWA INTERNAL DEPARTMENT) 54
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1. INTRODUCTION
Infrastructure Information & Permits Department has updated Technical Services guideline to provide
basic information for submission of various approval requests within R.O.W. for the following:
 Infrastructure Project Completion Certificate
 Infrastructure Project As-built Approval
 Material Sample & Specification Approval (HV Cable Diversion & Ducts)
 Estimate for HV Cable Diversion
 Bill of Quantity for DEWA-ED Betterment Ducts (RTA Projects Only)
 Electrical Sub Contractor Approval for cable diversion work
 Miscellaneous
 GIS Land base update (DM plots and Customer Request)
Infrastructure projects specifications are as follows:
 Road Projects
 Utilities Network Projects
 General Projects
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2. DIRECTORY OF SERVICES
2.1 SERVICE OWNER
The custodian of this service is Infrastructure Information & Permits Department – Technical
Services & Coordination section.
2.2 OFFICE WORKING HOURS

Sunday to Thursday: 08:00 AM to 02:00 PM
2.3 SERVICE SUBMISSION CHANNELS

This document includes contact details for better communication with Technical Service &
Coordination Staff.
The applications can be submitted through following channels:
 Online Submission through DEWA Portal
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2.4 SERVICES LOCATION
 DEWA WARSAN COMPLEX LOCATION:
o Coordinates DLTM:
 E: 510197
 N: 2782326
o WGS84 – LONGITUDE & LATITUDE
 E: 55o 26’ 4”
 N: 25o 8’ 48”
 DEWA AL HUDAIBA LOCATION:
o Coordinates DLTM:
 E: 494784
 N: 2793118
o WGS84 – LONGITUDE & LATITUDE
 E: 55°16'54"
 N: 25°14'40"
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2.5 SERVICES COMMUNICATION
The Customer can communicate with Infrastructure Information & Permits Department to avail
the Technical Services at Customer Service Center NOC – Ground Floor at DEWA Warsan Complex
as per the following details:
 General Inquiry: 04-3221614 OR 04-3221280
 E-Mail: tp.ii&p@dewa.gov.ae
2.6 TYPE OF TECHNICAL SERVICES

TECHNICAL SERVICES & COORDINATION section are provided to its valued customers the
following services:
 Infrastructure Project Completion Certificate
 Infrastructure Project As-built Approval
 Material Sample & Specification Approval (HV Cable Diversion & Ducts)
 Estimate for HV Cable Diversion
 Bill of Quantity for DEWA future Ducts
 Electrical Sub Contractor Approval for cable diversion work
 Miscellaneous
 GIS Land base update (DM plots and Customer Request)
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3. TECHNICAL SERVICES & COORDINATION’S PRINCIPLES
INFRASTRUCTURE INFORMATION & PERMITS DEPARTMENT highlight the following TECHNICAL
SERVICES & COORDINATION principles to customers for their full adherence and strict compliance
wherever applicable in order to facilitate a smooth and fast approval process.
 The sample drawings are indicative, no referral made against sample drawings.
 Duplicating / copying DEWA’s stamp or malpractice the approved DEWA drawings will lead to legal
actions as per law number 6/2015.
 If the scope of work has changed from the initial submission a new approval should be acquired
from INFRASTRUCTURE INFORMATION & PERMITS DEPARTMENT.
 All customers are hereby instructed to submit project as built drawing and obtain a completion
certificate to avoid to be blacklisted by DEWA in the future.
 If the main contractor will be intended to sublet the DEWA related work, then the approval of the
same sub-contractor is necessary prior to start the work.
 All the customers should complete DEWA requirements prior submission of any application in line
to avoid the rejection of the required application.
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4. APPLICATION TYPE VS APPLICANT TYPES
APPLICANT TYPES
TS&C APPLICATION TYPES Authority/ Sub-

Consultant Contractor
Developer Contractor
BOQ (Betterment Work)DEWA
Future Ducts (RTA Projects only)    
Estimate (HV Cable Diversion)    
Electrical Sub Contractor
Approval (Cable Diversion    
Works)
Material Sample Approval (HV
Cable Diversion, Future Ducts &    
Betterment Works)
Material Specification Approval
(HV Cable Diversion, Future Ducts    
& Betterment Work)
Infrastructure Project As-built    

Approval
Completion Certificate    
Miscellaneous    
Land base update(CSD,DM plots    
and Customer Request)
Note: Any application will rejected if submitted other than which has authorized.
5. INFRASTRUCTURE PROJECTS CLASSIFICATION
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SUBMISSION REQUIREMENTS FOR TS&C
SERVICES
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SUBMISSION REQUIREMENTS FOR
COMPLETION CERTIFICATE
(Final Clearance / As Built)
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Service Type Completion Certificate (FINAL CLEARANCE)
6.0 Project Type General Projects
Sr.No. General Submission Requirements
1 Company covering letter.
2 Copy of DEWA(ED) approved as built drawing. (PDF Format if available)
DEWA(ED) approved shop drawing for Betterment Ducts / Cable Diversions. (PDF Format)
3  If NOC issued before 20/12/2015, a copy from NOC drawings to be submitted.
 If NOC issued on or after 20/12/2015, NOC cover letter is sufficient.
DEWA (ED & WD) construction NOC & shop drawing NOC. (PDF Format)
5 Key plan showing the full project area.
6 Project As Built Drawing incorporating DEWA services approved by project consultant & contractor as follows :
As Built Drawing of DEWA (ED) Distribution Services (LV & HV Services) showing completed future ducts &
6.1 extension of the existing, spare & split ducts in different color with duct details. (V7 / DWG & PDF Format) (For
Detailed Information “As Built Approval / Completion Certificate (All Duct Works)”
As-Built drawings for (6.6kv, 11kv, 33kv) cable diversion work prior approved by DEWA DPP-Road Projects. (V7 /
6.2 DWG & PDF Format) (For Detailed Information “As Built Approval / Completion Certificate (All Cable Works & All
Joint Works)”
As Built Drawings of DEWA (ED) Transmission Services (132kv/400kv cables & O.H.L Services). (V7 / DWG & PDF
6.3
Format)
Incorporate the existing 132KV cable route on the submitted as-built drawing, along with TLP staff verification to
7 confirm the clearance between existing 132KV trough/cable to finish work and 132KV cable route marker location in
the project completed area.
Incorporate the following which is applicable to your work:
8 1. For RTA Road projects, As Built cross section showing clearly DEWA reservation and type of construction on top
of DEWA corridor according to the site condition and approved by RTA. (PDF Format)
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2. For Developer Road projects, As Built cross section showing clearly DEWA reservation and type of construction
on top of DEWA corridor according to the site condition and approved by the Consultant and contractor. (PDF
Format)
3. For Services Projects, As Built cross section showing clearly DEWA reservation and type of construction on top
of DEWA corridor according to the site condition and approved by the client. (PDF Format)
Material Reconciliation Statement (MRS) as per DEWA standard format for cable & Betterment ducts (PDF Format)
along with the following documents:
9
 DEWA store issued voucher/store return.
 Material transfer note if any.
Final Duct summary details for DEWA (ED) Betterment Work only as per DEWA standard format signed and stamped
10
by project consultant and contractor. (PDF Format)
11 DEWA Approval letter of material if procured from outside.
12 All approved BOQ by DEWA for Betterment Work. (Applicable to RTA Projects only)
13 Final actual Cost BOQ for DEWA (ED) betterment work acknowledged by RTA. (Applicable to RTA Projects only)
Duct & Duct Marker inspection record singed by DEWA (ED.) representative for the future proposed, spare, split and
14
extension Ducts.
15 CSV files as per DEWA digital submission standard.
16 DEWA Water Department checklist clearance acknowledged by DEWA Water Project.
Water layout drawing, profile & cross section as built drawings acknowledged by DEWA Project & Engineering Water
17
Department.
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Service Type As Built Approval / Completion Certificate (All Duct Works)
6.1 Project Type Road Works
Sr.No. Detailed Submission Requirements
1 Duct summary details as per DEWA Format.
2 Number of Way layers, length & coordinates.
3 As-laid cross section acknowledged by RTA.
4 Duct & duct marker Inspection Check List (signed by DEWA inspector). For proposed, extension, spare & split duct.
5 Type of duct (road cutting / drilling).
6 Spare, Split & Extended ducts details in different color.
7 NOC / Clarification – if proposed installed duct utilized before hand over to DEWA.
8 Depth of ducts.
9 All issued BOQ along with approved drawings
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Service Type As Built Approval / Completion Certificate (All Cable Works)
6.2 Project Type Network Projects (All Cable Works)
1 Cable contract no & cable joint manufacture name & supplier contact no.
2 Date of Cable laid.
The followings should be shown in the Table:

 Cable length,
 Cable Type & Size,
3
 Cable circuit name,
 No. of joints,
 Shutdown date
4 No. of Cables.
5 Bend Coordinate shown in the As built drawings.
6 Offset Distance shown in the As built drawings (Building line / ROW)
7 Distance between cables center to center.
8 New laid cable Start, End, Diverted, Cancelled Cable, Bend & Corner Point Coordinates.
9 Corridor cross section, Duct utilized & Cable laying cross section.
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Service Type As Built Approval / Completion Certificate (All Joint Works)
6.3 Project Type Network Projects (All Joint Works)
1 Jointer Name & Jointing Date
2 Joint Manufacture Name
3 Joint Coordinate
4 Supply Contract number
5 Joint Type (Heat/Cold Shrinkable/Compound Filled/XLPE ……etc.)
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Service Type As Built Approval / Completion Certificate (132KV & 400KV with Road
6.4 Projects)
Project Type Road Works
2 DEWA (ED & WD) construction NOC & shop drawing NOC. (PDF Format)
 If NOC issued before 20/12/2015, a copy from NOC drawings to be submitted.

As built drawing submitted in scale (1:1000) incorporating the Existing 132/400kV cable/OHL route, circuit names,
3 cable joint/link box location, clearance from the proposed road edge to the cable/trough edge, OHL Horizontal and
vertical clearance from the proposed road, Horizontal clearance from the tower foundation to the road edge.
Clearance details from the proposed bridge, ramp, and sidewall of ramp, bridge pillar/pier, and underpass to the
4
existing 132/400 kV cable and crossing details, cable protection details to be submitted.
Details of OHL tower protection (crash barrier) Height limit gantry, fencing details, access from the proposed road to
5
the OHL corridor (If the proposed road is close/crossing to the OHL corridor).
6 Access to the substation to be shown to the drawing (If the proposed road close to the substation.
If the proposed road is over the existing 132 kV cable/trough, Length of the cable protection, spare duct details with
7
ends coordinates to be shown to the drawing.
The proposed road/road widening over the existing duct bank, edge of the proposed road to the existing cable duct
8
bank edge to be shown. If the duct bank is extended details and ends coordinates to be provided.
If the Proposed road edge is close to the cable joint/link box locations, 4 corners coordinates of the joint box,
9
Horizontal clearance from the joint/link box to the road edge to be shown to the drawing.
If any utility services / diversions included in the proposed roadwork contract, horizontal & vertical clearance details
10 of the services, (Water, Drainage, storm water, Irrigation pipelines Etc., Etisalat duct, Electricity HV and LV) Crossing
details, Protection details to be submitted.
If any landscaping work included under the road project within the vicinity of the existing 132/400 kV cable and OHL
11
services those details to be submitted.
12 Clearance from the road signal post, street light poles to the existing 132/400 kV cable and OHL to be provided.
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If the 132 kV Cable diversions/OHL raising included under the road contract, Separate As built drawing to be
13
submitted as per DEWA standard. (Refer to General Requirements).
The contractor and the consultant make sure that back filling works over the existing cable route where the
14 construction related works carried out over/within the vicinity of the 132/400 kV cable and OHL area and route
markers displaced/removed/damaged during the work execution are replaced. (If any).
If the existing link box level is below the proposed road /landscaping level, the existing link box to be lifted above the
15 proposed road/landscaping level and protected with suitable protection in order to avoid water stagnation
around/inside the link box area.
16 Joint site inspection from TLM personnel may be required to confirm the above details provided.
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Service Type As Built Approval / Completion Certificate (132KV & 400KV O.H.T.L
6.5 PROJECTS)
Project Type Networks
2 DEWA (ED & WD) construction NOC & shop drawing NOC. (PDF Format)

Clearance from the boundary line /ROW/ Road edge to the cable diversion to be marked on the drawing.
3
Cross section details of services crossing i.e. mainly for water and other pressure pipe line crossings,
4
Existing 132 KV cable crossing, Road crossing etc…
Detailed cross section for 132KV cable corridor.

5
Duct bank/Drilling portion including length and GPS coordinates.

6
Directional Drilling profile details with GPS coordinates.

7
Cable schedule showing the section wise route length.

8
Pilot /F.O cable joint location marked with GPS coordinates and detailed section.
9
Cable route layout inside the substation (if any).

10
Updated substation layout showing new 132 KV cable route along with existing provided (If any).
11
Single line drawing showing cable in duct bank area/ protection with Inter lock tile/Directly buried area.
12
Cable diversion contract No., Cable manufacture name, Cable test report, Data of cable laid, Cable type
13
and size, No. Of cables, Cable Warranty, Distance between cable center to center and cable circuit Name.
Cable joint details I.e. Coordinates (Four corners, DLTM), Joint type, Jointer name and date, Joint
14
Manufacture name.
Spare Duct details. Duct coordinates, No. Of ways/layers, Duct inspection checklist (Signed by DEWA
15 Inspector), Type of duct (road cutting/drilling), Extended duct/split duct details (If any). (Refer to
Template Section).
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Type of proposed OHL Tower, Test report, Technical specifications, Plan, Elevation, Cross section of the
16
tower with dimensions, insulator and other used component for the proposed tower to be provided.
Profile drawings including the nearest existing OHL to the proposed OHL’s to be submitted.
17
Horizontal clearance from the proposed road edge to the proposed tower foundation / tower protection
18
barrier edge to be provided.
Vertical clearance details from the proposed road level to the lowest OHL conductor (After raising the
19
tower) to be provided.
Existing and proposed Tower Nos., distance between either sides of the existing towers to the proposed
20
the tower(s), to be provided.
Access road to the proposed tower location to be provided.

21
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Service Type As Built Approval (Electricity Works)
6.6 Project Type Networks
Sr.No. Submission Requirements
2 DEWA(ED) approved shop drawing for Betterment Ducts / Cable Diversions. (PDF Format)

DEWA (ED & WD) construction NOC & shop drawing NOC. (PDF Format)
Project As Built Drawing of DEWA Services approved by project consultant & contractor as follows :
4
As Built Drawing of DEWA (ED) Distribution Services (LV & HV Services) showing proposed duct & extension
4.1
of the existing, spare & split ducts in different color with duct details. (V7 / DWG & PDF Format)
As-Built drawing for (6.6kv, 11kv, 33kv) cable diversion work. (V7 / DWG & PDF Format)
4.2
As Built Drawing of DEWA (ED) Transmission Services (132kv/400kv cables & O.H.L Services). (V7 / DWG &
4.3
PDF Format)
As Built cross section showing clearly DEWA (ED & WD) reservation and type of construction on top of DEWA
5
corridor according to the site condition & approved by RTA. (V7 / DWG & PDF Format)
Duct summary details for DEWA (ED) Betterment Work only as per DEWA standard format signed and stamped by
6
project consultant and contractor. (PDF Format)
DEWA Approval letter of material if procured from outside.

7
Duct & Duct Marker inspection record singed by DEWA (ED) representative for the future proposed, spare, split and
8
extension Ducts.
Incorporate the existing 132KV cable route on the submitted as-built drawing, along with TLP staff verification to
9 confirm the clearance between existing 132KV trough/cable to finished work and 132KV cable route marker location
in the project completed area.
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SUBMISSION REQUIREMENTS FOR B.O.Q
(Betterment Work)
(RTA PROJECTS ONLY)
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Service Type BOQ Approval (Betterment Work) for RTA Projects Only
7 Project Type Road Projects
1 Covering Letter Addressed to Senior Manager – Infrastructure Information & Permits (II&P) Department.
DEWA Approved Final Design NOC & Construction NOC (if issued). (PDF Format)
2
3 DEWA (ED) Proposed Ducts layout drawing. (PDF & DWG/V7 Format)
Bill of Quantity for DEWA (ED) betterment works signed and stamped by the contractor & Consultant and same
should be acknowledged by RTA in PDF format and should be as per the followings:
 Collect & lay BOQ (material will be provided by DEWA).
4  If supply & lay BOQ (will be procured by the contractor) is in your contract, then submit as follows both
option of BOQ for DEWA approval:
o Supply & Lay BOQ
o Collect & Lay BOQ.
Duct Summary Details for DEWA (ED) proposed Ducts Only as per DEWA format signed and stamped by the
5
contractor & Consultant. (PDF Format)
6 CSV File for the proposed ducts as per DEWA standard digital requirements.
7 RTA Approved Cross Section along with cross section marker layout.
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SUBMISSION REQUIREMENTS FOR ESTIMATE
(HV CABLE DIVERSIONS within ROW)
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Estimate for HV Cable Diversion within ROW
8
Service Type
Project Type Infrastructure Projects
Covering Letter indicating the Type & Quantity of Materials, Addressed to Senior Manager –
1
Infrastructure Information & Permits (II&P) Department.
DEWA approved Shop Drawing NOC Shows the proposed & existing Cable Diversion & Joints details
2
with clear legend along with the following details: (PDF Format)
• Cable length.
• Joints coordinates.
• No. of joints.
• Material type.
• Commissioning date of existing cable.
• Cable summary details as per DEWA standard.
DEWA Approved Construction NOC. (PDF Format)

3
Proposed Work Program for cable diversion work signed & stamped by the contractor & consultant.
4
(PDF Format)
5 Revised work program for each revision. (PDF Format)
6 DEWA Sub-Contractor Approval of diversion work for the project (33kv, 11kv & LV). (PDF Format)
7 DEWA material approval if planned to procure from outside of DEWA. (PDF Format)
Full Name of customer who is going to pay the Estimate along with DEWA Business Partner Number &
8
contract account number.
Trench Detail showing the numbers of cables with length of each trench signed and stamped by the
9
consultant & contractor. (PDF Format)
For RTA projects, in case the material will be procured from DEWA, No Objection Letter from RTA letter
10
should attach.
11 For RTA projects, in case cables procured from outside DEWA, Invoice of procured Cable should attach.
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SUBMISSION REQUIREMENTS FOR MATERIAL
Sample & Specification APPROVAL
(HV CABLE DIVERSIONS & DUCTS)
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Material Sample & Specification Approval (HV Cable Diversion & Ducts)
9
Service Type
Project Type Infrastructure Projects
Covering letter from consultant mentioned the purpose of requesting the material, Addressed to Senior Manager –
1
Infrastructure Information & Permits (II&P) Department.
Relevant Material Specification as per DEWA standard requirements from DEWA approved suppliers/manufactures.
2
Supplier and Manufacture Details.

3
Material Sample if requested by DEWA will be forwarded to DEWA Al Hudaiba Office directly.
4
DEWA Construction / Shop Drawing NOC issued to the project.

Clear photographs of material.

6
Schedule *“C” format duly filled by DEWA approved manufacturer / suppliers.

7
*Coordinate with manufacturer / supplier as they have this format with them.
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SUBMISSION REQUIREMENTS FOR SUB-
CONTRACTOR PREQUALIFICATION APPROVAL
for CABLE DIVERSIONS under infrastructure
project
(Within R.O.W)
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Sub-Contractor Prequalification Approval
10
Service Type
(HV Cable Diversion Works)
Project Type All Projects
Covering letter mentioned the scope of work, Addressed to Senior Manager – Infrastructure Information & Permits
1
(II&P) Department.
DEWA Construction NOC issued to the project.

Prequalification documents with the following valid documents.

 Trade License
 Commercial License
3
 Key Personal CVs
 Jointers IDs
 List Issued by MOL (UAE Ministry of Labor)
4 Quantity of proposed diverted work.
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SUBMISSION REQUIREMENTS FOR
GIS LAND BASE UPDATE
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GIS Land base update (CSD, DM plots and Customer Request)
11
Service Type
Project Type All Projects
Covering letter mentioned the scope of work, Addressed to Senior Manager – Infrastructure Information & Permits
1
(II&P) Department.
2 Approved Site plan or Affection plan in PDF format.
Land base (Parcels, Road Layout and X-Sections) files should be as follows:
 All submitted files should be in DWG/DXF/DGN/SHP formats only.
 Coordinate system should be DLTM (Dubai Local Transverse Mercator) projection only.
 Parcels, road layouts and cross sections data should be prepared in different levels or layers and free from
3
topological errors.
 All the submitted drawings should be free from any kind of external references link.
 All submitted files should be in AutoCAD 2010 version or Microstation V7 format only.
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DEWA STANDARDS
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12. Digital Data Submission Requirements for Conduit System (CSV FILE)
12.1 INTRODUCTION
DEWA requires drawings to be submitted in standardized digital format. This will enable DEWA to process the applications
more efficiently. The intent is that the required hardcopy and digital submission be produced from the same digital source
without significant modification.
This document describes the standards to be followed when submitting digital drawings to DEWA. Any questions concerning
these standards or exceptions to these standards due to special circumstances should be referred to DEWA IT Department
for further clarification.
12.2 GENERAL REQUIREMENTS

All digital drawings submitted to DEWA must confirm to the following requirements.
12.2.1. DOCUMENTATION
The following documentation is required when submitting digital drawings to DEWA Document describing the content
of digital data, including project details. Example:
 Project Name: Palm Island

 File Name(s): 132kV_ThePalm.shp, 33kV_ThePalm.shp, etc
 Date: July 1, 2004
 Company Name: Contractor LLC
 Contact Person: John Doe
 Contact Phone: +971 50 555 5555
 Contact E-mail: John.Doe@contractor.co.ae
 Format: SHP/DWG2000/DXF/DGNv7
 Layers submitted: Layer1, 2,3,6,23,25,34
 Thumbnail images of drawings
o Digital drawing files (ESRI Shape files/DGN/DWG/DXF files)
o Comma Delimited File (CSV) sheet describing attributes of features included in the CAD drawings.
This document is not required if digital drawing is submitted in ESRI shape file format.
12.2.2. CO-ORDINATE SYSTEM
All drawings co-ordinates must be projected using the Dubai Local Transverse Mercator projection (DLTM).
 Projection:
o Transverse Mercator
 Parameters:
o Longitude of Origin 55:20:00:00 d:m:s
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o Latitude of Origin 0:00:00.000 d:m:s
o False Easting 500,000.000 m
o False Northing 0.000 m
o Scale Factor along Longitude of Origin 1.0000
o Geodetic Datum: WGS84
o Ellipsoid WGS84 (Standard parameters)
o Equatorial Radius: 6378137.000 m Polar
Radius:6356752.314m
o Eccentricity: 0.0818191908426215
o Flattening: 0.00335281066474746
o Flattening Inverse: 298.257223563002
 Units and Formats:
o Geographic Units: d:m:s
o Format: Long/lat. Precision: 4, Positive N,E
o Projection Units: m
o Format: Easting/Northing Precision: 3
o Height Units: m Precision: 3
o Geocentric Units: m Precision: 3
o Distance Units: m Precision: 3
o Angular Units: deg Precision: 6
12.2.3. ACCURACY OF CO-ORDINATES IN DIGITAL DRAWINGS

The accuracy of the co-ordinates submitted to DEWA shall be clearly mentioned on the submitted drawings or in
attached documentation.
12.2.4. DIGITAL DRAWING FORMAT STANDARDS
All drawing submitted to DEWA must be delivered in one of the following standardized drawing formats
 Preferred drawing format by DEWA

o ESRI Shape files (*.shp) are preferred by DEWA
o Trial-pit details containing cross-section drawings shall be submitted in any CAD format as
specified below.
 Other acceptable drawing formats
o MicroStation design files (.dgn) up to Version 7
o AutoCAD drawing files (.dwg) up to AutoCAD 2000
o ASCII, binary and partial drawing interchange files (.dxf) that comply with DXF standards
12.2.5. MAP ORIENTATION
All drawings shall be delivered in a non-rotated orientation (North facing up).
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12.2.6. 2D VERSUS 3D DRAWINGS
All drawings are to be submitted as two dimensional (2D) graphic files. Three-dimensional Drawings are not acceptable
except if specified by DEWA.
12.3. DIGITAL STANDARDS FOR ELECTRICITY CONDUIT SYSTEM

The following standards shall be followed when submitting Electricity Conduit System Drawings.
12.3.1. REQUIREMENTS FOR DATA DELIVERED IN ESRI SHAPE

FORMAT
The following shape files shall be delivered, whichever are applicable:
FeatureClass (Layername) Shape (Featuretype) Subtype Attributes
ConduitSystem Polyline 1-Duct Bank, DuctType,NumDuct,D

2-Trench, epth,NoOccupied
3-Truf
Other attributes to be present in all the above-mentioned ESRI shape files:
 Subtype (Containing Subtype value as mentioned in Subtype column)
 State
 Created by (Supplier of drawing)
 Creation Date
 Modified By
 Modification Date
 Consultant / Contractor Name
 Project Name
 Contract number
 Description
 Duct size
 Material
 Number of ducts ƒ Type of duct
 Remarks (if any)
Subtype, State, Duct Size, Material, Number of Ducts and Type of ducts shall be entered as coded values as listed in
appendix 1.
ESRI Shape file templates can be delivered as and when requested for.
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12.3.2. REQUIREMENTS FOR DATA DELIVERED IN CAD
(DGN/DXF/DWG) FORMAT
The following specification shall be applicable for CAD drawings:
12.3.2.1. General Requirements

 New Conduits should be placed as Lines on Layer 48. Ducts should be labeled with Duct Type and State
on the CAD file.
 All new Conduits (Line features) must be clearly distinguishable from existing features by symbology and
labels (Existing/New/Proposed).
 For each feature the following spatial data is required: StartPoint, EndPoint and TurningPoints if
applicable). Features must have x,y co-ordinates as label text near the respective location on the drawing.
These co-ordinates shall be on level 10.
 All drawings delivered to DEWA shall have an attached CSV file containing all features, their X,Y location
(StartPoint, EndPoint and TurningPoints) and shall include attributes (same attributes as mentioned in
2) specified in a tabular form. Sample CSV template available in Appendix 2. Subtype, State, Duct Size,
Material, Number of Ducts and Type of ducts shall be entered as coded values as listed in appendix 1
 An additional reference number can be added (if required) to enable relationships between the graphics
in CAD and attributes in CSV.
 Trial-pit details containing cross-section drawings shall include XY co-ordinates; direction of cross section
view; Z coordinates relative to sea level and ground.
APPENDIX 1, SPECIFICATION OF CODED VALUES FOR VARIOUS

FIELDS
 Subtype
Code State
1 Duct Bank
2 Trench
3 Turf
 State
Code State
2 Proposed
3 Cancelled
4 In service
5 Approved for Construction
6 Constructed/As laid
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 Type of Duct
Code Conduit Nominal Voltage
5 132 kV
26 33-11 kV
27 LV
 Encasement Type
Code Encasement Type
BF Back Fill
CCRT Concrete
UNK Unknown
 Duct Size
Code Duct Size
2 2"
4 4"
6 6"
12 12"
18 18"
24 24"
30 30"
36 36"
42 42"
48 48"
 Duct Number
Code DuctNumber
2 UNKNOWN
4 1
5 2
6 3
7 4
8 2x4
9 4x6
10 3x4
11 6x4
12 1x6
13 2x6
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14 3x6
15 10
16 16
17 6
18 8
19 2x8
20 2x12
21 2x16
22 3x8
23 3x12
24 5
25 7
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APPENDIX 2, SAMPLE 4B CSV FILE TEMPLATE
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13. Issued Duct Material Measurement Sheet for Reconciliation Statement
for DEWA (ED)
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14. ISSUED DUCT MATERIAL RECONCILIATION SUMMARY FOR DEWA (ED)
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15. ISSUED CABLES & JOINTS MATERIAL RECONCILIATION STATEMENT
FOR DEWA (ED)
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16. DETAILS OF MATERIAL COLLECTED FROM DEWA STORE FOR DEWA -ED
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17. DUCT SUMMARY FOR PROPOSED DEWA (ED) BETTERMENT WORKS
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18. DUCTS & DUCTS MARKER INSPECTION RECORD FOR DEWA (ED) WORKS
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19. CABLE DIVERSION DETAILS FOR ESTIMATE
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20. CABLE DIVERSION DETAILS DRAWING
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21. BETTERMENT WORK – AS BUILT DRAWINGS
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22. BETTERMENT WORK APPROVAL DRAWING
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23. BETTERMENT WORK DUCT SUMMARY (Proposed)
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24. WATER DEPARTMENT CHECKLIST
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25. COVERING LETTER FORMAT
Letter Ref. No: ……………………………….

Date: …………………………………
Dubai Electricity & Water Authority,

P.O. Box No. 564,
DUBAI,
United Arab Emirates
Attention: Eng. Amina Ali Hashem

Senior Manager – Infrastructure Information & Permits Department
Project No & Name: ………………………………………………………………………………….
Subject: ………………………………………………………………………….
“Scope of Work in detail”
…………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………………………………………………………………………………
Titles of Drawings / Documents attached with this application
………………………………………………………………………..
Contact Details of concerned Engineer for technical discussion or information along with name &
designation.
Manager / Authorized Signatory,

Name & Signature
Contact Details
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26. BUSINESS SUPPORT CONTACT DETAILS
Sl Function
Services Description Email Contact No Fax No
No Department
Infrastructure
No Objection Certificate
1 Information & TP.II&P@dewa.gov.ae 04-3221614 04-3072239
(NOC)
Permits (II&P)
Infrastructure
Shop drawing approval-
2 Information & TP.II&P@dewa.gov.ae 04-3221262 04-3072239
Electricity
Permits (II&P)
Infrastructure
BOQ approval for 04-3221280 04-
3 Information & TP.II&P@dewa.gov.ae 04-3072239
Electricity Ducts 3221268
Permits (II&P)
Infrastructure
Material approval for cable 04-3221280 04-
diversion-Electricity 3221268
Permits (II&P)
Estimation for Cable

Infrastructure
relocation within 04-3221280 04-
R.O.W(Under Road 3221268
Permits (II&P)
Projects)- HV
Infrastructure Project As Infrastructure

04-3221280 04-
6 Built drawing approval- Information & TP.II&P@dewa.gov.ae 04-3072239
3221268
(Electricity &Water) Permits (II&P)
Infrastructure Project Infrastructure

04-3221280 04-
7 Completion Certificate - Information & TP.II&P@dewa.gov.ae 04-3072239
3221268
(Electricity & Water) Permits (II&P)
Work supervision request for Distribution

04-5066630 04- 04-5066791
9 Existing HV cable Maintenance DP.MZ3@dewa.gov.ae
5066570 04-5066794
(DM)
Protection
04-5066272
Mohamed.Hathab@dewa.gov.ae
055-9338638
Distribution
HV Cables Shutdown for 04-5066189
11 Project ananthakumar.r@dewa.gov.ae 04-3983635
Relocation 055-8369550
Planning
04-5066531
Muthukumar.R@dewa.gov.ae
050-2365817
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Supervision request for diversion
Project execution
Existing HV (Distribution Mhossain@dewa.gov.ae 04-5066251
12 04-3983635
Project Ratan.Roy@dewa.gov.ae 04-5066250
Services (Cables and
Planning)
Ducts)
Laying of HV Cables Project execution Amrou.Mousa@dewa.gov.ae

13 055-5100210 04-3983635
(6.6/11/33 kV) (Distribution) Biju.Nair@dewa.gov.ae
Estimation for HV cable diversion CS.InfrastructureServices@dewa.

14 PN&E-NM 04-3227965 04-3229094
within the plot gov.ae
Sample Submission for Material Tendering & DP.TE@dewa.gov.ae

15 Approval Engineering 04-3227663 04-3229037
Department
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Prepared by: II&PD-TS&C TEAM

Infrastructure Information & Permits Submission Guide Lines

For Generations to come.

Infrastructure Information & Permits Submission Guide Lines

Infrastructure Information & Permits Submission Guide Lines

Infrastructure Information & Permits Submission Guide Lines

 Infrastructure Project Completion Certificate

 Infrastructure Project As-built Approval

 Estimate for HV Cable Diversion

 Bill of Quantity for DEWA-ED Betterment Ducts (RTA Projects Only)

 Electrical Sub Contractor Approval for cable diversion work

 GIS Land base update (DM plots and Customer Request)

Infrastructure projects specifications are as follows:

 Utilities Network Projects

Infrastructure Information & Permits Submission Guide Lines

2.2 OFFICE WORKING HOURS

2.3 SERVICE SUBMISSION CHANNELS

The applications can be submitted through following channels:

 Online Submission through DEWA Portal

Infrastructure Information & Permits Submission Guide Lines

o WGS84 – LONGITUDE & LATITUDE

 DEWA AL HUDAIBA LOCATION:

o WGS84 – LONGITUDE & LATITUDE

Infrastructure Information & Permits Submission Guide Lines

 General Inquiry: 04-3221614 OR 04-3221280

2.6 TYPE OF TECHNICAL SERVICES

 Infrastructure Project Completion Certificate

 Infrastructure Project As-built Approval

 Estimate for HV Cable Diversion

 Bill of Quantity for DEWA future Ducts

 Electrical Sub Contractor Approval for cable diversion work

 GIS Land base update (DM plots and Customer Request)

Infrastructure Information & Permits Submission Guide Lines

Infrastructure Information & Permits Submission Guide Lines

TS&C APPLICATION TYPES Authority/ Sub-

Infrastructure Project As-built    

5. INFRASTRUCTURE PROJECTS CLASSIFICATION

Infrastructure Information & Permits Submission Guide Lines

Infrastructure Information & Permits Submission Guide Lines

(Final Clearance / As Built)

Infrastructure Information & Permits Submission Guide Lines

Sr.No. General Submission Requirements

1 Company covering letter.

2 Copy of DEWA(ED) approved as built drawing. (PDF Format if available)

5 Key plan showing the full project area.

Incorporate the following which is applicable to your work:

Infrastructure Information & Permits Submission Guide Lines

 Material transfer note if any.

11 DEWA Approval letter of material if procured from outside.

15 CSV files as per DEWA digital submission standard.

16 DEWA Water Department checklist clearance acknowledged by DEWA Water Project.

Infrastructure Information & Permits Submission Guide Lines

Sr.No. Detailed Submission Requirements

1 Duct summary details as per DEWA Format.

2 Number of Way layers, length & coordinates.

3 As-laid cross section acknowledged by RTA.

5 Type of duct (road cutting / drilling).

6 Spare, Split & Extended ducts details in different color.

9 All issued BOQ along with approved drawings

Infrastructure Information & Permits Submission Guide Lines

Sr.No. Detailed Submission Requirements

2 Date of Cable laid.