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Collins eBooks – Admin login

Welcome to Collins eBooks. This guide will run through how to use the admin login to create
users and groups, and to assign access codes.

Sign in
When you purchase a Collins eBooks subscription, you will receive a welcome email
notifying you that the account has been created, with a link to set your admin password.
Once you have set your password, you can log in to the admin console at
https://auth.collinsopenpage.com/ops/ using the following details:

Username – orgadmin (not your email address)


Password – as set by the organisation
Organisation code – provided in your welcome email (be sure to select “Organisation” as
below)

Creating Groups
To allocate books to users you must first add users.
Click on the ‘Manage Groups’ item from the ‘Config’ menu in the top right of the screen.
Initially, there will be no users listed, as below.
There are two ways to add users:
1. Bulk import of users
2. Add users individually

But first we’ll look at creating groups. This will be useful if you want to split students into
class groups.

To create a new group, right click on the school name in the left hand panel, as shown below. A
contextual menu will pop up. Click on ‘Insert’ to create a new group and give it a name.

Bulk import of users


It is possible to add users to your account via bulk upload.

Note: If you want to assign students to groups during the bulk upload process, then you
must first create the groups required using the ‘Creating Groups’ section above.

The screen below shows Class 6 has 3 users. If you want to add users to this group, follow
this process.
1. Click on ‘Import Users’

2. You need to upload an Excel file containing the users. Click on the ‘Download
Template’ link (see below) to download the template file to your computer.
This file has 3 columns: Email (must be unique on Collins eBooks), Name and Group
Name.

3. In the ‘Manage Groups’ screen, copy the Group Name to paste into the spreadsheet
as follows:
a. Highlight the class you want to add users to: See Class 6 in the example
below. You will also need to do this even if you are adding users to the main
institution group.
b. The full group name, made up of the institution name plus the group name is
shown to the right e.g. ‘Largetown Sec.../Class 6’, as highlighted below. Copy
and paste this into the GroupName field of your Excel spreadsheet. If you are
not adding users to a group, simply type the institution name into the
GroupName column, e.g. ‘Largetown Sec...’ in the example below.

4. Your file should look something like this:

5. On the ‘Manage Groups’ page, select ‘Import users’. Browse to your saved Excel file
and click the ‘Upload’ button.
6. A confirmation message will then be displayed:

If all is well, then all records will upload successfully, as above.


7. If there are any errors, then click on the ‘Download log’ link to download a file
showing the errors.

The main errors you are likely to encounter are


a. ‘Duplicate Email ID’: all email addresses and user names should be unique.
b. ‘Wrong Group Name’: check group name is present, and correct. Remember to
copy from screen, and not type.

Adding users individually


To add users individually, click on the ‘Add User’ button on the ‘Manage Groups’ screen.
Enter the user’s email address and click ‘Check’ to verify the email address.

Then add user’s name and click ‘Add’.


Each user will receive an activation email when their account is created, containing a link to
set their password.

Assigning users to groups manually


When users are created, they are automatically part of the main institution group. Click on
the ‘Manage Groups’ item from the ‘Config’ menu top right of the screen to see a current
list of all users.

Select the group you want to assign users to. In the below example, ‘Class 6’ is selected and
therefore highlighted pale blue.

Note at this stage there are 0 users assigned to the group. To manually assign students, click
on the ‘Assign users’ button.
Select the student and teacher users you want to assign to the group, then click the blue
‘Assign’ button.

You can see there are now 3 users assigned to the group.

Note: Users can be members of more than one group.

Manage Access Codes


The ‘Manage Access Codes’ screen displays a list of all the titles the institution has been
assigned, and will detail the access codes allocated for each, and their activation period.

To assign a book to teachers and students you must allocate the available access codes.
Click the ‘Manage Activation’ button, as seen below.
You will see initially that no codes have been allocated for the book, but 8 are available.:

In the example below, codes are being allocated to the main institution group but you can
choose any group of students to allocate codes to:
To allocate student codes, select the group, then the required users and click ‘Allocate SAC’.

You can see that the number of Available codes has been reduced by 3, and the allocated
tab now shows 3. The remaining users are listed.

Teacher codes can now be assigned by selecting the users and clicking ‘Allocate TAC’.
The ‘Allocated’ tab shows all users who have been allocated the book, along with their role
i.e. teacher or student.

Check a user and click ‘Deallocate’ to remove a book from a user.

The book ‘Introduction to Advanced Biology - TEST Book’ will now be available in the user’s
bookshelf. The user will also receive an email informing them each time a book is allocated
to their account.

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