Practice - Define an Accounting Key Flexfield Structure

Distribution
R12 General Ledger Management Fundamentals

Ownership
Oracle University

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Practice - Define an Accounting Key Flexfield Structure
Overview
In this practice, you will create an Accounting Key flexfield structure.

Assumptions
 Replace XX with your terminal number or unique number.

 You must have access to an Oracle Application Vision database or comparable training
or test instance at your site on which to complete this practice.

 Responsibility = General Ledger, Vision Operations (USA)

Tasks
1. Query the Accounting Key Flexfield

2. Create a new Accounting Key Flexfield structure by selecting any of the existing structures
and selecting (I) New.

Field Value
Code XX_Accounting Flexfield
Title XX_Accounting Flexfield
Description XXChart of Accounts
Enabled Checked
Segment Separator Period (.)
Cross Validate Segments Checked
Freeze Rollup Groups Unchecked
Allow Dynamic Inserts Checked

Note: If you do not select Cross Validate Segments, you will not be able to assign cross
validation rules to your flexfield structure.

3. Define the individual segments, the order in which they appear, which value sets they will
use, and how the values will map to the GL_CODE_COMBINATIONS table, which holds
all valid combinations of valid segment values.

4. (B) Segments

5. Create the structure based on the segment information in the following table:

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 No Name Window Prompt Column (LOV) Value Set (LOV)
1 Company Company SEGMENT1 XXCompany
2 Department Department SEGMENT2 XXDepartment
3 Account Account SEGMENT3 XXAccount
4 Interco Interco SEGMENT4 XXCompany

6. Save

7. (B) Open to add additional information to the segment definition.

Field Value
Description Company
Required Checked
Security Enabled Checked
List of Values Prompt CO
Concatenated Description Size 12

8. (B) Flexfield Qualifiers

 Balancing Segment Enabled = Checked

9. (B) Open to add additional information to the segment definition.

Field Value
Description Department
Required Checked
Security Enabled Checked
List of Values Prompt DE
Concatenated Description Size 15

10. (B) Flexfield Qualifiers

 Cost Center Segment Enabled = Checked
 Secondary Tracking Segment = Checked

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11. (B) Open to add additional information to the segment definition.

Field Value
Description Account
Required Checked
Security Enabled Checked
List of Values Prompt ACCT
Concatenated Description Size 25

12. (B) Flexfield Qualifiers

 Natural Account Segment Enabled = Checked

13. (B) Open to add additional information to the segment definition.

Field Value
Description Interco
Default Type Constant
Default Value 00
Required Checked
Security Enabled Checked
List of Values Prompt IC
Concatenated Description Size 15

14. (B) Flexfield Qualifiers

 Intercompany Segment Enabled = Checked

15. Freeze the Flexfield definition.

 Freeze Flexfield Definition = Checked

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Solution - Define an Accounting Key Flexfield Structure
Query the Accounting Key Flexfield Structure

Responsibility = General Ledger, Vision Operations (USA)

1. Open the Key Flexfield Segments window

 (N) Setup > Financials > Flexfields > Key > Segments

2. In the Applications field, enter General Ledger.

Create a New Accounting Key Flexfield Structure

3. Create a new Accounting Key Flexfield structure by selecting any of the existing structures
and selecting (I) New.

Note: If you do not select Cross Validate Segments, you will not be able to assign cross
validation rules to your flexfield structure.

Define the Accounting Key Flexfield Structure

Define the individual segments, the order in which they appear, which value sets they will use,
and how the values will map to the GL_CODE_COMBINATIONS table, which holds all valid
combinations of valid segment values.

4. (B) Segments

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 As you define your segments, you will receive a warning message that your list of values
prompt is longer than your segment size. Simply click on OK, and proceed. This will be
discussed a little later.

5. In the Segments Summary window, create the structure based on the segment information in
the tasks.

6. (B) Save

7. Position your cursor on line 1 (Company)

8. (B) Open to add additional information from task 7 table.

9. (B) Flexfield Qualifiers

 Balancing Segment Enabled = Checked

10. Close the Flexfield Qualifiers window

11. Save

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12. Close the Segments window

13. In the Segments Summary window, position your cursor on line 2 (Department)

14. (B) Open to add additional information to the segment definition.

Field Value
Description Department
Required Checked
Security Enabled Checked
List of Values Prompt DE
Concatenated Description Size 15

15. (B) Flexfield Qualifiers

 Cost Center Segment Enabled = Checked
 Secondary Tracking Segment = Checked

16. Close the Flexfield Qualifiers window

17. Save

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18. Close the Segments window

19. In the Segments Summary window, position your cursor on line 3 (Account)

20. (B) Open to add additional information to the segment definition.

Field Value
Description Account
Required Checked
Security Enabled Checked
List of Values Prompt ACCT
Concatenated Description Size 25

21. (B) Flexfield Qualifiers

 Natural Account Segment Enabled = Checked

22. Close the Flexfield Qualifiers window

23. (B) Save

24. Close the Segments window

25. In the Segments Summary window, position your cursor on line 4 (Interco)

26. (B) Open to add additional information to the segment definition.

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 Field Value
Description Interco
Default Type Constant
Default Value 00
Required Checked
Security Enabled Checked
List of Values Prompt IC
Concatenated Description Size 15

27. (B) Flexfield Qualifiers

 Intercompany Segment Enabled = Checked

28. Close the Flexfield Qualifiers window

29. Save

30. Close the Segments window

31. Verify all information is correct as shown above. Very Important.

32. Close the Segments Summary window

Freeze the flexfield definition

33. Freeze the Flexfield definition.

 Freeze Flexfield Definition = Checked

34. (B) OK in the Caution window

35. (B) Compile

36. (B) OK in the Note windows

37. Close windows until you are back at the Navigator.

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