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2009
Internal Audit Annual Report
Internal Audit Annual Report 2009
TABLE OF CONTENTS
Program Executive Summary .....................3 Letter from the
Director
Significant Accomplishments and
As requested by the UT System Audit
Activities ................................................3 Office, the following report summarizes UT
Dallas’ audit activities during fiscal year
Internal Audit Processes ............................4 2009.
Comparison of Actual Hours to Thank you to the Internal Audit staff for their
Budgeted Hours: FY 2009 Audit Plan........5 hard work during the year. Though the staff
size is small, this report shows that the office
FY 2009 Audit Hours ..................................5 has added value to UTD operations. The
Internal Audit office appreciates the support
Audit Committee .........................................6 of management at both UTD and UT System
to help accomplish both our mission and
Audit Customers .........................................7 UTD’s mission.
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Internal Audit Annual Report 2009
For more information about the Office, please see Internal Audit’s website at
http://www.utdallas.edu/audit-compliance/. This site gives links to audit information including
the audit charter, audit committee information, staff information, and the Internal Audit Office
Strategic Plan.
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Internal Audit Annual Report 2009
Audits in Process at 8/31/09 The fiscal year 2009 Audit Plan stated that 23 priority
audits would be completed. Of that amount, nine were
Computer Account Requests
completed and eight that were originally planned
Executive Education
remained in process at year end. The remaining audits
Construction
Lena Callier Trust were not completed due to time constraints caused by
Texas Schools Project the addition of the police and financial aid reviews and
Student Fees audits that took longer than anticipated. There were no
SEVIS significant changes to the scope of any audits on the
Police audit plan. The chart on page five shows the
Cash Handling and Cash
comparison of actual to budgeted hours. The audits
Management
Financial Aid not completed were either postponed to fiscal year
2010 or reassessed as part of the risk assessment
process for 2010 audits.
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Internal Audit Annual Report 2009
2,000
1,500
1,000
500 Actual
Budgeted
-
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Internal Audit Annual Report 2009
Audit Committee
The Audit and Compliance Committee has oversight of the audit and compliance
functions and meets quarterly to identify, review and determine that management has
assumed responsibility for identifying (risk assessment) and managing (internal
controls) the business and financial risks. The Committee is also responsible for
overseeing the preparation of the institution’s financial statements. The Committee and
the Director of Audit and Compliance are responsible for providing information to the UT
System Audit Office for use by the Audit, Compliance, and Management Review
Committee of the Board of Regents in discharging its oversight duties for the UT
System. Information on the Audit and Compliance Committee can be found on the
departmental website at http://www.utdallas.edu/audit-compliance/audit_committee.htm.
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Internal Audit Annual Report 2009
The Audit and Compliance Committee met quarterly during fiscal year 2009. The
composition of the Committee changed effective September 2008, as additional
members were added providing a better representation of the University’s key risks.
The Internal Audit Office trained new committee members upon their appointment to the
committee. The Committee is chaired by the President and includes the following
members:
President
Executive Vice President and Provost
Vice President for Business Affairs
Vice President for Student Affairs
Vice President for Research
Vice President for Information Resources and Chief Information Officer
Vice President for Enrollment Management
Dean of the School of Engineering and Computer Science
Associate Vice President for Finance and Controller
External member from outside UTD
Director of Audit and Compliance (ex-officio)
Compliance Manager (ex-officio)
Audit Customers
Audit customers are sent an on-line survey at the end of each audit. Also, at the end of
each fiscal year, a more detailed survey is sent out to all audit customers who were
audited during the year. The following questions were used1, with ratings of excellent,
good, fair, or poor.
Audit Staff
1
Tool 4: Audit Client, The Institute of Internal Auditors’ Quality Assessment Manual, 6th Edition, 2009.
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Internal Audit Annual Report 2009
Value Added
During fiscal year 2010, UT System Audit Office will be sending out surveys to the Audit
Committee and various audit customers. Therefore, the Audit Committee survey that is
usually sent out at year end was not performed.
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Internal Audit Annual Report 2009
Organization
The following organization chart is effective as of September 2009.
UT System Board of
Regents - ACMR
Vacant
Administrative
Assistant
Carla Garner
Rob Hopkins
Compliance
Compliance
Assurance
Coordinator
Specialist (50%)
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Internal Audit Annual Report 2009
Staffing
During fiscal year 2009, the Office of Internal Audit was comprised of a Director,
who was also responsible for oversight of the Compliance Office, and 3.5 full-
time equivalent (FTE) auditors. Effective September 1, 2009, the Office of Audit
and Compliance reorganized duties, and the audit staff size increased to 4.0 FTE
auditors. The former .5 FTE staff auditor moved to the Compliance Office, and a
new auditor was hired.
The average audit experience for the staff was approximately 11 years at August
2009. Eighty percent of the staff is certified. Two staff members have their
Certified Internal Auditor (CIA) certification, one is a Certified Public Accountant
(CPA), one is a Certified Information Systems Auditor (CISA), and one is a
Certified Fraud Examiner (CFE).
Training
Internal Audit staff received an average of 52 hours per year of continuing
professional education. Key areas of training included emerging audit issues,
risk assessment, information systems auditing, fraud, compliance, and ethics.
Most of the training was received by participating in conferences, seminars, and
webinars offered by the Association of College and University Auditors (ACUA)
and the Dallas Chapter of the Institute of Internal Auditors (IIA).
The Director was a member of the ACUA Board and Chair of the Professional
Education Committee.
The Director served as a board member and Co-Chair of the Certifications
Committee for the Dallas Chapter of the IIA.
The Director served as a member of the Internal Auditing Education
Partnership Program advisory board.
The Senior Auditor participated on the Dallas Chapter of the IIA’s research
project. The research project was entitled “Awareness of SAS 70 Reports
and Its Applications among Internal Auditors.”
The Audit Manager served as the photographer for the Dallas Chapter of the
IIA.
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Internal Audit Annual Report 2009
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Internal Audit Annual Report 2009
Other Activities
The audit staff also participated in other university and professional activities, helping
build camaraderie with university staff and local peers, as depicted below.
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