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CLEVELAND CLINIC ABU DHABI

DISTRIBUTION
Controlled copy to be distributed to:
SISJV project directors, project managers, site manager, construction managers, technical
office manager, admin manager, logistics manager
SISJV subcontractors lead project manager, package managers
ALDAR
JACOBS
KEO
all interested parties involved in the CCAD project1

REFERENCES:
“Health & Safety Codes of Practice for Construction Projects”, Site Standards & Guidelines
for Consultants & Contractors. (issued by the Emirate of Abu Dhabi Municipalities &
Agricultural Dept.).
“Regulatory framework – EHS policy” (issued by the AD EHSMS)
This HSE plan will also comply with ALDAR Health Safety Security and Environmental
Management System Doc No AC/HSSE/M/001 and AC/HSSE/M/002.

REVISION STATUS
Rev Date Revision Purpose Writer
Rev 0.0 Submitted 21 Mar 2010 For Review and Approval L. Davies
Rev 0.1 Submitted 25 Apr 2010 For Review and Approval L. Davies
Rev 0.2 Submitted 18 June 2010 For Review and Approval E. Chantraine
Rev 0.3 Submitted 8 August 2010 For Review and Approval E. Chantraine

1
This HSE Plan does apply to all parties having activities on site. This means to be even strictly applied and followed by any
contractor including any company directly appointed by the client or the consultants.

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Table of contents
1 INTRODUCTION ............................................................................................................................................. 6
1.1 DEFINITION AND INTERPRETATION ......................................................................................................................... 7
1.2 SCOPE ..................................................................................................................................................................... 7
1.2.1 SUBJECT OF THE CONTRACT ........................................................................................................................................8
1.2.2 CONCERNED PARTIES ..................................................................................................................................................8
1.2.3 IDENTIFICATION OF SUB-CONTRACTORS ....................................................................................................................9
1.2.4 IDENTIFICATION OF HSE PARTIES ................................................................................................................................9
1.3 HSE POLICY STATEMENT.......................................................................................................................................... 9
1.4 OBJECTIVE ............................................................................................................................................................. 10
1.5 HSE PLANNING ...................................................................................................................................................... 10
1.5.1 PHASE ONE: ENGINEERING .......................................................................................................................................10
1.5.2 PHASE TWO: ADMINISTRATION ................................................................................................................................11
1.5.3 PHASE THREE: PERFORMANCE MEASUREMENT & MONITORING ............................................................................11
1.5.4 PHASE FOUR: IMPROVEMENT ...................................................................................................................................11
1.5.5 PLANNING FLOW DIAGRAM FOR CONTINUAL IMPROVEMENT ................................................................................12

2 AUTHORITY AND RESPONSIBILITIES IN HSE ORGANISATION .........................................................................13


2.1 INTRODUCTION ..................................................................................................................................................... 14
2.2 PROJECT DIRECTOR AND DEPUTY PROJECT DIRECTOR ........................................................................................... 14
2.3 PROJECT / CONSTRUCTION MANAGERS ................................................................................................................ 15
2.4 TECHNICAL OFFICE ENGINEER................................................................................................................................ 15
2.5 SITE MANAGER - LOGISTICS MANAGER ................................................................................................................. 16
2.6 SUPERVISORS ........................................................................................................................................................ 17
2.7 PERSONNEL DEPARTMENT IN-CHARGE.................................................................................................................. 17
2.8 HSE MANAGER / DEPUTY MANAGER ..................................................................................................................... 18
2.9 SAFETY OFFICERS .................................................................................................................................................. 18
2.10 FIRST AID .............................................................................................................................................................. 19
2.10.1 FIRST AID FACILITY ................................................................................................................................................19
2.10.2 MALE NURSE/FIRST AIDER ....................................................................................................................................19
2.10.3 SITE DOCTOR .........................................................................................................................................................20

3 ADMINISTRATIVE PROCEDURES ...................................................................................................................21


3.1 HAZARD IDENTIFICATION, RISK ASSESSMENT AND RISK REDUCTION PLANNING ................................................... 22
3.2 HSE AWARENESS ................................................................................................................................................... 22
3.3 HSE INCIDENTS AND ACCIDENTS ........................................................................................................................... 23
3.3.1 TREATING INJURIES AND INVESTIGATION .................................................................................................................23
3.4 HSE MEETINGS ...................................................................................................................................................... 25
3.4.1 INDUCTION MEETING ................................................................................................................................................25
3.4.2 TOOLBOX TALK ..........................................................................................................................................................26
3.4.3 TOOLBOX MEETING ...................................................................................................................................................26
3.4.4 HSE CONSULTATION AND COMMUNICATION METHODS .........................................................................................27
3.4.5 HSE PUBLICITY AND MOTIVATION.............................................................................................................................27
3.4.6 SAFETY MOTIVATION, INCENTIVES, AND RECOGNITION...........................................................................................27
3.5 SAFETY COMMITTEE.............................................................................................................................................. 27
3.6 HSE INSPECTIONS AND AUDITS ............................................................................................................................. 28
3.7 SECURITY .............................................................................................................................................................. 29
3.7.1 GENERAL ...................................................................................................................................................................29
3.7.2 REMOVING MATERIALS OFF THE SITE .......................................................................................................................29

4 SITE PRACTICES & PROCEDURES ...................................................................................................................30


4.1 LIFTING OPERATIONS ............................................................................................................................................ 31
4.1.1 SAFE LIFTING PRACTICE .............................................................................................................................................31

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4.1.2 CRANE AND RIGGING SAFETY ....................................................................................................................................33


4.1.3 LOAD HANDLING .......................................................................................................................................................34
4.1.4 MOBILE CRANES ........................................................................................................................................................34
4.1.5 RIGGING REQUIREMENTS..........................................................................................................................................34
4.2 STORAGE............................................................................................................................................................... 35
4.3 HAZARDOUS MATERIALS....................................................................................................................................... 36
4.4 ENERGY SUPPLY – ELECTRICAL PLAN. .................................................................................................................... 37
4.5 SCAFFOLDING........................................................................................................................................................ 37
4.5.1 TECHNICAL SPECIFICATIONS FOR SCAFFOLDS. ..........................................................................................................38
4.5.2 THE CONSTRUCTION OF SCAFFOLDS .........................................................................................................................38
4.5.3 SCAFFOLD SAFE SYSTEM OF WORK. ..........................................................................................................................39
4.5.4 METHOD WORK.........................................................................................................................................................40
4.6 EXCAVATIONS ....................................................................................................................................................... 40
4.7 EQUIPMENT – HAND TOOLS .................................................................................................................................. 41
4.8 NUISANCE CONTROL (NOISE – DUST) .................................................................................................................... 41
4.9 GARBAGE – WASTE REMOVAL............................................................................................................................... 42
4.10 LIGHTING .............................................................................................................................................................. 43
4.11 TRAFFIC SAFETY .................................................................................................................................................... 43
4.12 DRUGS AND ALCOHOL POLICY............................................................................................................................... 43
4.13 WELFARE FACILITIES. ............................................................................................................................................. 43
4.13.1 PURPOSE ...............................................................................................................................................................44
4.13.2 RESPONSIBILITIES ..................................................................................................................................................44
4.13.3 CANTEENS (SERVICED OR UN-SERVICED) ..............................................................................................................44
4.13.4 DRINKING WATER .................................................................................................................................................44
4.13.5 TOILET FACILITIES ..................................................................................................................................................45
4.13.6 REST AREAS ...........................................................................................................................................................45
4.13.7 WELFARE HEALTH & HYGIENE ..............................................................................................................................45
5 PERSONAL PROTECTIVE EQUIPMENT ............................................................................................................46
5.1 GENERAL ............................................................................................................................................................... 47
5.2 MAIN PPE ITEMS AND THEIR USES ........................................................................................................................ 47
5.3 MAIN PPE ITEMS AND THEIR USES ........................................................................................................................ 48
5.3.1 HEAD PROTECTION ....................................................................................................................................................48
5.3.2 EYE AND FACE PROTECTION ......................................................................................................................................48
5.3.3 HAND PROTECTION ...................................................................................................................................................48
5.3.4 FOOT PROTECTION ....................................................................................................................................................48
5.3.5 SAFETY HARNESS .......................................................................................................................................................49
5.3.6 RESPIRATORY PROTECTION .......................................................................................................................................49

6 FIRE PROTECTION AND PREVENTION ............................................................................................................50


6.1 GENERAL ............................................................................................................................................................... 51
6.2 BASIC RULES.......................................................................................................................................................... 51
6.3 TYPES OF FIRES...................................................................................................................................................... 51
6.4 TYPES OF EXTINGUISHERS TO BE USED .................................................................................................................. 52
6.5 DISTRIBUTION AND LOCATION OF FIRE FIGHTING EXTINGUISHERS ....................................................................... 52
6.6 FIRE PREVENTION ................................................................................................................................................. 53
6.6.1 HOUSE KEEPING RULES .............................................................................................................................................53
6.6.2 ORGANIZATION .........................................................................................................................................................53
6.6.3 RULES AND REGULATIONS ........................................................................................................................................54

7 EMERGENCY PLANNING AND PROCEDURES .................................................................................................55


7.1 JOB SITE EMERGENCY PROCEDURES ...................................................................................................................... 56
7.2 EMERGENCY PLANNING ........................................................................................................................................ 57
7.2.1 GUIDELINE IN CASE OF EMERGENCY .........................................................................................................................57
7.3 FIRE EMERGENCY PROCEDURE .............................................................................................................................. 57

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7.3.1 FIRE EMERGENCY RESPONSES ...................................................................................................................................58


7.4 EMERGENCY PRECAUTIONS................................................................................................................................... 58
7.4.1 ALARMS .....................................................................................................................................................................58
7.4.2 EVACUATION PLAN....................................................................................................................................................58
7.4.3 FIRE PRECAUTIONS ....................................................................................................................................................58
8 HSE PERFORMANCE MEASUREMENT AND IMPROVEMENT ..........................................................................60
8.1 HSE PERFORMANCE MEASUREMENT..................................................................................................................... 61
8.2 HSE PERFORMANCE IMPROVEMENT ..................................................................................................................... 61

9 HSE MONITORING ARRANGEMENTS AND TOOLS. ........................................................................................62


9.1 PURPOSE ............................................................................................................................................................... 63
9.2 SAFETY INSPECTION SYSTEM. ................................................................................................................................ 63
9.3 PRE TASK BRIEFING ............................................................................................................................................... 63
9.4 PERMIT TO WORK SYSTEM .................................................................................................................................... 63
9.4.1 PURPOSE ...................................................................................................................................................................63
9.4.2 RESPONSIBILITIES ......................................................................................................................................................64
9.4.3 PERMIT TO WORK PROCESS ......................................................................................................................................64
9.4.4 RECORDS ...................................................................................................................................................................65
9.5 TOOLS AND EQUIPMENT INSPECTION. .................................................................................................................. 65
9.6 SAFETY MONITORING FOR SPECIFIC SAFETY TOPICS. ............................................................................................. 66
9.7 APPOINTED SAFETY PERSONS AND SPECIFIC TRAINING. ........................................................................................ 66
9.7.1 PURPOSE ...................................................................................................................................................................66
9.7.2 RESPONSIBILITIES ......................................................................................................................................................67
9.7.3 PROCEDURE/PROCESS ...............................................................................................................................................67
9.7.4 FORMS / RECORDS ....................................................................................................................................................68
9.8 SAFETY MOTIVATION, INCENTIVES, AND RECOGNITION ........................................................................................ 68
10 APPENDIX .................................................................................................................................................69

APPENDIX A. HSE POLICY


APPENDIX B. ORGANIZATION CHARTS
APPENDIX C. SAMPLE – MONTHLY HSE PROGRAM
APPENDIX D. RISK ASSESSMENT
APPENDIX E. INCIDENT PROCEDURE
APPENDIX F. LIFTING OPERATION
APPENDIX G. SCAFFOLDING
APPENDIX H. HELMET COLOUR CODE
APPENDIX J. SAFETY BRIEFING TO WORK FORCE AND PERMIT TO WORK
APPENDIX K. TRAINING MATRIX AND REGISTER

11 REFERENCES

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1 INTRODUCTION

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1. INTRODUCTION
This HSE Plan is the plan for the CLEVELAND CLINIC (CCAD) construction project applicable to all work
areas that forms part of the project and is based on the applicable laws of the UAE and more specifically,
the Emirate of Abu Dhabi.
All subcontractors shall comply with this plan. They will not operate separate plans and they shall
provide their own safety personnel who meet the competency requirements set out below.
This plan covers the requirements of the accident prevention rules and safety program to be applied to
the activities of SISJV that will be performed for the CCAD construction project Company.
The primary purpose of this plan is to provide a guideline for preventing any accidents which may injure
Employees or damage properties at the construction site.
SISJV and his subcontractors shall abide by all safety rules and other regulations imposed at the site by
the Laws of the country and the provisions of applicable laws, rules and regulations, including rules and
procedures from the client (ALDAR) and the consultant (JACOBS).

1.1 Definition and Interpretation


In this document, the following words and expressions should have the following meaning and should
be adapted to the words of each contract.
“Client” = ALDAR
“Consultant” = JACOBS
“SISJV” = SIX CONSTRUCT - SAMSUNG JOINT VENTURE (JV)
“CCAD” = CLEVELAND CLINIC ABU DHABI
“HSE Manager” = Senior Health Safety and Environmental Manager on site
“Safety Officer” = HSE Officer/ Engineer on Site
“HSE Plan” = Site specific safety plan

1.2 Scope
The purpose of this HSE Plan is to describe the Health & Safety provisions that will be employed in the
Construction of the Works as per the Contract requirements and those required by the Authorities.
The HSE Plan represents the plan for conducting safe work, preserving personnel, property, and
equipment.
The ultimate goal is to eliminate at the very source all danger to the health, safety and physical integrity
of anyone.
Each employee on the Project is responsible for his own health & safety and for the people around him.
It is therefore of paramount importance that each employee on this project fully understands all project
HSE rules and standards; and those HSE rules and standards specifically concerned with the work they
perform.

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This HSE Plan is intended to be complimentary to the general code of practice and to the existing
statutory regulations of Local Authorities, inclusive Labour Legislation with regard to medical, first aid,
safety, and training requirements.
SISJV is responsible for managing and coordinating all activities of construction, subcontractors,
suppliers, and any contractor working in the same area.
All sub-contractors shall adhere to this HSE Plan and propose their HSE Officer or so acting for approval
prior to commencement of the work on Site.
This HSE Plan will be adapted and complemented from time to time by the HSE Manager or his deputy
as and when required (i.e.: Change of Scope of Works – detected dangers not known at the time when
this plan was prepared).
This HSE Plan shall also apply to subcontractors.
This HSE plan covers all activities of SISJV as well located on Sowaah Island as on the Yas Island area.
Every 3 months this plan will be evaluated in coordination with the consultant HSE manager and
reviewed as needed.

1.2.1 Subject of the Contract


The Cleveland Clinic Abu Dhabi will be constructed in 36 months, total projected work force at peak time
could be up to 9 to10 thousand employees. Total man-hours will be calculated at work force x 240hrs
per month.

1.2.2 Concerned Parties

Client ALDAR
Address PO BOX 51133 – ABU DHABI
Tel 026964444
Fax 026417501

Consultant JACOBS International Holdings INC


Address PO Box 3135
Tel 026745150
Fax 026745155

General Contractor SIX CONSTRUCT-SAMSUNG JV


Address PO Box 226
Tel 02 671.54.00
Fax 02 676.85.29

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1.2.3 Identification of Sub-contractors


The details pertaining to the Sub- Contractors will be submitted in due course, as soon as they will be
approved under the Contract.

1.2.4 Identification of HSE Parties


Please also refer to Chapter 7 – Emergency Planning and Procedures
Relevant Authorities Contact Tel n° Contact person (if applicable)
Ambulance 998
Civil Defence/ Fire 997 999
Police 999
Municipality Emergency Office 993
Water Department 991
Hospital (Khalifa) 02- 6102000
Carewell center 02- 6728966
Client’s representative 050-3178830 Mr. Mohd Alghanam
Jacobs HSE Manager
SISJV Project director 050-4819689 Mr. Didier Bosredon
SISJV HSE Manager 050-4826505 Mr Lyndon Davies
SISJV deputy HSE Manager 050-6283810 Mr Eric Chantraine
Civil Aviation 02-5757500
Environmental Protection 02-6980349
Electricity Department 02-4464677
Sewerage Department 02-6711244
Coast Guard 02-6731900
Etisalat 8005500
Adnoc 02-6023177

1.3 HSE Policy statement

See appendix A the latest version and the translation in different languages used on site
of the site HSE policy signed by the project directors.
This HSE policy will posted on signage boards at numerous locations on site (e.g. signage boards next to
rest areas).

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1.4 Objective
The objective of this HSE Plan is to ensure that all construction activities relating to the CCAD project are
carried out in accordance with the relevant legislative and contractual requirements and that no injury
to personnel or damage to property is caused. Therefore, the SISJV will ensure that all persons on the
project are aware of their HSE responsibilities.
Short term program may be set on a monthly basis in order to achieve needed safety outcomes, based
on trend analysis, incidents or other requirements.
See in appendix B a sample of HSE monthly program.
Each individual on the jobsite must do his best to ensure that all sources of danger are reduced to
manageable levels, not only to protect his own life, health and material possessions, but, as importantly,
to prevent harm from occurring to colleagues. Every person has a right to have his life and health
respected and his property protected.

1.5 HSE Planning


In order to ensure all hazards and risks are adequately addressed during the construction phase, HSE
planning within SISJV is a pro-active process consisting of four phases: Engineering, Administration,
Performance Monitoring and Improvement as part of the safety management process.
The four-phase HSE planning forms a continual loop following administration so that the system is
continually improved by incorporating lessons learnt, new techniques and any revisions to the scope of
work.
HSE planning is a continual process with inputs from policy, regulations, and objectives, scope of work,
method statements, HSE inspections, audit results and feedback from performance measurement that
will be used to improve the plan.
HSE planning inputs are analyzed by process owners and the HSE Manager is to prepare safety and
environmental improvement methods for incorporation into operational procedures.

1.5.1 Phase One: Engineering


Phase 1 is the phase where work place activities and their associated hazards are identified, assessed
and classified. Priorities and objectives are assigned and an HSE plan is prepared. HSE planning inputs
include information from workers, accident and incident records, local regulations, scope of work,
existing building best practices, material specifications and recommendations for using materials and
machines safely.
HSE planning inputs are analyzed by process owners and the Safety Officer prepares HSE improvement
methods for incorporation into operational procedures and method statements. Method statements
will include safety work procedures for each operation. HSE planning outputs include risk classification
registers, HSE plans/ programmes, safety checklists, permit-to-work procedures and job method
statements

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1.5.2 Phase Two: Administration


Phase 2 is the phase of the HSE planning including communicating the results of phase one, explaining
the plan to the work force and other interested parties and providing the resources needed to achieve
the HSE objectives.
Resources include the provision of:
 HSE awareness training on safe working practices;
 Site rules, applicable regulations and procedures;
 Facilities for handling materials;
 Safe plant and machinery;
 Signage to warn people of potential hazards;
 Personal Protective Equipment to cover residual risks;
 Emergency mitigation facilities such as:
 Emergency and evacuation plans;
 First Aid facilities and trained First Aid personnel;
 Spill containment and clean up materials.

1.5.3 Phase Three: Performance Measurement & Monitoring


Phase 2 is the phase of the HSE planning including communicating the results of phase one, explaining
the plan to the work force and other interested parties and providing the resources needed to achieve
the HSE objectives.
Phase three is the phase where HSE performance data are obtained from the results of plan
implementation. Data includes HSE inspections, audit results, HSE incidents or accidents, non-
conformances and corrective actions taken, HSE violations and disciplinary actions taken. The
performance data is analyzed and the resulting information is output to the phase four. The recognition
should, on the other hand, be given to workers following the rules to reinforce good behaviour. An
incentive procedure is available within the IMS system and is to followed

1.5.4 Phase Four: Improvement


Phase four is the phase consisting of a management review where decisions are taken to implement
recommended HSE improvement actions resulting from the information obtained from phase three.
During management review, decisions will be made on priorities and resources needed to improve the
effectiveness of the HSE management system.
New work place activities are subjected to hazard identification and risk assessment; and the results are
used to update the revised safety plan from phase 4 and the cycle is repeated from phase 1.

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1.5.5 Planning flow diagram for continual improvement

Start

HSE policy & objectives

New process Process hazard


ID

Risk assessment & classification Phase 1


Safety programme
Safety administration
Safety training
Improvement Method statements Material management
decisions, Safe machinery
assignments & Safety signage
resources Safety programme Safety procedures
Method statements
Phase 4 Permit-to-work
Implementation Phase 2 Personnel protective
equipment
Management
Safety inspections
review &
Audit Emergency planning
performance
analysis Phase 3

Performance monitoring

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2 AUTHORITY AND RESPONSIBILITIES IN HSE


ORGANISATION

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2. AUTHORITY AND RESPONSIBILITIES IN HSE ORGANISATION.

2.1 INTRODUCTION
Health and safety is a shared responsibility.
Everyone has a duty to take reasonable care of themselves and those around them through zero
tolerance of unsafe acts or conditions. We must therefore all work together to prevent accidents and ill
health and the hardships that follow.
The management of health and safety is a shared responsibility of all line and service department
managers throughout the SISJV. Therefore, managers at all levels are responsible for the health and
safety at work of persons under their control and for ensuring that health and safety issues are properly
considered.
The management recognise their role in engaging the active participation of all workers in improving
health and safety.
Health and Safety staff is responsible for providing advice, assistance and support to managers at all
levels of the organisation and to all employees.
Further details of departmental and individual responsibilities for health and safety, are detailed below.
Where duties and appointments are not delegated or made by the responsible manager, then by
default, they will rest with that manager.
An organization chart of SISJV key personnel is submitted to the consultant under a separate cover.
See in appendix B for the current organization chart and a specific organisational chart for the HSE
department for CCAD

2.2 PROJECT DIRECTOR AND DEPUTY PROJECT DIRECTOR


The Directors must note the overall responsibilities as defined in the introduction and in addition direct
and ensure the following have been acted upon:-
a. Promote Health and Safety in the project.
b. Ensure Health & Safety is always an agenda action point of all operational Meetings and ensure the
reporting line and responsibilities of line management are clearly defined.
c. Attend as necessary or chair appropriate Safety meetings.
d. Support HSE Department and ensure resources are available to maintain an effective HSE
performance including suitably trained and competent staff.
e. Require monthly reports on the project’s safety performance.
f. Carry out safety site visits, be aware of the principles of current safety legislation and
developments and ensure their staff area aware of their accountability for Health, Safety &
Environment.

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2.3 PROJECT / CONSTRUCTION MANAGERS


All Senior Managers must set a personal example.
Project Managers/Construction Managers must:-
a. Promote health and safety within their specific areas/ sections of the project.
b. Be aware of the requirements of relevant Health and Safety legislation, particularly the, Codes of
Practice, Technical guidelines and other applicable documentation.
c. Ensure effective Health and Safety implementation.
d. Ensure that during tendering, planning, construction and production, maintenance and repair,
sufficient allowance is made for adequate welfare facilities, safe systems of work, supervision and
safety equipment.
e. Ensure that training needs for their personnel are identified by the Personnel Department and
must release staff for attendance at training courses when required.
f. Liaise with the HSE Department on requirements for safety support.
g. Ensure this safety plan is communicated to sub- contractors as appropriate.
h. Arrange the Site Safety kick off meetings for their sub contractors working within their sections.
i. Check that both overall and specific risk assessments are done, appropriate method statements
and task sheets produced and communicated to those carrying out work.
j. Review any safety appointment and ensure safety management from the sub contractors on site.
k. Ensure work is carried out as planned, relevant legislation is complied with, and high standards of
professionalism, site tidiness and access are maintained at all times.
l. Conduct a monthly safety inspection within their specific areas/ sections of the project.
m. Ensure the legal requirements relating to involvement of the workforce are implemented to
promote safety within the workforce.
n. Require reporting and investigation of all accidents and dangerous occurrences in conjunction
with the Safety Department and ensure that appropriate corrective and preventative measures
are taken to prevent recurrences.
o. Attend Safety meetings as required.

2.4 TECHNICAL OFFICE ENGINEER


Technical office engineers must:
a. Promote health and safety within their specific sections of the project.
b. Be aware of the requirements of relevant Health and Safety legislation, particularly the,
Codes of Practice, Technical guidelines and other applicable documentation.
c. Liaise with the HSE Department on requirements for safety support.
d. Prepare specific risk assessments with their method statements. Therefore, they need to
liaise as well with the HSE department as with the construction team.
e. Submit in due time the risk assessment and method statement to the HSE department
before submittal to the consultant.

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f. Organize risk assessment meeting if needed.


g. In particular, the technical office manager will provide and update to the HSE department a
“3-months look ahead” program in order for the HSE department to collect sufficient
information for the preparation of the activities.

2.5 SITE MANAGER - LOGISTICS MANAGER


All Senior Managers must set a personal example.
Site Manager/ Logistics Manager must:-
a. Promote health and safety within their specific areas/ sections of the project.
b. Be aware of the requirements of relevant Health and Safety legislation, particularly the,
Codes of Practice, Technical guidelines and other applicable documentation.
c. Ensure effective Health and Safety implementation.
d. Ensure that during tendering, planning, construction and production, maintenance and
repair, sufficient allowance is made for adequate welfare facilities, safe systems of work,
supervision and safety equipment.
e. Ensure that training needs for their personnel are identified by the Personnel Department
and must release staff for attendance at training courses when required.
f. Liaise with the HSE Department on requirements for safety support.
g. Ensure this safety plan is communicated to sub- contractors as appropriate.
h. Arrange the Site Safety kick off meetings for their sub contractors working within their
sections.
i. Review any safety appointment and ensure safety management from the sub contractors on
site.
j. Ensure work is carried out as planned, relevant legislation is complied with, and high
standards of professionalism, site tidiness and access are maintained at all times.
k. Conduct a monthly safety inspection within their specific areas/ sections of the project.
l. Ensure the legal requirements relating to involvement of the workforce are implemented to
promote safety within the workforce.
m. Require reporting and investigation of all accidents and dangerous occurrences in
conjunction with the Safety Department and ensure that appropriate corrective and
preventative measures are taken to prevent recurrences.
n. Attend Safety meetings as required.
o. Provide welfare facilities accordingly relevant Health and Safety legislation, particularly the,
Codes of Practice, Technical guidelines and other applicable documentation.
p. Organize and maintain circulation’s roads on site in order to promote a safe work
environment.
q. Purchase on due time the equipment requested for the good practices of safety.

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2.6 SUPERVISORS
All Supervisors must set a personal example.
Foremen / Supervisors / gangers must note the overall responsibilities outlined in the introduction and
in addition generally assist management in the execution of their duties as listed previously and in
particular:-
a. Incorporate safety and health instructions in routine orders and see that they are carried out.
b. Suitably brief workers under their control so that work is carried out without excessive risk or in
an uncontrolled manner. Give pre task briefing and toolbox talks and the attendance sheets
documented.
c. Ensure as far as is reasonably practicable, that all operatives are trained and competent for work
in which they are engaged.
d. Ensure new employees are inducted and made aware of possible hazards and controls in their
workplace.
e. Ensure non-employees, including the general public, are protected from the work under their
control.
f. Ensure that plant & equipment, including power and hand tools are maintained in good condition
and ensure defective items are taken out of use.
g. Ensure instruction is given in the use of hazardous materials.
h. Ensure that all operatives are provided with, and use, suitable and appropriate personal
protective equipment.
i. Maintain a tidy, organised and safe work area.
j. Ensure welfare facilities are maintained in a clean and safe condition with adequate supplies.
k. Prevent “horseplay” and discipline those who consistently fail to consider their own well being
and that of others around them or fail to report incidents or accidents.

2.7 PERSONNEL DEPARTMENT IN-CHARGE


Personnel department in-charge must:
a. Prepare weekly and monthly statistics data for the HSE reporting regarding manpower and
manhours on site as well for the SSJV employees and the supplied people as for the
subcontractors.
b. Hold list of the employees present on site in order to be able to hold the headcount in case of
evacuation
c. Promote safety for the required safety trainings on site.

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2.8 HSE MANAGER / DEPUTY MANAGER


Provide advice support and assistance to senior project management on matters pertaining to Health
and Safety as well as any legislative requirements.
a. To provide advice to the management on all matters pertaining to HSE with the aim to ensure
adequate systems and procedures are developed to mitigate any risks to an acceptable level.
b. Co-ordinate and supervise all operational HSE officers, engineers under their control.
c. To receive information on the Health and Safety performance in order to conduct trend analysis,
develop, implement corrective and preventative actions.
d. To review all relevant HSE documentation as required.
e. To review the risk assessment prepared by the technical office engineers before submittal to the
consultant.
f. To ensure Legislative compliance for all aspects of the project relative to Health and Safety.
g. To provide appropriate input into the procurement process for setting health and safety standards,
PPE specifications.
h. Conduct incident investigations
i. Conduct site inspections and audits as required.
j. Implement and conduct Site safety committees.
k. Assess and implement the project training needs.
l. In particular, advise and assist such that :-
HSE risk assessments are reviewed, before submittal of method statement, after incidents or
as circumstances alter.
Trained first aid provision is provided
m. Liaise with external authorities with regards to Health and Safety related issues.
n. Attend all client Health and Safety meetings.

2.9 SAFETY OFFICERS


The main functions of the safety officers are to provide advice and active assistance to their area of
project in effective implementation of the HSE Plan.
a. Advice and assistance is to be provided to site teams such that:-
Safety inspections and monitoring are carried out.
Appropriate fire precautions are taken.
Lifting operations are carried out safely.
Accident reporting and investigation is carried out.
The general public are not exposed to risks from the project.
Reporting and investigating incidents.
b. Promote provision of adequate resources and competencies to achieve the required health &
safety performance, including assistance in promotion, development, organisation and delivery of
health & safety training and instruction.

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c. Maintain an up to date knowledge of all health and safety matters relevant to the project and
liaising with appropriate safety organisations and trade associations.
d. Ensure that all accident and incident investigation is properly carried out to identify both
immediate and underlying causes.
e. Provide reports on health & safety performance of projects to relevant managers.
f. Maintain close working relationships with appropriate Operations Managers, Project Managers
and their site management.

2.10 FIRST AID

2.10.1 First Aid facility


A First Aid Room will be provided on Site and will be sufficient for initial treatment in the event of an
incident. Arrangements will be made with a local clinic – hospital for the treatment of more serious
accidents or injuries. The provision of first aid facilities shall meet the requirements specified in the
Federal Law No 8 Year 1980.
The Project Management, the HSE manager and the Male Nurse will be responsible for deploying the
required first aid and rescue equipment, including training and awareness programs related to the use
of such equipment.
At all times, Site Supervisors shall ensure that access routes for eventual evacuation to the First Aid
Room shall be kept clear from any obstructions.
The telephone number of the Clinic or Hospital selected for the treatment of more serious accidents or
injuries shall be displayed prominently on Notice Boards and at the secretary office.

2.10.2 Male Nurse/First Aider


Male Nurse will ensure the full control of all medication and/ or drugs in stock.
Full time male nurses and first aiders shall report to the site doctor for carrying out their assigned duties
and shall provide basic first aid treatment for non-serious injuries or illnesses. They evaluate the severity
of injuries and determine the need for the patient to be referred to the site doctor.
They will conduct regular documented inspection relevant to health and hygiene on site (e.g. hygienic
condition in the welfare and sanitary facilities, heat stress at the work spot).
They shall maintain a register of all demands for treatment or medical intervention. This register must
indicate as a minimum:
 The date and time of the demand;
 The name of the person; and his Company Number (HO. No);
 The nature of the illness or injury;
 The nature of the treatment.
Statistics will be produced and analyzed on a monthly basis and a weekly report will be submitted to the
consultant.
Male Nurse will ensure the full control of all medication and/ or drugs in stock.

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2.10.3 Site Doctor


The site doctor shall ensure the full control of all medication and / or drugs in stock.
The site doctor shall, on referral from the nurse evaluate the severity of injuries and determine the
need for the patient to be referred to the hospital or not.
The site doctor shall conduct regular documented inspection of medical needs for the site clinic (e.g.
medications required, instruments and equipment required) monitor and review the register of all
demands for treatment or medical intervention. This register must indicate as a minimum:

 The date and time of the demand.


 The name of the person; and his Company Number (HO. No).
 The nature of the illness or injury.
 The nature of the treatment.

Statistics will be produced and analyzed on a monthly basis to identify trends with regard to medical
issues of workers.

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3 ADMINISTRATIVE PROCEDURES

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3. ADMINISTRATIVE PROCEDURES

3.1 Hazard identification, risk assessment and risk reduction planning


This project will be subject to the normal hazards encountered during general construction activity plus
an additional set of hazards due to the nature of the Project.
See in appendix D for “risk register” for the list of pre-assessed risks and related control measures.
Risk assessments shall be detailed in method statements to identify hazards that would otherwise be
hidden and to implement adequate preventive measures. Hazards are to be prioritised when completing
the risk assessment; the highest residual risk will be listed first and so on.
Before commencing the job, the risk assessment results shall be clearly explained to the work force.
Risk analyses of all major fire risks and the method of protection shall be carried out.

3.2 HSE Awareness


HSE awareness and safe practices shall be promoted during HSE induction training and additional
awareness sessions including “tool-box” meetings prior to starting work. HSE awareness will be
maintained by notices being placed in strategic locations around the site and through regular HSE
meetings audits and inspections. All employees will be informed of the various HSE procedures that
must be followed.
Safety notices distributed around the site in strategic locations shall include but not be limited to:
"No smoking"
"Hard Hat Area"
"Danger – Construction site – Do not Enter"
"Authorised Personnel Only"
"Goods Lift Only"
"Caution – Inflammable Material"
Other standard HSE at work type visual posters aimed at minimising language difficulties/
communication.
SISJV shall impose sanctions on any employee (including those of Sub-Contractors) who fails to follow
the prescribed HSE program requirements.
Safety awareness is implemented at 2 different levels. Workforce and direct supervision will be reached
trough toolboxes arrangements and staff personnel will be made aware through periodical awareness
topic posted by e-mail or on the safety board in offices.

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3.3 HSE Incidents and accidents

See appendix E incident procedure separately submitted.

All accidents/ incidents/ near misses must be reported immediately to the Safety Officer for further
investigation.
Initial reporting will be completed within 24 hours of the incidents giving details of the occurrence,
assessing responsibility and action for prevention in the future.
A copy of the report will be forwarded to the Project Manager, Construction manager and consultant.
A monthly summary will presented during safety meetings and provided to the project director.
For additional information, see Chapter 7 - Emergency planning and procedures

3.3.1 Treating injuries and investigation


If serious injury is apparent or suspected, utilise the pre-established Emergency hospital ambulance
service. For small cuts, scratches, etc. First Aid treatment will be rendered on site.
Over and above the legal requirements for reporting accidents to Local Authorities, SISJV is required to
report immediately to the Client’s Representative all disabling injuries and serious accidents resulting in
work interruption. This incident/accident, the area must be barricaded until investigation is carried out
by Jacobs and SISJV investigation team.
Incidents investigations will be performed by the site management including, Superintendent, Foreman,
Male Nurse and the Safety Officer. The Accident Report shall be in accordance with Article (28) of
Ministerial Decision No. (32) of 1982. Additional data and recommendations for preventative actions
will be added by the Safety Officer on a separate report as required.
The occurrence of a fatal accident requires thorough investigation and a detailed report shall be
prepared by the Safety Officer for review by the Project Manager and forwarded to the Client’s
Representative. The Project Manager is responsible for the thorough investigation of each such
accident to determine the causes
Accident reports will be analysed by the HSE manager to determine unsafe conditions and unsafe acts in
order to improve preventive procedures as deemed necessary.

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INCIDENT NOTIFICATION AND REPORTING PROCESS

Incident Occurs

Determine the category


of incident

Minor Significant High Potential Major

Determine if
Determine if the emergency services
incident is Yes are required or not Call 999
significant or not

No No Yes

Call 999

Notify HSE Manager Notify HSE Manager

HSE Manager notifies, Project HSE Manager notifies, Project


Director, Client’s HSE Manager Director, Client’s HSE Manager

HSE Manager notifies


Emergency authority

Senior manager on site sets up


emergency and liaise directly
with Emergency authority

24 hour notification completed


and submitted to the Engineer

Full investigation to be
completed and submitted within
72 hrs to the Engineer

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3.4 HSE Meetings


HSE meetings on a construction project are an essential tool in continued development of a mutual
understanding of HSE objectives and program. They provide an environment in which individual
commitment, effort, and ideas can be continuously correlated toward improvement in HSE programs
and achievements. Records of Safety Meetings shall be filed; site HSE meetings will take place monthly.

3.4.1 Induction Meeting


Before starting working at site, any new employee will be informed about the HSE site rules in force.
The induction meeting will be provided by the Project HSE Officer and be recorded on the Induction
Training Record.
This procedure is mandatory and applies to all construction activities. This is to be carried out prior to
the start of any work activities. This procedure does not replace any statutory training requirements.
Minimum site-specific sections of the induction:
Site Management Organisation Structure
Duties & Responsibilities
Emergency Arrangements i.e. First Aid, Fire and Security etc.
Health & Welfare Facilities
Site Specific Health & Safety Procedures / Rules
Access & Egress to the site including Traffic & Pedestrian Routes
Permits to Work
Accident / Incident Reporting Procedure
Method Statements / Risk Assessments (for supervisors).
Control of Substance Hazardous to Health (COSHH)
Personal Protective Equipment
Contract / Client requirements
Emergency call out (for supervisors)

Notification of New Starters to Site


The Project/Construction Managers shall make suitable arrangements for the purpose of notification of
new starters either employees, or subcontractors. This will ensure that all new starters are aware of the
requirement to attend an induction course at the start of their first day of work.

Delivery of Course
A member of the HSE department shall deliver the induction course.

Levels of Induction
HSE Induction
This is the induction course that is mandatory for all persons working on CCAD, including
subcontractors, consultants and client.
Emergency induction and visitors HSE Brief
All visitors shall be required to report to the main Security and sign in and shall be given a site-

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specific visitor brief which is valid for 48 hrs.


The individual shall be escorted by a person from the team concerned for this visit who has
completed the full site induction at all times when on site

Objectives
On completion of the site H&S induction course participants should be aware of:
General hazards relevant to a construction workplace
Understand their HSE obligations
Be aware of good site practices in HSE
The importance of Incident / Accident Reporting
The safety procedures used within CCAD
The site specific HSE rules
The CCAD Project Safety Disciplinary Procedure

Language / Reading / Writing Difficulties


SISJV recognises that situations may arise where individuals have difficulties with language, reading or
writing abilities and will make arrangements to identify any person/s who may require assistance and
the necessary provisions implemented.

RECORDS
Every person who attends induction must be issued with an identification sticker to appose on the
helmet
All records / documentation relating to these procedures shall be maintained at the site office and will
be made available for auditing purpose at all times.

3.4.2 Toolbox Talk


Regular toolbox talks will be conducted for each crew (i.e. carpenters, welders, electricians, etc). The
talk will be short, approximately 10 minutes at the start of each day. All unsafe conditions or unsafe
work practices noted on the Project that may affect the workers will be brought to their attention. The
proposed methods for eliminating these practices or conditions will be discussed.

3.4.3 Toolbox meeting


Regular toolbox meetings will be conducted two times a week for the workforce.
The meeting will be documented with specific topics according to the monthly safety program.
Site staffs are to take part of weekly safety meeting where the toolbox meeting topic will be exposed as
well as unsafe conditions or unsafe work practices noted on the Project that may affect the workers will
be brought to their attention. The proposed methods for eliminating these practices or conditions will
be discussed.

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Employees will be encouraged to make HSE suggestions at these meetings. When hazardous materials
or conditions are about to be encountered or when crews appear to be careless about HSE matters,
additional toolbox meeting will be scheduled.

3.4.4 HSE Consultation and communication methods


The effectiveness of the HSE plan requires open communication within the work forces.
The Health & Safety Employee’s Representatives are consulted regularly. A prime purpose of the
project HSE Plan will be to open communication channels for HSE dialogue between all parties
concerned with HSES. The indoctrination [briefing] for all personnel will emphasize that two-way
communication is essential for HSE success and will advise recipients how they may initiate such
dialogue and their right to raise HSE issues for discussion with their supervisors. Site rules and safety
noticed are to be placed on the notice boards for dissemination to the employees.

3.4.5 HSE Publicity and motivation


Since HSE success is of paramount importance among the project deliverables, it implies that HSE must
remain in the forefront of each project participant’s attention. Dissemination of HSE information
through an established publicity program generates interest among project personnel and provides a
format for continuing circulation of HSE information, such information should be posted on site notice
boards:
1. An advice method regarding modifications to the existing HSE program in addition to the
established communication through HSE and supervisory staff.
2. Information regarding project execution activities from a HSE viewpoint.
3. Recognition of HSE accomplishments on the Project.
4. General HSE industry information that could serve to maintain and increase the HSE awareness and
attention of the project’s work force.

3.4.6 Safety Motivation, Incentives, and Recognition


A Key motivation in HSE success is the development of continuing pride by all the work force, group or
personnel, in the achieved target. The HSE Plan will include a program of recognition and awards to
individuals and/or groups who have reached defined, significant HSE milestones or who have made
outstanding contributions to the project HSE program. All individuals, groups, and firms in the project
organisation will be eligible for participation in the program.
Awards will be presented and celebrated at award congregations and the details of the achievements
will be published on project notice boards. Participation at award congregations will also include, when
appropriate, not only management staff members but also the Client/ Engineer’s Representative.

3.5 Safety committee


SISJV shall organize a safety committee consisting of Project Manager, HSE Manager, Subcontractor’s
Project Manager and Safety Officer. Meeting will be held on a regular base.

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Purpose of the Safety Committee:


 To have safety coordination between contractor and all sub-contractors for situations not
mentioned in the order letter.
 To decide arrangements for cooperation between all sub-contractors
 To make arrangements for coordinating preventative and control measures where more than
one contractor may be exposed to the same risk
 To have regular exchange of HSE information between all those working on site
Safety Committee shall:
 Monitor and ensure the operations in a proper safety manner.
 Direct, coordinate and orient the safety activities.
 Look for, detect, and identify risky conditions.
 Review investigation of all accidents and the recommendations to avoid any repetition.
A safety committee meeting shall be held on a monthly basis and chaired by the SISJV HSE Manager and
attended by all Safety Committee members.
All Safety Committee members prior to holding a meeting shall conduct a joint site safety inspection and
the inspection results shall be discussed at the meeting.

3.6 HSE Inspections and audits


In the sense that a prime HSE objective is to instil continuous HSE awareness to all project personnel on
the worksite, every person on the worksite should pay attention to HSE at all times and this is an
important element of HSE monitoring.
As part of the HSE monitoring process, periodic site safety inspections shall be carried out to identify
and evaluate the workplace hazards and implement corrective measures where required.
The safety officer is to carry out daily site inspections. Site supervision will accompany the safety officer
on HSE inspections in their area of responsibility at least one per week. The project manager is to carry
out at least one monthly site safety inspection.
Regular HSE inspections and audits will be conducted by Contractor Staff who is not engaged on the
Project.
The frequency of HSE inspections and audits will be determined by the following:
 Any frequency prescribed by regulation or request from the consultant,
 The introduction of new processes, procedures or equipment that has a potential of
introducing new hazards to the workplace, or reassigning permanent or intermittent workers
 The occurrence of incidents or accidents or occupational diseases,
 When workplace conditions warrant an inspection.
As a minimum standard, monthly safety inspections shall be conducted on sections of the project that
shall consist of the project management, HSE Managers and invited members of the consultant and
client should they wish to attend.

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Monthly inspections are carried out by the Construction Managers and their findings recorded and
deviations prioritised for close –out based on severity and potential risk.
Daily and weekly inspections are carried out by site HSE staff for any unsafe acts or unsafe conditions.
Safety observation logbook are completed and submitted to site staff or if case of no suitable action
taken to the construction manager on a weekly basis. Deviations will be prioritised for close –out based
on severity and potential risk. Copies of the inspection reports will be kept in the site safety files for
record purposes and follow up. These reports will be analysed in order to determine trends and in so
doing preventative measures can be taken in order to change negative trends. It is the site staff or if
requested the Construction Managers responsibility to follow up and ensure deviations have been
closed out.

3.7 Security

3.7.1 General

See specific Security plan to be separately submitted.


Only personnel with a professional relation to the site shall be allowed on the site. A watch guard shall
be organised at each entrance to verify that the persons entering the site have the required
authorization from the site Management.
Visitors must report to the site Management at all time.
Before equipment and material can access the site, all safety document must be filed by the equipment
supervision team. The listing of the equipment and materials shall be submitted at the HSE department.
This applies to all equipment and materials.

3.7.2 Removing materials off the site


Before equipment and material can be removed from the site area, a Material Gate Pass with a listing of
the equipment and materials shall be submitted at the gate. This applies to all equipment and
materials.
SISJV’s authorised key personnel shall sign the Material Gate Pass. The driver shall deliver a copy of the
signed Material Gate Pass to the Guard at the Site Gate. The other copy will be filed at the Site Gate.
No vehicle shall be allowed to transport equipment or materials out of the gate without a Material Gate
Pass.

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4 SITE PRACTICES & PROCEDURES

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4 SITE PRACTICES & PROCEDURES

4.1 Lifting Operations

See specific lifting plan to be separately submitted.


No lifting operations shall be permitted over any areas where personnel are working.
Where lifting over personnel is impossible to avoid; suitable and sufficient control shall be established to
minimise the risk to personnel from the lifting operations.
Clearly designated exclusion zones shall be established for all lifting operations; the only person allowed
inside this zone will be the designated banks man. The banks man shall at all time wear a high visibility
vest. A clash detection system will be in operation and communication with the crane operator will be
by radio.
Note: Any crane attempting to enter the site without valid certificates shall be refused admission.
 Load charts are to be carried in the cab
 All safety and override devices to be operational
 Operator to be certified for the particular type of machine
 The crane shall be inspected by a competent person prior to use.
All lifting equipment (incl. Crane, rigging hoisting and slings) for the project shall be supplied with the
required legal certificates. This is the responsibility of the plant division site management.
All certificates together with the central register of all lifting equipment or devices on the work site shall
be held available on site by the plant division site management. A register copy will be submitted to the
HSE department.
All tools and equipment are required to be maintained in good working condition.
The plant division shall inspect all tools and equipment periodically.
Heavy equipment will be inspected every day prior to beginning activities. A deeper weekly inspection
will be documented. See appendix for the inspection templates.

4.1.1 Safe lifting practice

See in appendix F for a sample of inspection register for lifting inspection

Thorough Examination and Inspection


A thorough examination may include visual examination, a strip down of the equipment and functional
tests. Advice should be sought from manufacturer’s instructions and a competent person for guidance
on what a thorough examination should include for each piece of equipment. Additional inspections will
be identified by the user of the equipment. Factors that must be taken into account by the user include
the work being carried out, any specific risks on site that may affect the condition of the equipment and
the intensity of the equipment.

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The level of competence will depend upon the type of equipment and the level of thorough examination
or inspection required.

A thorough examination must be carried out:


a. When the equipment is put into service for the first time unless:
 It is new equipment that has not been used before and a declaration of conformity made not
more than 12 months before lifting equipment is put into service has been received.
 The equipment was obtained from another undertaking, and it is accompanied by a copy of
the previous report of a thorough examination.
b. Where safety depends upon the installation conditions to ensure that it has been installed correctly
and is safe to operate:
 After installation and before being put into service for the first time.
 After assembly and before being put into service at a new site or in a new location.
c. Lifting equipment for lifting persons must be thoroughly examined at least every 6 months.
d. Accessories for lifting (lifting gear) must be thoroughly examined at least every 6 months.
e. All other equipment must be thoroughly examined at least every 12 months.
f. After exceptional circumstances liable to affect the safety of the lifting equipment.

Inspection
An inspection may also be required at suitable intervals for certain types of lifting equipment. Unless
indicated by the manufacturer it will be appropriate to continue inspecting lifting equipment at weekly
intervals.
For the majority of lifting equipment the driver should be competent to carry out the regular inspection.

Reports
The persons carrying out the thorough examination must make out a report as soon as possible and the
report must be in writing. The report can be contained in a register, attached to the equipment itself, or
stored electronically (in a tamper proof form); it must be signed by the person carrying out the thorough
examination (or someone on his behalf).
For each thorough examination, the person making out the report must provide the report to the user,
and, to the person from whom the equipment has been hired or leased.
For each inspection, a report must be made in writing and provided to the user.
Any defects noted during the thorough examination or inspection which could become a danger to
persons must be notified to the user and the equipment must be used until the defect is rectified.
In the event of a defect being identified during a thorough examination involving an existing or
imminent risk of serious injury, a copy of the report must be sent as soon as possible to the HSE
Manager.
Reports of thorough examinations and inspections should be kept available for inspection at the place
where the lifting equipment is being used, if this is not possible the information should be readily
accessible. Reports must be readily available to The HSE Manager if required.

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No lifting equipment should leave any undertaking unless accompanied by physical evidence that the
last thorough examination has been carried out.

Reports of thorough examinations must be kept:


 In the case of a thorough examination for equipment first put into use by the user – until he no
longer uses the lifting equipment. (except for a lifting accessory)
 In the case of a thorough examination for lifting accessories, first put into use by the user – for
two years after the report is made.
 In the case of all other thorough examination for equipment dependent upon the installation
conditions – until the user no longer uses the lifting equipment at that place.
 In the case of all other thorough examinations – until the next report is made or for two years
whichever is the longer (if you are following the intervals laid down in the regulations all
thorough examination reports will need to be kept for two years from the date that the last
report was made.
Reports of inspections must be kept available until the next report is made.

Some Examples of Plant &Lifting Equipment


 Tower Cranes+Lifting Gear/Equipment
 Mobile Cranes+Lifting Gear/Equipment
 Passenger/Material Hoist’s
 MEWP’S-Cherry Picker’s, Scissor Lift’s,Tele-Boom’s
 Excavators
 Dumper Truck’s
 Lifting Chain Blocks
 Forklift Trucks/Tele- Handlers

4.1.2 Crane and rigging safety


Crane set-up / ground stability
One of the critical factors of proper crane setup is a firm-supporting surface.
For maximum capacity, the crane shall be level. However, to maintain a level condition, the ground
surface shall be adequate to support the dynamic loads of a working crane.
Basic elements are to be considered
 Total imposed load
 Supported surface area
 Cribbing to be used
 Ground stability
 Wind velocity
 Storm and lightening strikes

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Crane overlapping
The installation of anti-collision system between tower cranes will be implemented.
Regarding overlapping with mobile crane, every crane operator –tower crane operator and mobile crane
operator– will be instructed of the position of the surrounding cranes prior to the raising of the boom of
a new mobile crane.

4.1.3 Load handling


 Load weight: No crane shall be loaded beyond its rated capacity
 Attaching the load. No open hooks shall be used for lifts higher than 1m. Hooks used for lifts
in excess of 1m shall have hook safety latches or shall be self-closing hooks
 Moving the load: the operator shall determine that the crane is level to within 1° degree and,
where necessary, is properly cribbed and blocked
 The operator shall position the hook over the load in such a way and manner as to prevent
load swing

4.1.4 Mobile cranes


The operators shall be responsible for:
 Proper placement of the crane in relation to the load to be handled and the landing area to
obtain rated lift capacity
 Levelling the crane to within 1 degree of level and rechecking the level a minimum of three
times, during the 8 hours working shift
 The proper placement and use of outriggers, where provided, for all its lifts except where the
manufacturer permits otherwise for assembly of the boom only
 The determination of stable or unstable ground or footing. Additional floats, cribbing, timbers
or other structural requirements shall be fitted
The applicable UAE Legislation is contained in the Ministerial Order No. (32) Year 1982 – Article (20).
Guidance is given in H&SaWM Section 7 “Cranes & Hoists”

4.1.5 Rigging requirements

General
All rigging equipment shall be inspected prior to each shift and as necessary during the shift to ensure
safety. Damaged or defective slings shall be removed from service. Persons must not pass under
suspended loads. The SISJV reserves the right to remove from service and or destroy any damaged or
defective rigging equipment.
The applicable UAE Legislation is contained in the Ministerial Order No (32) Year 1982 – Article (20).
Guidance is given in H&SaWM Section 8 “Lifting Gear”

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Condition of lifting equipment


All rigging devices including slings shall have permanently marked identification stating size, grade, rated
capacity, and manufacturer.
Rigging equipment not in use shall be removed from the immediate work area when not in use and
correctly stored.
Shop made grabs, hooks, clamps or other lifting devices shall not be used unless proof-tested to 125% of
their rated load by an approved testing agency. Approved devices shall have the rated capacity
identified and permanently affixed.
Slings shall never be left lying on the ground or otherwise exposed to dirt.
Eyes in wire rope bridles, slings, or bull wires shall not be-formed by wire clips or knots.
Protruding ends of strands in splices on slings or bridles shall be covered or blunted.

Safe operating practices


Slings in use shall not be shortened by knots, bolts, or other makeshift devices.
Wire ropes slings shall be padded or softeners shall be used for protection from damage due to sharp
corners;
Slings used in a basket hitch shall have the loads balanced to prevent slippage.
Loads handled by slings shall be landed on cribbing or dunnage to avoid damaging the slings by pulling
under or being crushed by the load.
Slings subjected to shock loading shall be immediately removed from use and destroyed.
When U-bolt wire clips are used, the manufacturer’s instructions shall be used to determine number
and spacing of clips.

4.2 Storage
Storage shall be carried out in good time and in designated places on the site.
A storage plan shall be prepared with materials and products sorted and grouped as per the material
type and / or quality of the product.
Storage areas shall be organised and maintained by the Storekeepers. They shall ensure that materials
are stored in conditions that will avoid deterioration and enable efficient issue for authorized use.
Storage of materials in the works structures shall be minimised.
Storage of hazardous materials in the works structures is strictly forbidden except in special storage
areas approved by the Safety Officer.
The storage of hazardous materials on the site shall be kept to the lowest practical levels.
Hazardous materials shall be stored at ground level, in prepared facilities with the required ventilation,
lighting, signage and security against impact or falling.

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4.3 Hazardous Materials


The following requirements shall be implemented as and when required:
The applicable UAE Legislation is the Ministerial Order No (32) Year 1982 – Article 6 and 18.
The control of substances hazardous to health is a critical element of the HSE program, and shall be
achieved through a combination of communication, establishment of safe work systems and controlled
handling and disposal of such hazardous substances.
Hazardous materials are substances that may cause adverse health affects to people through ingestion,
inhalation, injection, or absorption in to the human body, in short or long term, or cause environmental
damage if discharged to air, ground or water.
The use of hazardous materials shall be reduced to the practical minimum limit.
Flammable and other hazardous materials shall be stored in a systematic controlled way. Their
use and storage location shall be authorised by the Safety Officer.
The quantities of flammable and hazardous materials in storage shall be registered and
communicated by the storekeeper to the Logistic manager and the HSE manager.
The storage of hazardous products shall be in accordance with relevant Code of Practice and will
include, when required, the provision of the required fire extinguishers, ventilation, spill
mitigation and clean up facilities and the like.
Handling, use and manipulation of hazardous goods shall be done according the MSDS
(Materials Safety Data Sheets) and with the outmost care and precaution.
All spillages shall be cleaned up immediately to prevent contamination of the soil, the air and or water
aquifers.
Every employer shall implement safe work systems and provide all relevant personal protective
equipment to ensure that the risks associated with the use, handling and-disposal of such substances
are manageable. In case of failure to provide the relevant PPE, the activity will be stopped until
adequate PPE will be provided. If the SISJV provides to the subcontractor the required PPE the cost will
be charged to the subcontractor.
SISJV shall ensure that any person handling such hazardous substances has received instructions,
regarding the hazard, the work system to be adopted and the actions required in the event of spillage.
Work that for any reason becomes, or threatens to become hazardous, unsafe, unhealthy or hazardous
to the environment shall be stopped immediately until necessary corrections have been taken.
A specific risk assessment in accordance with the COSHH regulations or regulations that controls
hazardous substances shall be carried out for all work involving the use of hazardous substances.
In all cases, the assessment shall consider options for minimising any risk to people or the environment
by implementing suitable and sufficient controls.
The hierarchy of controls to be used in all cases is;
1. Eliminate the need for hazardous materials as much as possible;
2. Substitute the hazardous material by a less hazardous material.

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3. Reduce the exposure by changing the work process, or exposure time or nature of the
material.
4. Physically isolate the hazardous material from people and the environment.
5. Control exposure through engineering means such as the use of exhaust ventilation etc.
6. Hazardous materials shall be stored in places that can be locked, to avoid unforeseen
contact.
7. Use of PPE to eliminate the residual personal risks
All hazardous materials purchased for the project shall be supplied with the MSDS (Materials Safety
Data Sheets). This is the responsibility of the purchase and procurement site management.
All MSDS together with the central register of all hazardous substances on the work site shall be held
available on site by the storekeeper. A register copy will be submitted to the HSE department.

4.4 Energy Supply – Electrical plan.

Electrical plan to be separately submitted.


The applicable law in the Emirate of Abu Dhabi is issued by the Government of Abu Dhabi, Water &
Electricity Department (ADWEA) – Regulations for Electrical Installation Works (1980).
All electrical equipment shall be tagged, tested, and inspected.
All electrical installations shall be equipped with fuses and ELCB’s.
All distribution boards shall be equipped with fuses and 30mA ELCB’s.
All plugs and sockets shall be of a reasonable minimum standard IP44.
All installations shall have adequate insulations.
A team of electricians shall be permanently on the site to secure and guarantee electrical installations.
The register of the electricians at work on site will be held available by the line supervisor. A register
copy will be submitted to the HSE department.

4.5 Scaffolding
Risk assessment shall be carried out by the superintendent in charge of the area where the scaffolds are
erected in collaboration with the Safety Officer prior to using the scaffold.
The SCAFFTAG system shall be implemented.
Specific attention will be paid to prevent falling materials, and adequate measures shall be taken for
working on scaffolds on extreme heights e.g. netting, fastening, doubled safety for hanging scaffolds
(safety rope and rope for moving up/down), perimeter control,…
The applicable Law is defined in the “Ministerial Order No. (32) Year 1982; Article (19-b).
Guidance is given in the H&SaWM, Section two and is given from paragraph 2.1 to 2.9, both inclusive
(pages 2 to 12 of 22)

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4.5.1 Technical specifications for scaffolds.

Planning:
Only authorised personnel will erect, modify or dismantle scaffolding towers. Towers should not be
specified for use in the vicinity of overhead power lines. Specification for use of tower scaffolds will take
into account the site ground conditions expected, height restrictions and obstructions. Work will be
tendered for taking into account relevant standards.

Physical:
Towers will be erected by trained personnel in accordance with relevant standards and manufacturer's
instructions. Ladder access should be internal and fixed to the narrowest side. Maximum height to base
ratios will not be exceeded: 3.5:1 inside use and 3:1 external use without ties. Ties will be used in
exposed or windy conditions. All tower platforms will be fully boarded and fitted with toe-boards and
guardrails. Wheels will be braked or locked when the tower is in use. Personnel and materials will be
removed before a tower is moved. Manufacturer's advice on maximum loadings will be adhered to.

Managerial/Supervisory:
All scaffolding will be inspected on handover to or from other contractors. After alteration or adverse
weather conditions scaffolds must be inspected by management. Towers over 2m in height must be
inspected every seven days and the results recorded. All scaffold inspections will be carried out by a
competent person.
Scaffolds will be checked regularly to ensure their correct use and that unauthorised modifications have
not been made.

Training:
Persons erecting scaffolding must be adequately trained. Training may be provided by manufacturers or
hirers, but some proof should be obtained.
Inspections of scaffolding will be carried out only by those trained and competent to do so.

4.5.2 The construction of scaffolds


Construction of scaffolds is to allow people to execute their works at height in a safe way. Therefore, all
scaffolding constructions will comply at least with current industry best practices, standards, and this
procedure. Special attention will be paid to a number of minimal technical specifications, which are
specified below.
All scaffolds shall be tagged at each access point (ladder), indicating whether it can be accessed or not.
The red tag will indicate that the scaffold is unsafe for use until the scaffold has been inspected,
corrected, and re-inspected until it passed for safe use.
When the scaffold is safe and inspected, a green tag card will be inserted, indicating the date, name and
signature of the authorised and competent scaffold inspector.
All scaffolds that will remain in use longer than a week will be inspected weekly by a competent scaffold
inspector.

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If no green scafftag is connected to a scaffold, or if the interval since the inspection exceeds one week
the scaffold is unsafe to use. The scaffold will be used again only after proper inspection and adequate
tagging.
In addition, all scaffolds shall be re-inspected and confirmed as safe to use after bad weather or other
incident that could affect its safety, e.g. high winds.
All scaffolds shall be built on a stable base. If necessary, special measures will be used, such as spread
beams under the supports.
All scaffolds platforms will be able to carry a minimum required load to allow safe working. If scaffolds
are to be used to lift heavy materials, a calculation note, proving the construction strength will be
prepared. After the approval, the scafftag can be inserted, indicating safe access.
All work floors will have railings and toe-boards. This means a plinth of a height of minimum 15cm, a
knee rail at the height of 0.765 m and a handrail at 1.15 m shall be installed.
All accesses to platforms will be by means of ladders or stairs (inside or outside the scaffold). No access
is allowed by climbing over railings.
When raising or lowering materials, scaffolders must be clipped on at all times, or working on a safe
handling platform with a double guarded-rail provided.
Neither equipment nor material shall be thrown up or down “bombing”.

4.5.3 Scaffold safe system of work.


All scaffolds are required to be maintained in good working condition.
The scaffold inspector in the different construction teams shall inspect scaffold weekly.
Scaffolds will be visually checked every day prior to beginning activities by the foreman. See appendix G
for the inspection templates.

Preparation
The work should be assessed to ensure that all health and safety risks are identified and suitably
controlled. Supervision should aim to organise, plan and manage their work to minimise any risk, with a
goal of zero accidents / incidents.
Scaffolders should be selected who have appropriate attitude, aptitude, fitness, training, and experience
for the particular task to be completed, and have received appropriate and recorded training.
Supervision should be provided that is appropriate to the work situation and the number and skills of
the work team.
All scaffolders must wear and use the minimum fall arrest equipment, which has been inspected prior to
use.

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4.5.4 Method work

Erection
Scaffolding should be completed progressively with scaffolders installing a single guardrail on all lifts to
provide protection whilst at work; Scaffolders must be clipped on when installing components outside of
guardrail. Traversing along scaffolding elevations outside of the single guardrail must be limited to the
maximum length of materials used.

Alteration to scaffolds
The single guardrail must remain to ensure that scaffolders are protected when carrying out alteration
works. Scaffolders should be working from a minimum three-board platform or more for wider
structures when carrying out these operations.

Dismantling
All dismantling activities should be carried out progressively, reversing the erection process. Therefore,
guardrails should be included as early as possible in to the erection process and removed as late as
possible during dismantling, reducing the need for scaffolders to climb the scaffold structures.

Decking
Scaffolders should use as a minimum 600mm wide platforms placed centrally (e.g. 3 x 195mm scaffold
boards)
Boards used for decking should always be adequately supported by transoms and bearers i.e. every 1.5
m or 1.2 m as appropriate.

4.6 Excavations
This procedure covers all activities that will involve works at least 50cm below ground level.
All excavations deeper than 1.2m shall require shoring, stepping, sloping or benching as identified by a
competent person in collaboration of the Construction Manager. In all such cases, the Safety Officer
shall agree the method of prevention of collapse.
On-site, it must be assumed that all excavations may encounter subterranean services or other hazards,
such as contaminated soil. In all cases, preparatory checks are required. These may include reviews of
drawings, and trial pits excavations.
Excavations are normally subject to excavation permits, but this is not always necessary.
Excavations may be carried out manually or by mechanically means. Manual excavation involves the use
of ‘blunt” digging implements such as a shovel, and is to be implemented in all cases where there is a
reason to believe that buried services are present that could be damaged by more aggressive digging. In
manual excavation tools may not be struck or their effectiveness otherwise enhanced by mechanical
means.
In areas that are suitable for mechanical excavation, all hand operated and mechanical tools may be
used.

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In all cases where groundwater may be encountered, adequate measures must be implemented to
remove any water ingress into the excavation. Depending on the nature of the water and the presence
of any contamination, the water may require sedimentation and/ or filtering before disposal.
The applicable UAE Legislation is contained in the Ministerial Order No. (32) Year 1982 – Article (15),
(19) and (20)
Guidance is provided in H&SaWM, Section 4 complete

4.7 Equipment – Hand Tools


All hand tools, portable power tools, and equipment shall be maintained in a safe and proper working
condition. No home made or modified tools shall be used.
The applicable UAE Legislation is the Ministerial Decision No (32) Year 1982 – Articles (10) & (13). The
Federal law No (8) Year 19890 – Article (96) applies too.
Tools designed with guards, handles and electrical trip switches including dead man switches
shall be quipped with such devices at all times. These shall not be removed or by-passed.
Employees shall be trained/ instructed in the proper use of tools.
All defective tools shall immediately be removed from service for repair.
Tools shall be inspected for damage or defects daily and prior to use.
Extension cords and air hoses shall be protected from damage and shall be routed through the
job in such a way that they do not form a tripping hazard and are not subject to damage or are
damaged by any activity.
The site store man is to set up a register of all small stores on site. A monthly check is to be
carried out on all small stores for serviceability. Equipment that is found to be faulty or in a poor
condition is to be removed from site.
Extension cords and air hoses shall never be placed on stairs; walkways, grate floor, ground, or floors
where these can create a hazard or suffer damage.
Cords and air hoses shall, as far as is practically possible, never be placed on the ground or walkways, on
surfaces or emergency exits.
Air hoses shall be fitted with whip checks at each coupling joint.
In close cooperation, the store and plant divisions will inspect all tools and equipment periodically.
Hand and small powered tools will be inspected every day prior to beginning activities. A deeper 3-
monthly inspection will be documented and will apply a colour coding.

4.8 Nuisance Control (noise – dust)


Measurements, monitoring, and evaluation are key elements of noise and dust pollution management.
This process is intended to ensure that all activities are being conducted in accordance with the local
laws, established policies, and procedures.

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Control measures such as noise barriers shall be utilized where practical to prevent the spreading and
increase of noise.
If it is possible to isolate or insulate the sound, reduction devices shall be considered when practical.
Noise measurements shall be carried out where noise is produced and at other work places where
operatives may be subject to higher level than their work generates.
Dust created by on-site traffic will be controlled by spreading water by truck.
The applicable UAE legislation is the Ministerial Order No (32) Year 1982 – Article (1), Article (5) d, and
Article (15)

4.9 Garbage – Waste removal

See environmental plan (CEMP) to be separately submitted.

Non hazardous waste


Wastes that may be delivered to an official waste handling site without special requirement are
classified as “Non-hazardous” wastes.
Waste shall be segregated according the sub-classes of:
A. Organic waste
B. Plastic
C. Wood
D. Iron
E. Chemical (paint, diesel, fuel)
F. Old oil
G. Concrete – bricks
Batteries, oil filters, and other equipment that contains traces of substances classified as hazardous
waste shall be treated as hazardous waste and disposed off accordingly.
Sub-contractors are responsible for sorting their waste, placing it in special containers, and for reporting
to SISJV if the containers are full and are not being emptied. These containers are restricted for “safe”
ordinary waste.
Hazardous waste shall be handled as detailed below.

Hazardous waste
Each sub-contractor is responsible for managing his own hazardous waste. This also covers hazardous
wastes belonging to his sub-contractor(s).
Hazardous waste shall be kept in containers clearly marked with contents, and only 1 type of hazardous
waste shall be kept in each container.
Hazardous waste shall be stored in approved areas only, locked up in a fireproof store.
SISJV shall approve type and volume of the waste for outgoing transport.

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SISJV shall manage the removal and disposal to authorised sites.

4.10 Lighting
Sufficient and adequate lighting shall be provided throughout the site.
The site will be equipped with the following lighting systems:

Safety lighting:
Safety lighting shall be installed on all places where lighting is strictly needed to carry out or control safe
operations
Safety lighting shall be installed in confined spaces.

Emergency lighting:
It is important for rescue operations to have significant lighting.
All places with major key functions during evacuations and or emergencies shall be equipped with
emergency lighting.
Emergency lighting may be powered by an independent electrical source,

4.11 Traffic Safety

See specific traffic plan to be separately submitted.


Speed limit: The on-site speed limit shall be 20 Km/h and shall be rigidly enforced.
Reversing: Site construction vehicles shall be fitted with an audible reversing warning
Drivers of other vehicles shall wait until the reversing process has stopped before resuming their
journey. On no account should a driver attempt to squeeze past another vehicle that is engaged in
manoeuvring.

4.12 Drugs and alcohol policy.


Usage or being under influence of drugs and alcohol is prohibited on site. Employees under specific
medication are to advice of this status the male nurse.
The HSE department has the authority to stop any personnel suspected of having used prohibited
substances or inappropriate material.

4.13 Welfare facilities.

See specific site installation plan to be separately submitted.

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4.13.1 PURPOSE
Help the site management team establish the welfare facilities in compliance with local legislation good
practice and company standards.
This is mandatory and applies to all construction and general site offices located on CCAD. The following
process shall be followed when setting up welfare facilities.

4.13.2 RESPONSIBILITIES

Logistics Manager
The Logistics Manager shall ensure that all welfare facilities are established and inspected prior to start
of work. The establishment of facilities for subcontractors shall be defined at the tender stage and
reviewed at pre start meetings and advice taken from the HSE Manager. The Logistics Manager shall also
ensure that a system of monitoring is established to maintain the standards of compliance with
statutory and company requirements.

HSE Manager
The HSE Manager shall advise the Site Manager on the requirements for establishing site offices and
welfare facilities and shall monitor the compliance of the site management team on a regular basis.

4.13.3 Canteens (Serviced or Un-serviced)


Where canteen facilities are provided the following criteria shall be followed:
A. Adequate and suitable accommodation shall be provided with sufficient tables and
chairs to accommodate, at any one time the number of people likely to use the facilities.
B. All tables, preparation areas, etc. should be covered with a smooth impervious surface,
for hygiene purposes. See local regulations for latest legal requirements.
C. If equipment provided for boiling water, cooking or heating food and for washing up
utensils, all equipment provided to be kept clean and maintained in safe working order.
Food preparation areas on site are only permitted if consent is given from HSE Manager.
D. Suitable arrangements shall be made for ventilation of canteen.
E. If provided, any kitchen areas shall be provided with a fire blanket, and either a dry
powder or CO2 Fire extinguisher. In kitchens where food is prepared for or by
employees, double sinks one for food preparation and one for working utensils, are
required. A separate sink for hand washing shall also be required.
F. Food waste bins will be empted after each meal and removed from site daily
G. Gas cylinders shall be positioned outside the building.

4.13.4 Drinking Water


A. Chilled drinking water shall be provided to all workers throughout the day.
B. No man should have to walk more than five minutes to access fresh drinking water.

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C. Signage shall be provided to indicate, ‘drinking water’, ‘toilets’, ‘eating area’, ‘rest area’,
prayer area’. Standard pictorial signs can be used.

4.13.5 Toilet Facilities


A. A sufficient number of toilet facilities (as per ADM code of practice, separate lockable
facilities needed for females) shall be provided. The facilities are to be cleaned at least
twice daily and toilet paper and towels provided and replaced as necessary. Hot and
cold running water for washing hands etc. shall be provided in the immediate vicinity of
the toilets.
B. Toilet facilities shall be positioned at a reasonable distance away from kitchens and
canteens and at not too great a distance from the workplace. All men must have easy
access to toilet facilities. It must take no longer than five minutes for a man to reach the
nearest toilet facility
C. Septic tanks must never be positioned so that odours can reach the eating area or be a
nuisance to offices. A management system should be adopted to ensure that they are
emptied regularly to prevent overflowing. They shall be designed to ensure that if they
overflow that a bunded area can contain the spill. Standard pictorial signs can be used.

4.13.6 Rest Areas


A. Shaded rest areas away from the working environment must be provided and must
include benches and tables for sitting and eating.
B. Where practical an area shall be provided for men to lie during lunch breaks. This shall
not be permitted to be in an area of work.

4.13.7 Welfare Health & Hygiene


A. Adequate waste bins must be provided for disposal of food waste. These shall be of
metal construction and have a lid. They shall be emptied at least twice a day and
cleaned using disinfectant.
B. All welfare facilities shall be cleaned at least twice a day. A register of this shall be kept
and the cleaning crew supervisor shall sign to say it has been carried out
C. The spill from fresh water dispensing units must be channelled away so that it does not
stagnate or enter the rest or eating area.
D. Lighting shall be provided during hours of twilight or darkness.
E. Air conditioning or fans shall be provided as per regulation.

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5 PERSONAL PROTECTIVE EQUIPMENT

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5 PERSONAL PROTECTIVE EQUIPMENT

5.1 General
Personal Protection Equipment (PPE) comprises devices for individual use, intended for protecting the
worker’s physical integrity against the normal aggressions of his work.
Each employer is totally responsible for providing personal protective equipment for the protection of
their employees as needs or requested.
SISJV and all Sub-Contractors will supply all the PPE necessary for the proper and safe carrying out of the
Works. The equipment must always be in good working condition and suitable for the activity in
question.
The use of the PPE by employees is compulsory in activities where it is prescribed. The refusal to use
this equipment in such a situation can result for the employee in question being dismissed or access to
specific areas may be refused. The use of PPE supplied by the Employer is a Legal Requirement under
the Federal Law No. 8, 1980; employees who do not adhere to this Legal Requirement will be
sanctioned.
The PPE will be regularly inspected and maintained in good condition.
It is also the employer’s responsibility to ensure that his employees are well trained and use properly
the personal safety equipment at all time in the Site and out of site while working.
The safety Officers will check that the specified protection equipment is available, is used and that the
personnel using them are fully informed and instructed on the correct methods of use. The HSE Officer
will report to the concerned Supervisor any operative not using his PPE correctly. He will also record the
same on his report. A register is to be kept of all specialist PPE and a record kept of the training given to
the employees on fitting and use as per the manufactures guidelines.

5.2 Main PPE Items and their uses


PPE shall be used in accordance with the Legal Regulation Ministerial Order No. (32) Year 1982 – Article
(1), (6), (9), (22).
The choice of PPE will also be guided by H&SaW as follow:
Section 12 Paragraph 3 Head Protection page 3 of 19
Section 12 Paragraph 4 Eye Protection page 5 of 19
Section 12 Paragraph 5 Hearing Protection page 7 of 19
Section 12 Paragraph 6 Foot Protection page 9 of 19
Section 12 Paragraph 7 Hand Protection page 10 of 19
Section 12 Paragraph 8 Body Protection page 11 0f 19
Section 12 Paragraph 9 Respiratory Protective Equipment page 12 of 19
Section 12 Paragraph 10 Safety Harness and Belts page 16 of 19

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See in appendix H the colour coding for the different functions on site.

5.3 Main PPE Items and their uses

5.3.1 Head Protection


Safety hats or helmets are rigid headgear made of various materials and designed to protect the heat
from impact, flying particles, electric shock, or any combination of the three. Each helmet has two parts,
a shell and a suspension cradle.
Any modification of the safety helmet, especially punching holes in shell, is prohibited.

5.3.2 Eye and Face Protection


Protection of the eyes and face from physical or chemical agents are of prime importance in an
industrial environment. And also, due to intensive sun exposure, uncontrolled dust and high humidity,
locally used cotton Scarf should be issued to open area workers during construction period.
To select the type of protection will depend on the properties of possibly imposed hazard, but it should
be borne in mind that all eye protection and most face protection devices must be considered as optical
instruments. They must be selected, fitted, and used with regard to both the type of hazard and the
optical condition of the user.
Industrial grade safety glasses (eventually with shield) required at all times during working hours in shop
or in construction site.
A. Welding and cutting
B. Excavation
C. Driving nails
D. Grinding
E. Drilling

5.3.3 Hand protection


The kind of gloves used depends primarily upon the material or equipment being handled.
Gloves should not be used near rotating machinery as they can be caught and trap the hand.
Suitable gloves should be worn on most construction work.

5.3.4 Foot Protection


The safety shoe or boot is fitted with a metal toecap. The toecap is capable of withstanding both
compression and impact loads.
Safety footwear for construction work must be able to withstand a compressive load of 1,100 kg and an
impact load of 33 kg.
Foot guards must be worn when using jack hammers, tampers and similar equipment.

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5.3.5 Safety Harness


Lifelines and Lanyards should be worn while working elevation is 3 m high form ground or platform level
and no guardrail could have been put in place prior to the activity.
Lifelines, safety belts, and lanyards shall be used only for worker safeguarding.
Lifelines shall be secured above the point of operation to an anchorage or structural member.
Safety lanyard shall be a minimum of 14mm nylon, or equivalent, with a proper length of falling
distance.

5.3.6 Respiratory Protection


Where processes create atmospheric Contaminant, which may be hazardous to the health of
employees, the first consideration always should be the application of engineering measures to control
release of the contaminants.
In some cases, engineering control measures are not practical and the worker should therefore be
supplied with personal respiratory protective equipment.
Ventilators, fans, air moves, dust mask or a combination of these should be used in dusty atmospheres.
Users of dust masks, breathing air masks and respirators must be fit- tested and trained in their use.

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6 FIRE PROTECTION AND PREVENTION

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6. FIRE PREVENTION AND PROTECTION

See specific fire prevention plan to be separately submitted.

6.1 General
Flammable materials shall be stored at a safe distance away from the work areas.
Fuel storage tanks shall be grounded, vented located within bunded areas and provided with signage
and foam type fire extinguishers mounted on posts at least 3m from the tanks.
Compressed gas cylinders shall be stored and transported as per supplier recommendations
In general, the main emphasis shall on fire prevention; but when a fire does occur the priority shall be
the evacuation of personnel rather than fire fighting.
After evacuation, containment shall become the prime consideration until the alarm has been
transmitted to the Fire Brigade/ Civil Defence and their arrival on Site.

6.2 Basic rules


All activities producing fire, extra-heat or sparks are submitted to hot work permit system.
All employees must know where fire extinguishers are and have attended a toolbox talk about how to
use them.
Flammables shall be stored in properly labeled containers.
Accumulation of trash, oily rags, combustible materials and similar fire hazards of any nature will not be
permitted.
All welding and cutting torches must be equipped with flame valve and standard operational gauges.
All alleyways, driveways, roads, stairway, ladder and transformers shall be kept clear of hazardous
material and equipment.
Refuelling of petrol and diesel equipment shall be done only in prescribed areas and with approved
equipment.
Employees shall take all measures to minimize spills and to clean up immediately and spills which may
accidentally occur. Refueling equipment with the engine running is prohibited.
There must be a fire extinguisher, water hose or other fire control equipment easily accessible for each
welding, cutting, burning or other such operation. The Subcontractor shall install and maintain fire
extinguisher and fire fighting equipment to be available all times next to his activities.

6.3 Types of Fires


It is important to be able to identify the type of fire so that the correct type of fire fighting equipment
can be selected for use. The Fire Protection Association classifies five categories of fire:

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Class “A” Fire : Fires in ordinary combustible materials such as cloth, wood, paper etc.
Class “B” Fire : Fires in flammable liquids, oils etc.
Class “C” Fire : Fires in gases such as Acetylene, LPG etc.
Class “D” Fire : Fires in metals such as magnesium, sodium etc.
Class “E” Fire : Fire in electrical equipment

6.4 Types of extinguishers to be used


Class “A” Fire : Foam, Dry Chemical Powder (all purpose type),
Class “B” Fire : Foam, Dry Chemical Powder (all-purpose type)
Class “C” Fire : CO2, Dry Chemical Powder (all-purpose type)
Class “D” Fire : Dry Chemical Powder, Foam, (all-purpose type)
Class “E” Fire : CO2, Dry Chemical Powder (all-purpose type)

6.5 Distribution and location of fire Fighting Extinguishers


The location, quantity and type of fire extinguishers will be shown on emergency plan drawings.
The numbers of extinguishers and type will be based upon the fire risk level linked to the
construction schedule.
Fire extinguishers are an important part of any fire protection program. For fire extinguishers to
be effective, the following conditions must be met:
- The fire must be discovered while it is still a small fire.
- The extinguisher must be easily accessible and in proper working condition.
- The extinguisher must be of the proper type to extinguish the fire.
Site personnel will be trained to recognize types of fire and to make correct judgement on the
type of equipment to be used for fire fighting.
The Safety Officer will organize training sessions to instruct selected personnel and keep records
of the training sessions.

Fire fighting equipment.


The following shall rise with the building simultaneously and the need will be regularly evaluated:
Fixed fire extinguishing devices:
- One fire water booster pumps will be installed next to the main power generator
- Fire water availability: one 5000 gals tank to be installed and pumping system from sea water
- Three fire water rise to be installed throughout stairs shaft
- Three fire hose reels to be installed on ground level
Portable fire extinguisher: register, location and conditions of fire extinguishers to be in-house
monthly inspected by the safety officers
In addition to the portable extinguisher spread on site, every high fire risk activity will require
the availability of specified and appointed fire extinguisher.

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Fire alarms: will be installed on tower cranes inside the project boundaries at different level.
The fire alarm system will be checked quarterly during emergency drills.

6.6 Fire Prevention

6.6.1 House keeping rules


Personnel must know the place of work, its fire hazards, and the location of fire fighting equipment.
Keep all fire fighting equipment clear of any obstruction. Provide easy access to fire fighting equipment
in order to save time and minimize fire damage.
Keep the work place clean and tidy
Emergency exit paths shall be maintained free of any obstruction and clearly marked
The use of inflammable, flammable, and burnable items or items likely to pose a fire hazard shall be
minimized.
Waste materials shall be collected into one central location and removed from site at regular intervals to
reduce potential fire hazards. Highly flammable material shall be stored outside the building structure
at suitable locations and as instructed by the Safety Officer.
Open flame work (welding, cutting, etc.) shall require the utmost caution. All combustible materials in
the work area must be removed or covered as sparks may fly up to 10 meters.

6.6.2 Organization
Stacked combustible materials in yard storage shall not exceed a height of three (3.0) meters or four and
a half (4.5) meters if handled by mechanical equipment. Stacks shall not be closer than five (5.0) meters
to buildings or structures
Driveways will be at least five (05) meters wide and free of debris around combustible storage areas.
These storage areas will not exceed fifteen (15) meters by fifteen (15) meters in plan.
Storage of flammable materials in tanks shall be bunded.
Staircases shall be erected at the same time as the floor slab to guarantee escape routes and access for
fire fighting personnel.
Disposal of combustible waste material shall comply with the applicable fire and environmental Laws
and Regulations.
Ventilation that is adequate to prevent the accumulation of flammable vapours to hazardous levels shall
be provided in all areas where flammable and combustible liquids are handled or used.
All storage, handling, and use of flammable and combustible liquids shall be under the supervision of a
qualified person.
Motors of all equipment shall be shut off during refuelling.
Paint scrapings and paint-saturated debris shall be removed from inside any structure on a daily basis.

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6.6.3 Rules and Regulations


Stacked combustible materials in yard storage shall not exceed a height of three (3.0) meters or four and
a half (4.5) meters if handled by mechanical equipment. Stacks shall not be closer than five (5.0) meters
to buildings or structures
Personnel will not be permitted to return to their work unless the “All Clear” has been authorized by a
competent person or the Civil Defence Authorities.
The entire job site is declared a NO SMOKING AREA. Smoking will only be permitted in clearly identified
areas equipped with ashtrays.
All sources of ignition shall be prohibited in areas where flammable and combustible liquids are stored,
handled, and processed: suitable “NO SMOKING” and/ or “NO OPEN FLAME” signs shall be posted in all
such areas.
The contact of oil, grease or paint with oxygen cylinders shall be avoided. There may be a risk of
explosion due to oxidization
Compressed gas cylinders must be stored in separate areas.
Never check for LPG or acetylene gas leaks with a lighted match or cigarette lighter. Apply soapy water
with a brush.
Never keep oil, acetone, or any flammable liquid in or near areas where grinding, welding, or any other
sources of heat are generated.
Do not store unwanted materials in electrical cabins, AC plant rooms etc...
Switch off the main supply if electrical equipment is not in use.
Switch off all task lights, heaters or any kind of machine when not in use.
Never throw lighted cigarettes or burning materials into dustbins as they may ignite and create a fire
when you have left the area.
Never leave open fires/ flames unattended. (Such as torches and the like).

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7 EMERGENCY PLANNING AND PROCEDURES

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7. EMERGENCY PLANNING AND PROCEDURES

7.1 Job Site Emergency Procedures


In case any accident occurs with death or injury resulting in work loss, fire, explosion, collapse of
structure scaffolding or failure of a crane or other lifting appliances, on the Site, SISJV shall immediately
notify the concerned Authorities as detailed below by telephone, followed by a written accident report.
In case of such major accident, the Safety Officer and the Construction Manager are the first to be
notified in order to take immediate and proper actions to save lives and properties. They shall then
ensure that the Project Management is kept aware of the situation. The Project Safety Officer or the
designated HSE Officer will supervise the operations and inform all responsible people.

Relevant Authorities Contact Tel n° Contact person (if applicable)


Ambulance 998
Civil Defence/ Fire 997 999
Police 999
Municipality Emergency Office 993
Water Department 991
Hospital (Khalifa) 02- 6102000
Carewell center 02- 6728966
Client’s representative 050-3178830 Mr. Mohd Alghanam
Jacobs HSE Manager
SISJV Project director 050-4819689 Mr. Didier Bosredon
SISJV HSE Manager 050-4826505 Mr Lyndon Davies
SISJV deputy HSE Manager 050-6283810 Mr Eric Chantraine
Civil Aviation 02-5757500
Environmental Protection 02-6980349
Electricity Department 02-4464677
Sewerage Department 02-6711244
Coast Guard 02-6731900
Etisalat 8005500
Adnoc 02-6023177
The SISJV shall maintain a register of accident details including the name of the injured person, date of
accident, date of return to work, the number of days the injured person was away from work and a brief

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description of the accident. The information and shall be made available at the Site Office for inspection
at any time.

7.2 Emergency Planning


In every case, the following will be implemented:
The various emergency plans shall be prepared in sufficient detail to meet the requirements of OHSAS
18001: 1999. Plans shall be based upon the construction schedule and the type of construction
activities. Furthermore, the HSE Management will test the procedures and the results of the test shall
be filed in accordance with the ISO – OHSAS Requirements

7.2.1 Guideline in case of Emergency


In the event of a large-scale emergency where the site must be evacuated, the following procedures
shall be followed:
On hearing the continuous sound of the alarm, site personnel will be required to stop work, switch off
their power tools and assemble at the Emergency Assembly Point(s).
The person responsible for administering the Site Diary shall simultaneously account for the visitors on
site.
In this manner, a reasonably accurate forecast can be determined of the number of Site staff and
visitors remaining in the building or missing.
The person or persons responsible for raising the alarm shall make himself/themselves known to the
HSE Manager or the designated HSE Officer/ Construction Manager or in their absence, to a responsible
member of the Site Management. He/they shall remain available to inform Legal Authorities of the
exact location(s) of the emergency and to describe in brief the cause of any emergency.
A manually operated alarm system, comprising a loud siren and located on the Site Offices, shall be set
up. This alarm will constitute the signal to evacuate the Site.

7.3 FIRE EMERGENCY PROCEDURE


1. Raise alarm and sound siren immediately when you see a fire.
2. Shout ‘FIRE’, ‘FIRE’, ‘FIRE’ at the top of your voice to alert the people.
3. Try to attract others’ attention as far as possible on your way and request that access be
prevented to the area of the fire.
4. The person who discovers any outbreak of fire must inform the HSE Manager, the designated
HSE Officer, or his Site Superintendent immediately. He will give full details of location, type of
fire etc.
5. Switch off all electrical equipment and fuel-powered engines. (except those which constitute a
means of escape and are not subject to immediate hazard).
6. Close all gas cylinders.

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7. Clear the passage and/ or road for easy access for the Fire Brigade.
8. In case of small fires, try to identify the type of fire and use a suitable fire extinguisher.
9. Escape through the shortest possible route.
10. Assemble at designated place(s).
11. All Supervisors shall count their workforce and ensure nobody is missing.
12. Timekeeper shall provide the list of persons on duty.
13. Carry out a roll call.
14. Nobody is allowed to return to his job site until the affected area is declared safe.

7.3.1 Fire Emergency Responses


Upon discovery of a fire, raise the alarm. Any outbreak of fire must be reported immediately to the HSE
Manager and the designated HSE Officer, The Construction Manager or any responsible person on Site.
The persons having discovered the outbreak of the fire will give details of location and nature of the fire.
Access to the site and the building must be cleared at once to allow unimpeded access by the Fire
Brigade / Civil Defence. On a priority basis, the affected parts of the building shall be evacuated. In the
event of major fire, the whole Site shall be evacuated, in accordance with the general evacuation
procedures.
Site personnel shall only tackle outbreaks of fire that can be easily contained. Fire shall only be tackled
under supervision of the HSE Manager or the designated HSE Officer or senior Supervisory staff.

7.4 Emergency Precautions

7.4.1 Alarms
SISJV and his Sub-Contractors must ensure that their employees are fully aware of and conversant with
the respective alarms associated with the emergency procedures on the Job Site, and with the measures
to be taken in the event of an alarm being sounded.

7.4.2 Evacuation Plan


The SISJV and his Sub-Contractors must ensure that their employees are fully aware of, and conversant
with the plan for evacuation of the Job Site should the occasion arise. Drills will be organized by the
Safety Officer to acquaint all staff/ workers with the procedure.

7.4.3 Fire Precautions


In the event of a fire, the Safety Officer shall ensure that the Civil Defence Authorities are alerted. He
will ensure that all site personnel and visitors have knowledge of the location of the fire to ensure that
no one attempts to enter affected parts of the site.

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Personnel shall only be directed to tackle outbreaks of fire that can be easily contained. Priority shall be
given to ensuring the evacuation of personnel and to informing the Civil Defence Authorities of any such
outbreaks.
The relevant Authorities telephone numbers shall be prominently displayed at the entrance of the
various offices on Site.
A system will be established to ensure that an accurate tally is kept of all persons on the job site at all
times.
All Site Facilities/Offices and working areas will be regularly inspected by the Safety.
No office, welfare facility, accommodation, store, lay down area or hutting of any kind will be erected or
moved without the prior approval of the HSE Manager or the Construction Manager, who may specify
minimum spacing between buildings, as per Local Regulations.
SISJV and his Sub-Contractors shall provide and maintain a sufficient number and types of suitable Fire
Extinguishers. SISJV and his Sub-Contractors shall ensure that these Fire Extinguishers are located in all
temporary and other buildings and elsewhere, particularly at works faces. Only trained personnel shall
use Fire Extinguishers.
Smoking is not allowed within the structures regardless of the state of completion.
No burning of rubbish or debris will be permitted on the Job Site.
“Danger” and “No Smoking” signs will be displayed at all applicable locations
Assembly Points shall be established and clearly identified at the assembly location, on the site plan and
the personnel shall be informed of their designated assembly area in cases of emergencies.
Until the arrival of the Civil Defence, the HSE Manager together with the Construction Manager and the
Safety Officer has full authority for fire fighting, evacuation and emergency procedures. Their
instructions and orders must be obeyed without question by the workforce and the site supervisors.

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8 HSE PERFORMANCE MEASUREMENT AND


IMPROVEMENT

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8. HSE performance measurement and improvement

8.1 HSE performance measurement


The results of HSE audits, inspections and investigations into accidents and incidents shall be analyzed
by the HSE Manager.
Other inputs will be taken from the work-force representatives and emerging best practice as well as
any changes to the regulations or codes of practice that apply to the project.
Performance measurements shall include:
Number of man-hours worked without a lost time injury
Number of nonconformities reported by HSE audit as a percentage of audits in the accounting
period
Number of reported HSE incidents in the accounting period
Number of emergency drills carried out as a percentage of planned drills
Number of hazardous material spillages in the accounting period…
The HSE performance statistics shall be compared to the HSE objectives and where there is a shortfall, it
shall be investigated to identify the reasons and plan remedial action for the next measurement period.
Other improvement suggestions shall be subjected to risk analysis prior to submittal to management for
review and authorization.

8.2 HSE performance improvement


Remedial and other improvement action recommendations resulting from performance analysis shall be
reviewed, selected, prioritized and the resources authorized by top management.
The HSE Manager shall update the HSE plan, prepare revised awareness sessions and training as
necessary to deploy the revised plan effectively

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9 HSE MONITORING ARRANGEMENTS AND


TOOLS.

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9. HSE MONITORING ARRANGEMENTS AND TOOLS.

9.1 Purpose
The purpose of this section is to provide a view of the monitoring system on site to ensure a close
follow-up of the safety regulations, rules and practices during the work activities.

9.2 Safety inspection system.


As the construction site is every day changing, every safety officer on site has the duty to check for the
safety arrangement on site and to keep daily up-to-date observations log book. Every month each safety
officer to receive a new observations log book.
The observations are compiled in a weekly activity report to be submitted during the safety weekly
meeting with the consultants and client’s representatives.
This weekly activity report is also explained during SISJV internal management meeting to highlight to
project management the trend of the safety observations.
In addition of the above mentioned safety inspections, project and construction managers are to
document a monthly safety inspection in their area/ scope of activities.

9.3 Pre task briefing


Site staff must incorporate safety instructions in routine orders and see that they are carried out.
They also have to suitably brief workers under their control so that work is carried out without excessive
risk or in an uncontrolled manner. Therefore, they will give pre task briefing and document the
attendance sheets based on a job safety analysis (JSA) made prior and close to the beginning of their
activities.
See appendix J for the proposed template to be used on CCAD.

9.4 Permit to work system


HSE department to implement work permit procedure for the following activities:
Hot work, confined space, lock out/tag out

9.4.1 PURPOSE
To establish the control requirements for the use of permit to work systems within the Project. This
procedure is mandatory and applies to all operations/activities on The Project.

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A permit-to-work system is a formal written system used to control certain types of work that are
potentially hazardous. A permit-to-work is a document, which specifies the work to be done, and the
precautions to be taken. Permits-to-work form an essential part of a safe system of work for many
construction activities. They allow work to start only after safe procedures have been defined and they
provide a clear record that all foreseeable hazards have been considered.
A permit is needed when work can only be carried out if normal safeguards are dropped or when new
hazards are introduced by the work.

9.4.2 RESPONSIBILITIES

Project Manager / Construction Manager


The Project Manager/Construction Manager shall ensure that any requirement for permit to work
systems are identified from the hazards identified and the results of the risk assessment or
tender/contract documents and is developed and put in place prior to start of any work.

HSE Manager
The HSE Manager shall advise and assist in the development of any permit to work systems to ensure
that they are suitable for use and comply with any statutory requirements or HSE guidance as may be
required.

Supervisors
The Supervisors are responsible for monitoring the compliance of any permit to work system, ensuring
that control measures are implemented and the permit used as per procedural requirements.

9.4.3 PERMIT TO WORK PROCESS


The implementation of any permit to work system shall be carefully planned, developed and
implemented taking in to consideration the following sections.

Description of the Work


The permit shall include a clear description of the work to be undertaken and any associated hazards.
The following should also be taken into consideration:
Can plans and diagrams be used to assist in the description of the work to be done its location
and limitations?
Is any plant adequately identified, e.g. by discrete number or tag to assist issuers and users in
correctly taking out and following a permit?
Does the work require a method statement? If so has one been prepared, reviewed and
accepted.

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Essentials of the Permit-to-Work


All good Health and safety Guidance confirms that a permit-to-work must help communication between
everyone involved. It should be designed by the company issuing the permit taking into account
individual site conditions and requirements. Separate permit forms may be required for different tasks,
such as hot work and entry into confined spaces, so that sufficient emphasis can be given to the
particular hazards present and precautions required. The essential elements of a permit-to-work form
are as follows:
A. Permit title
B. Permit number (reference to other relevant permits or isolation certificates)
C. Job location
D. Plant / Equipment identification
E. Description of the work to be done and its limitations.
F. Hazard identification including residual hazards, & hazards introduced by the work.
G. Precautions necessary – person who carries out precautions, e.g. isolations, should sign that
precautions have been taken.
H. Protective equipment including personal protective equipment.
I. Authorization – signature confirming that isolations have been made and precautions taken,
except where these can only be taken during the work; date and time duration of permit.
J. Acceptance – signature confirming understanding of work to be done, hazards involved and
precautions required. Also confirming permit information has been explained to all workers
involved.
K. Extension / shift handover procedures – signatures confirming checks made that plant remains
safe to be worked upon, and new acceptor / workers made fully aware of hazards / precautions.
New time expiry given.
L. Work Completed – signed by acceptor certifying work completed. Signed by issuer certifying
work completed and plant ready for testing and re-commissioning.
M. Cancellation – certifying work tested and plant satisfactorily re-commissioned.

9.4.4 RECORDS
All records / documentation relating to these procedures shall be maintained at the site and will be
made available for auditing purpose at all times.

9.5 Tools and equipment inspection.


Poor conditions of tools or equipment can result in accident with severe injuries.
Therefore, it is at all time needed to have tools and equipment in the best working setting.
In order to ensure such good conditions, a 3-monthly inspection system will be implemented on CCAD.

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Every 3 months the colour coding will be as follow:


January – February – march Green
Aril – may – june White
July – august – September Yellow
October – November – December Blue
Need repair Brown or no color
Out of order Red
Tools and equipment concerned and the responsible party to inspect:
Powered tools Store to organise and Plant division to provide a qualified electrician
Mobile plant equipment Third party as per regulations
Plant division for the other (if not regulated or between third party if
period longer than 3 months)
Ladder Store
Slings, chains, ... Store
Safety harnesses Store
The responsible site division to apply the colour coding, keep documented register and provide copy of
the register for the 15th of the month of inspection to the HSE department.

9.6 Safety monitoring for specific safety topics.


Monthly the safety management team has to set a look-ahead program to monitor specific safety topics.
See appendix B for a sample of monthly program for safety department special actions with sample
documents to be used for the safety check of items.

9.7 Appointed safety persons and specific training.

9.7.1 PURPOSE
To ensure that any requirement for appointed persons is identified and individuals appointed for
specific task are trained appropriately as may be required by legislation or client requirements on The
Project.
This procedure is mandatory and applies to all site operations/activities on The Project.

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The term appointed person for the purpose of this procedure applies to appointments made to comply
with statutory regulations/Client or Project H&S requirements.

9.7.2 RESPONSIBILITIES

Project / Construction Manager


The Project/Construction Manager shall ensure that appointed persons are identified and appointed in
writing to carry out statutory requirements, or any other duties as may be required in this management
system. This shall also apply to any designated company HSE duties that may require a formal
appointment.

HSE Manager
The HSE Manager shall identify all statutory and company appointments for the CCAD project and
monitor the on site implementation.

Supervisors
The Supervisors shall monitor any person appointed under this procedure to ensure that they fulfil their
duties as may be specified.

9.7.3 Procedure/Process

Identification of Appointed Persons


The requirement for any appointed persons shall be identified prior to the start of any work taken place
during the planning stages. The level / number of appointments shall reflect the work being undertaken
and based on hazards and risk. Typical appointments may include the following:
First Aiders
Fire Wardens / Marshals
Scaffold Inspectors
Slinger/Riggers / Banksman/Signaller
Special tool operators e.g. cartridge guns/benchsaw operator/welder/electrician

Appointing Individuals For The Role


All persons appointed to fulfil roles within CCAD as per this procedure shall be recorded on the
Appointed Persons Register. The individual shall only be appointed based on their competency to
carryout any task or function, as may be required by legislation, company or client requirements.

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Briefing / Training of Appointed Persons


The appointed person shall be fully briefed on their duties and responsibilities at the time of
appointment. All briefings shall be recorded on the toolbox attendance form sign by the responsible
manager and filed with the appointed persons register. A copy shall be provided to the HSE department.

Consultation of Appointed Persons


A key function of any appointed persons is to keep up to date on the HSE requirements related to their
appointment. The HSE Manager shall ensure that relevant information, changes to legislation etc., is
brought to the attention of any appointed persons to ensure they meet up to date standards.

9.7.4 FORMS / RECORDS


Every appointed person shall receive an individual authorisation for his duties signed by his responsible
line manager.
The following Project register and form are to be used for the purpose of this procedure. Copies of
competency certification must be checked for authenticity, relevance and copies attached to register.
The following documentation / records shall be used for the purpose of this procedure and shall be
maintained at the site offices for auditing / monitoring purposes.
See in Appendix K training matrix and the template register for Appointed Persons.

9.8 Safety Motivation, Incentives, and Recognition


A Key motivation in HSE success is the development of continuing pride by all the work force, group or
personnel, in the achieved target. The HSE Plan will include a program of recognition and awards to
individuals and/or groups who have reached defined, significant HSE milestones or who have made
outstanding contributions to the project HSE program. All individuals, groups, and firms in the project
organisation will be eligible for participation in the program.
Awards will be presented and celebrated at award congregations and the details of the achievements
will be published on project notice boards. Participation at award congregations will also include, when
appropriate, not only management staff members but also the Client/ Engineer’s Representative.

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10 APPENDIX
Appendix I. HSE POLICY
Appendix J. Organization charts
Appendix K. Sample – Monthly HSE program
Appendix L. Risk assessment
Appendix M. Incident procedure
Appendix N. Lifting operation
Appendix O. Scaffolding
Appendix P. Helmet colour code
Appendix J. Safety briefing to work force and permit to work
Appendix K. Training matrix and register

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11 REFERENCES
DOCUMENT SEPARATELY SUBMITTED
Construction Environmental Plan (CEMP)
Electrical plan
Traffic plan
Lifting plan
Site installation
Fire prevention plan
Emergency procedure
Incident procedure

REFERENCES
“Health & Safety Codes of Practice for Construction Projects”, Site
Standards & Guidelines for Consultants & Contractors. (issued by
the Emirate of Abu Dhabi Municipalities & Agricultural Dept.).
“Regulatory framework – EHS policy” (issued by the AD EHSMS)
ALDAR Health Safety Security and Environmental Management
System Doc No AC/HSSE/M/001 and AC/HSSE/M/002.