Table of Contents

Table of Contents

Upload Payroll Transaction............................................................................................................... 3

Preparing the File Format ................................................................................................................. 6
Create a Payroll Transaction ............................................................................................................ 7
Verify/Authorize Payroll Transaction ............................................................................................. 11
Return Payroll Transaction to Maker ............................................................................................. 15
Reject Payroll Transaction .............................................................................................................. 18

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Upload Payroll Transaction
This section covers the process of uploading a payroll transaction using a pre-defined
file format. Refer to Settings for the definition process.

1. Maker logs in to BPI BizLink.

2. Go to Menu: Payments and Transfers > Pay Employees.

3. Choose “Upload Pay Employees” option.

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4. Select the File Format if a corporation has its own file format.

5. Upload a valid file either by clicking “Choose File” or by dragging the file from your
local directory into the Dropbox.

Note: A valid file should follow the standard format set by the bank. Refer to Preparing
the File Format section for a complete guide.

6. Select Payment Schedule for the schedule of execution of the transaction.

a. Pay Now (Immediate). Transaction will push through immediately.
b. Pay On (Post-dated). You will be asked to enter the transaction date.

7. Click Next Step to proceed to the Confirmation Page.

8. Review the details and click Submit to proceed to the Acknowledgement Page.

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9. Transaction details will be displayed in the Acknowledgement page and the
transaction is now routed for review / approval of the next Approver specified in the
approval workflow.

10. Click Save as PDF/XLS/CSV/HTML to generate a report in the specified format.

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Preparing the File Format
This section covers the process of preparing the file format for uploading a payroll
transaction in BizLink.

1. Download the File Format located on the lower right under Help / Manuals.

2. Fill out the following information

Payroll Date: Enter your desired date for payroll crediting. Please use the date format
MM/DD/YYYY

Payroll Time: Field allotted for desired schedule of payroll processing. If transaction is
"Pay Now" or same-day transaction, please leave this field blank. For "Pay On" or
scheduled transactions, you may choose among the following: 6AM, 7AM, 8AM, 9AM,
10AM, 11AM, 12PM, 1PM, 2PM, 3PM, 4PM, 5PM, 6PM, or 7PM. Please use the time
format H:MM AM/PM.

Funding Account: Indicate the 10-digit numeric account number where funds will be
debited

Detail Constant: Add value "D" in each transaction line

Employee Name: Indicate the complete names of employees who will receive the
payroll credit. The format should be First Name (space) Last Name

Employee Account: Indicate the 10-digit numeric account numbers of employees who
will receive the payroll credit

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Remarks: Indicate the purpose of payroll credit or add notes for each transaction line
Create a Payroll Transaction
This section provides instructions for creating a payroll transaction by manually entering
the employee’s account details.

1. Maker logs in to BPI BizLink.

2. Go to Menu: Payments and Transfers > Pay Employees

3. Choose “Create Pay Employees” option.

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4. Select the source account number from the “Pay From” drop-down button.

5. Fill in the Remarks field if necessary.

6. Select Payment Schedule.

a. Pay Now (Immediate). Transaction will push through immediately.
b. Pay On (Post-dated). You will be asked to enter the transaction date.

7. Encode the information needed for the transaction

a. Employee account number in the “Pay To” field.
b. Amount to be transferred.

Note: If creating multiple transactions, click Save to re-use the transaction details.
Click Save and Clear if new details will be entered for the subsequent transactions.

8. Click Next Step to proceed to the Confirmation Page.

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9. Review the details and click Submit to proceed to the Acknowledgement Page.
Click Back to return to the Create Payroll page.

10. Click Save Template to re-use your transaction details.

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11. Transaction details will be displayed in the Acknowledgement page and the
transaction is now routed for review / approval of the next Approver specified in the
approval workflow.

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Verify/Authorize Payroll Transaction
This section provides instructions for reviewing Payroll transactions before being
processed. This is applicable for transactions with workflow steps defined in the
transaction matrix. Upon review, the Verifier and/or Authorizer have the option to
verify/authorize, reject or return the transaction to the Maker.

1. Verifier/Authorizer logs in to BPI BizLink. The Verifier and Authorizer follow the
same approval steps / workflow.

2. Proceed to the Dashboard (Task List) to see the pending Payroll transactions.

3. Click the number of pending Payroll transactions for approval.

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4. Click the tick box/es to select the transactions to be verified / approved or you may
also click the reference number to verify/approve per transaction.

5. Click the Reference Number then click Verify or Authorize button to approve the
transaction.

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6. Aconfirmation page containing the transaction details will be displayed. Review the
details and click Submit. the details and click Submit.

7. A hardware token reminder prompt will appear. Click OK to proceed.

8. Enter the Token PIN and click Sign to proceed.

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10. Transaction Status and Workflow Status should both be updated to Verified /
Approved.

11. Click on the Reference Number to display the details of the transaction and the
next approving user.

12. Save as PDF/XLS/CSV/HTML to generate a report in the specified format

Note: Workflow Status will depend on the Transaction Approval Matrix or Approval
Workflow defined by the Corporation upon enrollment. The transaction status should
still be pending until it has been approved by the last workflow actor.

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Return Payroll Transaction to Maker
1. Verifier/Authorizer logs in to BPI BizLink.

2. Go to Dashboard (Task List) to see the pending Payroll transactions.

3. Click the number of pending Payroll transactions for approval.

4. Click the tick box/es to select the transactions to be Returned to Maker or you
may also click the reference number to confirm per transaction.

5. Click the Reference Number then click Return to Maker to return the transaction to
Maker.

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6. A confirmation page containing the transaction details will be displayed. Review the
details and click Submit.

7. A hardware token reminder prompt will appear. Click OK to proceed.

8. Enter the Token PIN and click Sign to proceed.

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9. Transaction Status and Workflow Status should both be updated to Returned to
Maker.

10. Click the Reference Number to view the details of the transaction.

11. Save as PDF/XLS/CSV/HTML to generate a report in the specified format

Note: Workflow Status will depend on the Transaction Approval Matrix or Approval
Workdlow defined by the Corporation upon enrollment. The ttransaction sstatus should
still be pending until it has been approved by the last workflow actor.

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Reject Payroll Transaction
1. Verifier/Authorizer logs in to BPI BizLink.

2. Proceed to the Dashboard (Task List) to see the pending Payroll transactions.

3. Click on the number of pending Payroll transactions for approval.

4. Click the tick box/es to select the transactions to be Rejected or you may also click
the reference number to reject per transaction.

5. Click Reference Number then click Reject button to reject the transaction.

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6. Review the details and click Submit.

7. A hardware token reminder prompt will appear. Click OK to proceed.

8. Enter the Token PIN and click Sign to proceed.

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9. Transaction Status and Workflow Status should both be updated to Rejected.

10. Click the Reference Number to view the details of the transaction.

11. Save as PDF/XLS/CSV/HTML to generate a report in the specified format

Note: Workflow Status will depend on the Transaction Approval Matrix or Approval
Workflow defined by the Corporation upon enrollment. The transaction status should
still be pending until it has been approved by the last workflow actor.

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