Académique Documents
Professionnel Documents
Culture Documents
A purchasing agent for a home improvement center is also part owner in a wholesale
lumber company. The agent has sole discretion in selecting vendors for the lumber sold
through the center. The agent directs a disproportionate number of purchase orders to his
company which charges above-market price for its products. The agent’s financial
interest in the supplier is unknown to his employer. What type of fraud is this and what
controls can be implemented to prevent or detect the fraud? Ethically, the purchasing
agent should report that he is part owner in a lumber company that the home
improvement center is using. The fact that the agent is involved in both businesses is a
conflict of interest. The agent is purchasing the lumber from the company he is part of
because he is doing what is in his best interest not the company’s. In an attempt to
prevent or detect the fraud the company should require quotes from multiple vendors
when purchasing lumber. There should be a committee or a top level executive who
makes the final decision of which vendor to use. Even if the agent does not disclose his
involvement with the lumber company, which he should, the fact that more than one
person is involved in the decision making for the home improvement center will cause
the lumber company to not be the approved vendor because their cost is too high.
2. Explain why each of the following combinations of tasks should or should not be
a. Approval of bad debt write- offs and the reconciliation of the accounts receivable
subsidiary ledger and the general ledger control account. The same person could
approve bad debt write-offs and reconcile the accounts receivable subsidiary
ledger and the general ledger control account. If the person in control of these two
duties was working with someone who received payments then the duties should
be separated because one could choose to write off a bad debt even though
The distribution of payroll checks and approval of employee time cards should
not be performed by the same individual. If an employee leaves the company and
the same individual is in control of time cards and distributing paychecks, that
individual can continue to submit a time card for the employee who no longer
works for the company. When payroll checks are given out, the supervisor can
c. Posting of amounts from both the cash receipts and the cash disbursements
journals to the general ledger. The same individual could complete both of these
tasks. The individual is taking information that has been provided by someone
else and posting from the journal to the ledger. This individual does not have
d. Writing checks to vendors and posting to the cash account. These are two separate
writing checks to vendors and the cash account is an asset. If the same person did
both of these tasks it would not be a conflict because one duty deals with paying
e. Recording cash receipts in the journal and preparing the bank reconciliation. The
duties of recording cash receipts in the journal and preparing the bank
instance, if I am responsible for both duties then I could make the decision not to
record a cash receipt in the journal. By not recording the cash receipt in the
journal I can keep that money and never deposit into the bank. Therefore, when
reconciling the bank accounts there would be no discrepancy because the receipt
3. While auditing the financial statements of Petty Corporation, the certified public
accounting firm of Trueblue and Smith discovered that its client’s legal expense account
was abnormally high. Further investigation of the records indicated the following:
a. Since the beginning of the year, several disbursements totaling $ 15,000 had been
c. A review of the canceled checks showed that they had been written and approved
d. Boghas’s other duties included performing the end of month bank reconciliation.
e. Subsequent investigation revealed that Swindle, Fox, and Kreip are representing
The checks had been written in payment of her personal legal fees.
i. Required:
been the only signer on the cash disbursement check or Mary should not
have been allowed to write and approve the checks. The checks should
have been approved and authorized by another member of the staff
reconciling the bank account at month end and writing and approving cash
these duties. One person should not be writing and approving the checks.
Mary they would have seen that she was involved with an embezzlement
case. Once Petty Corporation discovered Mary’s case they would most
likely deny her access to their assets. If Mary was caught embezzling once
iii. Comment on the ethical issues in this case. Mary should have disclosed
entitled to privacy this is something that should have been disclosed to the
Petty Corporation. Also, if Swindle, Fox, and Kreip are not the lawyers for
Petty Corporation then why would they receive checks from them to go
towards Mary’s legal fees? If I worked for Swindle, Fox, and Kreip I
would question why no one was ever asked about the situation.
4. The kickback is a form of fraud often associated with purchasing. Most organizations
expect their purchasing agents to select the vendor that provides the best products at the
lowest price. To influence the purchasing agent in his or her decision, vendors may grant
the agent financial favors (cash, presents, football tickets, and so on). This activity can
result in orders being placed with vendors that supply inferior products or charge
excessive prices.
a. Required: Describe the controls that an organization can employ to deal with
kickbacks.
would be creating a code of ethics for the company and include that it is
receives, reads, and acknowledges he or she understands the company policy and
code of ethics. There are a number of red flags that may indicate kickbacks are
review bids from vendors to see which vendor was selected and why.
easier to detect kickbacks before it became too large of a problem if more than
detect kickbacks if the selected vendor’s bid was compared to fair market value
for the same items from other companies. If the selected vendor’s pricing is much
would be to reprimand the employee who was accepting the kickbacks. The
ethics and company policy clearly states that kickbacks are not allowed. The
policy should also state that disciplinary action will occur if an employee is found