BUDGET

PROPOSAL
FY2012

1/5/2011 Clinton County Justice Coordinating Commission

This report provides a summary of the accomplishments of the CCJCC

over the previous year and presents its anticipated financial needs in
order to fulfill its mission for the fiscal year ending June 30, 2012.
 Budget Proposal FY2012

Table of Contents
EXECUTIVE SUMMARY ........................................................................................................ 2
FEDERAL JUSTICE ASSISTANCE GRANT .............................................................................. 4
REQUEST FOR COUNTY APPROPRIATION ......................................................................... 5
Personnel Expenses ................................................................................................................................. 5
Salaries of Regular Employees ......................................................................................................... 5
FICA & IPERS County Contributions .................................................................................................. 5
Employee Health Plan ......................................................................................................................... 5
Operational Expenses ............................................................................................................................ 6
General Office Supplies, Stationery & Forms ............................................................................... 6
Telephone Services .............................................................................................................................. 6
Miscellaneous Supplies or Expenses ................................................................................................. 6
Purchase of Equipment/Furniture ...................................................................................................... 6
Maintenance of Office Equipment .................................................................................................... 6
Employee Mileage/Meals Reimbursement ..................................................................................... 7
Other Expenses ........................................................................................................................................ 7
Educational & Training ........................................................................................................................ 7
Jail Needs Assessment......................................................................................................................... 7
FY2011-2012 REQUEST AT-A-GLANCE ............................................................................... 8
CLINTON COUNTY BUDGET WORKSHEET ........................................................................... 9

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 Budget Proposal FY2012

Budget Proposal FY2012

CLINTON COUNTY JUSTICE COORDINATING COMMISSION

EXECUTIVE SUMMARY
The Clinton County Justice Coordinating Commission (“CCJCC”) was formally established in April 2009 as a
result of several recommendations made in an
assessment of our county jail and local justice
system funded by the National Institute of Budget Request Summary
Corrections in January 2008. The challenges FY2010 FY2011 FY2012
identified in the NIC report were both serious
Personnel $ 59,820 $ 67,729 $ 71,245
and substantial. The report clearly identified
the need to engage in long-term planning for a Operational 8,180 4,434 4,047
new jail facility to meet the current and future
Other 17,000 15,750 18,510
needs of the county. The NIC consultants found
that “the Clinton County Jail is not an efficient or Total $ 85,000 $ 87,913 $ 93,802
well designed complex under any standard or
expectation” and that it “is an antiquated
facility that is in dire need of replacement.”
As the Commission continues its work in reducing the immediate demand placed upon the current jail facility
and better serving the public, it has begun the long process of planning for a new facility. While the future
economic climate of the county is uncertain, the Commission strongly believes the ongoing preparation of
building a modern facility is in the best interests of the community. Earlier this year, members of the
Commission attended a “Planning of New Institutions” training seminar sponsored, and largely subsidized, by
the National Institute of Corrections. This program focused on the collection and utilization of data, pre-
architectural programming, site evaluation, project management and evaluation of staffing needs to aid in the
planning process. The jail facility planning process is expected to last several years, with the bidding,
negotiation and construction phase not occurring until approximately 2013 at
the earliest. In the meantime, much work needs to be done to ensure a new
“Although much facility will meet Clinton County’s unique needs now and in the future.
has been The CCJCC has continued improve the level of service provided to the
achieved, there is community while at the same time reducing the financial burden on the county’s
still much yet to taxpayers. Primarily, the Commission has opened and facilitated new lines of
be done.” communication across the different offices and departments which each have a
direct impact on our justice system needs. Over the past year, the CCJCC has
implemented a court reminder program to reduce the number of warrants being
issued for failure to appear in court, begun to research and develop a drug court program to divert certain
nonviolent offenders from the criminal justice system, and worked toward resolving long-outstanding warrants
for nonviolent misdemeanor offenses. It is worth echoing a statement made in the budget request last year:
Although much has been achieved, there is still much yet to be done.
If provided the funds requested herein, the CCJCC will be able to continue its vital work on behalf of the
people of Clinton County. This budget request follows the zero-base budget guideline instituted by the Board
of Supervisors. The budget allocation for FY2011 totaled $87,913, and the total requested for FY2012 is
$93,802 resulting in an overall increase of $5,889 or approximately 6.70%. Figure 1.1 below depicts the
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 Budget Proposal FY2012
breakdown of personnel, operation and other expenses as reflected in the approved budgets for FY2010
and FY2011 and present budget request for FY2012.

Figure 1.1 County-Funded Budget Allocation (by type)

$100,000
$90,000
$80,000
$70,000
$60,000
$50,000 Other
$40,000
Operational
$30,000
$20,000 Personnel
$10,000
$-
FY2010
FY2011
FY2012

Figures 1.2 and 1.3 below identify the proportion of county-funded expenses by type for the current and
next fiscal years, respectively. Much of the growth in this year’s budget request relates to professional
development of Commission members.

Figure 1.2 FY2011 Figure 1.3 FY2012

18% 20%

5% Personnel Personnel
4%
Operational Operational
Other Other

77% 76%

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 Budget Proposal FY2012

FEDERAL JUSTICE ASSISTANCE GRANT

Some funds have been awarded to Clinton County for the CCJCC under the American Recovery and
Reinvestment Act of 2009 by the federal Bureau of Justice Assistance through the Edward Byrne Memorial
Justice Assistance Grant program. The estimated grant monies remaining as of July 1, 2011 and purposed
for the CCJCC are itemized in Table 2.1 below. These funds have been designated for professional
development of the CCJCC Coordinator through professional organization dues and conference participation
as well as for office equipment and furniture. It must be noted that the conditions of the grant require that
these funds supplement, not supplant, funds for the CCJCC.

Table 2.1
ARRA Justice Assistance Grant Balance (Est.)
Travel for CCJCC Coordinator
Airfare/Ground Transportation $ 640.00
Hotel Lodging 203.00
Meal Reimbursement 225.00
Local Travel Mileage Reimbursement 2,100.00
Sub-Total $ 3,168.00
Equipment
Office Furnishings & Equipment $ 2,415.00
Sub-Total $ 2,415.00
Supplies
General Office Supplies $ 2,400.00
Printing/Copying 1,200.00
Sub-Total $ 3,600.00
Consultants/Contractual
Professional Development (Grant Writing) $ 1,500.00
Sub-Total $ 1,500.00
Other Costs
Conference Registration Fees $ 2,000.00
Professional Organization Dues/Publications 200.00
Sub-Total $ 2,200.00
Total Grant Funds Available $ 12,883.00

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 Budget Proposal FY2012

REQUEST FOR COUNTY APPROPRIATION

The CCJCC requires continued financial support from Clinton County to fulfill its mission of improving the justice
system in the county. The estimated financial needs of the CCJCC have been broken down into personnel,
operational and other expenses as outlined below.

Personnel Expenses
Table 3.1
Description Amount
Salaries of Regular Employees $ 48,759.00
FICA County Contribution 3,731.00
IPERS County Contribution 3,935.00
Employee Health Plan 14,820.00

Total $ 71,245.00

SALARIES OF REGULAR EMPLOYEES

The recommendations outlined by the NIC consultant included providing skilled, paid staff support to the
CCJCC. The existing salary agreement between Clinton County and the CCJCC Coordinator, upon the
recommendation of the Commission, calls for an annual salary of $45,000. After thoughtful consideration
following the most recent annual performance evaluation, the Commission has recommended a salary increase
of $2,250, or 5%, in order to more adequately compensate the position based on the quality of work
provided and level of work required.

FICA & IPERS COUNTY CONTRIBUTIONS

The requested appropriation is based on a FICA rate of 7.65% and an IPERS contribution rate of 8.07% in
accordance with the Board’s December 20th memorandum and rounded up to the nearest dollar.

EMPLOYEE HEALTH PLAN

The requested appropriation is based upon the health benefit plan rate of $14,820 per year as outlined in
the Board’s December 20th memorandum.

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 Budget Proposal FY2012

Operational Expenses
Table 3.2
Description Amount
General Office Supplies, Stationery & Forms $ 1,000.00
Telephone Services 600.00
Miscellaneous Supplies or Expenses 200.00
Purchase of Equipment/Furniture 250.00
Maintenance of Office Equipment 200.00
Employee Mileage/Meals Reimbursement 1,797.00

Total $ 4,047.00

GENERAL OFFICE SUPPLIES, STATIONERY & FORMS

The actual expenses in this category exceeded the budgeted amount of $1,000 in FY2010, as a result of
large upfront costs in outfitting the CCJCC Coordinator’s office, and are expected to approach the same
budgeted amount for this fiscal year. As such, this budget request maintains a status quo appropriation for
general office supplies and stationery.

TELEPHONE SERVICES
A mobile phone account was opened earlier this year to provide a necessary line of communication to the
CCJCC Coordinator while attending meetings outside of the office, participating in business-related
conferences and meeting community organizations. Annual costs for this contract total approximately $600.
These costs were incorporated under the “Miscellaneous Supplies or Expenses” line item in FY2010, but in
order to better account for and track this recurring expenditure, a separate line item was established in the
current fiscal year’s budget.

MISCELLANEOUS SUPPLIES OR EXPENSES

This line item will cover unexpected expenses which could not otherwise be categorized. The amount
designated for miscellaneous supplies was reduced for the current fiscal year since the majority of funds
expended in FY2010 were for the mobile phone account as noted earlier. The present request further
reduces the amount of this line item to $200.

PURCHASE OF EQUIPMENT/FURNITURE
Much of the upfront equipment and furniture needs of the CCJCC have been met during the last and current
fiscal years. However, should additional equipment be required over the next fiscal year, a small amount
should be set aside for such purchases.

MAINTENANCE OF OFFICE EQUIPMENT

Since the equipment needs of the CCJCC are relatively low, maintenance of this equipment is also expected
to be low during the upcoming fiscal year. As such, the amount budgeted under this item has been reduced
from $1,000 to $500. This amount should sufficiently protect the integrity of the CCJCC’s budget should any
unexpected maintenance needs arise.

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 Budget Proposal FY2012
EMPLOYEE MILEAGE/MEALS REIMBURSEMENT
The CCJCC has provided mileage reimbursement to its county citizen member in an effort to encourage
participation of and minimize any disproportionate financial burden placed upon the county’s rural
population. The county citizen member serves on the Commission and two other committees as part of their
service. This request includes an annual reimbursement of $1,224, based upon our county member attending
2.5 meetings per month travelling 80 miles roundtrip per meeting at a reimbursement rate of $0.51 per mile.
As discussed below in greater detail under “Educational & Training”, the Commission would like to allow three
members to attend one conference lasting four days during the next fiscal year. $153 is requested as
mileage reimbursement to members for local travel to the nearest airport in Moline, IL. Additionally, $420 is
requested for meal reimbursement at $35 per day per person for a four day conference.

Other Expenses
Table 3.3
Description Amount
Educational & Training $ 3,510.00
Jail Needs Assessment 15,000.00

Total $ 18,510.00

EDUCATIONAL & TRAINING

The Commission has recognized the value of continuing education for its members and its staff. As such, the
CCJCC would like to allow three members to attend one major conference lasting approximately four days
during the next fiscal year. The total amount requested includes conference registration, airfare and hotel
accommodations, which are estimated at $100, $350 and $720 per person, respectively.

JAIL NEEDS ASSESSMENT

Funds were appropriated this fiscal year for a jail needs assessment. The CCJCC likely will not use these
funds this year; however, it is vital that these monies again be appropriated for the 2011-2012 fiscal year in
order to ensure that the CCJCC is able to continue planning for a new jail facility.

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 Budget Proposal FY2012

FY2012 REQUEST AT-A-GLANCE

County Appropriation Request Amount
Personnel Expenses
Salaries of Regular Employees $ 48,759.00
FICA County Contribution 3,731.00
IPERS County Contribution 3,935.00
Employee Health Plan 14,820.00
Sub-Total $ 71,245.00
Operational Expenses
General Office Supplies, Stationery & Forms $ 1,000.00
Telephone Services 600.00
Miscellaneous Supplies or Expenses 200.00
Purchase of Equipment/Furniture 250.00
Maintenance of Office Equipment 200.00
Mileage/Meals Reimbursement 1,797.00
Sub-Total $ 4,047.00
Other Expenses
Education & Training $ 3,510.00
Jail Needs Assessment 15,000.00
Sub-Total $ 18,510.00
Total Requested Appropriation $ 93,802.00

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 Budget Proposal FY2012

CLINTON COUNTY BUDGET WORKSHEET

2009 2010 2011 2011 2012 2012
Account Number Actuals Actuals Budgeted Thru Nov. 30 Dept Request Board Approved

0001 General Basic

0001-33 Criminal Justice Coordinator
0001-33-1100 Criminal Prosecution
0001-33-1100-000-10000 Salaries of Regular Employees 0 33,075.03 45,914.00 18,965.51 48,759.00 [ ]
0001-33-1100-000-26000 Stationery/Forms/Gen Office Supp 0 1,250.64 1,000.00 295.76 1,000.00 [ ]
0001-33-1100-000-29900 Misc Supplies or Expenses 0 509.51 300.00 0.00 200.00 [ ]
0001-33-1100-000-41300 Employee Mileage/Meals 0 1,276.03 1,584.00 318.80 1,797.00 [ ]
0001-33-1100-000-41400 Telephone Services 0 0.00 550.00 235.13 600.00 [ ]
0001-33-1100-000-42200 Educational & Training Services 0 4,117.15 750.00 300.00 3,510.00 [ ]
0001-33-1100-000-42930 Jail Needs Assessment 0 3,460.00 15,000.00 0.00 15,000.00 [ ]
0001-33-1100-000-44400 Maint. Of Office Equip. 0 0.00 500.00 0.00 200.00 [ ]
0001-33-1100-000-63600 Purchase of Equip/Furniture 0 2,507.27 500.00 140.00 250.00 [ ]

Total Criminal Prosecution 0 46,195.63 66,098.00 20,255.20 71,316.00 0

Total General Basic 0 46,195.63 66,098.00 20,255.20 71,316.00 0

0002 General Supplemental

0002-33 Criminal Justice Coordinator
0002-33-1100 Criminal Prosecution
0002-33-1100-000-11000 FICA County Contribution 0 2,530.25 3,512.00 1,450.90 3,731.00 [ ]
0002-33-1100-000-11100 IPERS County Contribution 0 2,199.56 3,191.00 1,318.13 3,935.00 [ ]
0002-33-1100-000-11300 Employee Health Plan 0 10,593.00 15,112.00 5,885.00 14,820.00 [ ]

Total Criminal Prosecution 0 15,322.81 21,815.00 8,654.03 22,486.00 0

Total General Basic 0 15,322.81 21,815.00 8,654.03 22,486.00 0

GRAND TOTAL 0 61,518.44 87,913.00 28,909.23 93,802.00 0

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