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MASTER OF SCIENCE IN PROJECT MANAGEMENT

PROJECT 01- PROJECT HR & COMMUNICATION MGMT

RENOVATION OF RIPHA UNIVERSITY

AUDITORIUM

Instructor: Omer Shujjah Bhatti

Group Fall 2020 (3rd Semester)

SAP ID: 13364 Saqib Jehangir Mirza

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PROJECT 01

RENOVATION, REHABILITATION, AND REMODELING OF RIPHAH UNIVERSITY

AUDITORIUM
BY
Eman Builders & Design Consultants

1. Project description with Title and general details about client & project
objectives.

a. General Information

Project Title: RENOVATION OF RIPHAH UNIVERSITY AUDITORIUM

The Auditorium of Riphah University is old and unable to meet the modern
Brief Project requirements. Requires renovation, construction of stage with auto gadgets
Description: and refurnishing including installation of lights, air conditioners, sound system,
projection system and sound proofing, with capacity of 200 students.
Eman Builders & Design Consultants which is a reliable name in construction
industry has been selected for the project basing upon their experience and
Brief competitive cost offered. It has been active in designing and construction
Description project as well as reconstruction, rehabilitation, and remodeling of old building
of Client for the last 10 years. The main aim of this company is to fulfil the needs of
customers and satisfy them by providing the best possible A grade outcome in
their required areas.
Prepared By: 13364 Saqib Jehangir Mirza

Date: 20 November 2020 Duration: 12 Weeks

Cost: 10.5 M Approx Calendar 5 Day Standard

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b. Project Objective:

Project objectives are:-

a. Renovation of existing auditorium in to a modern multipurpose facility for Curricular and

Extra Co- Curricular activities with a capacity of accommodating 200 students.
b. Meet the modern requirements of teaching aids and of latest auditorium technologies like
soundproofing, movie theatre, lecture halls, stage drama presentations and convocation
/ seminars venue.
c. Should be able to meet the HEC requirements of all levels of university activities including
hosting of seminars of national and international levels.
d. Provide a suitable place for students to carry out academic learning and also carry out
co-curricular activities.
e. Complete renovation and remodeling including refurbishing of existing seats.
f. Provide a temperature controlled environment for both summers and winters.
g. Renovation to be completed before start of next semester.

c. High Level Requirement

a. All seating to be in steps for easy viewing of stage.

b. Remodeling of stage along with construction of changing room and viewing room along
with modern pulley system for curtains.
c. Modern surround audio and video system with electronic screen along with sound
proofing of auditorium.
d. Climate controlled environment.
e. Lighting arrangements in every row with independent switching system at the back.
f. All wires and caballing to be conducted.
g. Interior décor and colour combinations as per the seating.
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2. Outline Project Scope.

Project Scope
a. Project Scope Description
To carry out Renovation, Rehabilitation and Remodeling of Riphah University
Auditorium located in Rawalpindi Saddar on Peshawar Road into a high-quality, multipurpose,
modern and elegant auditorium within 12 weeks at cost not to exceed as indicated in the contract.

b. Deliverables
1) Marble flooring on complete floor.
2) Steps for easy viewing of stage in layers (ie Back high and front low).
3) Re-cementing on walls and wooden paneling.
4) Construction of wooden floor stage with pulley system for curtains. Dimensions of
stage to be 50 x 20 ft with stairs on both sides and in front to climb on stage.
5) Modern surround audio system connected with video and audio system.
6) Video projection room for movie shows.
7) Installation of reversible ACs for climate controlled environment as per the
capacity.
8) Repair of false ceiling with lighting arrangements in every row with independent
switching system at the rear.
9) Sound proofing of walls.
10) Changing room (dimensions 10x15 ft) on both side of stage with viewing room on
other side with entrance on stage. 5 ft passage in between the rooms on the stage.
11) Electronic video projection screens.
12) Computer op room in the rear.
13) 200 Students cushioned seats.
14) All caballing to be conduced.
c. Scope Acceptance Criteria
1) All electronic gadgets to be of top brand with warranty periods to the maximum.
2) Design and layout to be approved before proceeding from competent authority.
3) All stages of work to be inspected by Quality Control Consultant hired by the
University administration.
4) Designer should present the 3 D Model of the Auditorium for approval.
d. Scope Exclusions
1) Alternate energy source ie UPS and solar paneling wiring included but gadgets not included.
2) Contractor responsible for subcontracted work.
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3. List of Human resources to be acquired.

Human Resource Report to

1) Project Manager Project Director

2) Operations Manager PM
3) Supervisor Civil Works Operations Manager
4) Sub-Contractor Masonry Supervisor Civil Works
5) Sub-Contractor Flooring/Tiling “
Sub-Contractor Electrical Work “
6)
7) Sub-Contractor Iron Work “
8) Sub-Contractor Plumbing “
9) Supervisor Furnishing Operations Manager
10) Sub-Contractor Paint Supervisor Furnishing
11) Sub-Contractor Woodwork “
12) Sub-Contractor Cushioning and Curtains “
13) Sub-Contractor Heating / Cooling AV “
and Sound System
14) Quality Control Manager PM
15) Architect PM
16) Structural Engineer Architect
17) Draft Man Architect
18) Finance & Administration Manager PM
19) Supervisor Clerk Adm Manager
20) Contracts Clerk Head Clerk
21) Accounts Clerk “
22) Procurement Supervisor Adm Manager
23) Purchaser Construction Material Proc Supervisor
24) Purchaser Electrical Material “
25) Store Keeper “
26) Security Supervisor Adm Manager
27) Security Staff Security Staff
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4. List of Non-Human resources to be acquired including materials, machines,

infrastructure, etc.
Material
Resource Name Std. Rate Work Cost
Label
 Misc Nails Tape Rs 10,000.00 3 Rs 30,000.00

 Cement Bags Rs 500.00 240 Bags Rs 120,000.00

 White cement Bags Rs 800.00 10 Bags Rs 8,000.00

 Paint Bucket Rs 4,000.00 8 Bucket Rs 32,000.00

 Paint Weather Shield Bucket Rs 8,000.00 16 Bucket Rs 128,000.00

 Crush cft Rs 8,000.00 2 cft Rs 16,000.00

 Sand cft Rs 4,000.00 3 cft Rs 12,000.00

 Warmish for Doors Drum Rs 1,000.00 10 Drum Rs 10,000.00

 Conduced Pipe Feet Rs 200.00 200 Feet Rs 40,000.00

 Wiring Ft Rs 100.00 1 Ft Rs 100.00

 Iron Rods for Curtain Railing Ft Rs 20,000.00 0 Ft Rs 0.00

 Cloth for Chair meter Rs 300.00 300 meter Rs 90,000.00

 Cloth for Curtains meter Rs 2,000.00 50 meter Rs 100,000.00

 Base for Paint Pack Rs 2,000.00 10 Pack Rs 20,000.00

 Tiles sft Rs 1,200.00 3,000 sft Rs 3,600,000.00

 Wood Panels for Stage sft Rs 2,000.00 200 sft Rs 400,000.00

 AC Unit Rs 200,000.00 6 Unit Rs 1,200,000.00

 VPS Unit Rs 400,000.00 1 Unit Rs 400,000.00

 Sound System Unit Rs 200,000.00 1 Unit Rs 200,000.00

 Bricks Unit Rs 12.00 5,000 Unit Rs 60,012.00
 SW Boards Unit Rs 400.00 20 Unit Rs 8,000.00

 Ladder Unit Rs 500.00 2 Unit Rs 1,000.00

 Steel Frames Doors Unit Rs 10,000.00 6 Unit Rs 60,000.00

 Wood Door Unit Rs 20,000.00 8 Unit Rs 160,000.00

 SMD Lights Unit Rs 800.00 100 Unit Rs 80,000.00

 Spot Lights Unit Rs 2,500.00 10 Unit Rs 25,000.00

 Fans Unit Rs 4,000.00 20 Unit Rs 80,000.00
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5. Organizational chart / organogram for the project team.

Project
Director

Project
Manager

Operations Quality Finanace &

Architect Adminstration
Manager Manager
Manager
Supervisor Supervisor Structural
Draft Man Supervisor Procurement Security
Civil Works Furnishing Engineer
Clerk Supervisor Supervisor

Sub-Contractor Sub-Contractor
Draft Man Purchaser
Masonary Paint
Contracts Clerk Construction Staff
Material

Sub-Contractor Sub-Contractor
Woodwork Purchaser
Flooring/Tiling Accounts Clerk Electrical
Material
Sub-Contractor
Sub-Contractor Cushioning and
Electrical Work Curtains Store Keeper

Sub-Contractor
Sub-Contractor Heating/Cooling
Iron Work AV and Sound
System

Sub-Contractor
Plumbing
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6. Criteria for the project team selection (Minimum qualification, experience, etc).
Qualification Min. Experience Max. Experience
Project Team
(yrs) (yrs)
MSPM 10 15
1. Project Manager
2. Operations Manager MSEM 15 20
3. Supervisor Civil Works BS Engr/ Diploma 10 20
4. Sub-Contractor Masonry Middle/Matric 8 15
5. Sub-Contractor Flooring/Tiling “ 8 15
6. Sub-Contractor Electrical Work “ 8 15
7. Sub-Contractor Iron Work “ 8 15
8. Sub-Contractor Plumbing “ 8 15
9. Supervisor Furnishing Matric/Diploma 10 20
10. Sub-Contractor Paint Middle/Matric 5 10
11. Sub-Contractor Woodwork “ 5 10
12. Sub-Contractor Cushioning /Curtains “ 5 10
13. Sub-Contractor Heating / Cooling “ 5 10
/Sound / VPS
14. Sub-Contractor AV and Sound Sys “ 5 10
15. Quality Manager QC Qualified/ Civ 5 8
Engineer
16. Architect MS Architect and 5 10
Designing
17. Structural Engineer MS Civil 5 10
Engineering
18. Draft Man Diploma 5 10
19. Finance & Administration Manager MBA/BBA 3 5
20. Supervisor Accounts BA/FA 10 15
21. Contracts Clerk BA/FA 3 8
22. Accounts Clerk BA/FA 5 8
23. Procurement Supervisor Matric 8 10
24. Purchaser Construction Material Matric 5 8
25. Purchaser Electrical Material Matric 5 8
26. Store Keeper Middle 3 5
27. Security Officer Matric/FA 8 15
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7. Major roles & responsibilities of the project team.

Project Team Roles and Responsibilities

1) Project Manager  Responsible for preparation of project plan and approval of
deliverables.
 Completion of project within given budget,scope and
schedule.
 Establishes requirements with Operations Manager and
Architect to ensure design compatibility renovation /
remodelling blueprints.
 Obtains all requirements and plan / develops design which
satisfies Homeowner.
 Support the operations Manager in managing the project.
 Ensure quality management plan is developed at project
inception, implemented and updated, as necessary,
throughout the life of the project.
 Identify project resource requirements including any
additional requirements well in time from the project dir.
 Perform periodic checks to ensure that only appropriately
qualified personnel perform or verify work.
 Ensures contract is written properly with all clauses.
 Ensures steady flow of funds as required.
 Oversees, operations, administration and Quality control.
 Keep close liaison with Project Dir and other team
managers.
 Ensures time lines are met by all stakeholders.
 Keep project Dir and other stake holders on project
progress and timely intimate any lags.
2) Operations  Manage project team to execute project effectively and
Manager efficiently.
 Define scope, budget and schedule for project to teams.
 Identify project risks and recommend appropriate
resolutions.
 Develop project budget in consideration with cost
optimization and reduction goals and consultation with
supervisors.
 Track, monitor and control expense based on budgetary
guidelines.
 Ensure project execution within defined budget and
timelines.
 Manage and lead scope changes for project.
 Manage resource assignment, work allocation and other
requirements for project.
 Conduct regular project status meetings with project team.
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 Address questions and concerns of project team,

management and customers in professional and confident
manner.
 Provide project progress status, delays and issues to PM in
timely manner.
 Ensure that project deliverables meet customer
expectations.
 Provide support and guidance to project team as and when
needed.
 Develop and implement project management procedures
and methodologies to achieve timely completion.
 Conduct performance review and provide performance
feedback to staff.
 Keep close liaison with Finance and Administration
Manager and Architect.
 Ensure Quality at each stage.
 Keep project manager updated on daily basis.
 Ensure subcontractors are of good repute and produce
quality work.
3) Supervisor Civil  Lead the effort of acquisition of subcontractors
Works/Furnishing  Manage subcontractors.
 Implement the Quality System at the project level.
 Request and provide adequate resources to fulfil project
requirements
 Ensure project requirements are understood, defined, and
documented
 Ensure supplied material (product or equipment), is properly
handled, maintained and accounted for.
 Ensure that only appropriately qualified personnel perform
or verify work.
 Ensures time lines of execution.
 Keep the operations manager informed of the progress.
 Provide timely requirements for material to operations
manager.
 Check any defects in the material or product and timely
intimate to Operations manager.
 Ensures all material supplied by procurements is of
specified standards.
 Ensures demands of supplies given in time.
4) Sub-Contractors  Responsible for hiring of labours and looking after their
administration, safety and secuirty.
 Perform or verify work relating to the delivery of deliverables
in accordance with the project plan and quality management
plan (QMP).
 Share the responsibility for the quality of services
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 Responsible for technical correctness of work and

deliverables.
 Identify and timely intimate any problems relating work on
project.
 Stop further processing, delivery, or installation of non-
conforming products or services until the deficiency or
unsatisfactory condition has been resolved.
5) Quality Manager  Ensure contractors has obtained all applicable permits
 Ensure work is being done according to prevalent
regulations and as per the approved designs and
specifications.
 Point out violations at every stage and ensures it
correctness before moving to next stage.
 Visit site during each phase of work to ensure quality
implementation.
 At the completion of each MS, carry out thorough checking
and give certificate of clearance.
 Inspect quality of material and work for all subsidiary plans.
 Ensure alterations are performed correctly.
 Issue final QM clearance.
 Reports to project manager with regarding quality and
advises operations manager.
6) Architect
 Lead and develop projects from early concept through
design development.
 Prepare drawings, specifications, and construction
documents.
 Design and document project blueprints.
 Consult with clients to determine their requirements.
 Coordinate preliminary architectural studies for major new
structures and alterations to existing structures and site
development.
 Organize and manage permit documents and approvals
from the concerned authorities.
 Work closely with operations manager during execution to
ensure that the project is being developed as per the
approved designs and specifications.
 Resolve complex design issues with innovative and
practical solutions.
 Modify existing plans and elevations to fit client needs.
 Suggest economy measures during execution.
 Provide and estimated budget for the project basing on
estimation and experience in the field.
 Make three D presentation for approval of Director Project.
 Keep close liaison with structural engineer for designing
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7) Structural  Analyse configurations of the basic components of a

Engineer structure and remodelling that could be done.
 Calculate the pressures, stresses and strains that each
component, such as a beam or lintel, will experience from
other parts of the structure due to human use or
environmental pressures such as weather or earthquakes.
 Consider the strength of various materials, e.g. timber,
concrete, steel and brick, to see how their inclusion may
necessitate a change of structural design.
 Liaise with other designers, including architects, to agree on
safe designs and their fit with the aesthetic concept of the
construction.
 Examine structures at risk of collapse and advise how to
improve their structural integrity, such as recommending
removal or repair of defective parts or rebuilding the entire
structure
 Make drawings, specifications and computer models of
structures for building contractors.
 Work with geotechnical engineers to investigate ground
conditions and analyse results of soil sample and in situ
tests if required.
 Liaise with construction contractors to ensure that
alterations in buildings are structurally sound.
 Apply expert knowledge of the forces that act on various
structures.
 Use computers and computer-aided design (CAD)
technology for simulation purposes.
 Ensure timely delivery of structural drawings duly approved.
 Make periodic visits to site especially before completion of
MS and identify any flaws or rectification required well in
time.

8) Finance and
Administration  Manage the accounting, contracts, finance and
Manager administration components of the project, including the
various petty cash funds and field office finance, accounting
and administrative activities;
 Ensure consistency with standard operating procedures,
policies and accounting principles.
 Develop procedures for monitoring and analysing project
budgets, which allow accurate projection of expenditures
and comparisons of actual and budgeted spending.
 Coordinate fortnightly requests for funds, based on budget
and cash flow projections, to ensure the project has all
necessary funds for operations.
 Coordinate and oversee project tendering, contracting and
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procurement activities in the project

 Ensure financial reporting in accordance with project
manager timelines.
 Advise project staff on financial health through the provision
of regular and timely financial expenditure reports.
 Review and approve all vouchers prepared by the finance
officer (disbursement, receipt and general journal vouchers)
for expenditures and ensures that expenses are
reasonable, allowable and allocable to the project;
 Review and approve fund request;
 Oversee payroll procedures for staff, administer payroll, and
monitor employee time keeping
 Develop and implement office administrative and personnel
systems;
 Maintain financial controls and procedures for the
management of funds and sub awards/contracts.
 Liaise with the Project Manager to ensure the project needs
are being met in terms of accounting, contracts, Security
procurements etc..
 Maintain financial files and support annual audits.
 Ensure safe custody of material.
 Supervise provision of material and ensure its record
keeping.
 Ensure timely availability of material as demanded from
time to time.
 Ensures that safety of project material and staff.
 Ensures all safety measures are adopted during execution
of project.
9) Supervisor Clerk  Supervise accounting and contracting functions of the
project.
 Maintain expenditures and cash states.
 Generate Expenditure reports for finance Manager on daily
basis.
 Analyze, evaluate and assess expenditure states.
 Supervise internal audit team.
 Assist in preparation of budget.
 Supervise in preparing payroll reports and statements.
 Supervise and ensure proper functioning of all inventory
controls.
 Oversees contracting documents preparation and their
records.
 Training of Accounts and Contracts clerks.
10) Procurement  Implement all procurement plans.
Supervisor  Ensure compliance to all purchasing policies and manage
close coordination with all sub-contractors and assist to buy
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all supplies and equipment’s and maintain quality.

 Evaluate all quotes and coordinate with vendors to provide
required material in time.
 Develop and maintain professional relationships with all
suppliers and prepare reports for all purchasing
departments and provide support to all managers.
 Administer everyday activities of all purchasing staff and
provide training to staff.
 Evaluate and maintain all reports for inventory re order and
coordinate with various stakeholders/contractors for same.
 Maintain an efficient purchase order system and manager
all communication with internal customers and recommend
improvements to all service levels and ensure accuracy.
 Manage all supplier contracts and assist to administer best
pricing strategies for all purchase materials and suppliers.
 Ensure safe keeping of stores.
 Maintain proper records of issue and receipt.
 Ensures purchase of material/supplies as per the project
time lines.

8. Project Gantt chart with assigned Human resources.

GANT CHART FOR 12 WEEKS PROJECT

RENOVATION OF RIPHAH UNIVERSITY AUDITORIUM
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9. Another other important information:

WBS

1
Renovation of Ripha
University Auditorium

1.5
1.1 1.2 1.6 1.7
1.3 1.4 Installation of Acs
Planning & Stage Remodeling Paint and Inspection &
Wood Work Electrical Work and Sound
Contracting & Tiling of Floor Upholstery Inauguration
Systems

1.1.1 1.2.1 1.3.1 1.4.1 1.5.1 1.6.1

1.7.1
Prepare Plan for Demolition of Procurement of Procurement of Proc of Acs, VPS Procurement of
existing non required Material and Inspection
Renovation Material and Sound System Paints
Design structures Transportation

1.3.2 1.5.2
1.2.2 1.4.2 1.6.2 1.7.2
Preparation of Installation of Acs
1.1.2 Proc of Materiial Preparation of Inner Painting Refreshments
Doors and VPS
Structural Design And Wiring Ducts as
Transportation per plan
1.3.3 1.5.3 1.7.3
1.6.3
Wooden Pannels 1.4.3 Installation of Inauguration /
1.1.3 Outer Painting
1.2.3 for stage Laying of Sound System Project Dir
Approval Remodeling of Address
conduced pipes
Stage
1.3.4 1.5.4 1.6.4
1.1.4 Fixing of Doors MS 4 Doors Polish
Hiring of Sub 1.2.4 1.4.4
Contractors Preparation of Wiring
floor and Fixing of
Tiles 1.6.5
1.3.5
1.4.5 Cushoning of
1.1.5 MS 3
Lighting Stage and seats
Sub contracting 1.2.5
Drying and Hall
Grouting 1.6.6
Installations of
1.1.6 1.4.6 Curtains
MS 1 1.2.6 Plaster Work
Installation of
Curtain Rails
1.6.7
1.4.7 MS 5
Installation of
1.2.7 Switch Boards
MS 2

1.4.8
MS 4
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