Project Scope Statement

Project Scope Statement

The scope statement is an agreement among the project team, the project
sponsor and key stakeholders. It represents a common understanding of the
project for the purpose of facilitating communication among the stakeholders and
for setting authorities and limits for the project manager and team. The scope
statement includes relating the project to business objectives, and defining the
boundaries of the project in multiple dimensions including approach,
deliverables, milestones, and budget.

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Table of Contents

A. Executive Summary 3

B. Business Objectives 3
C. Project Description 4

D. Project Approach 7

E. Project Estimates 7

F. Project Controls 8
G. Authorizations 9

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A. Executive Summary

In compliance of IS226, we the e-sentrix group will provide the web portal for CREATE
Preschool that will address their need to the reach out to possible market, to have a competitive
edge over other preschool institution and to be able to utilize technology to collaborate with
parents.

B. Business Objectives

1. Business Need/Opportunity/Objectives

2. Solution Description (Solution)

Implementation of this new web portal will enable the increase in market awareness and
to capture prospective clients

It will provide an avenue for parents/guardian to communicate electronically with the
school and vice versa

3. Deliverables

A fully working and searchable website

Training on the maintenance and its operation

Documentation

Deliverables excluded:

Additional DB requirement of the system

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C. Project Description

1. Scope

Includes:
The web site will contain the following
- Business Profile
- Services Portfolio
- News & Announcement
- Login for Parents/Guardians to facilitate the feedback or progress report

Does Not Include:

The web site does not contain the following
- School Fees
- Online registration or reservation
- Online payment

2. Completion Criteria
The completion of the project will include a fully functional site with all the deliverable items
in place and working.

3. Risk Assessment
This is a low risk project since there is no existing portal that will be affected during the
development stage but it is a high impact once the portal will go live as it will represent the
institution in the electronic world.

4. Constraints
The project will entail constraints once there will be changes in the scope that will affect the
time line.

5. Impacts
There will no impact on the operating expenses from the side of the stakeholder but they
need to do a regular clean-up and maintenance once the site is in production.

6. Assumptions
Support and full cooperation are expected from the stakeholder by providing the information
needed for the completion of the project.

7. Critical Success Factors

The project will depend so much on the stakeholder to share their inputs, ideas and
suggestions to the project team so we can translate it to the web functions and features.

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10. Roles and Project Stakeholders

Roles
The following role definitions are being applied to the resources assigned to this project:

Provides executive team approval and sponsorship for the project. Has
Project Sponsor
budget ownership for the project and is the major stakeholder and
recipient for the project deliverables.

Project Owner Provides policy definition to the Project team. Resolves all policy issues
with the appropriate policy owners in order to provide a clear, decisive
definition. Makes final decisions and resolves conflicts or issues
regarding project expectations across organizational and functional
areas. The project owner and the project manager have a direct link for
all communication. The project manager will work directly with the
project owner on all policy clarification.

Project Manager Provides overall management to the project. Accountable for

establishing a Project Charter, developing and managing the work plan,
securing appropriate resources and delegating the work and insuring
successful completion of the project. All project team members report
to the project manager. Handles all project administrative duties,
interfaces to project sponsors and owners and has overall accountability
for the project.

Team Member Working project team member who analyzes, designs and ultimately
improves or replaces the business processes. This includes
collaborating with teams to develop high level process designs and
models, understanding best practices for business processes and
partnering with team members to identify appropriate opportunities,
challenging the old rules of the business and stimulating creating
thinking, and identifying organizational impact areas.

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Stakeholders

Identify stakeholders by role.

Name Role
CREATE PreSchool Project Sponsor
Bobby Figueroa Project Owner
Raymond Sabio Project Manager
Arlene Brillantes Team Member – Systems Analyst
Edward Maranan Team Member – Technical/Content Writer
Jay Romar Salazar Team Member – QA
Alxan Irineo Team Member – Db Administrator
Glenn Alfred Thomas Team Member – Db Administrator
Elmer Badillo Team Member – FE& BE Developer
Bryan Eclavea Team Member – FE& BE Developer
Benjamin Reora Requiero Team Member – Layout Artist

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D. Project Approach

Planned Approach

The project will be divided in phases from conceptualization, planning, design,

implementation and closure.

E. Project Estimates

1. Estimated Schedule

Key Project milestones relative to project start are as follows:

Project Milestones Target Date

Project Start 12/03/2010
Discussion with the StakeHolder 12/03/2010
Definition of Project Scope 12/15/2010
Setup of roles and responsibilities 12/15/2010
Phase1 - HomePage 01/12/2010
QA 01/15/2011
Phase2 - 01/18/2011
QA 01/20/2011
Phase3 – Parents/Guardians login 01/27/2011
QA 01/29/2011
Revision 02/04/2011
Training and Documentation 02/11/2011
Project Completion 02/13/2011

2. Resource Requirements – Team and Support Resources

The following personnel resources are required to complete this project:

Personnel Resource Types Quantity

Project Manager 1
Systems Analyst 1
DBA 2
Front-end/Back-end Developer 2
QA 1
Layout Artist 1
Technical Writer 1
Total Personnel Resources 9

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3. Estimated Cost

No cost involved during for the project setup and implementation

4. Checkpoint/ Funding Schedule

The development cycle will move without the funding requirement from the stakeholder.

F. Project Controls

1. Bi-Monthly Status Reports

Project team will provide the bi-monthly status reports to the stakeholder

2. Risk Management
There will be a minimal risk thus it is in controlled environment during the development
stage, risk factor will increase once it is in production. Careful planning on the
announcements and publication is needed as it is open to the public viewing.

3. Issue Management

Project-related issues will be tracked, prioritized, assigned, resolved, and communicated in

accordance with the Project Management Procedures:
Issue descriptions, owners, resolution and status will be maintained on an issues tracking
sheet in a standard format.
Issues will be addressed and communicated in the project status report.

4. Communication Management

The Project Manager presents the project status to the Project Owner on bi-monthly basis;
however, ad hoc meetings will be established at the project manager’s discretion as issues
or change control items arise.
The project team will have weekly update/status meetings to review completed tasks and
determine current work priorities. Minutes will be produced from all meetings.
The project manager will provide the project sponsors with project team minutes status
reports.

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G. Authorizations

The Scope Statement will be approved by:

The Project Manager
The Project Owner
The Project Sponsor

Project Changes will be approved by:

The Project Owner

Project deliverables will be approved/accepted by:

The Project Owner
The Project Sponsor

Specific task responsibilities of project resources will be defined in the Project/work Plan.

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