Government of the Virgin Islands of the United States

Department of Education
2133 Hospital Street
Christiansted, St. Croix, Virgin Islands 00820

Checklist for School Operation and Accreditation

Name of School
Address
Date of Visit

I. Legitimacy
Official document certifying the legal and legitimate existence of the school in
accordance with Virgin Islands law. This includes Articles of Incorporation as
required by Title 13, Chapter 1 & 3, VIC.

Business License from Consumer Services Administration Expiration

Date____ Non-Profit Status____
Certificate of Good Standing____
II. School and Community
Brief history of school and a description of the community it serves____
III. Philosophy and Objectives
Educational philosophy and objectives of school ____
IV. Enrollment Data
Total Enrollment___
Grade Level from _____ to _____
V. Curriculum subject Areas
Description of subjects taught, curriculum objectives, and the instructional
techniques and methods employed to meet varying learning needs of the
students. See section 209(b)(2)_____
Master Schedule_____
Time Allocation per subject area_____
Student's daily Schedule (sample) _____
VI. Promotion and Grading Policy
Description and explanation of the promotion and grading policy, including its
intended objective and adequate records to show student attendance, progress,
and grades.
Report card____ Transcript____ Progress Report____
Cumulative Folder____
 VII. Guidance Services
A description and explanation of the nature and scope of the guidance services
involving written records of student's previous education and training with
appropriate recognition of honors and awards.
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
VIII. Educational Media Services – Library and Audio-Visual
Scope of educational media, library and audio-visual program provided and
their relationship to the total instructional program._______

Number of library holdings by categories i.e. references, fiction, nonfiction,

audiotape, visual tapes, CD ROMs, journals, etc._______

Inventory of equipment_______
IX. Student Activities
Scope, philosophy, and objective of the student activity program and their
relevance to the rest of the instructional program.
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
X. Assessment
A description and evidence of assessments both formal and informal, used at
the schools (achievement, diagnostic, curriculum, etc.)
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
XI. School Staff and Administration
Academic and professional profile of faculty, staff and administration,
including past experience. Include administrative and supervisory policies and
practices employed._______

Number of professional staff______

Number of itinerant staff______
Number of support______

Provide copies of evaluation instrument where application.______

XII. Finances
a. Financial Statement
i. A copy of the most recent financial statement and projected
budget._____
b. Tuition and other fees schedules
i. Tuition Schedule______
ii. Schedule of other fees______
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________

XIII. School Facilities

a. Classrooms – regular and special subjects__________________________
i. Furnishings____________________________________________
ii. Materials and Supplies___________________________________
iii. Ratio of Students to size of room___________________________
iv. Lighting and Ventilation__________________________________
b. Playground and Physical Education facilities_______________________
c. Health and Hygiene Facilities___________________________________
i. Faculty and Students____________________________________
ii. Drinking Fountains_____________________________________
iii. Restrooms____________________________________________
iv. Storage______________________________________________
d. Lunchroom/Cafeteria and Kitchen________________________________
e. Medical Aid Facilities_________________________________________
f. Office Facilities______________________________________________
g. Bus Loading and Unloading Area________________________________
h. Assembly Area_______________________________________________
i. Library Facilities_____________________________________________
j. Upkeep/Maintenance of Materials, Supplies and
Equipment___________________________________________________
k. Counseling/Guidance Facilities__________________________________
l. Upkeep/Maintenance of Buildings and Grounds_____________________
m. Diagram of School____________________________________________
n. A Certificate of Safety Standards from Fire Department________
o. Current Permit from Health Department________

Concerns________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________
________________________________________________________________________