Académique Documents
Professionnel Documents
Culture Documents
1.0 Introduction:
Under Project e-Sishu, there are three components as Child Tracking System (CTS), School
Information System (SIS) and Teacher Information System (TIS) carrying information of Child, School
and Teacher respectively. Educational Personal Information System (EPIS) has been developed to
generate TIS by computerizing the personal details of all the employees and teachers/SS/EVs under
School and Mass Education Department alongwith their monthly pay roll/remuneration, details of
service particulars and loans as well as pending court cases etc. This will be implemented in each of the
DDOs staring from Directorate of Elementary Education and OPEPA at State level to DPC, D.I. and
BDOs at field level where the pay roll of the employees and teachers/SSs/EVs are being maintained.
EPIS will be implemented independently at 432 locations (each DDOs) under Directorate of
Elementary Education simultaneously. This information will be assimilated at District Project Office
and further will be synchronized to State Server of OPEPA through V-Sat.
These are some reasons why we are going for such an Information System.
1) This will help the administration to get on-line information on employee details. Pay roll,
Budgeting, Expenditure monitoring, Court cases monitoring can be done by EPIS.
2) As the teachers/SSs/EVs will be tagged with School EMIS Code in the system, on-line
information about school-wise teacher requirement with respect to children can be assessed and
the appropriate authority can take the decision for teacher rationalization and recruitment for
support to the schools.
3) This will also give the detail information of the teachers gradation list as well as forthcoming
retirement position in the year so that appropriate administrative actions can be taken.
4) This will be updated at each DDO to generate the pay bill and acquaintance roll for the
employees/teachers/SSs/EVs in each month. This will support the Department for budget
controlling and submission of Utilization Certificate. Each employee will also be given a pay slip
showing details of his/her pay and deduction.
1
3.0 Comparison with HRMS:
2) All the deputed and contractual employees under OPEPA and District Project Office.
4) All the employees and teachers under the control of D.I. of School including the D.I. of Schools.
5) Employees and teachers under Elementary Education and getting salary from Block Offices and
ULBs.
Two types of formats have been designed to collect the information in EPIS. One from covers all the
regular/contractual employees under Directorate of Elementary Education and OPEPA (Regular Data
Sheet) and the other form is to collect the information of SSs (S.S. Data Sheet). To fill up these forms at
each DDOs, three sources will be referred as follows:
1) Employee Service Book for regular employees and teachers or Personal Files/Personal
Declaration by contractual employees/SSs/EVs.
As mentioned above, some of the information will be filled up by the employees and
teachers/SSs/EVs where as the other information will be filled up by concerned DDOs from records.
The details are explained in the Instruction Manual accompanying the Data Collection Formats.
2) The DDOs will be responsible for collection and authentication of the data in prescribed
formats for all the employees and teachers under their control.
3) The concerned employees and teachers/SSs/EVs will verify their individual formats, provide
necessary information which is not available in Service Book or any official records and sign
in each page of the format certifying that the provided information are correct.
4) Implementing Agency will enter the data in the software for each DDO, install the software at
each DDO location and D.I.S. alongwith a computer professional at each D.I.S. for six months
to facilitate the DDO for monthly Updation, pay bill generation and data accumulation and
consolidation.
2) OPEPA will assess the format requirement, print and supply to the DDOs though DPCs
alongwith the instruction manuals. One set of instruction manual will be provided to one DDO
location along with Annexure.
3) Each employee will fill up two sets of form. First set in pencil first and then in Ball point pen and
second set in Ball Point Pen. One will be retained with DDO and second one will be sent to
OPEPA for computerization.
4) DDOs will fill up the formats by making camp of employees/teachers/SSs/EVs in any holiday so
that the Government work will not hamper. The information available in Service Book and Pay
Roll Acquaintance will be filled up by the DDO.
5) DDO is responsible for correctness of information of Service Book and Acquaintance Roll where
as each individual employee will be responsible for correctness of Personal details.
6) The employee/Teacher/SSs/EVs will verify their information in the data sheet and sign in each
page after being confirmed about the correctness.
7) DDOs will send the formats to OPEPA through D.I.S./DPC for computeraisation which in turn
will be handed over the implementing agency for implementation.
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8) After data entry, the software alongwith data will be loaded at DDO location computer where it
will be validated by the DDO with respect to form.
2) District Level Orientation to DDOs by 25th October 2006 – Sufficient number of Resource
Persons are to be trained.
3) DDO-wise data collection through camps from 26.10.2006 to 13.11.2006 (on holidays)
6) Validation of Data with respect to original data sheets at DDO locations 16.12.2006 to
30.12.2006.
7) Generation of Computerize Pay Bills and verification with Manual system for next three months
(January, February and March’07) before finalization of acceptance of software.
4) Training to employees/teachers/SSs/EVs in a camp for filling up the Data Sheets on the holidays
within 26.10.2006 to 13.11.2006 for spot data collection.
10.0 Conclusion:
It is intend by the Department for on-line monitoring of the employee and teacher related issues
through computerized EPIS system for betterment of this Department. The support from all the DDOs in
this connection is mostly required for successfulness of the project.
4
1. Office Code:
5
27. Post Classificat
34 (a). 6
50. Last Increment Orde
Loan
Loan Account
Name
75 76
8
Annexure-I
Code District Name Code District Name
01 Angul 16 Kandhamala
02 Balesore 17 Kendrapara
03 Baragarh 18 Keonjhar
04 Bhadrak 19 Khurda
05 Bolangir 20 Koraput
06 Boudh 21 Malkangiri
07 Cuttack 22 Mayurbhanj
08 Deogarh 23 Nabarangpur
09 Dhenkanal 24 Nayagarh
10 Gajapati 25 Nuapada
11 Ganjam 26 Puri
12 Jagatsinghpur 27 Rayagada
13 Jajpur 28 Sambalpur
14 Jharsuguda 29 Sonpur
15 Kalahandi 30 Sundergarh
Annexure-II
9
0210 BLOCK OFFICE, SADAR 0351 DI OF SCHOOLS, BARGARH
0211 BLOCK OFFICE, SIMULIA 0352 DI OF SCHOOLS, PADMAPUR
0212 BLOCK OFFICE, SORO 0361 DPO, BARGARH
10
0604 BLOCK OFFICE, BOUDH NAC 0971 CI OF SCHOOLS, DHENKANAL
0651 DI OF SCHOOLS, BOUDH Gajapati
0661 DPO, BOUDH 1001 BLOCK OFFICE, GOSANI
Cuttack 1002 BLOCK OFFICE, GUMMA
0701 BLOCK OFFICE, ATHGARH 1003 BLOCK OFFICE, KASHINAGAR
0702 BLOCK OFFICE, BANKI 1004 BLOCK OFFICE, MOHANA
0703 BLOCK OFFICE, BARAMBA 1005 BLOCK OFFICE, NUAGADA
11
1132 NAC, GOPALAPUR 1402 BLOCK OFFICE, KIRMIRA
1133 NAC, HINJILICUT 1403 BLOCK OFFICE, KOLABIRA
1134 NAC, KABISURYANAGAR 1404 BLOCK OFFICE, LAIKERA
1135 NAC, KHALLIKOTE 1405 BLOCK OFFICE, LAKHANPUR
1136 NAC, KODALA 1406 NAC, BELPAHAR
1137 NAC, POLASARA 1407 MUNICIPALITY, BRAJRAJNAGAR
1138 NAC, PURUSOTAMPUR 1408 MUNICIPALITY, JHARSUGUDA
1139 NAC, RAMBHA 1451 DI OF SCHOOLS, JHARSUGUDA
1140 NAC, SURADA 1461 DPO, JHARSUGUDA
1151 DI OF SCHOOLS, ASKA Kalahandi
1152 DI OF SCHOOLS, BERHAMPUR 1501 BLOCK OFFICE, BHAWANIPATNA
12
1651 DI OF SCHOOLS, BALLIGUDA 1903 BLOCK OFFICE, BANAPUR
1652 DI OF SCHOOLS, PHULBANI 1904 BLOCK OFFICE, BEGUNIA
1653 DI OF SCHOOLS, TIKABALI 1905 BLOCK OFFICE, BHUBANESWAR
1661 DPO, KANDHAMALA 1906 BLOCK OFFICE, BOLGARH
1671 CI OF SCHOOLS, PHULBANI 1907 BLOCK OFFICE, CHILIKA
Kendrapara 1908 BLOCK OFFICE, JATNI
1701 BLOCK OFFICE, AUL 1909 BLOCK OFFICE, KHORDHA
1702 BLOCK OFFICE, DERABISH 1910 BLOCK OFFICE, TANGI
1703 BLOCK OFFICE, GARADAPUR 1911 NAC, BALUGAON
1704 BLOCK OFFICE, KENDRAPARA 1912 NAC, BANAPUR
1705 BLOCK OFFICE, MAHAKALPARA 1913 MUNICIPALITY, BHUBANESWAR
1706 BLOCK OFFICE, MARSHAGHAI 1914 MUNICIPALITY, JATNI
1707 BLOCK OFFICE, PATTAMUNDAI 1915 MUNICIPALITY, KHORDHA
1708 BLOCK OFFICE, RAJKANIKA 1951 DI OF SCHOOLS, BHUBANESWAR
1709 BLOCK OFFICE, RAJNAGAR 1952 DI OF SCHOOLS, KHURDA
13
2072 CI OF SCHOOLS, JEYPORE 2255 DI OF SCHOOLS, UDALA
Malkangiri 2261 DPO, MAYURBHANJ
2101 BLOCK OFFICE, KALIMELA 2271 CI OF SCHOOLS, MAYURBHANJ
2102 BLOCK OFFICE, KHAIRPUT Nabarangpur
2103 BLOCK OFFICE, KORUKONDA 2301 BLOCK OFFICE, CHANDAHANDI
2104 BLOCK OFFICE, KUDUMULUGUMMA 2302 BLOCK OFFICE, DABUGAM
2105 BLOCK OFFICE, MALKANGIRI 2303 BLOCK OFFICE, JHARIGAM
2106 BLOCK OFFICE, MATHILI 2304 BLOCK OFFICE, KOSAGUMUDA
2107 BLOCK OFFICE, PODIA 2305 BLOCK OFFICE, NABARANGPUR
2108 NAC, BALIMELA 2306 BLOCK OFFICE, NANDAHANDI
2109 NAC, MALKANGIRI 2307 BLOCK OFFICE, PAPADAHANDI
2151 DI OF SCHOOLS, MALKANGIRI-I 2308 BLOCK OFFICE, RAIGHAR
2152 DI OF SCHOOLS, MALKANGIRI-II 2309 BLOCK OFFICE, TENTULIKHUNTI
2161 DPO, MALKANGIRI 2310 BLOCK OFFICE, UMERKOTE
Mayurbhanj 2311 MUNICIPALITY, NABARANGPUR
2201 BLOCK OFFICE, BAHALDA 2312 NAC, UMERKOTE
2202 BLOCK OFFICE, BANGRIPOSI 2351 DI OF SCHOOLS, NABARANGPUR
2203 BLOCK OFFICE, BARASAHI 2352 DI OF SCHOOLS, UMERKOTE
2204 BLOCK OFFICE, BARIPADA 2361 DPO, NABARANGPUR
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2603 BLOCK OFFICE, DELANG 2813 NAC, RAIRAKHOL
2604 BLOCK OFFICE, GOP 2814 MUNICIPALITY, SAMBALPUR
2605 BLOCK OFFICE, KAKATPUR 2851 DI OF SCHOOLS, KUCHINDA
2606 BLOCK OFFICE, KANAS 2852 DI OF SCHOOLS, RAIRAKHOL
2607 BLOCK OFFICE, KRUSHNAPRASAD 2853 DI OF SCHOOLS, SAMBALPUR
2608 BLOCK OFFICE, NIMAPARA 2861 DPO, SAMBALPUR
2609 BLOCK OFFICE, PIPLI 2871 CI OF SCHOOLS, SAMBALPUR
2610 BLOCK OFFICE, PURI SADAR Sonpur
2611 BLOCK OFFICE, SATYABADI 2901 BLOCK OFFICE, BINKA
2612 NAC, KONARK 2902 BLOCK OFFICE, BIRMAHARAJPUR
2613 NAC, NIMAPARA 2903 BLOCK OFFICE, DUNGURPALI
2614 NAC, PIPLI 2904 BLOCK OFFICE, SONEPUR
2615 MUNICIPALITY, PURI 2905 BLOCK OFFICE, TARVA
2651 DI OF SCHOOLS, NIMAPARA 2906 BLOCK OFFICE, ULLUNDA
2652 DI OF SCHOOLS, PIPLI 2907 NAC, BINKA
2653 DI OF SCHOOLS, PURI 2908 MUNICIPALITY, SONEPUR
2661 DPO, PURI 2909 NAC, TARVA
2671 CI OF SCHOOLS, PURI 2951 DI OF SCHOOLS, BIRAMAHARAJPUR
Rayagada 2952 DI OF SCHOOLS, SONEPUR
2701 BLOCK OFFICE, BISSAMCUTTACK 2961 DPO, SONEPUR
2702 BLOCK OFFICE, CHANDRAPUR Sundargarh
2703 BLOCK OFFICE, GUDARI 3001 BLOCK OFFICE, BALISANKARA
2704 BLOCK OFFICE, GUNUPUR 3002 BLOCK OFFICE, BARGAON
Code Name of The Office Code Name of The Office
3003 BLOCK OFFICE, BISRA 3015 BLOCK OFFICE, SUBDEGA
3004 BLOCK OFFICE, BONAI 3016 BLOCK OFFICE, SUNDARGARH
3005 BLOCK OFFICE, GURUNDIA 3017 BLOCK OFFICE, TANGARPALI
3006 BLOCK OFFICE, HEMGIRI 3018 MUNICIPALITY, BIRAMITRAPUR
3007 BLOCK OFFICE, KOIRA 3019 MUNICIPALITY, RAJGANGPUR
3008 BLOCK OFFICE, KUARMUNDA 3020 MUNICIPALITY, ROURKELA
3009 BLOCK OFFICE, KUTRA 3021 MUNICIPALITY, SUNDARGARH
3010 BLOCK OFFICE, LAHUNIPARA 3051 DI OF SCHOOLS, BONAIGARH
3011 BLOCK OFFICE, LATHIKATA 3052 DI OF SCHOOLS, ROURKELA
3012 BLOCK OFFICE, LEPHRIPARA 3053 DI OF SCHOOLS, SUNDARGARH
3013 BLOCK OFFICE, NUAGAON 3061 DPO, SUNDARGARH
3014 BLOCK OFFICE, RAJGANGPUR 3071 CI OF SCHOOLS, SUNDARGARH
Annexure-III
15
08 B.Com.
09 M.A.
10 M.Sc.
11 M.Com.
12 Others
Annexure-IV
Annexure-V
Annexure-VI
16
Code Designation
17
052 JR. STATISTICIAN
053 ARTIST CUM PHOTOGRAPHER
054 ARTIST
055 SR. ASST.
056 JR. ASST.
057 SENIOR TYPIST
058 SENIOR LITERARY ASST.
059 AUDITOR
060 JR. LITERARY ASST.
061 ISSUE SUPERINTENDENT
062 DEPUTY-DIRECTOR (P&B)
063 ASST. STATE SURVEY OFFICER
064 DEPUTY DIRECTOR (GIRL'S EDUCATION)
065 CIRCLE INSPECTOR OF SCHOOLS
066 DISTRICT PROJECT CO-ORDINATOR
067 DISTRICT INSPECTOR OF SCHOOLS
068 DEPUTY INSPECTOR OF SCHOOLS
069 SUB INSPECTOR OF SCHOOLS
070 SENIOR TECHNICAL CONSULTANT
071 B.R.C.C
072 HEAD MASTER OF UPPER PRIMARY SCHOOLS
073 FINANCIAL CONSULTANT
074 PEDAGOGY CO-ORDINATOR
075 GENDER CO-ORDINATOR
076 IED CO-ORDINATOR
077 PLANNING CO-ORDINATOR
078 HEAD MASTER OF PRIMARY SCHOOL
079 ASST. TEACHER
080 C.R.C.C
081 HEAD CLERK
082 SENIOR CLERK
083 JR. STENO
084 JR. CLERK
085 ESTABLISHMENT OFFICER
086 SIKHYA SAHAYAKA (SS)
087 AUDIT SUPERINTENDENT
088 PERSONAL ASSISTANT TO DIRECTOR
089 JUNIOR DAIRIST
090 BLOCK DEVELOPMENT OFFICER
091 DEPUTY DIRECTOR (PLANNING)
092 ASST. DIRECTOR (P&B)
093 ASST. ENGINEER
094 DAFTARY
095 JUNIOR STASTICAL ASST.
096 JR. TYPIST
097 RECORD SUPPLIER
098 SENIOR ADMINISTRATIVE OFFICER
099 SECY. CHILDREN LIT. COMMITEE
100 SECTION OFFICER LEVEL-II
101 SR. STENOGRAPHER
102 TREASURY SARKAR
103 ASST. DIRECTOR (PEDAGOGY/TB & C)
104 PROGRAMMER (COMPUTER MAINTENANCE)
18
105 SR. PROGRAMME ASST.
Annexure-VII
Annexure-VIII
Annexure-IX
19
0106 Talcher Sub –Treasury 1101 Ganjam District Treasury
Balesore 1102 Aska Sub-Treasury
0201 Balasore District Treasury 1103 Bhanjanagar Sub-Treasury
0202 Basta Sub-Treasury 1104 Buguda Sub- treasury
0203 Bhograi Sub-Treasury 1105 Chikiti Sub-Treasury
0204 Jaleswar Sub-Treasury 1106 Digapahandi Sub-Treasury
0205 Nelagiri Sub-Treasury 1107 Khallikote Sub-Treasury
0206 Soro Sub-Treasury 1108 Kodala Sub-Treasury
Baragarh 1109 Purusottampur Sub-Treasury
0301 Baragarh District Treasury 1110 Sorada Sub-Treasury
0302 Attabira Sub-Treasury Jagatsingpur
0303 Barpali Sub-Treasury 1201 Jagatsingpur District Treasury
0304 Bhatli Sub-Treasury 1202 Balikuda Sub-Treasury
0305 Bheden Sub-Treasury 1203 Kujanga Sub-Treasury
0306 Padampur Sub-Treasury 1204 Tirtol Sub-Treasury
0307 Sohella Sub-Treasury Jharsuguda
Bhadrak 1401 Jharsuguda District Treasury
0401 Bhadrak District Treasury 1402 Lakhanpur Sub-Treasury
0402 Basudevpur Sub-Treasury Kalahandi
0403 Chandbali Sub-Treasury 1501 Kalahandi District Treasury
0404 Dhamnagar Sub-Treasury 1502 Dharamgarh Sub-Treasury
0405 Tihidi Sub-treasury 1503 Jaipatna Sub-Treasury
Boudh 1504 Junagarh Sub-Treasury
0601 Boudh District Treasury 1505 Kesinga Sub-Treasury
0602 Kantamal Sub-Treasury 1506 M. Rampur Sub-Treasury
Cuttack 1507 Th. Rampur Sub-Treasury
0701 Cuttack District Treasury Kandhamala
0702 Athagarh Sub-Treasury 1601 Phulbani District Treasury
0703 Banki Sub-Treasury 1602 Baliguda Sub-Treasury
0704 Baramba Sub-Treasury 1603 Daringbadi Sub-Treasury
0705 Mahanga Sub-Treasury 1604 G. Udayagiri Sub-Treasury
0706 Narasinghapur Sub-Treasury 1605 Tumudibandha Sub-Treasury
0705 Mahanga Sub-Treasury Keonjhar
0706 Narasinghapur Sub-Treasury 1801 Keonjhar District Treasury
0707 Niali Sub-Treasury 1802 Anandapur Sub-Treasury
0708 Salipur Sub-Treasury 1803 Barbil Sub-Treasury
0709 Tigiria Sub-Treasury 1804 Champua Sub-Treasury
Dhenkanal 1805 Ghatagaon Sub-Treasury
0901 Dhenkanal District Treasury 1806 Hatadihi Sub-Treasury
0902 Bhuban Sub-Treasury 1807 Telkoi Sub-Treasury
0903 Hindol Sub-Treasury
20
1904 Khurda Sub-Treasury Sonepur
1905 Tangi Sub-Treasury 2901 Sonepur District Treasury
Koraput 2902 Biramaharajpur Sub-Treasury
2001 Koraput District Treasury 2903 Dunguripali Sub-Treasury
2002 Berigumma Sub-Treasury Sundargarh
2003 Kotpad Sub-Treasury 3001 Sundargarh District Treasury
2004 Laxmipur Sub-Treasury 3002 Biramitrapur Sub-Treasury
2005 Machkund Sub-Treasury 3003 Bonai Sub-Treasury
2006 Pottangi Sub-Treasury 3004 Hemgiri Sub-Treasury
Mayurbhanj 3005 Koira Sub-Treasury
2201 Mayurbhanj District Treasury 3006 Lefripara Sub-Treasury
2202 Bahalda Sub-Treasury 3007 Rajgangpur Sub-Treasury
2203 Betnoti Sub-Treasury 3008 Subdega Sub-Treasury
2204 Bisoi Sub-Treasury Special Treasury
2205 Jharpokharia Sub-Treasury 3101 Special Try No. I Bhubaneswar
2206 Joshipur Sub-Treasury 3102 Special Try No. II Bhubaneswar
2207 Karanjia Sub-Treasury 3103 Special Try Jeypore
2208 Khunta Sub-Treasury 3104 Special Try Panposh
2209 Rairangpur Sub-Treasury 3104 Special Try Berhempur
2210 Rasgobindapur Sub-Treasury 3105 Central Location DTI
2211 Udala Sub-Treasury
Nawarangpur
2301 Nawarangpur District Treasury
2302 Dabugaon Sub-Treasury
2303 Khatiguda Sub-Treasury
2304 Umerkote Sub-Treasury
Nayagarh
2401 Nayagarh District Treasury
2402 Daspalla Sub-Treasury
2403 Khandapara Sub-Treasury
2404 Ranpur Sub-Treasury
Puri
2601 Puri District Treasury
2602 Kakatpur Sub- treasury
2603 Nimapara Sub-Treasury
2604 Pipili Sub-Treasury
2605 Satyabadi Sub-Treasury
Rayagada
2701 Rayagada District Treasury
2702 Bisam cuttack Sub-Treasury
2703 Gunupur Sub-Treasury
2704 Kashipur Sub- treasury
2705 Padmapur Sub-Treasury
Sambalpur
2801 Sambalpur District Treasury
Annexure-X
21
Code Subject in Brief
01 Transfer/Deployment
02 Promotion
03 Pay Fixation in Revised Pay Rules
04 Time Bound Advancement (TBA) of Scale
05 Payment of Arrear Dues
06 Regulation of Service Period
07 Training Period Salary
08 Correction of Date of Birth
09 Others
Annexure-XI
0 1 5 2
3. School Code: It is only meant for the teachers and it contains seven boxes for the seven-digit
EMIS code. To fill up this data refer the EMIS code of the school where the employee is currently
working. Example: The EMIS code of LIPTINGA PRIMARY SCHOOL of Athmallick NAC given
below
1 0 0 0 7 0 1
4. School/Office Name: The name of the school/Office where the employee is working is to be
written here in capital letter. One box should be left blank between each part of the name.
(Example is given below).
L I P T I N G A P R I M A R Y S C H O O L
6. Fathers Name: The father name of the employee is to be written here. One box should be left
blank between each part of the name as in the Employee Name field. Example given below
J A T A D H A R I D E H U R Y
7. Date Of Birth: The date of birth of the employee is to be written here correctly in DD/MM/YY
format by referring to the Service Book. 02-12-1976 will be written in the following manner.
0 2 1 2 7 6
10. Category: Fill up this data by referring the table given below.
1 SC 2 ST 3 OBC 4 Gen
11. Blood Group: Fill up this data by referring the table given below.
1 A- 3 B- 5 O- 7 AB-
+ + +
2 A 4 B 6 O 8 AB+
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12. Identification Mark: A unique personal identification mark such as ‘six finger on the right hand
or a mole on the cheek’ if any is to be entered here by referring the service book.
13. Language Skills: This table is used to specify the languages known by the employee indicating
Speaking, Reading, Writing ability on the specified language. Corresponding to each language
known to the employee starting with his/her mother tongue, the code of the language (given
below in Item 13(a)) is to be written and applicable boxes (speak, Read, Write) are required to
be filled up by either
i. if proficient
0 if not proficient.
SLNo Language Speak Read Write
1 Mother Tongue 0 1 1 1 1
2 0 2 1 1 1
3 0 3 1 0 0
14. Permanent Address: The permanent address of the employee is to be written here by referring
the service book of the employee.
Address1: House Number/ Plot Number
Address2: Ward Number/ Street Name/ Para Name/ Sahi Name
Village/Town/City/: Name of the Village/Town/City
PO: Name of the post office
Block: Code of the block from Annexure-II (e.g. “0102” for Athmallick Block)
PS: Name of the police station.
District: Code of the district Annexure-I (e.g. “01” for Angul)
Pin Code: Pin code of the place
Phone Number: 06763254533 (Please note that the eleven digit include the STD code of
the area)
15. Correspondence Address: The permanent address of the employee is to be written here by
referring the service book of the employee.
Address1: House Number/ Plot Number
Address2: Ward Number/ Street Name/ Para Name/ Sahi Name
Village/Town/City/: Name of the Village/Town/City
PO: Name of the post office
Block: Code of the block from Annexure-II (e.g. “0102” for Athmallick Block)
24
PS: Name of the police station.
District: Code of the district Annexure-I (e.g. “01” for Angul)
Pin Code: Pin code of the place
Phone Number: 06742565368 (Please note that the eleven digit include the STD code of
the area)
e-Mail ID: e-Mail of the employee (i.e.) arun_wildcardtech@yahoo.com
16. Elector’s Photo ID Card (EPIC) Number: The Elector’s Photo Identity Card (EPIC) or Voter
Card Id number of the employee is to be filled in here. (Example is given below).
O R / 0 9 / 0 5 0 / 4 9 0 2 0 9
17. Driver’s License Number: If available, the Driver’s license Number of the employee is to be
filled in here. (Example is given below)
O R / 0 2 / 2 0 0 4 / 2 7 8 1
18. Health Status: Fill up the data by referring the following table.
1 Sound Health
2 Physically handicapped
18 (a). Physically Handicapped Type: If the value of 18 is 2 then fill this by referring the
following table.
1 Orthopedic
2 Visual Impaired
3 Hearing Impaired
4 Speech Impaired
5 Hearing & Speech Impaired
6 Mental Retired
7 Other (Please Specify)
19. General Education: The highest general education code of the employee is to be filled here by
referring Annexure-III.
19 (a). Professional Education: The professional education code of the employee is to be filled
here by referring Annexure-IV.
19 (b). Other Training: The code of the other training that the employee has already completed as
on reference date is to be filled here by referring Annexure-V.
19. Marital Status: Fill up the data by referring the table given below.
1 Single 2 Married 3 Widow 4 Divorced 5 Separated
21. Spouse’s Name: The name of the spouse of the employee is to be written here if the
employee’s marital status is married. One box should be left blank between each part of the
name. (Example is given below).
S U N I T A D E H U R Y
22. IF Spouse is employed: Fill up the data by referring the table given below.
1 Un Employed
2 State Govt. Employee
3 Central Govt. Employee
25
4 Public Sector Undertaking
5 Local Authority Employee
6 Private Sector
7 NGO Sector
8 Self Employed
9 Others
23. Organization Name: The name of the Organization of employee’s spouse is to be written here
if the spouse is employed. (Example: Block Office, Athmallick)
24. Block/ULB Code: The block code under which spouse’s organization comes is to be written
here by referring the block code Annexure-II (e.g. “0102” for Block Office, Athamallik).
25. Spouse’s Designation: If the spouse of the employee is in School & Mass Education the
appropriate designation code of the spouse is to be filled here by referring Annexure-VI.
26. Spouse’s DDO Code: The DDO code of the spouse is to be filled here if he/she is working under
department of School & Mass Education by referring Annexure-II.
B: Employee Service Information
27. Post Classification: Fill up the data by referring the table given below.
1 Permanent
2 Temporary
3 Contractual
28. Scheme: Fill up the data by referring the table given below.
1 Plan
2 Central Sponsored Plan
3 Non-Plan
4 SSA
5 DPEP
6 NPEGEL
7 RSBP
8 IGNOU
Note: If Option is 3 in Item 27, then item 28 is to be filled from 4 to 8 only.
29. Sector: If the value of 28 is either 1 or 2 then fill up the data by referring the following table.
1 State Sector
2 District Sector
30. Minor Head: Here the Head of Account (Minor Head) under which the employee is getting
his/her salary is to be filled by referring the Annexure-VII. (Example: fill up 104 – Inspection
or 101 – Govt. Primary Schools)
31. Sub Head: Here the Head of Account (Sub Head) under which the employee is getting his/her
salary is to be filled by referring the Annexure-VIII. (Example: fill up 0538 – General or 1505 –
Umerkote Zone Primary Schools)
Note: Item 29, 30, 31 may not be filled for these which one being funded from schemes in item 28 from 4 to 8 (i.e.
SSA to IGNOU)
32. Date of Entry into Private Service: The date of entry into private service is to be written here
accurately in DD/MM/YY format by referring to the Service Book. 01-05-1996 will be written in
the following way.
0 1 0 5 9 6
26
32 (a). Date of Recognition By Government: The date of getting government recognition is to be
written here accurately in DD/MM/YY format by referring to the Service Book. 01-08-1998 will
be written in the following way.
0 1 0 8 9 8
33. Date of Getting 1st GIA (Aided): This field is only meant for aided employees. The date of
getting first Grant-In-Aid is to be written here accurately in DD/MM/YY format. 01-04-1999 will
be written in the following way.
0 1 0 4 9 9
34. Date of Entry in to Present Government Service: The date of entry into present government
service is to be written here accurately in DD/MM/YY format by referring to the Service Book.
01-07-2001 will be written in the following way.
0 1 0 7 0 1
34 (a). Whether Appointment under Rehabilitation Assistance Scheme: If the employee has
been appointed under rehabilitation scheme fill up 1 or else fill up 0 .
34 (b). Date of first entry into any Government Service (For Pensionary Benefits): If the
employee was already into the Government Service before joining the current service, the date of
first entry into the Govt. Service is to written here in DD/MM/YY format referring to the Service Book
for availing pensionay benifits.
35. Cadre Name: The name of the Cadre is to be written here (Example: Orissa Elementary
Education Service).
36. Cadre Controlling Authority: The cadre controlling authority of the employee is to be written
here. (Example: DI of Schools, Athmallick).
POSTING INFORMATION
Note: The place of postings of the employee with duration, designation and level is be filled in this table
sequentially in descending order (Latest first).
37. Posting Type: Fill up the data by referring the table given below.
1 Appointment
2 Transfer
3 Deputation
4 Promotion
5 Deployment
38. Place of Posting: The District Code and School EMIS Code/Office Code where the employee
is/was working during his service period is to be written in 38(a) and 38(b).
38 (a). The Code of the District in which the School/Office is situated where the employee is/was
posted during the period is to be filled by following Annexure-I.
38 (b). If the employee is/was working in the School during the period then the EMIS code of that
School is to be written here. If the employee is/was working in the Office then the code of that
Office is to be written here by referring Annexure-II. As office code is a 4 digit code, only first
four boxes is to be filled.
39. Designation Code: The appropriate Designation Code of the employee during that period is to
be filled here following Annexure-VI.
40. Level: This is to be filled up only for Teacher, Sub-Inspectors, Deputy Inspectors of Schools &
District Inspector of schools by following the table given below.
41. Period of Service From: Write the date of joining for the particular posting place in DD/MM/YY
format.
42. Period of Service To: Write the date of Relief from the particular posting place in DD/MM/YY
format.
C: Employee GIS Information
43. GIS Account Number: The GIS Account Number of the employee is to be filled correctly by
referring the GIS book.
44. SanctionOrder No & Sanction Order Date: Fill the Sanction Order Number in (a) part of the
column and Sanction Order Date in DD/MM/YY format in (b) part of the column correctly.
45. Sanctioning Authority Code: Fill the Sanctioning Authority Code by referring the Annexure-
II.
46. Challan Number/Draft Number. : Write the Challan Number/ Draft Number of the depositing
amount.
47. Code of the Treasury/Bank Name: Write the related Code of Treasury or Bank Name in this
column where the GIS amount is deposited. (For Treasury Code refer Annexure IX and for Bank
Write the name of the Bank with Branch (Example: SBI, Atthamallik Branch)
50. LastIncrement Order Number and Date: The last salary Increment Order Number and
Increment Order Date in DD/MM/YY format is to be written here correctly.
51. With Effect From (WEF): The date from which the increment order will take effect is to be
written here correctly in DD/MM/YY format.
52. Payscale: The current pay scale of the employee is to be written here correctly. (Example:
3000-60-5400-75-6900).
53. Next Increment Date: The next increment date is to be filled here in DD/MM/YY format.
54. Current Basic: The current basic salary of the employee as on 30/09/2006 is to be written here
correctly.
55. Bank Details: The bank, branch name and account number from which the salary of the
employee is remitted is to be written here correctly.
55 (a). Bank Name: Name of the Bank from which the salary of the employee is remitted
(Example: SBI)
55 (b). Branch Name: Name of the Branch from which the salary of the employee is remitted
(Example: Atthamallik Branch)
55 (c). Account Number for salary remittance: The account number of the employee on which
the salary is remitted is to be written here correctly. (Example is given below)
0 1 1 9 0 0 3 1 8 9 0
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56. Provident Fund: Fill up Code of the provident fund given below which is deducted from
employee’s salary as subscription.
1 GPF
2 EPF
3 CPF
4 PPF
57. Provident Fund type: If Provident Fund in item 56 is GPF then this column is to be filled up.
Provident Fund type for GPF is given below.
0 1 EDN (O)
0 2 PW (O)
0 3 MSD (O)
0 4 TAXES (O)
0 5 PS
0 6 AV (O)
0 7 LR (O)
0 8 Other Please Specify
58. Provident Account Number: Account Number of the Employee’s provident fund is to be written
here. (Example: 10122).
59. Nominee Name: The name of the nominee as nominated by the employee is to be written here
by referring the GPF Pass Book of the employee.
59 (a) Relation: The relationship of the nominee with the employee is to written here by referring
the table given below.
1 Wife
2 Husband
3 Son
4 Daughter
5 Mother
6 Father
7 Nephew
8 Other (Please Specify)
60. Allotment Date: The quarter allotment date is to be written here in DD/MM/YY format if any
quarter has been allotted to the employee.
61. Quarter Number/ Area: The quarter number and address of the quarter is to be written here if
any quarter has been allotted to the employee. Example: QrNo: IV-1/Unit 4.
IF Green card Holder (62-63)
62. Card Number: The Green card Number of the employee is to be written here if the employee is
a green card holder and getting IA.
63. Incentive Allowance (IA) Effect Date: The Incentive Allowances (IA) effective date is to be
written here in DD/MM/YY format if the employee is a green card holder and getting IA.
If Handicapped (64-65)
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64. Card Number: The Card Number of the employee is to be written here if the employee is a
handicap and getting Conveyance Allowances (CA).
65. Conveyance Allowance (CA) Effect Date: The Conveyance Allowances (CA) effective date is
to be written here if the employee is a handicap and getting CA in DD/MM/YY format.
Allowances
66. Allowance Description: There are several allowance-units mentioned before in this column like
Dearness Allowances (DA), House Rent Allowances (HRA), Dearness Pay (DP), ADA (Additional
Dearness Allowance), IR (Interim Relief), Incentive Allowance (IA), Conveyance Allowance (CA),
Special Pay (SP), Other Allowances (OA) etc. if the employee is getting any other special type of
allowance which is not in the list then mention in the blank cells provided just below the list.
67. Allowance Amount: The allowance amount corresponding to the allowance head of column 67
is to be filled here in this column.
Deduction (Statutory & Voluntary Only)
68. Deduction Description: There are several deduction-units mentioned before in this column like
GPF Subscription, DA to GPF, Quarter Rent etc. if the employee has any other special type of
deduction, which is not in the list, then mention in the blank cells provided just below the list.
69. Account Number: In case of Income Tax write the PAN, and in case of LIC policies write the
policy number With reference to the pay bill. Do not fill up shaded Boxes.
70. Deduction Amount: In this column there are several blank boxes you have to write the
deduction amount corresponding to the deduction head of column 69.
E. Employee LEGAL CASE Information
N.B-This information need is to be filled by the DDO / Controlling Officer. Mention the cases that are
not closed.
71. Case Number: Write the case no of the case. Example: 198
71 (a) Case Year: Write the year of filling of the case. Example: 1995
71 (b) Miscellaneous Case Number: Write the miscellaneous case number if any linked with the
main case. Example: 25
71 (c) Miscellaneous Case Year: Write the year of filling of the corresponding miscellaneous case.
Example: 1998
72. Filed In Court: mention Code of the Court Type given below where the case is filed in.
1 OAT 2 WP/OJC 3 OET 4 LOKPAL 5 SDJM 6 OHRC 7 Other
73. Subject in Brief: Write the subject code of the case as given in Annexure-X.
74. Present Position: Here write the Present Position Code of the case as given in Annexure-XI.
F. Employee Loan Information
(Mention only the Advances that are not closed. All dates should be filled up with "DD/MM/YY" format)
Fill Col.1 with Loan name which is applicable: FA=Festival Adv, MCA=Motor Cycle Adv, MOA=Moped Adv, HBA=House
Building Adv, SHBA=Spl. House Building Adv, GPFA=GPF Adv, GISA=GIS Adv.
75. Loan Name: There is a list of loans is already been given in this column. If you have any other
loan, which is not in the list, then write it in the blank box in the same column.
76. Loan Account Number: Write the corresponding loan account number if applicable i.e. MCA
1988 edn (o).
77. (a-b) Sanctioning Authority Code & Sanction Order Number: The code of the loan
sanctioning authority is to be filled here by referring the Annexure-II in (a) part of the column.
The corresponding Order Number of the sanctioned loan is to be written in (b) part of the
column.
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78. (a-b) Date of Sanction & Date of Disbursement: The date of sanction of the loan is to be
filled in the (a) part of the column in DD/MM/YY format and date of disbursement is to be written
here correctly in DD/MM/YY format in (b) part of the column.
79. Disbursing Treasury Code: The code of the Treasury from which the loan amount is disbursed
is to be written here correctly by referring Annexure-IX. If it is being paid from a bank by
cheque without going through treasury then the name of the bank and branch may be written
here.
80. Treasury Voucher Number & Voucher Date: The corresponding voucher number through
which the loan amount is disbursed is to be filled in the (a) part of the column and the voucher
date is to be filled in the (b) part of the column in DD/MM/YY format.
81. Total Amount Released (Rs.): The total amount released against the particular loan is to be
written here.
82. Total Installment Fixed: Here write the total number of installment fixed for the recovery of
the principal part of the corresponding loan.
83. Monthly Installment Amount (Rs.): Write the monthly installment amount fixed towards the
deduction of the principal part of the corresponding loan.
84. Last Paid Installment Number: The last installment number recovered towards principal from
the corresponding loan amount is to be written here.
85. Month in which Last Installment was Paid: Write the month of last salary from which the
last installment is recovered towards principal in MM/YY format. Month in MM format in first sub-
column of 85 and Year in YY format in Second sub-column of 85. Example: Salary of Aug’ 2006
is to be written 08 in first sub-column and 06 in second sub-column of 85.
86. Total Amount Paid Towards Principal (Rs): The total amount recovered towards principal till
the last month (i.e. till Sept’ 06) is to be written here.
87. Total Interest Amount to be recovered (Rs): Write the total interest Amount that has to be
recovered from the particular loan is to be written here. Applicable when the principal part of the
loan is recovered.
88. Total Number of Installments: Here write the total number of installment fixed towards the
recovery of the interest of the particular loan.
89. Monthly Installment Amount (Rs): Write the monthly installment amount fixed towards
recovery of the interest of the corresponding loan.
90. Last Paid Installment Number: Write the last installment number recovered towards interest
of the corresponding loan.
91. Month in which Last installment was paid: Write the month of last salary from which the last
installment is recovered towards interest in MM/YY format. Month in MM format in first sub-
column of 91 and Year in YY format in Second sub-column of 91. Example: Salary of Aug’ 2006
is to be written 08 in first sub-column of 91 and 06 in second sub-column of 91.
92. Total Amount paid towards Interest (Rs): Write the total amount recovered towards Interest
till the last month (i.e. till Sept’ 06).
93 (a). If spouse is employed, whether he/she is residing with the employee: If yes then fill
1 else fill 0 .
93 (b). Whether spouse has been provided with Govt. accommodation: If yes then fill 1
else fill 0 .
93 (c). If the spouse has not been provided with Govt. accommodation whether he/she is
availing House Rent Allowance: If yes then fill 1 else fill 0 .
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