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Shapoorji Pallonji & Co Ltd

 Sustainable Business Process Improvement

SBPI
 Areas Covered
 ERP (Implementation & Spread)
 Finance & Accounts (Corporate ‘SP’ Focus)

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SPCL - SBPI
 Objective – Implement an ERP System across Construction
Line of Business

 Expanded Objective – Cover all aspects of Company


Construction Activity in terms of Data & Values Capture

 Integrate Accounts (outside & inside customer) with Projects


monitoring on Values (inside customer)

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SPCL - SBPI
 ERP Process
 Recognise SPCL’s Structure & Business Needs
 Create Libraries (Data Base) of all Company Relationship
Points
 Manpower
 Materials
 Vendors
 Sub-Contractors
 Projects / Clients
 Machinery
 Accounts Structure
 Others
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SPCL - SBPI
 All Libraries locked into Modules with clearly identified
‘OWNERS’

 ACCOUNTS integrated with other modules, for


seamless data transfers (Materials, Payroll, Sub-
contractor etc)

 Delegation of Authority to Point of Action

 Established ‘Discipline’ on Closures Activity


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SPCL - SBPI
 Live Linked Data Integrity across modules was controlled
by ‘Change Request Procedures’

 ERP System picked up momentum when multi-function


Teams of Accounts – Systems – Commercial (Operations) –
User Dept worked jointly on a Development

 Reconciliation process laid down for values in Accounts &


in Project Performance Reports

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SPCL - SBPI
 KEY LEARNINGS
 Integration into Accounts helped Data Validation & Data
Accuracy

 Data Validation – Internal & External


External – Internal & Statutary Audit, Clients in Cost Plus
Projects

 Data Mirroring between Accounts & Projects P&L facilitated


discussions with Project Operations Teams on Current &
Future Costs
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SPCL - SBPI
 WAY FORWARD
 ERP being implemented in RE SPVs and EPC Business

 Specific Needs of above Business catered by additional


integrated into Accounts modules – RE = Sales Module, EPC =
Design Hours & Supply Item Purchases. Based on USER
REQUIREMENT.

 Have full integration of all modules into Accounts and


Projects Performance Monitoring Module

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SPCL - SBPI
 Assist User Control on Assets – Plant & Machinery, Formwork
etc, so that Asset Utilisation improves.

 Exploit the Power of the Libraries (Data Base) by data


churning to generate MIS Reports

 Across Locations harmonise key Report Generation processes


so that improved Management Reports are possible

 Improve Timings on ‘Closures’ activity

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SPCL - SBPI
 ACCOUNTS & FINANCE
 Since Year 2000 movement from Manual to Integrated
Accounts Book-sets across almost all locations

 Accounting Structure was single point Reporting. No dual


reporting acceptable

 Reporting was from Projects to Regional Offices to Head Office


& SPCL Corporate

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SPCL - SBPI
 Performs KEY ROLE of Ultimate Holding Company & New
Business Incubator

 Faces constant pressure on Funding since it is caught in 3


ways demand of Own Existing Growth Business, New
Business & Subsidiaries. Results in pressure on Debt
Instruments Ratings

 Despite the above, interest costs have been brought down by


efficient Funds Management

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SPCL - SBPI
 ROLE OF ULTIMATE HOLDING COMPANY
 CFS (per I-GAAP) prepared for years ended March 31, ’07 / ’08
& ’09. Will assist movement to IFRS

 Total entities consolidated (EXCEL workings) in YE March 31,


’09
 Subsidiaries 130
 Associates 27
 Joint Ventures 16
 Trial Balances Consolidated –
 Subsidiaries 104, Associates 17

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SPCL - SBPI
 OBJECTIVE – Strengthen SPCL (CFS) Performance on
Financial Parameters
 Recently acquired ‘COGNOS’ s/w to facilitate CFS preparation
(Quarterly & Annual)

 Intent to capture ‘SP’ Group data on dimensions of Clients,


Geographies, Nature of Activities & Expenses and Lines of
Business

 Process of data capture will facilitate Related Party


reconciliations, Business Financial Evaluations & movements
of Funding
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Shapoorji Pallonji & Co. Ltd

THANK YOU !!!

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