Minutes of Meeting

MINUTES OF REGULAR MEETING OF THE BOARD OF DIRECTORS OF CATARMAN
WATER DISTRICT HELD AT AILEEN RESTAURANT, CATARMAN, N. SAMAR ON JUNE

24, 2008
1. Call to order at 4:00 P.M.
2. Attendance:
Present :
Atty. Xerxes B. Camacho - Chairman
Atty. Rolando E. Reyes - Vice Chairman
Mrs. Felicitas S. Azanza -Secretary
Mrs. Lucila A. Apelo - Treasurer
Mr. Francisco R. Dy - Member
Mr. Guido A. Mollejon - General Manager
3. Prayer was led by BOD Lucila A. Apelo
4. The board recorder of June 16, 2008 meeting was on leave therefore the reading and
consideration of previous minutes of meeting was deferred.
5. General Manager’s Report

a. Follow up on the acquisition of lot for the proposed site of new office of the
Catarman Water District where Brgy. Captain Piaza is willing to donate a 10x13 sq. m.
lot in Brgy. Narra.
b. GM submitted Resolution No. 13 and 14 for final signature of the BOD.
c. A Letter from Water Environmental Association of the Philippines, Inc. was shared
by the General Manager to the BOD inviting the body to attend the 3 rd annual
convention on July 24-25, 2008 in Angeles City, Pampanga.
6. BOD Action
a. BOD Dy suggested to rather acquire from those foreclosed properties in market site
or accept the donation of Mr. Piaza and purchase additional area.
b. The damaged submersible motors when repaired should be used as spare when one
motor be damaged.
The motors should be used alternately every three (3) months, as suggested
by BOD Dy.
c. BOD to attend the WEAP convention.
The meeting was adjourned at 5:30 PM.
Prepared by:
Emeriza D. Goudin
Board Recorded
Noted by:
FELICITAS S. AZANZA
Secretary

28, 2008
1. Call to order at 10:00 A. M.
2. Attendance:
Present:
Absent:

a. Bobon residents requested GM for extension of water services of Catarman Water
District to their municipality.
b. Informed the Board with regard to LWUA personnel’s request to set meeting with
the General Manager regarding KFW Liquidation and COA issues at LWUA office.
c. Presented proposed program of work for Cong. Daza fund.
4. BOD Action
a. Requested GM to meet the Mayor of Bobon and other LGU officials for extension
request.
b. Authorized GM to set meeting with LWUA personnel on July 2008.
The meeting was adjourned at 11:30 A. M.
Prepared by:
Emeriza D. Goudin
Board Recorded
Noted by:
FELICITAS S. AZANZA
Secretary

WATER DISTRICT HELD AT AILEEN RESTAURANT, CATARMAN, N. SAMAR ON JULY 3,
2008
2. Attendance:
Present :
Mrs. Lucila A. Apelo – Treasurer
Absent:
4. Reading and consideration of three (3) previous minutes of meeting.
June 16 and 24, 2008 minutes of meeting was corrected.

a. To delete item no. 6.c of June 16, 2008 minutes of meeting.
The request for realignment of TA for the grant of RA of Division Manager C was not
yet approved until further inquiry on the guidelines from DBM.
b. To delete item no. 3.b and 4.b of June 28, 2008 minutes of meeting.
The three (3) sets of minutes of meeting were approved as corrected.

a. Management plan to conduct backwashing of two (2) wells, Libjo and Macagtas.
b. Informed the Board on Mr. Piaza’s call for management final decision to his lot
donation.
c. Management request to purchase generator from the KFW project fund.
d. Submitted Resolution on Supplemental Budget for a ten percent (10%) salary

increase for BOD approval.
e. Follow up on the Bobon resident’s request for extension of water services of CWD
to their municipality.
6. BOD Action
a. Advise GM to hire equipment for backwashing.
b. The Chairman of the Board asked GM’s opinion on which is more advantageous
between the lot of Mr. Piaza and the one in Brgy. Dalakit.
As per GM, the lot to be donated is more advantageous.
BOD Reyes reluctance on Mr. Piaza’s donation was for the additional area to be
purchased might not be adjacent to the area to be donated. On this matter, the Board
requested GM to inquire Mr. Piaza which area of his properties can the CWD purchase
in addition to the lot to be donated.
c. The Board suggested GM to purchase a brand new 45HP generator for Libjo.
d. The Board approved the Resolution on Supplemental Budget for a ten percent
(10%) salary increase but is subject for further inquiry on the coverage of R.A. No.
6758.
e. The Board requested GM to visit Bobon and set meeting with the Mayor.
They suggested the GM to procure signature of agreement among the Bobon
residents who are requesting for the extension of CWD services to guarantee that they
will avail the water services of CWD in the future.
The Board also suggested the GM to compute the return of investment for this
request of extension of services.

Prepared by:
Emeriza D. Goudin
Board Recorded
Noted by:
FELICITAS S. AZANZA
Secretary

24, 2008
5. Attendance:
Present :
4. The board recorder of June 16, 2008 meeting was on leave therefore the reading and
consideration of previous minutes of meeting was deferred.

a. Follow up on the acquisition of lot for the proposed site of new office of the
Catarman Water District where Brgy. Captain Piaza is willing to donate a 10x13 sq. m.
lot in Brgy. Narra.
b. GM submitted Resolution No. 13 and 14 for final signature of the BOD.
c. A Letter from Water Environmental Association of the Philippines, Inc. was shared
by the General Manager to the BOD inviting the body to attend the 3 rd annual
convention on July 24-25, 2008 in Angeles City, Pampanga.
6. BOD Action
a. BOD Dy suggested to rather acquire from those foreclosed properties in market site
or accept the donation of Mr. Piaza and purchase additional area.
b. The damaged submersible motors when repaired should be used as spare when
one motor be damaged.
The motors should be used alternately every three (3) months, as suggested by
BOD Dy.
c. BOD to attend the WEAP convention.
Prepared by:
Emeriza D. Goudin
Board Recorded
Noted by:
FELICITAS S. AZANZA
Secretary
MINUTES OF REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CATARMAN

WATER DISTRICT HELD AT AILEEN RESTAURANT, CATARMAN, N. SAMAR ON JULY
26, 2008
7. Call to order at 10:00 A.M.
8. Attendance:
Present :
4. Reading and Consideration of previous minutes of meeting.

a. GM informed the board that the contract of lease of the current CWD office is
already terminated.
b. GM presented to the board the contract of lease prepared by Mr. Peter Jonah F.
Merida, owner of the space to be rented by the CWD.
6. BOD Action
a. The board suggested to GM to notify in writing the owner of the current CWD
office space to renew the term of contract of lease in case the management would like to
extend the contract.
b. The board requested GM to ask from Mr. Merida to enclose in the contract of lease
the title, deed of sale and tax declaration which will establish ownership of his property
to be leased.
c. The board suggested further to GM to see the properties of Atty. Justiniano

Singzon, Mrs. Myrna Ebdane and that of Uy-Miranda, and find out which one is
available for rent.
The meeting was adjourned at 12:00 noon.
Prepared by:
___________________
Emeriza D. Goudin
Board Recorder
Noted by:
FELICITAS S. AZANZA
Secretary

WATER DISTRICT HELD AT AILEEN RESTAURANT, CATARMAN, N. SAMAR ON
AUGUST 5, 2008
2. Attendance:
Present :
Absent:
3. Prayer was led by BOD Felicitas S. Azanza


a. The table was given to Mrs. Marissa F. Bandal, CWD Division Manager C to discuss the
following issues and concerns;
1. Application for Study Leave of Mrs. Corazon C. Cuna.
2. Grant of Representation Allowance of Marissa F. Bandal as Division Manager C.
3. Grant of Rice Allowance to incumbent permanent and casual employees as of
December 31, 1999.
4. Request for resolution amendment of Memorandum of Agreement with Land Bank
of the Philippines to apply 6-month salary loan.
b. GM reported to the board that the new services connection of CWD is increasing.
6. BOD Action
a. The board requested GM to further study the application for study leave of Mrs.
Corazon C. Cuna. Will there be no services to be affected if she will pursue the study leave
and who will take over her work. Those are the concerns of the board which they wanted
GM to consider in his decision making. In case it will be granted, the board requested GM
to enclose in his recommendation the issuances or circular basis for the grant. Lest it will be
denied, answer the application in writing stating the reasons for disapproval.
b. Deferred action until such time that the board will be furnished with copies of DBM
Corporate Budget Circular which will substantiate that the Division Manager C is entitled
for RATA under Medium Category Local Water District for their study and appropriate
action.
c. The board requested GM to make inquiry on the proper office for the basis of the
continuation of rice allowance since it was disallowed by COA. They further requested for
new issuances if disallowance has been lifted.
d. The management is hereby approved to amend the Memorandum of Agreement with
Land Bank of the Philippines. GM is authorized to enter contract for the purpose.
7. Other Matters
a. Invitation to attend the LWUA-WD Forum on September 17, 2008 at the Manila Hotel,
and PWWA’s 16th International Conference and Exhibition at Boracay Regency Resort &
Convention Center in Malay, Aklan.
b. The board reminded GM their previous request to include in the agenda of the Notice of
Meeting the other issues to be discussed enclosing therewith papers or issuances for their
study before the actual meeting.
The meeting was adjourned at 6:00 P.M.
Prepared by:
__________________
Emeriza D. Goudin
Board Recorder
Noted by:
FELICITAS S. AZANZA
Secretary
AUGUST 10, 2008
2. Attendance:
Present :
Mrs. Felicitas S. Azanza –Secretary
3. Prayer was led by BOD Felicitas S. Azanza

a. The application for study leave of Mrs. Corazon C. Cuna is still pending due to
her leave of absence.
b. LWUA had already prepared the program of work for the 10M possible grant
of Congressman Daza.
6. BOD Action
a. To grant Mrs. Corazon C. Cuna her privilege for study leave on the condition
that she should report to the CWD office to update her work.
b. The board suggested to GM to prepare the program of work for the possible
10M grant and submit the same to Congressman Daza for appropriate action.
The meeting was adjourned at 10:00 A.M.
Prepared by:
Emeriza D. Goudin
Board Recorder
Noted by:
FELICITAS S. AZANZA
Secretary

WATER DISTRICT HELD AT AILEEN’S RESTAURANT, CATARMAN, N. SAMAR ON
SEPTEMBER 20, 2008
2. Attendance:
Present:
Mrs. Felicitas S. Azanza - Secretary
Mrs. Marissa F. Bandal - Division Manager C
Absent:
4. Reading and consideration of previous minutes of meeting.

September 9, 2008 minutes of meeting was corrected as follows:
a. Item No. 4: The reason for deferment of reading and consideration of previous
minutes of meeting was due to the presence of LWUA advisor, Mr. Ramon Ordoño.
b. Item No. 6b: To add in the minutes that the BOD suggested that preferably the
qualification grouping arrangement may be done in awarding for an outstanding
employee.
c. Item No. 6f: 175.00 Php minimum flat rate is maintained because CWD can still
survive without increasing the rate of charges.
d. The name of LWUA Advisor Mon Ordoño was corrected to Ramon Ordoño.
1. Management Report
a. Division Manager-C Marissa F. Bandal presented to the board the contract of study
leave of Mrs. Corazon C. Cuna.
b. The financial statements for July to August 2008 were presented to the board.
2. BOD Action
a. The board requested to Mrs. Bandal to reproduce and provide each of the board a
copy of the contract. The board further suggested that local arrangement may be made
instead because according to them, the presence of a contract becomes a policy. The action
of the board on this matter was deferred until they are provided a copy of the contract for
their study. This is the first time to allow the study leave so the board wanted the contract
be comprehensible for this purpose and be applied in the same purpose in the future.
b. The financial statements will be discussed on the next meeting on September 30, 2008
when each of the board is provided with copies of the FS. The board reminded the
management that per board policy, FS shall be submitted monthly and be discussed on the
4th BOD meeting.
3. Other Matters
a. The Board of Directors suggested the management to codify the board policies and
regulations. It is important that the board policies and regulations be compiled for
reference purposes. BOD Reyes further suggested that the secretary should have copies on
file of the minutes of meeting and the board resolutions.
The management is suggested to record and compile the board policies and
regulations from the minutes of meeting and the board resolutions.
Prepared by:
Emeriza D. Goudin
Board Recorder
Noted by:
Felicitas S. Azanza
BOD Secretary

SEPTEMBER 30, 2008
2. Attendance:
Present :
Mrs. Marissa F. Bandal – Division Manager
Absent:

The Management presented to the Board of Directors the following issues and concerns:
a. Financial Statement from July to August 2008, Collection vs. Disbursement graph as
of August 2008.
b. DBM letter dated September 9, 2008 (payment for rice allowance for incumbent
permanent employees as of December 31, 1998).
c. List of qualified applicants for vacant permanent position for Customer Services
Assistant and Water/Sewerage Maintenance Man B.
6. BOD Action
a. The board reacted on the collection vs. disbursement graph from January to August
2008 which shows that the disbursement of February, March, April, May, July and August
2008 is higher than the collection. They were worried on the financial status of the District.
The management told the board that the increase of disbursement was due to the
payment of materials purchased the prior year and was paid this year. The management
assured the board that the collection efficiency is now being monitored.
b. The board approved the rice allowance of the incumbent permanent employees as of
December 31, 1998.
c. The Personnel Selection Board approved the applications of Ginalyn L. Delorino for
the position of Customer Services Assistant C and Rolando E. Gallano for the position of
Water/Sewerage Maintenance B. The approval was made after the board’s inquiry from the
management if the approval of these applications will not affect much of the district’s
financial status. The management told the board that there will be no effect financially
because only the status of the applicants will change from casual to permanent.
7. Other Matters
a. The General Manager discussed to the Board of Directors the following LWUA
concern:
1. The loan interest rate will now decrease half of the bank’s interest rate. The LWUA
will confirm the district when it will take effect.
2. The electric bill of the water district is proposed to be paid directly to the NPC. This
is not yet confirmed but LWUA will update the water district when approved.
3. GM wrote to Hon. Prospero Pichay thru Hon. Hondrade regarding the problem of
two (2) wells supervised by personnel from LWUA, which until now do not produce
standard quality of water and no follow up has been done by LWUA despite several
reminders.
4. This October 16, 2008 Hon. Pichay and Hon. Hondrade will be in Guian, Eastern
Samar. GM is being invited by the General Manager of Guian Water District to be there
and meet the Chairman of LWUA.
b. The Management will have a raffle promo to encourage the concessionaires to pay
promptly. The qualified to join the promo are those who will pay on time from October to
December 2008. The prizes are as follows: 1st prize – P3,000.00, 2nd prize – P2,000.00, 3rd
prize P1,000.00 and 10 consolation prizes – P500.00. The prizes are to be credited to the
respective account of the concessionaires.
BOD Azanza suggested to the management to implement disconnection in order to
have collection efficiency. As per BOD Reyes, the problem with water quality should be
solved first in order to have more service connections that will help improve the collections.
c. BOD Azanza inquired from GM why LWUA will confirm the appointment of the
Board of Directors when as per PD 198 the municipal Mayor is the appointing authority.
According to GM, it was discussed to him by LWUA that they will confirm the appointment
of the BOD. This issue was being discussed because the appointment of BOD Azanza and
BOD Apelo will expire on January 2009 and the process of soliciting nominee from
Education and Women Sector in now in progress.
Prepared by:
___________________
Emeriza D. Goudin
Board Recorder
Noted by:
FELICITAS S. AZANZA
Secretary
WATER DISTRICT HELD AT AILEEN’S RESTAURANT, CATARMAN, N. SAMAR ON
SEPTEMBER 9, 2008
Call to order at 4:00 P.M.
2. Attendance:
Present:
Mrs. Felicitas S. Azanza - Secretary
Mr. Mon Ordoño – LWUA Advisor
Absent:
Mr. Francisco R. Dy – Member
5. Reading and consideration of previous minutes of meeting was deferred.

a. The manager informed the Board of Directors that the CWD had already
transferred office to Merida’s Bldg. and he invited the board for the office blessing and
mass on Friday, September 12, 2008 at 10:00 A.M.
b. A staff meeting was held last September 2, 2008. He emphasized on that meeting
the duties and responsibilities of pumping guards and he required them to report to the
office when they are not on duty.
c. GM and the Division Manager Marissa F. Bandal had come up to a plan to give
award for an outstanding employee. The qualifications are (1) punctuality and (2)
performance.
d. The new office building of CWD has no space for the stocks so the materials were
transferred to Daganas stock area. The materials needed only in a week are to be taken
to the office for use.
e. During the staff meeting held last January 2008, GM assigned officer of the week.
Every week, an employee is assigned to lead the prayer and the flag ceremony, to bring
flowers for the altar, monitor the attendance and check if employees wear their proper
uniform. But since then attendance is sometimes unmonitored, GM assigned the board
recorder to have her own record book of daily attendance.
f. The CWD has the lowest minimum charges of 175.00 PhP as compared to other
water districts.
7. BOD Action
a. BOD Chairman Camacho inquired from GM if the contract of lease had been
already settled and with Special Power of Attorney. GM informed them that the
contract is already settled and properly supported with SPA. He further informed the
board that the term of contract is 2 years and after 2 years the lease amount will
increase by 5% of the present amount of 12,000.00 pesos per month.
b. The board commented that employees have different level of work so there is no
point of comparison between them so to choose for an outstanding employee would not
be easy.
c. The board inquired from GM if there is a proper inventory of stocks. According to
GM, he had formed a committee on materials and supplies inventory and he required
the persons concern to submit the list of inventory before the end of October 2008.
d. BOD Chairman Camacho asked GM if the performance appraisal for the 1st
semester had been done during the staff meeting last September. As per GM, the
performance appraisal is scheduled on October 2008 staff meeting.
e. Assigning somebody to monitor the attendance is a good strategy, according to
BOD Camacho. As per BOD Azanza, the log book and the DTR should coincide so it
should be properly check also. According to GM, employees copy the log book time in
preparing the DTR.
f. Per BOD Camacho, 175.00 PhP is the minimum flat rate charges. According to
Mr. Ordoño, based on the cash flow of CWD, the district is still competent with the
175.00 PhP minimum charges.
8. Other Matters
a. Mr. Mon Ordoño, LWUA advisor discussed to the board the following issues and
concerns:
(1.) The loan interest rate of lWUA will possibly go down to 7% to 9% depending
on the loan amount. This is not yet finalized but hopefully the implementation is
soon. This deflation of interest rate is formulated to be more competitive.
(2.) The performance rate of CWD is 87% but did not reach for the top
outstanding Water District which has a rate of 90%. The CWD is just new to the
medium category so the expenses increased. The water source of some other
district is spring and CWD is not; but base on other parameter CWD performance
is satisfactory.
(3.) The program of work if can be done by the district will have no charge for
engineering studies or lesser only. The review charges of 2% only will be charge.
(4.) For the information of the BOD, LWUA is now under the Department of
Health, and Hon. Propero Pichay is their new chairman.
Prepared by:
Emeriza D. Goudin
Board Recorder
Noted by:
Felicitas S. Azanza
BOD Secretary

Minutes of Meeting

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MINUTES OF REGULAR MEETING OF THE BOARD OF DIRECTORS OF CATARMAN

WATER DISTRICT HELD AT AILEEN RESTAURANT, CATARMAN, N. SAMAR ON JUNE

1. Call to order at 4:00 P.M.

3. Prayer was led by BOD Lucila A. Apelo

5. General Manager’s Report

b. GM submitted Resolution No. 13 and 14 for final signature of the BOD.

c. BOD to attend the WEAP convention.

The meeting was adjourned at 5:30 PM.

MINUTES OF REGULAR MEETING OF THE BOARD OF DIRECTORS OF CATARMAN

3. General Manager’s Report

c. Presented proposed program of work for Cong. Daza fund.

b. Authorized GM to set meeting with LWUA personnel on July 2008.

The meeting was adjourned at 11:30 A. M.

MINUTES OF REGULAR MEETING OF THE BOARD OF DIRECTORS OF CATARMAN

1. Call to order at 4:00 P.M.

3. Prayer was led by BOD Lucila A. Apelo

4. Reading and consideration of three (3) previous minutes of meeting.

June 16 and 24, 2008 minutes of meeting was corrected.

The three (3) sets of minutes of meeting were approved as corrected.

4. General Manager’s Report

c. Management request to purchase generator from the KFW project fund.

d. Submitted Resolution on Supplemental Budget for a ten percent (10%) salary

The meeting was adjourned at 6:00 PM.

MINUTES OF REGULAR MEETING OF THE BOARD OF DIRECTORS OF CATARMAN

4. Call to order at 4:00 P.M.

6. Prayer was led by BOD Lucila A. Apelo

5. General Manager’s Report

b. GM submitted Resolution No. 13 and 14 for final signature of the BOD.

c. BOD to attend the WEAP convention.

The meeting was adjourned at 5:30 PM.

MINUTES OF REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CATARMAN

7. Call to order at 10:00 A.M.

4. Reading and Consideration of previous minutes of meeting.

5. General Manager’s Report

c. The board suggested further to GM to see the properties of Atty. Justiniano

The meeting was adjourned at 12:00 noon.

MINUTES OF REGULAR MEETING OF THE BOARD OF DIRECTORS OF CATARMAN

1. Call to order at 10:00 A.M.

3. Prayer was led by BOD Felicitas S. Azanza

5. General Manager’s Report

The meeting was adjourned at 6:00 P.M.

1. Call to order at 9:00 A.M.

3. Prayer was led by BOD Felicitas S. Azanza

4. Reading and Consideration of previous minutes of meeting.

5. General Manager’s Report

The meeting was adjourned at 10:00 A.M.

MINUTES OF REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CATARMAN

1. Call to order at 11:00 A.M.

3. Prayer was led by BOD Lucila A. Apelo

4. Reading and consideration of previous minutes of meeting.

The meeting was adjourned at 12:30 P.M.

MINUTES OF REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE CATARMAN

1. Call to order at 4:00 P.M.

3. Prayer was led by BOD Lucila A. Apelo

4. Reading and Consideration of previous minutes of meeting.

5. General Manager’s Report

The meeting was adjourned at 6:00 P.M.

Call to order at 4:00 P.M.

4. Prayer was led by BOD Lucila A. Apelo

5. Reading and consideration of previous minutes of meeting was deferred.

6. General Manager’s Report

The meeting was adjourned at 6:00 P.M.