28 January 2011 (Revision)

Haiti Mapping Fields

Summary
Required Fields (*) Optional Fields
1. Organization 10. Implementing Organization(s) 1. Project Activities 10. Latitude
2. Project ID 11. Donor(s) 2. Additional Information 11. Longitude
3. Project Title 12. Number of People Reached 3. Cross-cutting Issue(s) 12. Website
4. Project Description (target) 4. Partner Organization(s) 13. Date Updated
5. Start Date (estimated) 13. Country 5. Awardee Type 14. Project Needs
6. End Date (estimated) 14. 1st Administrative Level 6. Target Group(s)
7. Budget 15. 3rd Administrative Level 7. 2nd Administrative Level
8. Cluster(s) 16. Contact Information 8. City/village
9. Sector(s) 17. Date Provided 9. IDP/Refugee Camp

Project Definition: A project is defined as a group of activities with a start date, end date and budget that are aimed at achieving clearly specified
objectives. Projects may take place in multiple locations and/or cut across multiple sectors.

Note: Fields in brackets indicate alternative field name for information to be provided on in-kind donations; Fields in bold indicate fields that are applicable
for both projects and in-kind donations; Asterisks (*) indicate required information.
Field Definition Format Notes/Guidance
Organization* Organization providing the data (usually IA member) Text Avoid or spell out acronyms, particularly
those that might not be well known.
Project ID* [Shipment Alpha/numeric code assigned to an intervention or shipment Text and/or Can be used to make sure that interventions
ID*] by an organization in its internal systems number taking place in multiple locations treated as a
single intervention and to pose questions to
the organization providing data. If there is no
intervention ID, InterAction will assign one.
Project Title* The official title of the project, preferably the official name Text  Please try to avoid using the same title for
used in program/project/etc documents different projects.
 For material donations, if there is no
official title, enter “In-Kind Donation to
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Field Definition Format Notes/Guidance

Recipient Organization.” Multiple
shipments to the same organization
should be lumped together as one entry.
Project Description* Brief description of the project (at least 150 words), including, Text
[Shipment Description*] if possible, goals and/or objectives
Project Activities Description of project activities Text
Additional Information Optional field that can be used to provide additional Text
information on the project, such as progress to date, results
data, links to documents/evaluations, etc.
Start Date* (estimated) Actual start date (beginning of implementation) mm/dd/yyyy  If day is not provided, InterAction will
[Shipment Date*] enter first of the month as start date.
(estimated)
End Date* (estimated) Date by which project is expected to be completed mm/dd/yyyy  If day is not provided, InterAction will
 Could be edited to update with actual end date upon enter last day of the month as end date.
completion  If no end date is provided, InterAction will
insert an end date for five months after
the data was received (for example, if a
project was submitted in June 30, 2011,
we would enter November 30, 2011 as the
end date). This is to prevent projects that
have in fact ended from appearing as
active projects on the site indefinitely.
Budget* Amount budgeted for a project or, in the case of in-kind Number  Do not use text in this field (i.e. write
[Value of Shipment*] donations, the value of a shipment $8,000,000 vs. $8 million)
 Provide in USD if possible. If not, indicate
currency.
Cluster(s)* United Nations Cluster to which a project or donation is Text If project does not fall under an existing
reported cluster, enter “N/A.”
Sector(s)* Coding used internally by an organization to classify the project Text This field will be used to help InterAction
(e.g. health, education, etc.) code projects according to the sectors we
have developed for the mapping initiative:
Agriculture, Communications, Disaster
Management, Economic Recovery and
Development, Education, Environment, Food
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Field Definition Format Notes/Guidance

Aid, Health, Human Rights Democracy and
Governance, Peace and Security, Protection,
Shelter and Housing, Water Sanitation and
Hygiene, and Other.
Note: Given substantial work by some
organizations to develop their own sector
coding, we are not assuming that members
will adopt this standard coding internally.
Cross-Cutting Issue(s) Issues that cut across more than one sector, or that should not Text Multiple entries should be separated by a
be managed as a sector, such as gender or the environment comma; do not use “and” to separate issues.
For example, please enter “Gender,
Environment” – NOT “gender and
environment.”
Implementing Name(s) of organization(s) actually carrying out the work in the Text  Multiple entries should be separated by a
Organization(s)* field. In the case of in-kind donations, list organization(s) comma; “and” should only be used if it is
[Recipient receiving goods. part of an organization’s name. Avoid use
Organization(s)*] of acronyms.
 If your organization is also involved in the
project implementation, please include it
in this field as well.
Partner Organization(s) Name of organization(s) associated with the project but not Text Could include:
actually involved in implementation; does not refer to donors  Outside organization(s) that will evaluate
project
 Organizations associated with larger
program of which project being reported
on is just a smaller part
 Other “federation/family” members
providing technical or financial support
Multiple entries should be separated by a
comma; “and” should only be used if it is
part of an organization’s name. Avoid use of
acronyms.
If there are no partner organizations, please

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Field Definition
Donor(s)* Organization(s) or agency(ies) providing funding for the project
or supplying goods for donation (e.g. United States Agency for
International Development (USAID), Millennium Challenge
Corporation, United Nations Development Program (UNDP),
World Bank, Gates Foundation, private businesses,
corporations, etc.)
Awardee Type Optional field used to indicate whether an organization directly
received funding for the project, or whether it received funding
through a subaward.
Number of People Target number of individuals to be reached over the life of the
Reached (target)* project
 Actual number of people reached could be reported in the
project description or additional information sections.
Target Group(s) Type of individuals or groups primarily intended to benefit from
the project (e.g. children under five, pregnant women, people
with disabilities, etc)
28 January 2011 (Revision)
Format Notes/Guidance
enter N/A.
Text  If project is funded by another bilateral
donor (e.g. UK), specific agency providing
funding should be noted (e.g. UK
Department for International
Development (DFID) vs. British
government).
 If project is funded by individual donors,
enter “Private donations” (listing
individual donors is not desired/required).
If name of organization providing data is
listed, InterAction will assume this means
private donations and replace the
organization’s name with “private
donations.”
 Multiple entries should be separated by a
comma; “and” should only be used if it is
part of an organization’s name. Avoid use
of acronyms.
Text This field will help InterAction identify
projects in which multiple organizations are
involved, and help avoid double-counting.
Enter either “Prime awardee” (organization
that directly received funding for a project)
or “Subawardee” (organization that received
funding from a prime awardee).
Number  Do not use text in this field (i.e. enter
1,000,000 vs. 1 million).
 Should correspond, if possible, to number
of individuals intended to directly benefit
from the project.
Text Multiple entries should be separated by a
comma; “and” should only be used if it is
part of a target population category.
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Field Definition Format Notes/Guidance

For example, please enter “Pregnant women,
People with disabilities” – NOT “pregnant
women and people with disabilities”
Country* Country in which project is taking place, or to which goods have Text List different location information on
been shipped different rows.
 If project is targeted at a region, list all countries
considered to be part of that region
1st Administrative First sub-national level intended to benefit from the project or Text  List different location information on
Level* in-kind donation (e.g. in the United States, this would be different rows.
Haiti = Department equivalent to states)  If project is targeted at the national or
regional level, enter N/A.
2nd Administrative Level Second sub-national level intended to benefit from the project Text  List different location information on
Haiti = Arrondissement or in-kind donation (e.g. in the United States, this would be different rows.
equivalent to counties)  If project is targeted at the national or
regional level, enter N/A.
3rd Administrative Third sub-national level intended to benefit from the project or Text  List different location information on
Level* in-kind donation (equivalent to municipality) different rows.
Haiti = Commune  If project is targeted at the national or
regional level, enter N/A.
City/Village City(ies)/village(s)/camp(s) in which project is taking place Text Organizations are encouraged to provide as
detailed location information as possible; it is
possible that IA members would have access
to more detailed maps and others to info
aggregated to a higher geo level as security
concerns dictate.
IDP/Refugee Camp IDP/Refugee camp(s) in which project is taking place Text As above
Latitude Latitude at which project is taking place Decimal degrees Should only be provided if there is a
significant amount of authority behind the
location.
Longitude Longitude at which project is taking place Decimal degrees Should only be provided if there is a
significant amount of authority behind the
location.
Contact Information* Contact information for InterAction member, either: Text, email Provide name, title and email of a person
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Field Definition Format Notes/Guidance

 General HQ contact information address who could be contacted to answer questions
 Field contact information about the project.
Website Link to project website, if available Link
Date Provided* Date information submitted mm/dd/yyyy If left blank, IA will insert the date we
received the data.
Date Updated Date information updated mm/dd/yyyy If left blank, IA will insert the date we
received an update for the data.
Project Needs Description of materials, funding or expertise required to Text The Business Civic Leadership Center (BCLC)
successfully implement the project and FedEx are interested in this information
as a way of more effectively partnering with
NGOs.