League of United Latin American Citizens (LULAC)

Findings from Public Records Act inquiry - Credit Card Useage OUHSD
DRAFT

27-Dec-10

DATE USER TYPE OF EXPENCE BUS. RELEVANCE ITEMIZED RECEIPT/OTHER LOCALITY

11/28/2006 Stocks Travel CSBA Conference Paid $557.80 room per night San Francisco
11/29/2006 Stocks Travel meal CSBA Conference Used district funds for liquor San Francisco
7/28/2007 Stocks Office Supplies No documentation Staples receipt/bought printer, etc. Oxnard
10/18/2007 Stocks Travel "Teacher Recruitment" Mileage and meals Montana
3/7/2008 Stocks Personal car gasoline No Documentaton Arco Station receipt Ventura
3/10/2008 Stocks Lodging No documentation Reimbursement claim for Virgina Stocks Bakersfield
5/7/2009 Stocks Office Supplies No documentation Staples receipt/printer cartridge Oxnard
6/24/2009 Stocks Office Supplies No Documentaton Staples/printer toner Oxnard
3/15/2010 Stocks Office Supplies No documentation Staples/Paper Shredder Oxnard
2006-09 Jaquez Travel Documentaton Documentation provided Various
2009-10 Benefield Travel Documentation Documentation provided Various
5/11/2009 Benefield Office Supplies No documentation Fry's receipt/Mis items Oxnard
5/14/2009 Valles jr Prepared Food HR Vague handwritten note on receipt Chilis
4/1/2009 Valles jr Retail purchase No documentation PC accessaries Fry's/Oxnard
4/7/2009 Valles jr Retail purchase No documentation Miscellaneous items Staples
2008-2009 Valles jr Prepared Food Vague documentation Handwritten names on receipts Various
2009-2010 Valles jr Prepared Food Vague documentation Handwritten notes on receipts Various
5/22/2009 Valles, R. Personal PC No explanation Dell on-line Receipt On line
7/7/2009 Valles, R. Personal purchase No explanation Fry's receipt/Misc items Oxnard
2/17/2010 Valles, R. Lifetime membership No explanation Invoice Los Angeles
2006-2010 Lopez-Hanson Various travel Documentation Documentation was provided Various
2009-2010 Carter, B. Various travel Receipts provided No Req and Expense Claim forms Various

Documentation was Provided- Means that there was a paper trail explaning the relevance of the expenditure (i.e. travel receipts)
No Documentation = No written and sufficient notation to explain the expenditue as a district related activity
Vague Handwritten Note = Simnple listing of names on food receipts with no supplmental document to verify legitimate activity
Explanation of terms:
Not documented = No veriable reason or purpose for activity was provided, other than highly vague reference on form.
No receipt = Trustee used a "Certification of lost Itemized Receipt" in lieu of providing actual reciept from vendor

Other Observations
Purchase of gasoline for personal vehicle is a disallowed expense. Public school officials are supposed to claim mileage with
documentation to support the purpose of the mileage expended, purpose of travel, names of participants, etc.
See items 24 and 44: Use of district credit card in Tenn.not tied to any district business - unathorized travel and use of credit card.
 AMOUNT
$ 1,704.30
$ 25.25
$ 224.94
$ 126.00
$ 57.80
$ 85.60
$ 69.40
$ 14.99
$ 191.79
1,000+
$ 2,502.48
$ 184.85
$ 66.83
$ 116.35
$ 19.46
$1,000+
1,000+
$ 1,100.46
$ 54.36
$ 1,000.00
$,2000+
$2,000+