PETRONAS CARIGALI IRAQ HOLDING B.V.

TO: TO WHOM IT MAY CONCERNED DATE: 21 Dec 2019

ATTN: APPROVED BIDDERS REF.: PCIHBV/2019/MRP/2495
EMAIL:
TEL NO.:
Transmitted via PETRONAS
FAX NO.:
Tender Secretary Email
FROM:
TENDER SECRETARIAT 06

TENDER NO. : PCIHBV/2019/MRP/2495

TENDER TITL : PROVISION OF SUPPLY AND DELIVERY OF ELECTRICAL AND
MECHANICAL PARTS FOR PETRONAS CARIGALI IRAQ
HOLDING B.V. (PCIHBV).

SUBJECT : REQUEST FOR QUOTATION

PETRONAS Carigali Iraq Holding B.V. (“PCIHBV”) is pleased to invite your company to submit a
quotation for the items as specified in the attached form. The submission of your quotation shall be
strictly in accordance with the instructions below:

BID INSTRUCTIONS

1. The Bidder shall acknowledge the receipt of this Request for Quotation by submitting the Bid
Acknowledgment Form as per the format provided in APPENDIX I hereof by email to
Tender_iraq06@petronas.com.my upon receipt of this fax/email.

2. The Bidder shall submit its quotation in two (2) separate sealed envelopes, which shall be labeled
as the Unpriced Technical Proposal and the Commercial Proposal respectively. The envelopes
shall be clearly marked as "CONFIDENTIAL" on the top left hand corner of the envelopes, and shall
also be marked with the proposal type (Unpriced Technical or Commercial), the Bidder’s Name, the
Tender Number and the Tender Title as below:

TENDER NO. : PCIHBV/2019/MRP/2495

TENDER TITLE : PROVISION OF SUPPLY AND DELIVERY OF ELECTRICAL AND
MECHANICAL PARTS FOR PETRONAS CARIGALI IRAQ HOLDING B.V.
(PCIHBV).
The submission of quotations by email or in soft copy is not acceptable.

Any further information which may be required by the Bidder in order to complete its Bid Proposal or
any interpretation thereof must be obtained by sending a request for information to PCIHBV via
email (Tender_iraq06@petronas.com.my) or by writing sent to the address given under item 3
below, marked:

ATTENTION : TENDER SECRETARIAT 06

PETRONAS CARIGALI IRAQ HOLDING B.V.
TENDER NO. : PCIHBV/2019/MRP/2495
TENDER TITLE : PROVISION OF SUPPLY AND DELIVERY OF ELECTRICAL AND
MECHANICAL PARTS FOR PETRONAS CARIGALI IRAQ HOLDING B.V.
(PCIHBV).
Any such requests for information must be made not later three (3) calendar days prior to the BID
CLOSING DATE.


Page 1 of 8
PETRONAS CARIGALI IRAQ HOLDING B.V.

If the Bidder has any technical clarifications, the Bidder may submit such clarification together with
its Technical and Unpriced Proposal. Technical clarifications shall not be submitted in the
Commercial Proposal, failing which the Bidder’s Bid Proposal shall be deemed invalid and the
Bidder shall be disqualified.

3. The Bidder shall submit its Bid Proposal by hand or by courier services no later than ONE (1) DAY
BEFORE THE BID CLOSING DATE IRAQ LOCAL TIME (GMT+3) 1600 HOURS, 07th January
2020 (Tuesday). to the following address:
Petronas Carigali Iraq Holding B.V.
124-125, Babylon Hotel,
915, Karrada Street, Al Jadria,
Baghdad, Republic of Iraq
Work: +964 7809 184 659
Attention: TENDER IRAQ 06 – SCM DEPT

If the Bidder’s Bid Proposal cannot be submitted to the above address, the Bidder may alternatively
submit its Bid Proposal not later than not later than IRAQ LOCAL TIME (GMT+3) 1600 HOURS, 08th
January 2020 (Wednesday) (“BID CLOSING DATE”).to the following address:

Garraf Base Camp (GBC) – PETRONAS

Garraf Oil Field, Qalat Sukkar District,
Thi Qar Province, Republic of Iraq
Phone: (964)7807 069 465
Attention: TENDER IRAQ 06 – SCM DEPT

The Bidder is required to fill in the attached GBC SECURITY ENTRY FORM and forward the
completed form to PCIHBV by email to Tender_iraq06@petronas.com.my for submission at
Garraf Base Camp (GBC) – PETRONAS, Republic of Iraq no later than ONE (1) DAY BEFORE
THE BID CLOSING DATE.

4. PCIHBV requires all bids to be valid SIXTEY (60) DAYS FROM THE BID CLOSING DATE (the
“BID VALIDITY PERIOD”). The Bidder can assume that it has not been successful if no
notification is received within the BID VALIDITY PERIOD.

5. Any discount(s) shall be stated separately from the Bidder’s submitted unit price(s).

6. Any deviation(s) from the enquiry specifications is strongly discouraged and may result in the
Bidder’s Bid Proposal being disqualified. With this in mind, should the Bidder still wish to submit
any exceptions, any such proposals for alternative or equivalent offers shall conform to the
required specifications and any relevant supporting information such as catalogues and/or
brochures must be submitted together with the Bidder’s proposed alternatives.

7. All costs involved in the preparation of this enquiry/tender shall be borne by the Bidder.

8. The Bidder’s Bid Proposal shall include all applicable taxes and duties.

9. PCIHBV reserves the right to accept ALL, PART or NONE of Bidder’s quotation.


Page 2 of 8
PETRONAS CARIGALI IRAQ HOLDING B.V.

10. The Bidder must indicate to PCIHBV its intention to bid or to decline and the same must be
communicated through fax or email to Tender_iraq06@petronas.com.my before the BID
CLOSING DATE, giving the Bidder’s reasons therefor.

11. Any services required by PCIHBV resulting from this enquiry shall be made in accordance with this
Enquiry Document, which consists of the following documents:
APPENDIX-I - Bid Acknowledgement
ATTACHMENT A - Bidder’s Questionnaire
ATTACHMENT B - Form of Proposal
ATTACHMENT C - PURCHASE ORDER Form (Standard Terms & Conditions)
EXHIBIT I - Scope of WORK
EXHIBIT II - Schedule of Compensation
EXHIBIT III - Administrative Procedures
EXHIBIT IV - PMD GAO MRP-2495- DDP Garraf
EXHIBIT V - LOGISTIC_INFO_AND_GUIDELINES Rev.02 Final
EXHIBIT VI - Health, Safety and Environment

12. All communication/correspondence with regard to bid clarifications (during bidding) shall be made to
the following address:
Garraf Base Camp (GBC) – PETRONAS
Garraf Oil Field, Qalat Sukkar District,
Thi Qar Province, Republic of Iraq
Attention: TENDER SECRETARIAT 06
Email : tender-iraq06@petronas.com.my

13. Any purchase made by PCIHBV resulting from this enquiry shall be made in accordance with
PCIHBV’s standard terms and conditions (as per Attachment C – PURCHASE ORDER TERMS
AND CONDITIONS Form). PCIHBV will not entertain any exceptions to the terms and
conditions of the PURCHASE ORDER. The Bidder’s quotations shall reflect full compliance
to all PCIHBV’s standard terms and conditions, failing which the Bid Proposal shall be
deemed invalid and the Bidder shall be disqualified.

Thank you.

Yours faithfully,
FOR PETRONAS CARIGALI IRAQ HOLDING B.V.

TENDER SECRETARIAT 06


Page 3 of 8
 APPENDIX I
BID ACKNOWLEDGEMENT
PETRONAS CARIGALI IRAQ HOLDING B.V.

Please confirm the receipt of this document by email this page to the address below:

(Company’s Letterhead)

TENDER NO. : PCIHBV/2019/MRP/2495

TENDER TITLE : PROVISION OF SUPPLY AND DELIVERY OF ELECTRICAL AND
MECHANICAL PARTS FOR PETRONAS CARIGALI IRAQ HOLDING B.V.
(PCIHBV).

We, the undersigned, certify that we have received, read and understood the subject request for
Quotation (RFQ) for the PROVISION OF SUPPLY AND DELIVERY OF ELECTRICAL
AND MECHANICAL PARTS FOR PETRONAS CARIGALI IRAQ HOLDING B.V.
(PCIHBV).
We acknowledge that we have thoroughly reviewed the RFQ and confirm that we received a complete
RFQ with no missing / incorrect page(s).

We also hereby confirm that we will submit a Bona Fide Bid Proposal before the BID CLOSING DATE.

Furthermore, we acknowledge that all communication / correspondence with regard to bid clarifications
(during bidding) shall be made to the following address:

Garraf Base Camp (GBC) – PETRONAS

Garraf Oil Field, Qalat Sukkar District,
Thi Qar Province, Republic of Iraq
Attention: TENDER SECRETARIAT 06
Email : Tender_iraq06@petronas.com.my

From: ...............................
(Company’s Name)

...............................
(Company’s Address)

...............................
(Telephone & Fax)

(Company’s Stamp)

Date: ...............................

Page I-1
 ATTACHMENT A
BIDDER’S QUESTIONNAIRE

PETRONAS CARIGALI IRAQ HOLDING B.V.

General
The Bidder is required to answer the questionnaire below and submit the same to PCIHBV in Bidder’s
Technical Proposal:

Bidder’s
No. PCIHBV Requirements Bidder Remarks
Response
1 Compliance to PCIHBV Bidding Requirement
Bidder shall submit the Bid Proposal as per PCIHBV
format including: Bidder to
i. Certificate of Company Registration (MOT). Submit :
ii. Bidder confirmation on product’s certificate of origin YES / NO
is from KOREA, JAPAN, USA or WESTRN
EUROPE only.
2 Compliance to Scope of Work
Bidder to Bidder shall provide all
Bidder confirm its understanding and compliance with
comply: datasheets and pictures of its
all the scope of supply as per Exhibit I – Scope of
YES / NO available offer.
Supply and Technical Specifications.
3 Compliance to Schedule of Compensation
The Bidder is able to quote an all-inclusive price and Bidder to
rates for the GOODS according to PCIHBV’s comply:
requirements in this RFQ, including delivery charges, YES / NO
taxes etc.
4 PCIHBV Standard Terms & Conditions
The Bidder confirms its understanding of PCIHBV’s
Bidder to
standard terms and conditions. The Bidder confirms that
comply:
it will fully comply and adhere to PCIHBV’s standard
YES / NO
terms and conditions and all PCIHBV requirements
stated therein.
5 Warranty
Bidder to
The Bidder confirms its ability to provide a Standard
comply:
Industry Warranty for the GOODS as per ARTICLE 5 of
YES / NO
the Terms and Conditions.
6 Bid Validity
Bidder to
The Bidder confirms its ability to comply with the bid
comply:
validity period of Sixty (60) days from the BID
YES / NO
CLOSING DATE.
7 Delivery Period Bidder to
The Bidder confirms its ability to deliver all GOODS Specify
DDP –PETRONAS GARRAF OIL FIELD, IRAQ” _____ Week Bidder shall make its best
within……8…… weeks upon issuance of "Purchase (s) from endeavor for delivery period.
Order" (PO). Purchase
Order.
8 Compliance to PCIHBV Payment Terms
Payment will be made within thirty (30) days of receiving Bidder to
the original undisputed invoice after acceptance of comply:
GOODs, GOODs completion documentation in YES / NO
accordance with the terms stipulated in RFQ.
9 PRODUCT CERTIFICATE OF ORIGIN Bidder to
Bidder to submit the endorsed C.O.O from KOREA, comply:
JAPAN,USA or WESTRN EUROPE only. YES / NO

Page A-1
 ATTACHMENT A
BIDDER’S QUESTIONNAIRE

PETRONAS CARIGALI IRAQ HOLDING B.V.
Bidder’s
No. PCIHBV Requirements Bidder Remarks
Response
11 Iraqi Tax Requirement
Has your company registered with Iraqi Tax Authorities
(General Commission of Taxes)?
(Please answer YES or NO) _______
Bidder to
Comply:
If yes, please provide the Tax registration letter & List of
YES / NO
registered employees. If not, the Bidder shall provide a
written undertaking to complete registration on or before
the EFFECTIVE DATE should it be the successful
Bidder.
12 All-Inclusive Rates
The Bidder is able to provide all-inclusive rates for the
supply and delivery of the GOODS, inclusive of delivery, Bidder to
services, tax, customs charges and all other costs and Comply:
expenses required to effect the supply and delivery of YES / NO
the GOODS to PCIHBV.

13 Repeat Order:
Bidder confirms its ability to comply with the bid validity
period of six (6) months from the PURCHASE ORDER Bidder to
(PO) DATE and bidder agrees to provide same comply:
materials i.e. specifications with the same unit price, YES / NO
delivery and terms & conditions (T&C), in the event
PCIHBV decides to purchase those materials.

Page A-2
 ATTACHMENT B
FORM OF PROPOSAL

PETRONAS CARIGALI IRAQ HOLDING B.V.

INSTRUCTIONS:

The Bidder shall submit this Attachment B – Price Schedule in two (2) formats, namely the Technical
and Unpriced Proposal format and the Commercial Proposal format.

1. TECHNICAL AND UNPRICED PROPOSAL

The Bidder shall submit the Technical and Unpriced Proposal as per Attachment C and EXHIBIT
II – SCHEDULE OF COMPENSATION by completing EXHIBIT II as follows;

IMPORTANT:

a) NO PRICES OR COST QUOTATIONS ARE TO BE SHOWN IN THE QUOTATION

FORMATS SUBMITTED IN THE TECHNICAL PROPOSAL.

b) THE BIDDER IS REQUIRED TO INDICATE WHETHER OR NOT IT IS BIDDING FOR

EACH ITEM BY PRINTING THE WORD “QUOTED” TO REPLACE THE PRICE AND “NO
QUOTE” IF NO PRICE HAS BEEN QUOTED FOR EACH ITEM THAT HAS BEEN PRICED
(OR NOT) IN THE COMMERCIAL PROPOSAL.

c) IN CASE OF “NO QUOTE”, THE BIDDER SHALL SPECIFY THE REASON FOR NOT
QUOTING. THE BIDDER SHALL IN NO CIRCUMSTANCE DELETE OR ALTER ANY
WORDING OF EXHIBIT II.

d) ANY FURTHER INFORMATION WHICH MAY BE REQUIRED BY THE BIDDER IN ORDER

TO COMPLETE ITS BID PROPOSAL OR ANY INTERPRETATION THEREOF, MUST BE
OBTAINED BY EMAIL (Tender_iraq06@petronas.com.my) OR BY WRITING SENT TO
THE ADDRESS GIVEN UNDER ITEM 2 ABOVE, MARKED:

ATTENTION : TENDER SECRETARIAT 06

PETRONAS CARIGALI IRAQ HOLDING B.V.

TENDER NO. : PCIHBV/2019/MRP/2495

TENDER TITLE : PROVISION OF SUPPLY AND DELIVERY OF ELECTRICAL AND
MECHANICAL PARTS FOR PETRONAS CARIGALI IRAQ HOLDING
B.V. (PCIHBV).

Any such request must be made not later than three (3) calendar days prior to the BID
CLOSING DATE. If the Bidder has any technical clarifications, the Bidder shall submit its
clarifications together with the Technical and Unpriced Proposal. Technical Clarifications shall
not be submitted in Commercial Proposal, failing which the Bid Proposal shall be invalid and
the Bidder shall be disqualified.

2. COMMERCIAL PROPOSAL
The Bidder shall submit its Priced Quotation as per Exhibit III – SCHEDULE OF COMPENSATION
indicating the prices/costs.

B-1
 ATTACHMENT C
PURCHASE ORDER TERMS AND CONDITIONS

PETRONAS CARIGALI IRAQ HOLDING B.V.

Please refer to the attached standard terms and conditions.

Tender No. PCIHBV/2019/MRP/2483 C-1