PTO Funding Request Instructions

When will funding be approved?

All funding requests will be presented to the membership present at the monthly general membership
meetings. After the meeting the board will meet for a final vote regarding funding approval or
disapproval. You will be notified within 1 week of the meeting in regards to the status of your
request

Do I need to attend the General Membership Meeting?

Yes. However; if you cannot attend the next meeting to discuss your request, any other teacher,
parent or administrator may speak on your behalf.

What information should be supplied in the “Details of request” section on the

request form?
Include the number of items/name of program or field trip, who will use or benefit from the request,
the number of students who will benefit, date needed or date of event, expected life of the item
requested and the value/benefit of the request to the school/children . A complete cost breakdown
must be included. If possible please include actual price quotes including shipping and (or) budget
outline. If the request is for partial funding, ensure budget outline reflects total cost of item/program
and includes a breakdown from other sources.

How do I submit the funding request?

Send completed request to:ByronPTO@gmail.com with Subject line to read: PTO Funding
Request. Please copy the appropriate principal on the email. If attachments items cannot be emailed,
please arrange delivery to the PTO mail box located at the Elementary School.

How do I actually receive the funds from the approved request?

All purchases for the school must be purchased through the District Office. PTO will work with the
office to ensure the school district is reimbursed for the approved amount. In the rare occasion where
you personally paid for the item approved by the PTO a “Reimbursement Request Form” can be
filled out and placed in the PTO mail box located in the Elementary School.

What happens if I go over budget or the initial quote is wrong?

Please notify the PTO board via e-mail at ByronPTO@gmail.com as soon as possible. Since funds
are limited additional monies cannot be disbursed without a formal board review.
 Byron PTO Funding Request 2010-2011

Date: 9/21/2010

Your name(s): Amy Hoerle

Title: (Check box) □ Teacher □ Principal □ Parent □ Other

School (Check box): □BES □BMS □BHS □Other
Amount requested: $0.00
Details of request :
Please include price quotes (including shipping) whenever possible.

This is a test

Byron PTO use only.

Date of General Meeting: PTO Membership Vote: ______ Approved ______ Disapproved

Board Vote: ______ Approved ______ Disapproved Recorded By: