Jacksonville City Council, City of Jacksonville, Oregon 1

December 7, City Council Meeting Minutes

This Final Action Agenda/Minutes is supplemented by electronic recordings of the meeting,

which may be reviewed upon request to the City Recorder. A written copy of the City Council
Meeting Minutes can be reviewed on-line at http://www.cityofjacksonvilleoregon.com under
“City Government – City Council”.

EXECUTIVE SESSION: Pending litigation, Personnel 6:00 p.m.

In accordance with ORS 192.660 Old City Hall

REGULAR MEETING MINUTES

December 7, 2010
1. CALL TO ORDER (includes call to order, pledge of allegiance)
Call to Order: 7:00 P.M.
Present: Mayor Bruce Garrett, Councilors Dan Winterburn, Paul Becker, Donna Schatz, and
Jerry Mathern. Staff: Administrator Paul Wyntergreen and Administrative Assistant Kathy Tiller.
Absent: Councilors Chris Gilman and John Dodero
2. MINUTES / BILLS
2.1 MINUTES November 16, 2010

Motion: Move to approve the November 16, 2010 minutes

Motion by: Councilor Becker
Seconded by: Councilor Mathern

Action: Approve the November 16, 2010 minutes

Vote:
Aye: Councilors Becker, Mathern, Winterburn and Mayor Garrett
Abstain: Councilor Schatz
2.2 BILLS
Motion: Move to adopt bills as presented
Motion by: Councilor Becker
Seconded by: Councilor Schatz

Action: Adopted Bills against the City as presented

Vote: Roll Call
Aye: Unanimous with Councilors present
3. AUDIENCE/PUBLIC COMMENT (Comment on non-agenda items)
Appearances by:
Clara Wendt, 570 St., Jacksonville
Expressed concern about ‘C’ Street and the curbing, Mrs. Wendt stated that over the weekend
there was a visitor to Jacksonville who was injured by a fall on the curbing on ‘C’ Street. Mrs.
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December 7, City Council Meeting Minutes

Wendt stated that she has concerns regarding an article in the Mail Tribune and a “Coalition of
Cities” that has been formed in which Jacksonville was included, regarding to the Medford
Water Commission. Mrs. Wendt requested an update on the LUBA appeal.

Linda Graham, 1015 Beverly Way, Jacksonville

Stated that there has not been a Planning Commission Meeting in a few months and requested
that one be scheduled. City Administrator Paul Wyntergreen noted that a Planning Commission
meeting is scheduled for December 8th.

Dr. Ira Buckhalter, 110 Ponderosa Way, Jacksonville

Read a prepared letter to the council, Dr. Buckhalter, presented a copy of the letter for the record

Tony Hess, 535 Scenic Dr, Jacksonville

Stated his concerns for the comments by Dr. Buckhalter

Katie Haugse, 635 E D St, Jacksonville

Expressed her concerns about a public records requested that she had submitted and to date has
not been completed. She requested that the request be completed and provided to her. Ms.
Haugse also stated that there are issues with the website; i.e. archived information not provided.

Ellee Celler, 305 N 6th St, Jacksonville

Expressed appreciation and congratulations to Paul Wyntergreen and requested that time be
taken to fill the position that he is vacating.

Art Krueger, 1055 N 5th St, Jacksonville

Requested from the Mayor, what the plan is for the future.
4. ACTION / DISCUSSION ITEMS
a. Canvassing and proclamation of election results.
Mayor Garrett read a memo from Jan Garcia, City Recorder regarding the election information
provided by Jackson County, Mayor Garrett also read the proclamations for the elected officials.

b. Pedestrian amenities: 125 E California, Trolley Stop Antiques, Tucker

Administrator Wyntergreen gave an overview of the request for Pedestrian amenities in front of
the Trolley Stop, along with a staff report urging denial from Amy Stevenson, City Planner
Councilor Schatz stated that she would is in support of the recommendation from Amy
Stevenson, City Planner
Administrator Wyntergreen advised that the City Planner recommended that the denial be made
stating that Ms. Tucker can reapply including all the amenities in their entirety

Motion: Move to support staff recommendation of denial

Motion by: Councilor Schatz
Seconded by: Councilor Becker

Action: Support staff recommendation of denial

Vote:
Aye: Unanimous with Councilors present
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December 7, City Council Meeting Minutes

c. Request for replacement of fence currently in right-of-way, Kurusz

Administrator Wyntergreen gave on overview of the request for of the fence currently on the City
right-of-way at 4th and E Streets. There are no utility or parking constraints, and the approval is
revocable
Councilor Mathern asked for clarification of the land owner responsibility if agreement revoked
Councilor Becker asked if the financial obligation goes to the property owner if revoked,
Administrator Wyntergreen advised that the property owner is responsible for all costs involved

Motion: Move to grant request for replacement of the fence in existing

location with a revocability agreement
Motion by: Councilor Mathern
Seconded by: Councilor Schatz

Action: Grant request for replacement of the fence in existing location with
a revocability agreement
Vote:
Aye: Councilors Schatz, Becker, Mathern and Mayor Garrett
Nay: Councilor Winterburn

d. NW Youth Corp grant application

Administrator Wyntergreen gave an overview and requested Tony Hess add additional if desired.
Tony Hess, 535 Scenic Dr, Jacksonville, gave additional information in regards to the grant
application by NW Youth Corp.
Councilor Mathern asked when the start date would be
Tony Hess advised that if approved would be August 2011

Motion: Move to approve request for grant application

Motion by: Councilor Schatz
Seconded by: Councilor Mathern

Action: Approve request for grant application

Vote:
Aye: Unanimous with Councilors present

e. Emergency Action Item: Resignation of City Administrator Paul

Wyntergreen
Mayor Garrett requested an Emergency Action Item be added to the agenda.
Council gives unanimous consent to add the emergency action item to the agenda.
Mayor Garrett advised he has received a letter of resignation from Paul Wyntergreen, City
Administrator dated December 3, 2010, Mr. Wyntergreen has requested a 60 day notice instead
of the 90 day notice in his contract.

Motion: Move to accept letter of resignation from Paul Wyntergreen with

January 31, 2011 being the last day of employment
Motion by: Councilor Mathern
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December 7, City Council Meeting Minutes

Seconded by: Councilor Becker

Action: Accept letter of resignation from Paul Wyntergreen with January

31, 2011 being the last day of employment.
Vote:
Aye: Unanimous with Councilors present

5. ORDINANCES/RESLOUTIONS
a. RES 1057 RE: A resolution by the City of Jacksonville, amending Resolution
721 clarifying the jurisdictional scope of various City Committees and Commissions that
have been create by the Council Rules, as those Committees and commissions relate to
publically-owned real property.
Administrator Wyntergreen gave an overview of the Resolution
Councilor Schatz stated that the Exhibit is not included in the packet and request that it be tabled
until the next meeting when a completed document can be provided.

Council consensus to table Resolution until next meeting when a complete Resolution can be
provided

b. RES 1058 RE: A Resolution establishing a new policy and methodology for
the imposition and collection of Transportation System Development Charges for the City
of Jacksonville, Oregon and repealing Resolution 666.
Administrator Wyntergreen gave an overview of the Resolution
Councilor Mathern asked how many properties are involved and shared his concerns about the
increase.
Motion: Move to adopt RES 1058
Motion by: Councilor Becker
Seconded by: Councilor Schatz

Action: Adopt RES 1058

Vote:
Aye: Councilors Schatz, Becker, Winterburn and Mayor Garrett
Nay: Councilor Mathern

6. COUNCIL DISCUSSION
(a) Staff Reports
Administrator Wyntergreen 12-14-10 Training Session at 6:30; Planning Commission Meeting
12/08/10 and there is a subdivision on the agenda; Regarding Clara Wendt’s statement about a
“Coalition of Cities”, Jacksonville has not signed anything to be part of a coalition.
(b) Mayor and Council Committee Reports
Mayor Garrett: 12/06/10 Cemetery Commission Meeting, poles have been added at the
roadways to protect gravesites, there has been vandalism to headstones, buildings and lock
boxes, there will be a study session/town hall on recently acquired property. There has been a
request to cancel the December 21, 2010 City Council Meeting *Council consensus to cancel
meeting*. Budget Committee Meeting December 16, 2010
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December 7, City Council Meeting Minutes

Councilor Schatz: Parks Committee scheduled for 12/08/10 3:00 pm

Councilor Becker: 12/17/10 Movie Madness 7:00 pm “Bachelor Mother” with Ginger Rogers
Councilor Mathern: attended MPO Meeting, the December meeting has been cancelled
Councilor Winterburn: spoke with a citizen regarding remodel of a home on 5th Street:
Administrator Wyntergreen advised on 12/08/10 agenda for Planning Commission

8. ADJOURNMENT: 8:00 P.M.

Bruce W. Garrett, Mayor City Recorder or Designee

Date approved:

Transcribed by: Kathy Tiller