First-Time Students’ Guide

What You Need to Know

First-Time Students’ Flowchart

Orientation: Including In-Person Schedule
Assessment: Including Schedule
Navigating Self-Service Banner
How to Register for Classes
Paying for Your Classes
First-Time Students’ Flowchart
Due to the
current ov
application erw
s, students helming influx of
for admiss must subm
ion six (6) it applicati
business d on
signing u
p for an as ays prior to s
establishin sessment
g a SSB a test and
ccount.

APPLY to Gavilan College. Allow 3 business days for your application to be processed.

Complete the Placement Assessment Complete the Gavilan College Establish your Self-Service
no sooner than 3 business days after submitting Orientation anytime after Banner Account no sooner than
your application. Wait 2 business days* after taking submitting your application and 3 business days after submitting your
the test, then... before meeting with a counselor. application. Directions on previous page.

See a Counselor for assistance with course registration.

Continuing Students No new application required
Priority Registration available if Orientation has been completed
Returning Students New application required
Priority Registration not available
You may choose to not participate in orientation. Doing this will prevent you
from participating in priority (early) registration and prevent you from meeting
with a counselor for registration assistance..
* Students who apply in Morgan Hill or Hollister must allow 3 business days.

Only

Orientation is completed online or in person. Visit www.gavilan.edu/orientation.

those students
who complete an
orientation are eligible
to participate in
New students MUST participate in an orientation session prior to meeting with a counselor. “priority” (early)
registration.
“Everything you ever wanted to know about Gavilan
but were afraid to ask.”

l How do I plan for my education goals? In-Person Orientation Schedule

l How do I prepare to transfer to a 4 year college
or university?
l How do I know if my classes will transfer?
l What are the expectations of college students?
Online: Click on the Orientation link on the
Gavilan homepage - www.gavilan.edu/orientation
to complete the orientation or contact the Counseling
Office at 408-848-4723.
In Person: In person orientations are generally
offered during registation periods prior to the start
of the Spring and Fall semesters. Check with the
Counseling Department for a schedule.
Reserve your seat today: call 408-848-4723
or complete the online registration form.
http://www.gavilan.edu/orientation/inperson.html
Date Time Location
Saturday, June 12 10 am-1 pm Library, room 171
Friday, June 18 9 am-12 pm Library, room 171
Wednesday, June 30 12-3 pm Library, room 171
Wednesday, July 14 1-4 pm Library, room 171
Monday, July 19 6-9 pm Humanities building, room 101
Saturday, July 31 10 am-1 pm Library, room 171
Monday, August 2 6-9 pm Library, room 171
Saturday, August 14 10 am-1 pm Library, room 171
Friday, August 20 9 am-12 pm Humanities building, room 101
Monday, August 23 6-9 pm Library, room 171
Assessment/Placement Test
Due

to
appli the curre
catio
admis ns, s nt overwh
New students who plan to take the Placement/Assessment, please submit your sion tuden elmin
to sig to ts m g in
Gavilan Application for Admission at least 72 hours prior to your assessment date. ning the colle ust subm flux of
up fo ge si it app
r an a x li
ssess (6) busine cations fo
ment ss da r
test. ys pr
ior
Visit www.gavilan.edu/admit/assess.html to view the most current assessment schedule.
The easiest way to sign up for an assessment test is by filling out and submitting the online
sign-up form at www.gavilan.edu/admit/assess.html. Computers available for student use are
located in the Career/Transfer Center and Library.
If necessary you may still sign up at the Admissions and Records Office on the main campus.

w Students are required to reserve a seat for the date and time they wish to assess.
w Please arrive 1/2 hour before the testing time to check-in. Doors will close 5 minutes prior to scheduled testing time.
w A valid picture ID is required for admission to testing room. (Valid picture ID includes current California Driver’s License or
Identification Card, Military ID, Passport, or current Student Body Card. (Contact the Assessment Office if you do not have
valid ID. Call 408-846-4992 for further direction.)
w Calculators and/or dictionaries of any kind are not allowed for testing.
w Cell phones, watches, pagers or any other wireless devices are not allowed in the testing room.
w Social Security number is required for scoring of exam at the present time.
w Your GAVILAN ID number is REQUIRED for the Assessment/Placement session.
w The Assessment staff will provide pencils for students.

Students must have cvompleted the eighth grade to be eligible for assessment services.

Assessment Sessions Re-Assessment Sessions

DATE DAY TIME SITE ROOM are usually administered at the Gilroy Campus in the Assess-
ment Center MP-101
June 9 Wednesday 4:00 pm - 7:00 pm Gilroy MP-100
DATE DAY TIME ROOM
June 9 Wednesday 12Noon to 3pm Hollister RM 2
June 16 Wednesday 1:00pm - 3:00pm Gilroy MP-100
June 9 Wednesday 4pm - 7pm Hollister RM 2
June 23 Wednesday 8:00am - 10:00am Gilroy MP-100
June 16 Wednesday 8:30am - 11:30am Gilroy MP-100
June 23 Wednesday 12Noon - 2:00pm Gilroy MP-100
June 17 Thursday 4pm - 7pm Gilroy MP-100

June 21 Monday 8:30am - 11:30am Gilroy MP-100

June 22 Tuesday 1:00pm - 4:00pm Gilroy MP-100

June 24 Thursday 8:30am - 11:30am Gilroy MP-100

Navigating Self-Service Banner

Creating Your Self-Service Banner How to Register for Classes

Student Account Go to the Gavilan homepage (www.gavilan.edu). Click on the Self
Service Banner icon.
Please set up your Banner Self-Service account before meeting
with a counselor for registration assistance. 1. Go to the Gavilan homepage
(www.gavilan.edu). Click on the
Self Service Banner icon.
• Register/Add/Drop Classes
• Check Class Availability and Fees 2. Click on Login to Gavilan Self-Service Banner. Enter your “G” number and
• Choose Pass/No Pass Options and Prerequisites PIN. Click Login.
• Search for classes by time, day, part of term, method of instruction
• View and print your semester schedule
• View your financial account and pay your bill with a credit card.
• View and print grades and unofficial transcripts
• Update personal information

New students must file an application 72 hours prior to registering.

If you have already received your nine digit “G-Number” (ID) and temporary PIN, 3. On the Main Menu page, select Student.
start at step #3 (below).
4. On the Student Menu page, select Registration.
1. Get Your “G” Number:
Go to the Gavilan homepage (www. 5. On the Registration
gavilan.edu). Click on the Self Service page, Click on Add
Banner icon. or Drop Classes.

2. Click the link that says Get Your Gavilan ID and PIN.
a. Enter your name exactly as it appears
on your school records.
b. Enter your social security number.
c. Enter your date of birth. (mm/dd/yyyy)
d. Click on Get Gavilan ID and PIN. 6. On the Registration Term
e. Write down your ID (‘G-number”). Write down your PIN. This is a page, select the term from the
temporary PIN. In the next step you will create your permanent PIN. If drop down list for which you will
you are unable to access your Gavilan ID# and PIN call the help line at enroll (e.g. Fall 2010).
408-848-4736, Mon-Thur, 9 am - 5 pm.
f. Click on Close Browser Window. You will then return to the main
menu. 7. On the Registration page, select Add or Drop Classes.

3. From the main menu, click on Login to Gavilan Self-Service Banner and 8. On the Add or Drop
enter your ID number and temporary PIN.
Classes page, enter the
You will then receive a message Login Verification Change PIN
CRNs of the courses you
that your PIN has expired. Enter x wish to register for and
the old/temporary PIN number select Submit Changes.
first, then choose a new six digit Re-enter Old PIN:

New PIN:
(First-time users: enter your temporary PIN)

(Pin must be 6 digits long)

number that you will remember Re-enter new PIN:

and enter it on the next two lines. Login

9. If Status=**Web
4. On the next screen, enter a security question. It should be something that Registered** then
has an answer that does not change and you will always know (for example, you have successfully
‘What is my mother’s maiden registered for the
name?” or ‘What town was my Login Verification Security Question and Answer class(es).
sister born in?’) On the next If you forget your PIN, you can reset it yourself without calling for assistance.

line, enter the answer. Once Enter your personal Security Question, along with the Answer. This will enable you to reset your PIN and gain access to your
information. To help you to remember your answer, limit it to 30 characters, limit spaces, and do not use special characters.

you submit this question and You can change your security question and answer, as often as you would like, after you have successfully logged into GavSSB.

answer, you will be welcomed Enter Question:

to your personalized Banner

Answer: 10. To pay for the class(es) you have registered for, go to the bottom of the page and
Submit select Registration Fee Assessment and you will see your account balance
account!
information and payment instructions.
 How to Make a Payment in Self-Service Banner
All students, upon registration, will be required to pay in full within a short period of time in order to stay registered for classes.

1. Go to the Gavilan website

http://www.gavilan.edu and click on
the Self-Service Banner link.
2. Log in to Self-Service Banner. Enter your Gavilan ID and your Personal
Identification Number (PIN).
When finished,
select Login.
User ID: G00
PIN:
Login Forgot PIN?
3. Click on Student Tab or button.
Then select Student Account -
the 4th option on the page.
Then, on the next screen,
click on Account Detail for Term.
Don’t let this happen to you!
Failure to pay by the deadines below will
result in your being automatically dropped
(deregistered) from all of your classes!
Students who receive financial aid will be expected to pay any fees that are not
covered by grants and other aid. If you are unsure if you qualify for aid or the amount
(i.e. G00xxxxxx)
you will be expected to pay in fees upon registration, visit the Financial Aid Office on
the main campus or view your financial aid status on Self Service Banner.
To check your registration status, go to www.gavilan.edu and log in to Self Service
Banner. Go to:
• Student Menu and
• click on Registration
• Select Active Registration (if you do not see your classes listed, return to the
Student Menu and select Student Account to view your account balance.)

PAYMENT DEADLINES Last Day to Pay

Students who register
4. On the Select Term window, between the following dates
select a term. must pay their bill in full
e.g. if you want to see if you owe before the drop date/time in
money for the fall, select Fall 2010 order to remain in classes.
and click the Submit button.
May 10 - June 17 Thursday, June 17, 4 pm
5. Account Detail for Term (view your balance due). Click on the Pay Now button June 18 - July 1 Thursday, July 1, 4 pm
to make a payment online. July 2 - July 15 Thursday, July 15, 4 pm
• Net Term Balance means what you owe for that specific term. July 16 - July 29 Thursday, July 29, 4 pm
• Net Balance for Other Terms means what you owe for any other terms. July 30 - August 12 Thursday, August 12, 4 pm
• Account Balance is the total amount that you owe. August 13 - August 26 Thursday, August 26, 4 pm
• Click on the Pay Now button to make a payment online. August 27 and after Day of Registration

De-Registration will occur and Registration (Self-Service Banner and In-Person)

will be closed from 4-9 pm on each deadline day.

We are anticipating that more students than ever will apply to Gavilan College and
we expect classes to fill quickly. For best selection, register early, but be prepared
to pay by the payment deadline.
6. You can pay with American Express,
Discover, Mastercard or Visa Payment of fees can be made in the following ways:
(including debit cards) to make an Self-Service Banner You can pay with American Express, Discover,
online payment. Mastercard or Visa (including debit cards.)
Enter data and click on the Submit
Payment button. In Person at the main campus or at the Hollister or Morgan Hill sites.
By Mail Include your Gavilan ID number on the check and mail to:
Gavilan College Admissions and Records Office
Attn: Diane Sousa, Student Accounts
5055 Santa Teresa Blvd.
Gilroy, CA 95020
 Gavilan College
5055 Santa Teresa Blvd.
Gilroy, CA 95020

Main Campus Gilroy: 408-848-4800

Hollister Briggs Site: 831-636-3783
Morgan Hill Site: 408-782-2873

www.gavilan.edu