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Acknowledgements
Since Developing Facilitation Skills was first printed in 1995, it has been used extensively by
a very wide range of people who wanted to develop, enhance and expand their facilitation
skills. It is a great delight to know that the book is still relevant, useful and meeting the need
for which it was intended.
Many thanks to all the users and readers of the book for their feedback and
acknowledgement.
A special word of thanks and appreciation to the trainers in Meitheal who have worked
with the material and made it a live tool of learning and development. They are: Catherine
Dowling; Marie Harding; Annette Halpin; Mick Scully; Conor Rowley, and Anne Troy. Fran
Keyes and Joan Mooney, both former trainers with Meitheal, also contributed to the book’s
use and application by many people developing their facilitation skills.
This revised text has been informed by feedback from the current panel of trainers in
Meitheal and staff with Meitheal who have wide-ranging experience of providing training
in the use of these skills and in facilitation themselves: Helen White; Maeve Healy; Ann
Hegarty; Julie Uí Chróinín, and Annette Hannon.
My own group work and facilitation skills have continued to develop in the intervening years
and are always enhanced by each and every group I work with. I hope this book contributes
to the ongoing development of facilitation as a tool for participation, inclusion and positive
social change to support the development of a more equal and just society.
Finally, my thanks to all in Meitheal who, during the past ten years, have made the contents
of the book a reality in community development and social change settings.
Patricia Prendiville
Meitheal
May, 2004
While every effort has been made to ensure that the information contained in this handbook is accurate,
no legal responsibility is accepted by the author or the Combat Poverty Agency for any errors or omissions.
Developing Facilitation Skills – A Handbook for Group Facilitators |
Contents
Chapter Eleven 99
Choosing Materials and Methods
Factors affecting choice of materials – Factors
affecting choice of technique – Methods
and ways of working with groups – Visuals
– Spotlight on the facilitator
Preface
Chapter One
Using this Book
This book is about facilitation, working in for more people, it is a necessary method
groups and suggesting ways in which the that stimulates equality while also practising
reader can develop skills in facilitation. It is equality.
aimed at people who are working with groups
in some context, who already have some The experience of using facilitation methods
experience of facilitating and who, most of all, within communities to address issues of
are interested in developing skills in this area. poverty, social exclusion and disadvantage
has created a strong desire for people to
It briefly explains the theory of facilitation and develop the skills for themselves. This book
its links with group development and ensures will help trainee facilitators/readers to learn.
the relevance of the practical exercises, with
sections aimed at the practitioner called Developing a Skills Enhancement
‘Spotlight on the Facilitator’. Programme
The purpose of this book is to enable people
The various chapters look at aspects of
to develop their facilitation skills. A key
facilitation, using the theory of groups to
element in this is to direct attention to those
show the reader where the many aspects of
areas, skills, techniques and knowledge
facilitation may be used depending on the
that are specific and unique to each person.
development of a group.
Therefore it is highly recommended that a
Skills Enhancement Programme is developed.
Irish society has changed a great deal in the
Throughout the book there are sections which
past ten years – there is a broader diversity
focus on your own skills, values, beliefs and
of cultures, ethnicity, religions and beliefs.
experiences. These require you to undertake
There is also a much higher awareness of
some self-reflection and self-analysis,
equality and the lack of it, the inclusion and
neither of which is necessarily easy. It is
exclusion of certain groups of people, the
essential that the two elements are kept as
need for greater participation of people in
constructive and practical as possible. People
creating a society that addresses inequalities
learn in different ways and some techniques
and especially poverty and disadvantage.
and methods will be very useful to one person
but not at all to another. When setting up
Facilitation as a method has been
your learning programme, remember to pay
incorporated by many organisations
attention to the methods that work best for
and groups as a tool which will enhance
you. Not all intelligences respond to the same
the integration, inclusion, involvement,
stimulation, and it is useful to remember this
participation and equality of all members of a
for working with groups as well.
community.
A useful method for developing a Skills A key element of the Skills Enhancement
Enhancement Programme includes the Programme is to recognise the importance of
following steps: knowing and understanding your motivation
for using facilitation. Why do you think this
• Identify a person to support your is a useful tool? Secondly, it is important to
development, e.g. an experienced know what values and principles you bring
colleague, a supervisor, an external to group work. Working in groups is not
trainer. neutral and no facilitator comes without
• Agree a timeframe of work with this a set of beliefs, attitudes, opinions and
person – number, frequency and duration perspectives. What is crucial is to know
of meetings. yourself, to acknowledge your beliefs and to
• Obtain a notebook for documenting your work towards enabling the group achieve its
action plans and noting your progress. purpose.
• Set up a series of opportunities where you
can practise your facilitation skills. Many people consider that the role of
• Regularly review your progress with your facilitator is to strive for neutrality. Actually,
support person. the role of a facilitator is to work with all
shades of opinion within a group, to encourage
• Build in feedback exercises with every
discussion, honest expression, respect for
group you work with and use this data to
other opinions and to create an atmosphere
direct your next phase of learning.
whereby all perspectives can be included.
• Review your progress at the end of the
This does not mean that a facilitator doesn’t
agreed Programme time and create your
have any opinions, that the facilitator agrees
next steps for ongoing development.
with every perspective or that the group
• Stay practising and learning even after has to accept all opinions. Facilitators and
the Skills Enhancement Programme has groups must work towards expression and
formally ended. understanding and as much inclusion or
at least expression of diverse opinions/
The facilitator will frequently be asked to perspectives as possible.
analyse her/his function as a facilitator. This
enables the development of a strong positive Groups, obviously, are entitled to come to a
sense of self in relation to facilitation work. set of beliefs that characterise and define
Those elements of the facilitator’s work which that group. It is important for a facilitator to
need improvement will become evident as acknowledge if there is a conflict between
the reader/facilitator progresses through the their own values and principles and those
book and completes the sections ‘Spotlight on of the group as a whole. Both the group and
the Facilitator’ which provide an opportunity the facilitator may need to work on agreeing
for reflection and analysis. whether they can continue to work together
or not.
Developing Facilitation Skills - A Handbook for Group Facilitators | 11
The group work process described in the her/his plan and to enhance the awareness
book will vary in practice from group to and reflection of the facilitator practitioner.
group, but the overall picture of group work
presented will be visible in groups which the Finally, it is important to note that while
reader/ facilitator deals with. Some aspects facilitation and group work are multi-skilled
of a group’s development only emerge over activities with many responsibilities attached
long periods of time, others occur in every to them, they should be experienced as
meeting. Don’t assume that every group will enjoyable ways to use skills and get a task
have every single feature described here! completed.
The book is designed to be used over Developing facilitation skills comes with
a period of time by the reader who is a practice, self-analysis and an openness to
trainee facilitator and keen to improve her/ challenging ways of operating. The questions
his facilitation skills. It allows the trainee and exercises in the following chapters will
facilitator to create a Skills Enhancement act as a guide on this journey.
Programme with realistic goals in relation
to particular skills or areas of group work.
The practical exercises and ‘Spotlight on
the Facilitator’ questions will help to create
a relevant and achievable development
programme.
Chapter Two
Working with Groups
Topics discussed in this chapter: • A community activist may use facilitation
• What is facilitation? skills to discover the needs of lone parents
in her/his area.
• Styles of facilitation
• Principles and values
Facilitation encourages greater participation
• Limitations
and responsibility for decisions. Through
• The individual facilitation, group members come to value
• The group and develop their own expertise and skills.
• Understanding the group Facilitation involves many facets of interaction
• Communicating with the group between individuals, such as clarification,
• Co-facilitation: working with a partner conflict management and planning. It can be
• Spotlight on the facilitator learned and developed through practice and
supervision. An openness to constant learning
What is facilitation? and development is necessary for anyone
seeking to improve his/her facilitation skills.
Facilitation is a way of working with people.
Facilitation enables and empowers people
A facilitator helps people to decide what they
to carry out a task or perform an action. The
want to accomplish, reminds them of their
facilitator does not perform the task, but
responsibility in achieving it, and encourages
uses certain skills in a process which allows
and helps them to complete an agreed task or
the individuals/group reach their decision/
activity. The facilitator ensures that the needs
set their goal/learn a skill. Facilitation is a
of individuals within the group are recognised,
developmental educational method which
acknowledged and responded to; this is seen
encourages people to share ideas, resources,
as an integral part of the task at hand and not
opinions and to think critically in order to
identify needs and find effective ways of superfluous to it.
satisfying those needs.
In some settings the facilitator plays an
Facilitation is a method that can be used in objective role, asking questions, encouraging
many settings. Although it is usually used responses and enabling group members to
with groups of people, individuals can be discuss, to respond and to reach a conclusion.
facilitated too. The following are examples of In other situations, s/he may be stimulating
where facilitation occurs: group members to create solutions to
problems they have identified by offering
suggestions or creating simulations which the
• Therapists may use facilitation with clients.
group can practise.
• Teachers may use facilitation skills to
encourage learners to think and develop
In facilitation there is an equal emphasis
opinions and ideas.
on achieving the task and on the process
• Career planners may use facilitation skills
involved in that achievement. Group members
to enable clients to chart a career path.
work together towards a defined end/goal
14 | Combat Poverty Agency
and, at the same time, focus on how they are For the task, a facilitator’s approach/role may
working together to ensure the development be one or a combination of the following:
and support of each other within the group
and throughout the process. • Directive: giving people information,
instructing them how to do something,
Inherent in facilitation are the principles such as: ‘This is how to develop a work
of equality, inclusion, participation and plan.’
affirmation. In group terms this means • Exploratory: asking questions,
recognising the value of each person’s encouraging people to voice their
contribution, encouraging the active experience and ideas, such as: ‘What did
participation of each group member in you find useful in the last community group
identifying and utilising her/his skills, you were part of?’
experience, creativity and analysis. This • Delegating: assigning tasks, roles,
understanding and sharing of skills functions to individuals. For example, in
enables individuals and groups to plan for planning a facilitation training session with
development and change. a group, some organisational tasks may
need to be shared.
Facilitation is influenced by principles which • Participative: taking part in discussion,
support the view that people should be sharing personal experiences and
actively involved in determining their own encouraging others to do likewise, such as:
lives, and that in this way a more equal ‘The first time I ever did a skills- sharing
society can be created. Facilitation has been workshop like this was . . .’
accepted as a good practice to be adopted
and used in the area of personal, group,
For the process, a facilitator’s approach/role
organisational and social development as well
may be one or a combination of the following:
as in the voluntary and community sector.
future events, with a question such as: • Agreed goals: members must share an
‘Does anyone else feel this way?’ agreed goal if they are to develop a belief
• Directive: guiding members as they in and sense of ownership of the group.
explore their feelings and begin to express • Group process: facilitation requires giving
them, such as: ‘Let’s take a few moments attention to how the group operates. This
to gather our thoughts and think about includes attempting to resolve conflict or
how this event has affected the group.’ any other difficulty that might arise in the
group.
Principles and values of facilitation • Trust and safety: to ensure maximum
participation, the facilitator must
Facilitators should demonstrate, verbally
encourage the development of trust and
and non-verbally, their commitment to the
safety.
following principles:
• Inclusion and encouragement: everyone
• Listening: facilitation means listening to in the group must be included and
what people are saying and tuning in to encouraged to participate, to share ideas,
what they are not saying. This includes suggestions, solutions and take initiative.
being aware of verbal and non-verbal • The importance of a positive/beneficial
means of communication. experience: facilitators must recognise
• Confidentiality: to participate fully, people that everyone is entitled to positive
must be confident that everything of experience in the group. This means the
relevance can be discussed freely without facilitator meeting realistic individual
inappropriate reporting outside the group. needs and/or being aware of and
Group members will normally decide what challenging unrealistic expectations of the
level of detail can be reported to those not group or the facilitator.
in the group. • Participation: facilitation succeeds when
• Respect: a facilitator must acknowledge there is a genuine belief in the value of
and respect each individual and prevent responding to stated needs in relation to the
other group members from undermining work of the group. Consultation with group
the basic respect that should be accorded members on direction, pace, content and
to each individual in the group. method with an openness to change is vital.
• Equality: each person is regarded as
having an equal right to contribute, to Limitations of facilitation
influence, to determine the direction of the Facilitation is not a panacea for all group
group as another. Equality also relates to work. It has its limitations. Facilitated groups
respect, valuing of personal experience are not therapy groups, although therapy
and participation. groups may be led by qualified counsellors/
• The value of personal experience: each therapists skilled in facilitation. Personal
member’s contribution to a discussion/skill- development groups may be led by facilitators
sharing activity is equally valid and valuable. who are also trained in the use of other
16 | Combat Poverty Agency
background of the group members will also disabilities), will influence the interactions
influence these interactions and perceptions. of people within a group. Some disabilities
Social class background affects people’s are less evident than others. Facilitators
expectations, self-esteem, methods and need to ensure assumptions are not being
approaches of working, and their view of the made about people’s ability based on value
world. judgements about disabilities.
Race and ethnicity: everyone is raised in Sexual orientation: as with race and ethnicity,
cultural and ethnic groups which offer sexuality and sexual orientation may be
a specific and valuable awareness and conveyed non-verbally in groups. A facilitator
perception of the world. Some races and should be comfortable with the differences in
cultures are more dominant and pervasive any group in order to enable the group to be
than others. This influences how people comfortable with difference.
in both dominant and minority cultures
interact; this, in turn, impacts on a group’s Movement: distracting or abrupt movements
interactions. Travellers are the largest by the facilitator can distract the group and
indigenous ethnic minority in Ireland. Other upset concentration. Sudden movement may
ethnic minority groups include people from shock and distract attention. Fidgeting with
different African countries, Asia, central and jewellery, papers, chair, or going out of the
eastern Europe and the Philippines. room abruptly may be disturbing behaviour
and should be kept to a minimum.
Linked with race and ethnicity is the question
of religion as a cultural definer. Many people Body language: holding oneself with tightly
living in Ireland identify as Muslim, Hindu folded arms can indicate anxiety or fear to the
as well as Christian. Facilitators need to group. In turn this may inhibit participation
clarify their own understanding of how these and prevent a working atmosphere from
cultural elements can impact on their work. developing. A relaxed but attentive facilitator
For example, using the term first name rather sends out signals of being in control and so
than Christian name, or not assuming Sunday provides the group with a sense of security.
as the ‘holy day’. How and where a facilitator stands and
whether s/he stands while others sit (or vice
Age: assumptions are made about people on versa) will convey a message about equality
the basis of their age. These assumptions between the facilitator and participants. To
affect group interactions. These might be promote equality, sit with others as much as
in terms of suitability, ability, relevance or possible.
appropriateness of exercises, approach,
inclusion or equality of opportunity.
Chapter Three
How Groups Develop
Topics discussed in this chapter: of the beginning, the middle and the end quite
• Stages of group development simple. Other groups can exist with changing
personnel involved for years and decades,
• Life cycles
and there is no evident middle or end. But in
• Models of group development
cases such as this, it is clear that the group
• Roles in groups goes through phases, for example, where
• Norms in groups activity is low, good or high, where enough
• Naming norms people are involved.
• Working with norms and how facilitators’
values, beliefs and assumptions impact on The following models of group
groups development describe the groups that
• Spotlight on the facilitator have a particular timeframe that is easily
defined. Nevertheless, many of the phases
An understanding of how groups start experienced in open-ended groups can
up, develop and sometimes end, can help correspond to the phases of groups that end.
a facilitator considerably. This chapter What is important for a facilitator is to know
concentrates on group development. The what form of group s/he is working with and
ways to identify the various stages in a what phase the group is in.
group’s life are considered. Every group
has a life cycle during which various factors When people meet as a group, the group
influence its overall action, behaviour, goes through stages. These stages may occur
attitudes and character. even over one meeting. If the group continues
to meet regularly it will go through stages
A knowledge of theories/models of group which have particular characteristics. This is
development is useful for a facilitator. This sometimes called the life cycle development
knowledge can stimulate a facilitator’s of a group. In many ways, what happens in one
own professional growth, or enable her/ short meeting is a miniature reflection of what
him to initiate discussion with a group happens over time in an established group.
on the stages of its development and the
characteristic roles therein. This should Life cycles
further the facilitator’s understanding of The life cycle of a group has a beginning,
what is happening at group level. Having a middle and an end. The beginning stage is
bigger picture of what is going on in and for where group members work out what they
the group will ensure a more effective and will and can do together, and they establish
efficient use of time – both the facilitator’s boundaries or limits for themselves and the
and that of group members. group.
are worked through because the group These may be useful when attempting to
recognises its work as valuable. characterise and pinpoint the particular stage
a group is at, in an effort to better understand
Finally, there is the end. This is characterised its possible needs. There are many variations
by saying goodbye, realising they’ve done on these models of group development.
what they could together, deciding to move
on, celebrating achievements, acknowledging Model A: The Action-Based Model
what is still to be done in the area/on the Five stages/phases depicting the needs of the
topic, and valuing the relationships formed group and associated behaviour of members.
during the group’s life. (Adair & Benson)
move on to the next stage and to feel more Within this cycle, groups may revisit
ownership of and involvement with the group. stages depending on how long the group is
established, on individual needs and on the
3. Norming stage nature of the group task. It is possible that
Members’ needs: to be independent, a group will form, storm, norm and perform
recognised and to have self-esteem. several times over if they are together long
enough.
Behaviour evident: leadership roles may be
taken on, the task agreed. There may be Model B: Developmental model leading to state
positive challenges to other members and in of cohesiveness
relation to the task. Getting started
This preparatory stage is concerned
4. Performing stage with practical issues, such as numbers,
Members’ needs: individual maintenance location, structure of meetings/sessions,
for personal needs which re-emerge must responsibility, agreeing a common aim and
be recognised and met within the group. basic rules, finding out why members chose
Deeper relationships are established this group, naming hopes and expectations,
between members and the need to celebrate and establishing commitment to this new
achievement strengthens. group.
Cohesiveness
At this stage, people acknowledge both their
Spotlight on the facilitator
individuality and their commitment/belonging Ask yourself these questions and, after
to the group. This phase acknowledges the reflection, write down your responses.
inter-relatedness of each of the members
to one another. Each individual is equal, 1. Analyse any two groups with which you work
can lead and be led, is active in decision- by asking if they exhibit the characteristics
making, problem-solving and the work of the of the systems described above.
group generally. There is a balance of task
and process, with people expressing their 2. Using your knowledge of the stages and
interdependency and satisfaction with being life cycles, can you examine how you might
in the group. People will be able to move to move either group closer to its goals?
the end of the group well, or to continue by
renewing the group. 2. Can you try to pinpoint the period of
changeover from one stage to another in the
It is important that groups move through the two groups you have chosen from No.1?
various stages to cohesiveness. While some
people will be more comfortable at certain 3. Can you list the observed behaviour in
stages of group development, a facilitator the group on which you are basing your
will work to bring the group forward. judgement?
Cohesiveness reflects a maturity which
group members demonstrate in subsequent 5. How useful is this information for your
behaviour and group work. work?
Some groups may ‘get stuck’ in a stage or
phase, while others may move more swiftly
through each phase entering the stage of Roles in groups
inter-relatedness for long periods where the If groups can be divided into phases and
needs are met and the group is working well. stages, as demonstrated above, then in each
An alteration/variation in certain factors, phase members may adopt roles suitable
such as new members joining or new goals to that stage and to themselves. Roles are
coming on line, may cast the group back to sets of behaviour patterns that people have
the beginning of the cycle once again. when interacting with other people. They
can shift and change (transitory roles) or
be set (permanent roles). In terms of group
development and group dynamics these
roles are informal, that is people adopt them
– as opposed to the overt process of role
distribution which goes on formally at many
groups where chairperson, secretary or
treasurer is appointed.
Developing Facilitation Skills - A Handbook for Group Facilitators | 31
and/or the process of the group work, or they The group contract is established when the
can be about the wider society, and they can ground rules of the group are agreed, usually
be constructive or destructive. in the very first meeting of a facilitated group.
It covers explicit norms of behaving and the
During any group’s life cycle, norms/ general positive hopes and aspirations of
standards emerge, become evident and members for themselves and the group. A
often change over time. Groups with a short facilitator’s task is to make all norms explicit –
lifespan have less opportunity to identify in other words, to name them (see developing
norms, but despite the difference in lifespan, a group contract in Chapter Seven).
both short and longer-term groups are
affected by norms and standards which Some norms relate to role allocation, some
emerge implicitly or explicitly in every group. to behaviour acceptable within the group, and
some to the group’s objective or work. Norms
Explicit norms: the facilitator or group may stifle group work, group development or
members propose/agree a particular way particular individuals within the group. This
of behaving. The group makes a contract/ means the facilitator must be vigilant and
agreement about acceptable/unacceptable intervene wherever norms hinder progress.
behaviour; the group reaches consensus on
beliefs and attitudes for its work and there Naming norms
is an exploration of the values held by group 1. Task norms
members as they affect the group’s work. The quality of the end result of the task, the
These norms are developed openly, clearly, level of work and the distribution of work
and with everyone’s agreement. tasks, or the ways of approaching the task,
may lead to explicit or implicit norms evolving
Implicit norms: the group begins to operate within the group.
in a set pattern (beliefs/attitudes/behaviour)
with no open discussion or agreement on 2. Behaviour norms
the validity of the pattern or its acceptability. How will members relate to each other?
Agreement may sometimes be implied, since Will they be friendly or distanced? What
nobody disagrees. At other times, norms level of physical contact is acceptable?
may be imposed by a strong individual, a Will fun or play-acting be allowed? How
clique or a sub-group within the main group. will the group manage what they consider
Lack of clarity, lack of agreement and low unacceptable behaviour? Norms can also
participation (the conditions under which influence language and the types of exercises/
implicitly developed group norms thrive) can energisers suitable for a group. Language and
cause difficulties, especially when the group fluency and understanding accents will also
tries to decide on standards for itself. be a norm about behaviour that facilitators
and group members need to work with.
Norms and standards often develop implicitly
after a group contract/agreement is made.
Developing Facilitation Skills - A Handbook for Group Facilitators | 35
S/he must draw attention to the destructive • How much do you influence the
elements of emerging implicit and explicit development of norms in groups you work
norms while working with and developing with?
what is constructive. • Can a facilitator be neutral? Is this
desirable?
Chapter Four
Preparing, Planning and Designing a Session
• Are people paid or voluntary workers? organisation, if they differ. Clarifying whether
• What is the gender ratio? the facilitator’s contract is with the group or
• What is the race and ethnic minority ratio? the organisation may help.
• What is the language to be used by the
group? 3. About the location
• What are the care arrangements for group The venue for the sessions should be checked
members? by the facilitator to ensure that it is suitable.
• Can chairs be moved about if necessary?
• Does the group reflect local community?
How/Why not? • Is there enough air and light?
• What is currently happening in the group? • Is it adequately heated?
• What is the relationship between the group • Is it accessible to all participants, both in
and the organisation of which it forms a terms of physical disability and in terms of
part? getting to the venue?
• Do any participants have any physical or
learning disabilities? (This is important 4. About equipment
when devising games/energising exercises • What resources does the organisation
that everyone can join in.) have at its disposal? (flipchart, paper,
pens/markers, photocopying, overhead
projector)
2. About the organisation
• What is the organisation’s need in relation • Check that the necessary resources are
to the group task? available and if not, arrange for them to be
provided.
• What is the aim of the work according to
the group?
5. About duration
• How long will it take the group to achieve
The facilitator should watch out for
its aim?
discrepancies between the needs identified
by the group and those of the parent • Is this to be a once-off session or the first
organisation. If there are any discrepancies, of a series?
s/he should point them out to both parties
and clarify the priorities for her/his work with The facilitator’s experience is important here
the group. The facilitator should also attempt in ascertaining the length of time it may take
to discover whether difficulties exist as a to achieve the overall aim and what can be
result of conflicting aims. realistically covered in any session. The time
available to the group will have to be taken
Sometimes a facilitator’s questions may into consideration and explored here.
reshape the original aims/needs. If this is
so, then the final decision on the group’s 6. About fees
objective should encompass the needs The facilitator should ensure agreement about
and wishes of participants and the group/ payment of fees before undertaking any project.
Developing Facilitation Skills - A Handbook for Group Facilitators | 39
is requested, a revised time may be agreed. or reported to the facilitator prior to the
Participants must know the consequences session
of taking more time to complete an exercise:
other aspects of the session may have to be (ii) How long to give each part of a session
cancelled, deferred or at least, curtailed. If this Deciding how long to give each exercise may
happens in a session, the facilitator should be daunting when the facilitator is starting
remember to evaluate the session plan in out, but as s/he gains experience in group
terms of estimated times – perhaps s/he didn’t work her/his instincts will be sharpened and
allow sufficient time to begin with or s/he was her/his confidence will grow.
over-optimistic about what could be achieved in
the time allocated. Common fears about time and group work
include:
For the purpose of planning a session, there
are two considerations: firstly, when to do • Giving too much time to one person and
what and secondly, how long to give to each running out of time for others
part of each session. • Running out of material because members
took less time than anticipated
(i) When to do what • Failing to cover everything because
Deciding the sequence of events in a session members took longer to do the exercises
is an important aspect of the preparation for than anticipated
any session. Active participation is what every
facilitator wants, therefore enough time must Remember:
be allocated for this to happen. Exercises
• Do listening/trust-building exercises (see
should be scheduled so that there is no rush
Chapter Twelve for samples) at the start.
and as many people as possible should be
• If a session is long (more than two hours),
involved in each part of each session.
take a break or do an energiser, play fun
exercises, do self-massage, or movement.
Remember:
• Employ a variety of working methods so
When planning the time sequence, keep the that people change partners, groups or
following in mind: techniques regularly.
• Don’t leave major items for discussion until
• The agreed task of the group
too late in the session. People have more
• The number of people in the group energy at the outset.
• The period of time the group has been • Don’t pack too much material into a session.
together Negotiate the workload: how much is it
• The nature of the exercises and the type of possible to cover? How many sessions might
activity in the session this take?
• How people are working together • If people are talking in pairs, allow 5-10
• Any points of resistance or conflict evident minutes per person, depending on the
subject.
Developing Facilitation Skills - A Handbook for Group Facilitators | 41
(e) Next step slot (chance for group to plan Sample plans
what they want to do next)
(f) Evaluation slot (opportunity for feedback
SAMPLE PLAN 1
on session and assessment of achievement
Designed for the first encounter of a working
of stated objectives)
group that will continue to meet.
(g) Closing slot (particular space to finish the
session and close the group)
Aim
• To get to know each other
Remember:
• To begin working together as a group
Before starting any session, the facilitator
must read over the plan and check the
Objectives
following:
• To discuss the group aims
• Does the plan meet the agreed aims and
objectives? • To agree on a time-frame for the work to
be done
• Is there a sufficient variety of methods
so that concentration is stimulated, not • To agree the tasks and divide them out
dulled? between members
• Does the plan include situations where
people interact and participate actively? Methods
• Name exercise
• Is the timing reasonable? Does the plan
allow for running over or under? Are break • Icebreaker exercise
times appropriate? Do they interfere with • Creation of group contract
the flow of a session? • Getting to know you exercise
• Does the session follow a logical sequence • Trust-building exercise
from beginning to end? • Brainstorming
• Does the plan have an identifiable • Group discussion
beginning, middle and end? (Examples of each of the above exercises and
• Does each part of the session follow on games are outlined in Chapter Twelve.)
from the one before? Do techniques vary in
the plan? Detailed contents plan:
• Will individuals be encouraged and Time Activity
supported by the planned programme? 8.00pm Starting time
5 minutes Introduction of facilitator and of
session plan.
5 minutes Name game: ‘I got the pen from .
. . who got it from . . .’
Developing Facilitation Skills - A Handbook for Group Facilitators | 43
\10 minutes Introductions/icebreaker exercise 1 minute Remind group of the time, place
– in pairs say your name, why and duration of the next meeting.
you came to this session.
10 minutes In the large group, each person 10.00pm Close meeting.
introduces her/his partner to the
group. Examining the components of this plan:
5 minutes Establish expectations of the Introduction slot
group. When the facilitator introduces her/himself
Brainstorm on what they would and the session/programme to the group, the
like to achieve in the session. introduction should include information on:
Chapter Five
Learning to Listen
Topics discussed in this chapter: or boundaries between what is happening
• Active listening skills in the group and what might be a more
appropriate response for a counselling
• Pitfalls
session (see Chapter Six for more information
• Barriers to listening
on boundaries).
• Developing active listening skills
• Spotlight on the facilitator The facilitator should keep in mind that
s/he is not acting in a counselling role as
Good communication is a two-way process: a group facilitator, nor should s/he expect
one person transmits a message and another to counsel. Although there are features in
receives it. Both participants are involved common (attending, listening, empathising) the
in the communication process. Effective facilitator must never confuse the two roles.
communication is crucial in group work for The overlapping conditions of a well-facilitated
both the facilitator and the group. When session and a good counselling session,
people perceive their ideas or feelings or however, provide an environment where an
experiences (or all three) are valued by the individual feels respected and valued.
group and the facilitator, they contribute
more, and this leads to a shared sense of the When people are actively listened to, they
group acting together. Active listening is the feel involved and as a result, are more open
key to effective communication and a core and participative. For facilitators, therefore,
skill for facilitators who should spend time developing and employing the skill of active
developing this skill. listening helps to create an atmosphere in
which members feel they are an important
This section is about developing listening part of the group. When people experience
skills and is primarily focused on the active listening, they are more inclined to
facilitator, but active listening should also be bring their skills, experiences, expertise and
promoted among group members. ideas into the group relationship.
Active listening
Active listening is more than simply listening
to someone. It is absorbing what is being
said and letting the speaker know that s/he
has been heard. It is about ensuring that the
speaker feels ‘listened to’.
language messages may be clarified with the Exaggerating Intensifying the feelings
sender; for example, ‘You’re sitting with arms expressed, or the importance of
folded and look very cross, are you ok?’ what was said.
Result: The speaker may have
to repeat or contradict the
Pitfalls of active listening skills facilitator.
Active listening skills are very valuable and,
with practice and supervision, a facilitator Underscoring Under-estimating the intensity
will learn to avoid some of the pitfalls listed of the emotion expressed.
below. Result: The speaker may feel
unimportant or that s/he made
Pitfalls Explanation an irrelevant contribution.
Over- Interpreting the speaker’s motives.
analysing Result: Prevents the speaker Rushing Anticipating what the speaker
discovering her/his motives will say next and saying it for
independently. The facilitator may her/him.
be seen as a ‘know-all’. Result: This prevents the
speaker from working at her/
Parroting Repeating parrot-like what the his own pace and s/he may feel
speaker said. manipulated.
Result: This can be frustrating and
insulting for group members and Lagging Failing to move on with the
can indicate that the facilitator is speaker to the next item.
not really listening. Result: Members may feel
the facilitator is not leading
Over- Adding on to what was said or them or is failing to recognise
expansion generalising the content of a their real needs, and they may
contribution to the group. become frustrated.
Result: The speaker may feel
misheard.
Barriers to active listening
Omitting Ignoring relevant facts, feelings or There are a number of barriers to active
events. listening. These include:
Result: The speaker may feel
misheard. • Poor environment: Lack of privacy,
distractions, noise, unpleasant
surroundings.
• Judgemental attitude: In either listener
or speaker. Critical negative comment on
what is said prevents true listening.
Developing Facilitation Skills - A Handbook for Group Facilitators | 51
• Be specific.
• Give examples of technique.
• Remember, it is the behaviour that is being
assessed.
• Choose a good time and place for giving
feedback.
• Suggest possible ways of improving or
altering the technique.
52 | Combat Poverty Agency
• What messages are you giving non- • Practise clarifying statements which help
verbally? (If you do this on videotape, the speaker make her/his meaning clear to
turn down the volume and interpret your the group:
gestures without sound. This can be more – ‘Would that mean . . .?’
revealing.) – ‘Are you suggesting . . .?’
• Try communicating the following to a – ‘Would that help the other situation?’
friend or colleague, using only non-verbal – ‘Is that what you would suggest?’
gestures:
– ‘I’d like you to finish what you’re saying These exercises may be repeated at intervals
now.’ as you feel the need to check or improve your
– ‘I’m very interested/surprised/shocked listening skills.
at what you’re saying.’
– ‘I understand you’re hurt / angry/
frustrated/ furious about what
happened.’
– ‘What you’re saying is boring me/
making me angry/really stimulates me.’
– ‘I’m glad you’re here/are participating.’
– ‘You’re not making yourself clear.’
• Practise using the following phrases which
enable you to reflect a feeling expressed by
a group member:
– ‘That must have been satisfying’
– ‘It seems you were quite angry/sad?’
– ‘If that had happened to me I think I’d
feel . . .’
• Practise asking open-ended questions
which encourage further contributions
from the speaker:
– ‘What happened when . . .?’
– ‘How did that work out?’
– ‘When are you . . . ?’
– ‘Where did you discover . . .?’
– ‘Why is that the decision . . .?’
Developing Facilitation Skills - A Handbook for Group Facilitators | 55
Chapter Six
Working Together
Topics discussed in this chapter a focus on each individual developing is only
• Developing participation part of the response necessary. Institutional
barriers can include laws, rules governing
• Positive participation
social welfare, access to educational
• Poor participation
opportunities, public and private services and
• Barriers to participation more subtle barriers connected to attitudes
• Enhancing participation about race and ethnicity, age, social class
• Boundaries or class background, sexual orientation,
• Spotlight on the facilitator and gender. Personal barriers can include
confidence, language, self-esteem, access
Good facilitation is about encouraging information, access to services (which
individuals to join in group activities and can also be an institutional barrier), and
to co-operate in the achievement of the education. There is a very strong interplay
group’s agreed aim(s). At the same time, a between personal and institutional barriers.
facilitator must maintain certain boundaries.
A boundary is a limit, imposed and upheld Historically certain groups of people have had
by the facilitator. Agreed by the group, it may greater access to the resources of a society.
be about keeping time, sticking to certain And by default, there have been groups of
topics or reaching set aims. For example, the people excluded from full participation as
facilitator focuses on the overall objective and equals in society. Excluded groups include
ensures that all activity moves towards it and women, working class people, people with
is not side-tracked. disabilities, younger/older people, people of
colour (in the western world), lesbians and
Encouraging individuals and setting gay men, ethnic minority people. It has been
boundaries is based on the core principle of found that as a rule, people from the excluded
equality. Facilitation, by definition, should groups are more likely to experience personal
promote equality. If a facilitator fails to barriers to participation than people from
recognise the institutional and personal the dominant or included groups. Facilitators
barriers to genuine participation (and working to create a more equal society need
therefore equality), then it will be difficult to to be aware of these social factors that
generate a climate of equality in the group. impact on the individuals within the groups.
This requires a level of self, community and
social awareness on the part of the facilitator, Individuals and groups reflect the
so that s/he can bring this knowledge into communities and society they live in and
the sessions. The institutional and personal facilitators must incorporate awareness of
barriers to participation are further explored the social factors at play as well as the group
in this chapter. and individual factors that are impacting on
participation and equality within any group.
Institutional barriers serve to further
reinforce some personal barriers – such that
56 | Combat Poverty Agency
With all groups, it is important to clarify the individuals will develop and the group may
the aim and purpose, to check out the disintegrate.
assumptions being made about who might be
interested in being involved and ensuring that Remember, participation does not mean that
all can be involved if they want to themselves. everybody must say or do something at every
meeting. Over a series of meetings, however,
It is important to note, however, that when each person is entitled to an opportunity to
a group is set up to achieve a certain goal, contribute and it is the role of the facilitator to
it invariably excludes some people from create these opportunities. In particular, the
the outset. For example, the aim may not facilitator must watch out for the subtle ways
be shared by or suited to some people who in which a person can be excluded.
will then not participate. To participate is
a matter of choice rather than a deliberate For example: if they are difficult to
denial of the right to be involved. On the other understand, perhaps because English is
hand, there is often deliberate exclusion of not their first language, or the person has a
some people on the basis of prejudice and speech disability, or if they find it difficult to
inequality, which is not acceptable. When express themselves, or if they speak slowly
facilitating groups, ensure this is not the and others are impatient, or if they don’t feel
reason for the inclusion of some people confident about what it is they are suggesting
and the exclusion of others. Be aware and perhaps because they are new to the group or
clear about the rationales offered by group the area, or if they feel inexperienced relative
members for inclusions and exclusions, and to others in the group. The facilitator needs
be prepared to challenge any prejudices or to be aware of the many ways exclusion
assumptions, where necessary. and non-participation can occur and create
situations throughout a meeting that
Developing participation challenge these.
The facilitator’s job in developing participation
is to encourage participation and challenge Positive participation
behaviour which inhibits it. The facilitator is A sign of healthy participation is when all
not responsible for what a member chooses members of a group have particular tasks,
to say or withhold in a group – people will not functions, work or roles within the group.
be forced to participate. What a facilitator can Good participation is also recognisable by
and must do is create an environment in the the types and number of interactions each
group where people can choose to contribute person has with other members of the group.
and where it is safe for them to do so. The facilitator may devise a sociogram,
which is a graph that indicates the types and
Good participation keeps the group together numbers of interactions. It can also indicate
and signals that all is well. Without it, the who interrupts, who asks questions and who
group task may not be achieved. People will builds on the ideas of others.
become dissatisfied and neither the group nor
Developing Facilitation Skills - A Handbook for Group Facilitators | 57
Facilitators also use their observation skills • gossip and talk outside the group
and experience with other groups to get a • no new recruits where they would be
‘feel’ for their current group. In long-term expected
groups, a facilitator can build up a picture • failure to record the information and
of participation levels by monitoring those history of the group
entering and leaving the group, asking • the group membership not reflecting the
why people are leaving and watching how make-up of the wider community or of
newcomers integrate. society. This barrier to participation could
go so far as to have rules that deliberately
The facilitator may complete the participation exclude some people, thus preventing their
picture by asking members periodically how full participation, for example clubs for
they feel in the group and how they assess the men only, apartheid rules
group’s work together. This should also occur • the dominance of certain approaches to the
at the end of sessions and programmes.
work of the group
Developing this type of picture of the group
will be much more difficult and less detailed
depending on whether the group is a once-off Barriers to participation
group, a short-term or a long-term group. There are external barriers to positive
Whatever its type, participation is a vital issue participation and there are barriers within the
for all groups. group dynamic itself which may cause poor
participation.
Poor participation
Any of the following features occurring in a External barriers operate outside the
group suggest that action is needed to redress group and prevent access or ease of
the balance and improve participation: access to the group. Examples might be
a lack of motivation for getting involved
• people dominating a discussion because of poor information about the
• people excluded from decision-making nature of the meeting, or a sense that it is
a closed meeting because no invitations to
• existence of cliques, sub-groupings and
participate are made, or because of a fear
caucus groups
in people that they would not be welcome/
• frequent interruption by certain members
appropriate. At the very least, there must
• failure to build on ideas from certain
be an awareness that these barriers exist,
people
along with a willingness and commitment to
• dissatisfied members leaving the group eradicate them in the interests of the group.
• new members having difficulty integrating For example, stereotypes about people,
• few opportunities to discuss how the group institutions or organisations may impose
works limits on who can participate, and it is the
• formal modes of communication which facilitator’s role to challenge these.
inhibit people from becoming more involved
58 | Combat Poverty Agency
Physical barriers include inadequate Social barriers operate when certain groups
heating and lack of facilities such as signers, of people are excluded for example, when
interpreters and wheelchair access for people Travellers, older/younger people, women,
with disabilities. Access barriers also include religious, working/middle-class people are
challenges about actually getting to the venue deliberately excluded. It is insufficient to say
for able-bodied people. Does the venue meet a group is open to all if, in reality, it fails to be
the other needs of some people, provision of a so and actually excludes people. Deliberately
crèche, for example? The following questions excluding groups of people is generally illegal
may help a facilitator to spot specific physical now in Ireland, but there are some exceptions
barriers: to the law (equality legislation based on
preventing discrimination on nine grounds
• Is the meeting place accessible? was introduced in 1998 and 2000).
• Is it served by public transport?
• Is it in an area where people, especially But it is not only deliberately or intentionally
women, feel safe? that people exclude others – it is through
• What other activities take place in the the norms and customs of the community
building or surrounding buildings? These and society, and these may need more
might he intimidating to some people, or challenging and change than the group
they might be giving a false message about members recognise. It is often difficult for
the group itself. people who are included to imagine the
experience of feeling shy or intimidated about
Hidden barriers may include unchallenged approaching their group. We have all heard
assumptions which hinder group progress. the saying, ‘but everyone is welcome’, and yet
They include unsuitable meeting times, lack newcomers to an area are still not involved.
of child care facilities, lack of costs for child- Deliberate welcoming actions may need to be
minding, hidden costs such as refreshments, taken to check out any formal rules within the
or an assumption that the meeting will constitution of the group, and invitations of
continue in the nearby pub. These unwritten different sorts created to reach out to include
codes are obstructive, since they exclude, but people who do not usually participate in the
not explicitly. There may be general agreement group. Or it may be necessary for a group to
that everyone is welcome to a group but those look at its membership and ask whether it is
who do not ‘fit in’ will feel troublesome or reflective of all the people in the community.
unwelcome and their days of participation Noticing who is missing from a group is often
are numbered. These hidden barriers may the first step to developing a solution so that
be unconscious or deliberate – either way a people do not continue to be excluded.
facilitator should raise people’s awareness
about the effects that barriers have on Sometimes, raising the issues of implicit
participation. exclusion operating in a group brings a
strong reaction from the participants, which
can require further work on exploring their
Developing Facilitation Skills - A Handbook for Group Facilitators | 59
During the session, observe the targeted Sociogram of interrupting other’s speech,
behaviour and put a tick opposite each name who was talking and who interrupted
in the appropriate column when a member Once = Talker Interrupter
displays that behaviour. You will need help Twice = Talker Interrupter
with this work – ask either a colleague, 3 times = Talker Interrupter
supervisor or a group member to help you. For example: Pat interrupted Dave three times.
Otherwise, rotate the role of observer among
participants. Enhancing participation
Once the facilitator has a clear idea of
The frequency of the behaviour on the part
participation in a group, s/he may use a
of each individual may then be displayed in a
combination of the following techniques to
diagram. Use a colour code to illustrate the
enhance it at an individual or group level:
difference in frequencies, for example, black
for once, red for twice, and so on.
• Ensure a contribution from each person by
asking her/him for an opinion, statement,
A more complex sociogram would include
feeling.
marking in on the column sheet, and later
in the diagram, the person to whom the • Assign tasks in such a way that the same
behaviour was directed. The end product people do not volunteer for all the jobs.
would then include a colour coding for • Form smaller groups and assign people to
frequency and a directional arrow. This these groups so that they do not work only
sociogram allows the group to see who with friends.
receives what type of attention in the group. • Get the group to work in pairs at different
Such information may be used to explore times so that people can learn more about
participation within any group. each other and participate more easily.
• It can be difficult for some people to work
Sociogram of frequency of speech in the in a large group (6-8 and more) so design
group by each participant the session to break into small groups at
Black = once times.
Red = twice • Include trust and confidence-building
Grey = three times exercises throughout the group’s life (see
Chapter Twelve).
Sociogram of building on ideas • Include exercises where members
Black = once can reflect on their own and others’
Red = twice participation. Use participants’ suggestions
Grey = three times and proposals to improve overall
participation.
• Include co-operation exercises (see
Chapters Ten & Twelve).
Developing Facilitation Skills - A Handbook for Group Facilitators | 61
• Try to eliminate any external barriers that For example, the time that sessions end,
inhibit participation. division of work between task and process,
• Challenge behaviour and attitudes which and each person’s contribution are issues
inhibit participation. which may be negotiated on an ongoing basis.
Prepare for the arrival of new recruits to the Some practical boundaries, sometimes
group. Follow this with activities which will called ‘housekeeping arrangements’, are also
stimulate the formation of this new group very important to establish and maintain,
(see Chapters Ten and Twelve). such as timekeeping, attendance, smoking
and breaks. The following list consists of a
number of boundaries which operate to a
Boundaries greater or lesser extent in groups:
Drawing the line
‘Boundary’ is a technical term for a dividing • People boundaries: Sometimes
line drawn around various features of a group participants identify with the group so
in order to define limits. Boundaries which strongly that they lose a sense of their own
affect how a group will work are described identity. The boundaries they experience
below, and refer to a limit which exists around between themselves and the group are
people, time, space, the group and the work ill-defined. A facilitator must provide
of the group. It is often easier to understand opportunities for both individual and team
where a boundary exists when it has been development to ensure these boundaries
broken. Individuals operate daily out of their become more defined.
personal space. Depending on the intimacy • Particular people boundaries: Someone
and trust which exists between people, may identify exclusively with one or two
incursions into that physical space will be persons in a group. Again, the sense of
accepted or rejected. For example, if someone self is vague. The facilitator works to
stands so close that it is uncomfortable, the ensure that people exhibit a wide variety of
discomfort or unease felt is an indication opinions and skills to encourage as wide a
that a boundary has been broken. It is a variety of identification between members
facilitator’s responsibility to protect the as possible.
boundaries in a group. • Task and process boundaries: Members
frequently merge the functions of task and
Ill-defined boundaries foster poor process, so much so that the distinction is
participation. It is up to the facilitator to lost. Thus, the task may not be achieved or
ensure that boundaries are maintained the process of the group may be ignored.
properly and adequately. Some boundary The facilitator draws the group’s attention
issues will be discussed and fixed during to both task and process to clearly
the initial negotiating and contracting phase, maintain boundaries and the balance
others will emerge as the group develops,
needed between them.
and yet others will always remain as issues.
62 | Combat Poverty Agency
Chapter Seven
Difficulties and Conflict
Topics discussed in this chapter: Difficulties in a group
• Difficulties in a group Difficulties can centre on the task or the
• Warning signs process of the group’s work. At times it may
• Causes of difficulty centre on one individual, between group
• Handling difficulties in groups members, or on the facilitator. Whatever the
• Confronting difficulties difficulty, it will help the facilitator to know
the source of the problem to enable her/him
• Techniques for difficult situations
to employ an appropriate method to resolve it.
• Conflict
• Warning signs of conflict
Warning signs
• How to handle conflict
Groups operate on the two levels of task and
• The aftermath
process. There are, therefore, two levels at
• Spotlight on the facilitator which difficulties may be encountered and it
is the context of the behaviour that defines
Sometimes even the idea of difficulties the difficulty. For example, a challenge to
and conflict produces anxiety for both the the authority of the facilitator may be a
facilitator and the group members. As a sign of an individual coming to a sense of
result, problems in a group may be ignored confidence, but ten challenges in a session
until it is too late or there has been a major from that individual would be a warning sign
confrontation in the group. that something is wrong. While problems
may be turned to advantage, any group
It is important to realise that when members experiencing several of the following patterns
of a group genuinely interact, clashes or will provide an uncomfortable experience for
difficulties may arise. These reflect that the all concerned.
group is living and growing. Difficulty or
conflict merely testifies to that fact. These Signs of task difficulties in a group include:
are natural features of group interaction • not making decisions
which the facilitator must learn to handle • not settling to the task
constructively. In turn, the group learns to
• going over the allocated time
resolve them. Difficulty/conflict then becomes
• failing to reach aims
a point of growth from which participants and
• not doing what was agreed
the group benefit. Group members must be
encouraged to take on responsibility for what • ill-defined aims and tasks
is happening in the group. Difficulty in a group • losing sight of the task
is often felt as awkwardness or a discomfort. • programme targets missed
Difficulties and conflicts should be resolved • unequal distribution of tasks
so that the group may proceed towards its • thinking the group is not working/is ‘stupid’
agreed goal. or unnecessary
• unable to find common ground
66 | Combat Poverty Agency
(a) working out the situation as the facilitator, with a colleague or supervisor. Does this
and explanation feel right?
(b) exploring the situation with the group. • devise a way of confronting or dealing with
the situation
In difficult times the facilitator must be: • decide how to explore the issue with the
• calm group.
• prepared to confront issues
• unafraid of anger (b) Exploring the situation with the group
• resistant to and aware of the possibility of Some facilitators hesitate about taking time
being manipulated by group members from the ‘real work’ of a group to address
• mindful of the need to be objective towards issues of conflict, difference or difficulty.
each group member and their position, While understandable, it is better practice
holding own opinions aside initially, and to work with the group in getting agreement
working for the group’s development. At a about how to progress through this difference,
later stage, it may become appropriate to difficulty or conflict rather than assuming the
voice an opinion, but the facilitator’s role is full responsibility for the decision. Facilitation
to focus on the individual group members and group work both emphasise the
and the group as an entity. importance of keeping the three inter-linking
spheres in focus at all times – the individuals,
With experience, a facilitator’s confidence the task and the group as a whole. Difficulties
grows and her/his ability to handle problems and conflict impact on the satisfaction and
develops. progress of all three. It is thus part of the role
and function of a facilitator to draw attention
(a) Working out the situation to ‘stuckness’, difficulties or conflict.
The facilitator asks her/himself the following
questions: Time is taken from the other work with
• What is the situation? the group and permission is sought by the
• How is this reflected in the group? facilitator to deal with the issue. The facilitator
• Who is involved? makes a clear statement of what s/he thinks
• Who is affected and how? the issue is, why s/he is raising it, and what
s/he would like to do now. Members are then
• When did this situation emerge?
asked how they think the group is functioning.
• What are the possible causes of the
difficulty?
People’s reactions to the facilitator’s
• Where and how does the problem present statement are requested and feelings are
itself? identified. The facilitator must maintain
what s/he has seen or can see happening,
Reflecting on these questions the facilitator avoiding the temptation to guess at the motive
should: or cause of behaviour or reactions. The
• check out the diagnosis with others, facilitator helps people to listen during this
Developing Facilitation Skills - A Handbook for Group Facilitators | 69
exploration, making sure people are heard. most useful. This is called ‘confronting’
If it is appropriate, it may help to break into but it does not have to be confrontational
small groups so that everyone has a chance or argumentative. Confronting may simply
to speak and be listened to. indicate the willingness to name and bring
issues to the surface in a group. Its purpose
The issue involved is explored, the facts, is to express feelings and to challenge
events and realities of the situation examined. behaviour, to clear up misunderstanding,
A record is made of how the situation arose to keep issues in the open, and to ensure a
and everybody is encouraged to remember. clarity and openness in the group.
• Work together by grouping people into Establish ground rules with the group.
pairs or small groups, where appropriate. Refer to the contract of behaviour whenever
In order to break down barriers, share necessary. The ground rules are usually
experience and build up trust. This can created in the first session, and are written up
also help to lessen the influence of cliques on a flipchart from contributions by the group
or sub-groups. members on what they as individuals require
• Clarify roles, responsibilities, expectations of the group to work well together. Everyone
and the group’s agenda. This sometimes agrees to the different rules drawn up at the
allows people to change or develop their session and at intervals. This contract can be
positions/roles. renewed according to the changing needs of
• Model an open, honest and risk-taking group members.
approach to handling difficulties. The risk
in being honest and direct is that one will Conflict
be isolated, ridiculed or ignored. This is When positions become entrenched a
very real for people, and you help others difficulty in a group may develop into a
to take this risk by modelling it. When problem. An example of escalation would be
members recognise these characteristics where two people fail to communicate and, as
in you, they will be encouraged to behave a result, two camps develop within the group.
similarly. Entrenchment is where a difficulty might
• Build on the support and positive feelings involve one person refusing to discuss further
within the group. a perspective that differs from other group
• Talk to a member outside the group- members. Conflict may also be an indication
setting in cases where a personal difficulty of competition between people which has
is causing problems in the group, or where surpassed a healthy level.
a person has consistently ignored other
methods to handle the difficulty.
Warning signs of conflict
• Develop support networks within the
group. For example, perhaps pairs might Conflict can be seen in:
work together regularly to support each • the development of elaborate sets of rules
other. Before each session, ask how people and regulations
have been since the last meeting. • the development of norms and myths
• Clarify the facilitator’s role; ask what about the issue
members can realistically expect of the • devising rules about how it can be handled
facilitator and set the facilitator’s limits. and what will work
The facilitator must be clear in responding • shifting responsibility for conflict
to requests from the group. resolution to outside bodies or to people in
• Use body language to convey that you will other sections of the organisation
lead, take care of the group and facilitate it • intense level of difficulties in the group on
to achieve its task. an ongoing basis.
Developing Facilitation Skills - A Handbook for Group Facilitators | 71
Chapter Eight
Planning and Decision-Making Sessions
Topics discussed in this chapter: Facilitating a planning session
• Facilitating a planning session The aim of a planning session is to draw up a
• Sample short-term planning session realistic plan, within agreed time limits, which
• Facilitating a decision-making session a group may put into effect. Time devoted to
• Sample decision-making session each of the following steps depends on what
• Spotlight on the facilitator is being planned. The facilitator will carry out
each of the following steps in consultation
with the group/selected members of any
Facilitators are frequently asked to work with
group.
groups on planning, decision-making and
evaluation. These requests are followed by
the usual negotiating and contracting process • Clarify what is being planned.
during which the group’s aims/objectives • Define the aims of the proposed activity.
are defined. The facilitator then uses that Assess how they fit into the group’s overall
information to devise a strategy which aims.
will enable the group to meet those aims. • Assess the need for what is being planned
The following guidelines will be useful for by gathering relevant information about
facilitating such a session. needs, how they might be met and the
people who may be affected. Ask who else
Planning provides similar services and how this
Plans and planning are integral to the overall relates to the group’s activities.
work of a group. They involve allocating • Define the specific objectives of the activity.
resources in the most effective and efficient For example, ask what exactly the group
manner possible in order to achieve agreed will do.
aims and targets. Plans last for different • Check the costs, materials, premises and
lengths of time: they can be long-term (five to staffing implications of the activity.
ten years), medium-term (three to five years), • Devise an action plan to cover: who will do
or short-term (one to three years). On the what, where this will take place, how and
basis of this, organisations then make yearly, when it will be completed, and decide on
monthly and weekly plans. Within these time- the priorities within the plan.
plans groups make arrangements for specific • Assess the impact of this action plan on
events, activities or programmes. people’s work and time schedules.
• Decide how to monitor and evaluate the
When facilitating a planning session, it is vital activity. Decide who will do this and when it
for the facilitator to check with the group will be done.
exactly what is to be planned, the resources
available, and who will be involved in the
process. Sufficient time must be allowed for
the objectives to be met.
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which provides the optimum solution. who then distributes them according to their
Decide whether the option agrees with the preference between the different options
group’s overall policy/aim/values. Does available. This method facilitates people being
the option meet the needs of the people able to identify the benefits of a number of
involved? options open, and who do not want to have
• Make the decision. This may involve taking to dismiss all other options for one which
a vote or reaching a decision by consensus. doesn’t fully represent their opinion.
Reaching consensus can take a long time.
It involves allowing the group members to Develop an action plan for the implementation
talk out all the pros and cons, preferences of this decision. A date for informing the
and problems about each option. With group of the outcome of the decision must be
consensus, the objective is that everyone agreed, along with a date for evaluating the
agrees with the final option chosen. outcome.
Voting is quicker, decisions can be taken The question of power within the group and
earlier and each person has an equal vote. the differences between group members in
But it involves winners and losers. Choosing terms of influence and power held requires
to decide by voting requires a number of particular attention and focus from a
other decisions prior to the ‘real’ issue being facilitation when the group is trying to make
decided upon! decisions. In this setting, the participation,
inclusion, equality of regard and respect for
A decision must be made on whether the vote all members becomes even more crucial
will be secret or by a show of hands. The group so that the decision genuinely reflects the
must decide whether the vote will be by simple wishes of all the members. A facilitator may
majority or by two-thirds, also whether it will need to draw the group members’ attention
be in secret or by a show of hands. to these issues of power, or s/he may just
organise the session in such a way that these
A third technique to enable decision-making considerations are built in to the plan in
is to have a double vote where the first step is terms of enabling participation and inclusion
that people identify what their least favourite of all opinions.
option is, and then, having eliminated some
of the options, everyone votes for their most If it is not possible to reach consensus or to
favoured option. This is useful if a wide array have the wishes of all members of a group
of options are available, for example, ideas for reflected in a decision, a facilitator will need
education courses or for items in the summer to change the focus of the discussion so
project. as to generate some movement. A number
of useful techniques to generate different
Finally, there is the very useful technique conversation can be used to explore what is
of creating a ‘preferendum’. This involves acceptable to everyone even if this is not the
giving a maximum of 10 votes to each person first preference. The question could be, ‘What
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can you live with?’ or ‘What can you absolutely • Create a revised list of options from those
not live with?’ Both these questions shift the ranked (1) in individual rankings.
focus away from choosing between options • Gather information about each option
and can enable group members move closer on this list, including cost, availability,
to a decision. accessibility, previous experience with the
option, feelings of the group members.
Sometimes, taking a break in a decision- Chart each option, with information noted
making process can help a group. Staying at a beside it on a flipchart.
point of decision when none is appearing can • Explore the options.
be counter-productive after a time. Changing • Decide on an option, using either a
the atmosphere by taking a break can re- consensus or a vote. Agree this before the
energise. session begins.
• Check on feelings about the decision; move
Sometimes, a facilitator is asked for his/her on to creating a plan around implementing
opinion as to what the group should do. Be the decision.
aware of the power involved in this in terms
• Recap on the decision and the action plan,
of supporting a particular opinion within the
including the date for its evaluation.
group and, therefore, potentially silencing
some other opinion. The time of giving • Close the session.
your own opinion and examples from your
experience is a fine judgement, and with
awareness and experience it can be done. Spotlight on the facilitator
While the decision rests with the group, the
facilitator may have experience to add and Consider the following and share your
to speak from which could be helpful. Being findings with your supervisor:
silent is not always appropriate either!
Look at one planning session you have
Sample decision-making session facilitated.
• List the things that worked well for you.
A group wants to decide which of its activities
• List the things that could have worked
will attract a grant from an external funding
better.
body. This will involve writing a proposal.
• Suggest ways in which you feel you could
improve this session if you had to do it
• Outline the steps of the decision-making
again.
process with the group.
• Identify the dilemma. For which activity
does the group think it should apply for
funding? List preferences on a chart.
• Brainstorm possible options. List these on
a flipchart. Individuals rank these options
in terms of preference or needs.
Developing Facilitation Skills - A Handbook for Group Facilitators | 81
Chapter Nine
Evaluating and Assessing
Topics discussed in this chapter: will vary. There is another more informal
• What is evaluation? internal form of assessment/evaluation that
a facilitator does continuously when working
• Stages of an evaluation
with a group. An evaluation of how things are
• Evaluating content and process
going is carried out while observing, directing
• Choosing an evaluator and facilitating the session. This internal
• Facilitating an evaluation session evaluation informs the facilitator’s next steps.
• Sample evaluation session
• Evaluation: Questions A formal evaluation is one completed with
• Spotlight on the facilitator the group members and possibly involves an
independent person who will make a written
A good facilitator plans, implements and evaluation of the work.
evaluates her/his work. This critique informs
the planning and implementation of future The model of evaluation used in this chapter
programmes/sessions. This chapter briefly is a very basic one – most suitable for short-
explains evaluation and advises how to develop sessional analysis. Evaluation of a major
evaluation techniques, emphasising that the project which has been operating for a long
crucial benefit of evaluation for the facilitator period of time will obviously be a more
lies in the ability to use the outcomes of an complex and time-consuming task.
evaluation to improve content and process for
participants and facilitator alike. Evaluation procedure
An evaluation is an exploration of four areas:
What is evaluation?
Evaluation is about critically examining two 1. Acknowledging what has been achieved
specific areas of group work which have 2. Recognising how outcomes relate to the
taken place. Firstly, it is about examining initial objectives
the process by which a group has or has 3. Agreeing on what could have been better/
not achieved its objectives. Secondly, it is different
about looking at the individual and collective 4. Making plans or suggestions for the future
performances of the facilitator and group based on the lessons learned
members and assessing how they have
contributed to achieving the original aims. The process can be a sensitive one. As a
The information gleaned from an evaluation result, the questions which the facilitator
informs future plans or proposals. asks will depend on group members, how
long they have worked together, the nature of
Evaluation should be an in-built feature of the group, and the purpose of the evaluation.
sessions, and while it usually takes place The facilitator ensures good listening by
at the end of sessions and programmes in each person, encourages validation of each
a long session or over a period of sessions person’s opinion, and encourages people to
the timing of actually checking progress be honest in their feedback.
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evaluation. It is also important to note that in which type of session is under scrutiny.
a once-off session only one or two questions Programme-end evaluations require more
may be asked or be necessary for an effective time, detail and number of questions/
evaluation. The facilitator’s performance is exercises than ongoing assessment/checking-
evaluated separately by the facilitator and in which takes place throughout any well-
also with the group (see Chapter Four). planned and well-executed session. (See Jane
Clarke’s Guide to Self Evaluation, and Alan
Choosing an evaluator Barr et al’s Community Development Evaluation
Skills for more information and details about
A group may wish to use an outside facilitator
undertaking more in-depth evaluations.)
to enable it evaluate a programme of work.
Alternatively, a group member may be
When choosing what sort of evaluator will be
selected to run a session on evaluation.
most useful and effective for any group, the
A facilitator may be asked to facilitate
following pros and cons should be considered:
the evaluation of the group s/he has led.
Choosing who evaluates is an important
Pros and cons of choosing an independent
decision and, whether it means bringing in an
/outside evaluator
outsider or using the existing facilitator, there
are pros and cons to be considered.
Pros:
• Will be objective
There will be two perspectives on the group
experience: the facilitator’s and the group • Will be experienced
members’. Evaluations often include and • Will make time to devise evaluation
highlight both perspectives in order to give a • Will meet with and clarify objectives for
comprehensive picture of any session. evaluation
• Will write up and present the evaluation
The process of including all viewpoints can
vary. The facilitator gives her/his opinion from Cons:
the perspective of one who has a particular • Will need to be identified and agreed
‘providing’ role in the group. Any evaluator’s • Will need to be briefed thoroughly
views should be objective and independent of • Will need to be given time by the group
all subjective reflections of group members.
• Will need access to files/notes/members
Comments should focus on information which
is useful to the group, avoiding anything
potentially destructive to the group or to any
individual.
• How do you feel now? This exercise is useful for evaluating a once-
• What is your sense of the group? off session. Be prepared for strong responses
• How did the group work together? to this. If evaluating an entire programme,
• How do you feel about the session? participants may see this exercise as an
opportunity to release negative comments not
The above questions deal with group feelings previously made in any session.
and process and this exercise may be used in
many situations. The facilitator/evaluator could use a rating
scale to ascertain satisfaction with practical
‘Round’ the group details or use a drawing exercise of ‘How I
Choose a question and ask each participant to see myself now’ and ‘How I saw myself at
think about her/his response. Ask each person the start’. Alternatively, a list of future needs
to answer the question within the full group. could be compiled by asking each person to
This exercise demands everyone’s attention state his/her future needs in a group round.
and focuses the group on the variety and range
of individual responses to the same experience. When a programme comes to an end,
Examples of questions for rounds could be: it is important to stress what group
members have achieved and to celebrate
• What do you think of this group? this achievement. A round of ‘What I have
achieved/gained from this course’ may prove
• How do you feel about being in this group?
useful. A party or ceremony to mark the
• What changes would improve the group for
occasion is also worthwhile to mark the end
you?
of a programme.
• Is everyone equally involved?
• Is everyone listened to? By the end of the evaluation session, the
• Is anyone dominating the group? combination of methods and questions should
• How honest do you think group members provide enough material to spot areas of task
are? or process which need more work, areas
• Are you achieving the agreed aim? Why is which worked well and improvements which
this? could be made to the facilitator’s technique.
• Can you describe the atmosphere in the The facilitator should keep a record of
group? feedback so that it can be added to a final and
• How does the group deal with difficulties/ perhaps written evaluation.
differences?
Developing Facilitation Skills - A Handbook for Group Facilitators | 87
Chapter Ten
Working with Diversity and Complexity Issues
In any group there may or may not be session or whether interpreters are needed. (If
individuals who come from a group that the session needs to be conducted through two
has been traditionally excluded. Regardless languages, then remember extra time will be
of whether a particular excluded group is required.)
represented in a group or not, a facilitator
should work to increase awareness of There has been an historical bias in favour of
the needs that group might have, so as to certain groups in society, for example, white,
contribute to a shift in thinking about the male and middle class. This is being addressed
beliefs, attitudes and possible prejudices in in community development and equality
relation to that group. settings. One factor which has emerged from
this redressing work, is the danger of ‘reverse
Within the current equality legislation discrimination’. This is a situation where a
framework, the grounds on which people can person from what is traditionally perceived as
not be discriminated against are: gender; age; a discriminating group is assumed to reflect
marital status; family status; religion; sexual the attitudes of that group and is therefore
orientation; race; membership of ethnic group excluded from involvement. For example, a
(including Travelling community), and disability. middle class person may not be considered
These grounds reflect the reality that people for involvement in a community development
are discriminated against and individuals and group, or a settled person in work on including
groups of people are excluded from fully equal Travellers in a community. A facilitator must
participation in society because they are older, be aware of over-compensating for the power
lesbian, disabled, etc. imbalances that operate in society.
Facilitators will frequently be asked to facilitate Situations discussed in this chapter include the
groups whose members may have specific following:
needs. This section deals with situations
requiring specific facilitation skills to meet • Working with people with disabilities
such specific needs and suggests additional • Working with people with learning
preliminary questions that might be asked to difficulties
ensure that the facilitator performs effectively. • Working with young/older people
These considerations should be included in the • Working with peers
facilitator’s everyday work so that s/he is not
• Working in single or mixed gender groups
making assumptions about people that inhibit
• Working with mixed or single social class
their participation. (See Chapter Six.)
groups
Learning difficulties, language considerations, • Working with people from varying ethnic or
literacy and attention spans are important racial backgrounds
considerations for all groups. For example, the • Working with people with differing sexual
facilitator must ask her/himself if everyone will orientations
understand the language used throughout the
Developing Facilitation Skills - A Handbook for Group Facilitators | 91
It is rare that a group will not be a mixture Working with people with learning
of a broad range of people who reflect difficulties
the diversity in society. A facilitator may,
• Do methods of work accommodate the
therefore, be working with a very complex mix
literacy and numeracy abilities of all
within a group of people with different needs
members?
– perhaps even, needs that might seem to
• Are methods available which are less
be in some conflict. Secondly, people are not
reliant on writing, reading or counting?
one dimensional – there may be individuals
who reflect a number of different needs
simultaneously, such as a lone parent with Working with younger/older people
a disability, or an older gay man, or a young • Does age composition influence use
man with a learning disability. of materials, methods and techniques
employed in group work?
Facilitators will be working in more complex • Do resources or materials reflect the age
situations as society continues to be more group and abilities of the group?
aware of the various needs that are inherent • Do facilitation methods suit the age group?
in any group. While the work can be more (Channel the high energy of younger
complex, accurately reflecting the diversity people into exercises or games rather
and realities of society contributes to a more than trying to contain it. Older people
useful outcome from any facilitated work. sometimes have a gentler rhythm.)
• Does the pace of exercises allow for
Working with people with disabilities the varying attention spans? This is
The facilitator should check the games and particularly relevant when working with an
exercises selected and ask the following age group that is new for the facilitator.
questions:
Working with peers
• Are they appropriate for this group? Peer means the facilitator’s friends,
• Is there a need to make alternative neighbours or colleagues. It is her/his choice
arrangements so that everyone can whether or not to opt to work with peers.
participate? Some facilitators find that ready-made
• Is a signer needed for those with hearing links mean less work in creating an open
difficulties? and trusting environment; others find this
• Is modified equipment needed? more challenging when trying to overcome
• Are toilet facilities and access to the room difficulties that may emerge. The facilitator’s
suitable for everyone? role in this situation will be different from the
role s/he might have with these same peers
in other situations.
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reinforcing these attitudes within the group by Social class descriptions also refer to
varying role and responsibility allocation. educational aspirations, experiences and
opportunities, access to social institutions
Difficulties and conflict and agencies, to health and welfare services,
Women’s way of acknowledging difference to social networks and aspirations, and to
revolves around one-to-one exploration, while type and location of housing and material
men frequently acknowledge through the possessions.
group. The facilitator must bear this in mind
when attempting to have full participation of While there is discussion and debate about
all members. the absolute purity of social class definitions,
differences nevertheless on the basis of type
Energy of work, training, educational aspirations and
Each group displays its own characteristic social culture do continue to exist and have
energy. Some facilitators prefer the rhythms major impacts on individuals and groups of
of single sex groups where it can be easier people.
to generate trust, openness and a common
bond. Historically, working class people have
experienced disadvantage in these areas
Women and men often set different values in comparison to their middle-class
on their contributions in a group setting. counterparts. Positions of power and
Sometimes women undervalue their decision-making, the control of and access to
contribution. them, as well as the distribution of resources,
have been disproportionately accessible to the
Attractions middle and upper classes.
Group members can be attracted to each
other in either single or mixed gender groups; The facilitator must recognise this social
members will also strike up friendships. reality as it manifests itself in the group.
The facilitator should be mindful of this in While class difference can cause difficulty,
allocating teamwork tasks. it is not an automatic result of working
with mixed or single class groups, or of the
Working with single or mixed social facilitator’s differing class background. The
class groups facilitator should use her/his awareness
Class background describes our social origin. and knowledge of class issues to encourage
Traditionally ‘working class’ and ‘middle participation in the group.
class’ differentiated people according to their
paid work. Today, however, these definitions In particular, facilitators must work with
do not hold as strongly and class most awareness of people who experience poverty
often refers to the background of a person’s and how this has impacted on their lives
parents, which would have been defined more – lack of opportunity, access, equality, and
by the nature of the paid work, e.g. doctor, participation in community and society.
plumber, hairdresser, teacher, shop owner.
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There has been much development in the past the aims of the group, or with acceptance of
ten years to counter this prevailing cultural contributions.
set of norms and most facilitators will find
an openness among some members of their Discrimination
groups to inclusion and embracing perspectives Stereotypes and prejudice lead to behaviour
different from the dominant culture. that actively discriminates against people
who are perceived as being different. This
In the group situation, inter-connections behaviour may take the form of verbal,
between minority and dominant cultures psychological or physical abuse, exclusion
require special consideration. The facilitator and/or unequal treatment.
should discuss these at the consultation stage.
Working with people with differing
The following factors will exist even if the sexual orientation
facilitator or a single group member is the only People often make assumptions about others
member present from a different ethnic or on the basis of their own life experience. This
racial background: relates to all the issues discussed in this
chapter. People may presume they know the
Equality and inclusion sexual orientation, lifestyle or aspirations of
Regardless of whether Travellers or people others.
from other ethnic groups are present in a
group, equality and inclusion are still relevant. Exclusion of other sexual options
Access, openness and the awareness of all/ Heterosexuality is the dominant sexual
other perspectives are steps towards ensuring preference in society, but lesbianism/
equality regardless of whether anyone in a homosexuality and bisexuality are also
group is of a minority group in the dominant preferences for a large number of people.
culture. This is so that the set of beliefs of the Not naming these as possibilities results in
dominant culture can be challenged and made perpetuating the silence around the issue and
to be less dominant! the invisibility of lesbians, gay men and bi-
sexual people.
Stereotypes
Members of minority ethnic groups are Homophobia
frequently stereotyped. The facilitator The expression of fear/dislike of lesbians/
encourages the recognition and challenging of gays/bisexuals through negative comments,
negative stereotypes. Similarly, people from behaviour and decisions must be challenged
ethnic groups will also stereotype the dominant and explored with the group by the facilitator,
group and this will also need to be challenged. if and when it occurs.
Expectations Assumptions
These will differ according to ethnic Assumptions about the sexual preference or
background and could lead to different levels lifestyle of people in the group can result in
of participation, cohesion, identification with
lower participation, conflict and hurt.
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• If your gender, ethnicity, class, sexual • How can you avoid being too formal, strict
orientation is different from the groups you or distant with the group as it attempts to
work with ask yourself why do you think achieve its task?
you were asked to work with them. • How can you avoid being over friendly?
• Is there anything you could discuss with
Working with peers – skills development group members or the organising body
Before you meet a group ask yourself: before the group begins to meet?
• How do you feel about working with your When the group session has ended, ask:
peers?
• What issues might emerge in this • How can you ensure that confidentiality is
situation? maintained?
• Have you worked with this group before? • If a group member asks you to talk about
• What did you learn from the experience? what happened in the group after the work
• What do you think might be the issues for is finished, how will you respond?
each of the group members? • How did you find working with your peers?
• How can you and group members maintain How did you feel? What issues emerged for
adequate boundaries? you?
• What will the relationship between you • What have you learned from this
and your peers be like when the work is experience?
completed? • How will you handle requests from
• How can you ensure that confidentiality is the organising body for a post-session
maintained after the group has disbanded? analysis?
• What are your expectations of your peers?
(Think in terms of group behaviour, roles,
participation and support).
Chapter Eleven
Choosing Materials and Methods
Topics discussed in this chapter: Aims
• Factors affecting choice of materials The facilitator must choose exercises and
methods which meet the aims of both the
• Factors affecting choice of techniques
task and process.
• Methods and ways of working with groups
• Visuals
Ability
• Spotlight on the facilitator The facilitator should check the literacy
and numeracy levels of every group. Are
There are many factors to consider when there people with particular physical or
attempting to select appropriate methods and learning disabilities present? Is it possible
materials for sessions or programmes. to experiment with song, dance or drama?
Would a more traditional method suit?
Factors affecting choice of materials Tapping into the creative side of people can
People have different intelligences which empower, break barriers and shift energy.
are stimulated by different learning styles,
techniques and methods. For example, Resources
some people learn best by doing, others by The facilitator should discover what materials
following examples, yet others by using trial and resources are available and match these
and error, and others again by reading and with what the facilitator might have, such
discussing. as flipchart paper or markers. If there is a
dearth of resources or materials, participants
To stimulate people’s different approaches may be asked to help out. If there is money
to learning, facilitators and trainers need to available from the organisation or from
use different techniques, for example, visual, the group, there are some pre-packaged
verbal and practical methods of presenting exercises, board games, paints or music
material. As a facilitator, it is important to which are purpose-built for working with
include a broad range of techniques in your groups – see the reference section at the
repertoire so that the work undertaken back of this book.
with groups can stimulate the different
intelligences of the group members. Culture
Some activities may be culturally
Accessing the strengths of all of the group inappropriate for particular groups and
members by attending to the methods and the facilitator should be aware of this. For
materials used also contributes to a fuller set instance, touch exercises in some settings
of outcomes from the group’s work. Language may not be appropriate.
and culture are two other elements to attend
to when selecting materials, exercises and Experience
designing a session, as discussed earlier. Methods and exercises should be tested
out by the facilitator with colleagues or
friends before s/he uses them with a group.
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A facilitator must never ask a group to do Methods and ways of working with
what s/he would not do, or to participate groups
in an activity or exercise that s/he has not
There are many ways a facilitator can
previously completed/tried out. introduce material or gather information,
ideas and thoughts from members. The
Challenge
following list of techniques can be viewed
Using a variety of techniques ensures that
as tools which enable the facilitator and the
boredom does not feature in any session
group to move nearer to achieving the agreed
and that repetition is avoided. People are
aim. They are not an end in themselves
stimulated and challenged by variety. and must be structured into an appropriate
contents plan.
Factors affecting choice of technique
New techniques should be introduced gradually Brainstorming is a quick listing of first
by the facilitator. If there is resistance to a thoughts and reactions to an idea. Have a
method, it should be sparingly used to begin large sheet of paper and marker ready to note
with. With the group’s permission the facilitator these down. Encourage spontaneity. This is
may gradually introduce it more and more into useful at the beginning of a session to initiate
the programme. thoughts to be worked out more fully by the
group members.
Stages
Some exercises will be more effective at Small group discussion involves people
particular stages of the group’s development. examining an issue. Decide on an issue.
The facilitator should take advice on this matter Assign a reporter to each group. Set the time
from her/his supervisor. For example, role limit. The facilitator may choose to sit in on
play can cause great resistance to the group groups or not. Small group discussions are
process if introduced too early in a session/ useful for further exploration of identified
programme, or introduction exercises are not issues, practical decision-making, action-
necessary when a group has worked together planning or full discussion by a small number
for a long time. With group members possibly of people. Encourage people to respect one
new to the facilitator, a better technique would another and to stay with the discussion topic if
be a simple name exercise for the sake of the using this method.
facilitator rather than a more complex exercise.
Small groups give everyone a break from the
Back-up large group and help to generate discussion
In any facilitation setting, there should be and stimulate participation. There are various
a store of games and exercises which the techniques for assigning people to small
facilitator is ready to draw upon in the course groups. Working in pairs is useful for in-depth
of a session or programme, in the event that work, for personal exploration and for self-
some free/spare time arises. analysis. Ask people not to always work with
the same person, or with someone they know.
Developing Facilitation Skills - A Handbook for Group Facilitators | 101
Small groups generate discussion and ideas and see what is going on. Plenary session
and help develop strategies for action. Assign formation can allow the facilitator to lead into
people to small groups by calling letters, a large group discussion. This method is most
numbers, fruits or animals. Ask the same useful as a reporting back method.
letters (numbers, fruits or animals) to work
together. So if you want three groups, call As, Simulation exercises are where people
Bs and Cs (or apples, oranges and ears). All complete a task and then discuss how they did
As work together and so on. it, how they worked, what went well, what they
need to improve. An observer may be used
Fish bowl is a seating arrangement where to provide an ‘objective’ perspective on what
half the group sits in a circle and works happened in the simulation. A facilitator can
together on something. The other half sit design a specific simulation exercise, or use
outside this circle, observing the inner available pre-designed exercises. The purpose
circle. The fish bowl is useful for listening, of simulation is to have a common group
resolving conflict, discussion, observation and experience which is then analysed according to
supervision exercises. Some people might the developmental needs of the group.
find this a threatening seat formation. It
should be used carefully and with groups who A team-building exercise may be used, such
are ready for this method. as pretending to be the last five people on
earth faced with room for only two people in
Large group discussions are useful for the last spaceship heading for safety before the
holding general discussion, airing views, planet explodes. The group simulates coming
giving information, seeking proposals, to a decision about who gets to go in the ship.
agreeing plans, generating energy, building Looking at how people operate together and
trust and exploring expectations/hopes. separately when completing a team exercise
Encourage maximum participation. Make sure can be informative and fun.
everyone has an opportunity to contribute.
The facilitator should not spend too much Case study is where the facilitator brings in the
time in this formation, as attention spans are details of a real situation and asks the group
short in this setting. members to address their inquiry towards
the dilemma outlined in the case study. This
Plenary sessions are when the full group is a very useful method for getting people
hears what went on in smaller groups or when to concentrate the focus on a real situation.
information is imparted or an input given by The facilitator needs to ensure no details are
the facilitator/speaker on an issue. This gives included that would identify any person or
a sense of what is happening in the overall groups, as these form part of the confidentially
group. Each small group has a reporter and that is to be maintained at all time.
recorder who outline the conclusions of
the group within an agreed time limit. The Role play is where people act out a situation.
facilitator ensures that everyone can hear When the ‘drama’ is over, the main person
102 | Combat Poverty Agency
in the role play hears how effective s/he is supply of pens, paper and places to write
from the other ‘actors’. The role play can be are available. Enough time must be allowed,
performed again or until the main person is particularly when exploring creative writing.
satisfied with her/his behaviour. Role play
requires a level of preparation and de-briefing Skills practice is where individuals use a
afterwards, and this must be considered newly acquired skill and get feedback from
in terms of time-planning a work session. the group or from another individual on their
Role play is very effective as a technique performance. This can be done in small groups
for practising skills, trying other options, or in pairs. For example, the skill might be
exploring resistances and developing a practising saying ‘no’ to someone’s request.
broader understanding of other perspectives.
It can also be inhibiting to some people Visuals
who don’t find it ‘real’, and can stimulate Slides or photographs provide information
strong emotional responses towards other about other people or situations, or they
group members. It is essential to de-brief can record the group’s work, activities and
or de-role and to spend time in relating achievements. Visuals can be used to tell
awareness that people were ‘acting in role’ personal and group histories or may be part
and not necessarily themselves. It is useful of an evaluation.
to have people say their own names and be
recognised as themselves by everyone else Flipcharts enable the facilitator and the
in the group before moving on to the next group to chart the progress of a particular
element of the session. session. Make sure the writing is clear and
legible. Any instructions or flipchart notes for
Role reversal is where the main actor takes the group session should be prepared before
on the role of another person in a chosen the session. The facilitator should face the
scenario. This helps the actor to experience group and ensure that everyone can see. This
an event or issue from another perspective is a very popular method especially for taking
similar or different to her/his own. The feedback from group work, combining visual
exercise can broaden perspectives and and participatory methods.
deepen understanding. For example, a group
member is told to play the part of her/his Overhead projectors are useful for large
mother and to tell another actor s/he will not groups (over 15) for giving information to
be able to visit on Christmas Day. Thus, the groups and in a lecture/large seminar setting.
member gets the opportunity to act out being The equipment should be checked before the
her/his mother. session and the facilitator should be familiar
with its operation.
Written exercises, when used, pre-suppose a
solid knowledge of the group’s literacy level. Powerpoint is another commonly used
If using handouts, the facilitator must make visual tool. It is useful for giving information
sure that there are enough and that a plentiful to groups and in a lecture/ large seminar
Developing Facilitation Skills - A Handbook for Group Facilitators | 103
setting. Ensure you are familiar with the Quilts are collective or individual visual
technology and also that you have a back-up representations of events, feelings or stories
prepared, just in case! made up from materials, sewing stitches and
sometimes patches of cloth. Groups can come
Videos and films stimulate, inform and together to create a quilt using the time to
entertain. For group work, they should not discuss, analyse and share experiences while
be too long. Anything over thirty minutes being creative and active.
will challenge concentration. Structured
discussion is required afterwards. Poems/songs/stories can be fun, creative
and energising. Encourage everyone to write
Leaflets or information sheets are useful for one of the above, either by her/himself or
dissemination of information to those who in groups. These methods can be used for
wish to keep such information in a permanent evaluation or for exploring hopes and dreams,
format. Material may be read through and the or for creative expression.
contents discussed.
Mime/dance/movement can be introduced
Drawing can be good fun. It releases to groups in short exercises, such as body
creativity and allows people to express sculpture (where members adopt a pose to
themselves in a way other than through express a feeling or attitude). Try exercise
words. Ask people to describe their drawings routines to music. These methods shift the
to other group members. Use this to explore energy within a group and can be useful in
hopes, expectations, fears, present situation, breaking down barriers and boundaries that
fantasies and evaluation. limit the group’s cohesion or development.
Chapter Twelve
Exercises: Selection and Samples
Topics discussed in this chapter: • Choose an exercise with which group
• Criteria for selecting exercises members will feel comfortable.
• Exercises for different situations • Don’t use an exercise unless it has already
been tried out on colleagues or friends.
• Spotlight on the facilitator
• Make sure the exercise relates clearly to
the topic at hand.
While some people freeze when a facilitator
says, ‘let’s do a brief energiser exercise’, • Where appropriate, explain beforehand why
others have no problem and get involved. a particular exercise is being used. Allow
Between these two reactions lies the key people to opt out if they wish.
to the advantages and disadvantages of • Consider people’s abilities to do an
including games and exercises in group work. exercise (pregnancy, weight, mobility,
dexterity, and so on). Do not assume that
Games provide an opportunity to relax, to people cannot do an exercise – some
move from one activity to another, or to get to people like to be challenged.
know co-members in a different way. They can • Develop a wide repertoire of exercises.
also help break down barriers and produce • Create some exercises of your own from
a common reference point for all members. your experience and knowledge of what is
Some people resist the word game, as they needed.
feel it indicates that the exercise is silly/ • If a chosen exercise is not working,
childish and stimulates inhibitions in group abandon it. Non-participation, slow or
members. Throughout this chapter, ‘exercise’ sluggish involvement, negative comments
is used instead to promote the continued use or an uncomfortable atmosphere are
of these techniques and methods to generate indicators that a game is not working.
involvement, participation, inclusion and • Some exercises are competitive – there
achieving the task of the group. will be ‘winners’ and ‘losers’. (If using this
type of game, stress the fun and enjoyment
Members may resist the group facilitator of it and underplay the importance of
because they dislike the exercises, think they competition. Do this by rewarding the
are pointless and silly, and are a diversion ‘losers’ in some way.)
from the real work. This chapter gives the
facilitator concrete pointers on the best ways Name exercises – possible options
to introduce and apply exercises.
These exercises are used at the beginning
of a session to allow people to learn each
Criteria for selecting exercises other’s names and a little about each other.
When choosing suitable exercises, the Unless otherwise stated, it is best to form a
facilitator should consider the following issues: large circle to run these exercises:
• Is this the group’s first meeting with each • Everybody sits in a circle. The facilitator
other or with the facilitator? selects an object (pen, ball, book, sweet).
106 | Combat Poverty Agency
She says her name: ‘I’m Joan’ Then she once. Then the first person says her/his
passes the object to the next person who name plus the name of the person to
says: ‘I got the pen from Joan and my name whom the ball/cushion is being thrown.
is Michael.’ Michael passes the pen to the Continue until people have a good grasp of
next person and s/he says: ‘I got the pen the names. Check this with the group after
from Michael, who got it from Joan and my two to three minutes. People are not ‘out’
name is Betty.’ And so on. The last person if they don’t get the name of the person
must remember all the names. With more they’re throwing to. The person fills in her/
than fifteen people this might become his correct name and the game continues.
pressurising and too difficult. Perhaps the
facilitator might organise to be the last • Stand in a circle. Everybody says her/his
person and thus, take the pressure. name once or twice in a round. One person
calls out a name and moves to the place
• Each member chooses a positive adjective where that person is standing. This second
which describes her/himself in some way person immediately says another name
and which starts with the same letter and moves into that person’s space. S/he
as his/her name, for example Positive moves on, calling out a fourth name and so
Patricia. Positive Patricia introduces on.
herself. The person next to her says: ‘This
is Positive Patricia, and I’m Marvellous ‘Getting to know people’ exercises
Mary’. And so on around the group. These exercises are used to help group
members to get to know each other:
• Each person takes an animal whose name
begins with the same letter as his or her • Write a list of five to ten items on a
name. First person says: ‘I’m Monkey flipchart (favourite food or tv programme,
Maurice.’ The second person says: ‘This song, holiday). Ask each person to write
is Monkey Maurice, and I’m Penguin Pat.’ down this list. Alternatively, have a
This continues around the group. handout of the list for each member. Ask
them to find three people in the group who
• Ask members to name themselves and can ‘sign their autograph’ to each item.
give a little information about her/his People have to ask each other whether a
name. Why was s/he called by that name? particular item applies to them or not. If
After whom is s/he called? Does s/he have it applies they can autograph the item, if
a nickname? Does s/he like her/his name not they must move on to the next person.
or not? Is there any name s/he would like Encourage people to move on to another
to be called? person once they get a signature. The
search for signatures through talking to
• Have a cushion or ball to throw to group each person in the group is the object of
members. Everybody says her/his name the exercise.
Developing Facilitation Skills - A Handbook for Group Facilitators | 107
• Move furniture out of the way and get will move out of their seats, and in the
everyone to walk around the room, slowly confusion she can sit down in someone’s
at first. The facilitator calls ‘faster’ and space. For example: ‘Anyone who drank
members respond. The call goes out again, tea at breakfast, move’, or ‘Anyone who
‘faster’, and eventually, the group is running. is wearing red/blue/green socks, move’,
Slow down the movement by calling out, or ‘Anyone who has curly hair, move.’
‘slower’. Eventually, the group is in slow Whoever is left standing, chooses another
motion. (This is good to warm people up.) feature and tries to get a seat.
examine and touch hands, with the idea • Pass the person
of learning to know each pair of hands. One group member volunteers to be
Once group, A, have learned the hands passed around the group. Stand close
of the people in B, they close their eyes together. The volunteer stands in the
and those in B again give their hands to A middle, closes her/his eyes and falls into
for recognition by touch only. If someone the arms of whoever is behind her/him.
correctly names the owner of a pair of The volunteer is then gently passed around
hands, the owner identifies her/himself. the group from hands to hands. Discuss
If this guess is incorrect the other person later the level of trust needed to do this
says nothing. Continue around until all of and the difficulties, fears or feelings that
B have presented their hands to A. Repeat, arise when it is being done.
reversing the positions.
• Fall back
• Knots In pairs, people choose to be the catcher
Standing in a circle, participants move or the faller. The catcher stands behind
closer to one another. With closed eyes, the faller and holds the faller when s/he
members reach forward their right hand allows her/himself to fall back. The faller
and catch someone else’s hand. Keeping shuts her/his eyes and signals when s/he
their eyes closed, they then reach forward is ready to fall. Discuss the trust needed to
their left hand and catch another. When do this. Focus on fears, inhibitions, or any
everyone opens their eyes they will see other feelings people noticed.
themselves in a tightly caught knot. Now,
they must untangle themselves to form an Verbal exercises
unbroken circle of people holding hands, • What I’ll need, what I’ll give
without breaking the circle. This game is Ask each person to say what s/he needs
useful for team building. from members so that s/he will work
well. Participants then say what they will
• Blind walk give to the group to enable people to work
Blindfold everyone (with scarves or pieces well together. If possible, record these
of material), except the facilitator. S/he statements and encourage members to act
leads the group along a path through the on them throughout the session.
room and gives the person next to her/
him instructions on how to move or avoid • Life stories
obstacles. This information is passed along People can be encouraged to tell a story
the line. Change the leader. Alternatively, about their lives using one of the following
work in pairs with one person blindfolded formats. These exercises can take quite
and the other leading, giving accurate a long time, so allow sufficient time for
instructions around a set of obstacles. everybody to share her/his story:
Swap roles.
112 | Combat Poverty Agency
– Lifelines. Each person draws a line positive about herself and then throws
representing her/his life on a large sheet the wool to another member, saying
of paper, marking in various important something positive about that person. The
events. The facilitator could also ask second person wraps the wool around a
participants to recall specific events. Each finger, says something about her/himself,
person then shares her/his lifeline with the throws the wool to another person and
full group. says something about that person.
– Tree of life. Participants draw a tree Continue around the group until everyone
on a large sheet of paper. The roots has had a turn. To unravel the web the
represent family of origin, where they last speaker throws the wool back to the
were reared, and some family details. person who threw it to her, repeating the
The trunk represents their current lives positive statements this person made
– people, work, hobbies. The branches about her. And so on back to the facilitator.
represent their supports, the leaves are for
successes and achievements and the buds • Appreciations
are for future hopes. Participants spend Sit in a circle. Ask each member to give an
time drawing their tree and filling in the expression of appreciation to the person
appropriate details. Drawings are shared on her/his right. Name the starting place
later in the full group. and continue around until everyone has
– Past, present, future. Participants draw received an appreciation from the person
aspects of their past, present and future next to her/him.
(symbols, cartoons, colours, whatever
visual representation feels right). When • Honest sentence completion cards
everyone is ready, each participant shares Make a set of cards with a sentence on
the drawings with the whole group. each one. For example:
– One thing about me. Participants write ‘When I am older I will . . .’
down one thing about themselves that no ‘My favourite music is . . .’
one else in the group knows. All pieces ‘I’m good at . . .’
of paper are placed in a container in the I’d like to . . .’
centre of the group. One by one, each Ensure that the sentences take the needs
person picks a piece of paper, reads it and level of experience of the group into
out and the group together try to decide account. Place all the cards face down in
together to whom it refers. Once a person the centre of the circle. Each person picks
is named, the true referent identifies her/ a card and completes the sentence as
himself. honestly as possible.
• Web
Sitting in a circle, the facilitator holds a
ball of wool with the open end wrapped
around a finger. S/he says something
Developing Facilitation Skills - A Handbook for Group Facilitators | 113
Chapter Thirteen
Skills Enhancement Programme Record
These sheets can be used to record your personal skills enhancement programme, your
identified areas for improvement and your progress on these. You could also copy these pages
and use them to refresh your skills on a regular basis.
Who might you choose to work with you to support your development? ....................................
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Next targets:.....................................................................................................................................
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Developing Facilitation Skills - A Handbook for Group Facilitators | 119
Chapter Fourteen
Useful Reading and Contacts
The following books and resource packs are Hope, Anne & Timmel, Sue, 2000 second
all useful for different types of situations edition. Training for transformation. A
where you might use your facilitation and Handbook for Community Workers (Vols 1-3).
group work skills. Many of the issues raised Mambo Press, Gweru.
in the books are relevant to all situations,
even if one particular group is being Johnson, David and Johnson, Frank. sixth
described. edition. Joining Together. Group Theory and
Group Skills. London.
Useful reading/written materials – general
group work and facilitation skills books: Kemp, Tim & Taylor Alan, 1990. The Groupwork
Pack. A Groupwork Approach to Problem-Solving
AONTAS, 1991. Women’s Education Group. and Change. Longman, Harlow.
From the Personal to the Political. Attic Press,
Dublin. Kretzmann, John and McKnight John. 1993.
Building Communities from the Inside Out. A Path
Algar, Jill, 1990. Better Meetings. Open Toward Finding and Mobilizing A Community’s
University, Milton Keynes. Assets. The Asset Based Community
Development Institute. Evanston. Illinois.
Barr, Alan et al., 1998. Community
Development Evaluation Skills. Scottish Murray, Barbara, Faughnan, Pauline and
Community Development Centre. Glasgow. Redmond, David, 1994. Undertaking an
Evaluation. Sociological Association of Ireland,
Benson, Jarlath, 1987. Working More Maynooth.
Creatively with Groups. Tavistock Publications,
London. Whyld, Janie, 1992. Equal Opportunities in
Group Work and Training. Whyld Publishing
Brandes, Donna & Phillips, Howard, 1984. Co-Op, UK.
Gamester’s Handbook No. 1 & 2. Hutchinson,
London. Resource packs for specific themes:
Browne, Jacqui, & Browne, Sharon &
Butler, Sandra & Wintra, Claire, 1991. Fitzgerald, Helen with O’ Duffy, Molly, 2000.
Feminist Group Work. Sage Publications, Quick Guide to Handouts of Progress Through
(Gender and Psychology Series), London. Learning Course and Making Progress Together.
People with Disabilities Ireland, Dublin.
Clarke, Jane, 1996. Guide to self Evaluation.
Combat Poverty Agency. Dublin. Caherty, Therese, 1994. Making Connections.
Women Developing Links for Change.
Houston, Graham, 1993. Teambuilding. The Banúlacht Handbook for Community Trainers.
Industrial Society. London. Banúlacht, Dublin.
120 | Combat Poverty Agency
One Family, 1999. Moving On. A Resource National Youth Council of Ireland, 2004. Sugar
Manual for Working with Single Parents. One and Spice A Resource Book for Working with
Family, Cherish House Dublin. Young Women. second edition. NYCI. Dublin.
Combat Poverty Agency, 2001. An Anti-Poverty Contacts for facilitation, training and
Training Resource for Local Government. development:
Combat Poverty Agency, Dublin. Meitheal Development Ltd
35 Exchequer Street, Dublin 2
Community Women’s Education Initiatives, Tel: (01) 6719803
1998. Truslog na mBan. Personal and Social info@meitheal.ie
Awareness. A Training Manual for Working
Class Women. Cork. Adult and Community Education Department
National University of Ireland
Coughlan, Susan, 1995. Far Out! The Why, Maynooth, Co, Kildare
What and How of Outdoor Education. NYCI, Tel: (01) 708 3757
Dublin. Fax: (01) 708 4687
Email: adcomed.centre@may.ie
Gallagher, Fiona, 2000. Steps to Effective www.may.ie/academic
Participation at Local Level. Clondalkin
Women’s Network Ltd., Dublin CAFE (Creative Activity for Everyone)
10/11 South Earl Street, Dublin 8
Jenkins Jon C & Jenkins Maureen R, 1997. Tel: (01) 4736600
The Social Process Triangles. Groningen, The Fax: (01) 4736599
Netherlands. Email: cafe@connect.ie
Glossary
Facilitation: A way of working with people, Closing round: The final part of any session
facilitation enables and empowers people to when each person in a group gets a chance to
participate, discuss, decide, carry out a task participate actively in some way.
or perform an action.
Check-in: When the facilitator makes a point
Group dynamics: All groups have a dynamic of finding out how everyone in the group is
– a way in which the individuals in the group feeling.
interact and form a pattern of interaction. The
study of these patterns, in a group setting, is Confronting: Bringing out into the open and
called ‘group dynamics’. naming underlying or hidden conflicts.