Mindanao University of Science and Technology

Jasaan Campus

College of Information Technology

Project
In
System Analysis and Design

Presented to

Mrs. Evelyn C. Aleria

Instructor

Presented by

Alice Pacheco

Juliet Ebariola

Joaquin Lapis

Elden Galdo
 A Case Study

of

Computerized Information System

Of

Sta. Rita de Cascia Parish

Balingasag, Misamis Oriental

Executive Summary

Almost all companies and business establishments nowadays are deliberately

using computerized systems for them to give their clients the best service they could

possibly give. Even long before our technical advancement, information has been

recognized as a vital resource and thus should be managed well. The development of

the new technology today has greatly influence the management of information systems

of different establishments. Business establishments, companies, cooperatives and

other establishments are now using computerized information system to minimize work,

save time and lessen manpower in managing their information needs. The manual

system is now slowly being replaced by convenient and user-friendly computerized

systems.

Unfortunately, the information system of Sta. Rita de Cascia Parish of Balingasag

is still in its manual process. Form the time it was established, the church sacramental

event and collects records in their archive system using registry books. Because of the

increasing population of the municipality of Balingasag, the records of the parish is also

expanding which results to slow process in answering the requests of the parishioners.

It requires longer time in requesting certificates especially on peak seasons like fiestas,

mass weddings, baptism, first season of communion, confirmation and burials. Thus,

manual archive system requires time and effort to manage and operate its process.

Finally, the study aims to introduce and propose a computerized information

system for the said Parish. The study covers the computer database or storage of data

which is the innermost part of the system. This propose information or archive system
will be so much efficient and effective in answering the problems met by the client and

the parishioners and even the personnel in relation to the different transaction of the

said parish.

Objective of the Study

The proponents of the propose project aims to meet the following objectives:

• To start the operation of the proposed computerized information system of the

parish for its documentation.

• To solve the problems met by the client; time and effort consuming, manual

process and low security of the archive.

• To maximize the use of the office computer.

• To promote information communications technology (ICT) to the community.

Company Background

The proponents of the proposed computerized information system to the parish

of Sta. Rita de Cascia in Balingasag were not able to retrieve the history of the parish

because of a confidential reason. The parish were not able to keep its history

documentation because of the incident happened in the year 1942 when the Japanese

soldiers burnt the parish including all its documents and records.

Employees and Duties

There are two personnel and two priests in Sta. Rita de Cascia Parish of

Balingasag Parochial Office:

Rev. Fr. Jose Allan Pulgo , SSJV (Parish Administrator)

• Affix signature for the certificates as the Parish Administrator

• Approval for any transactions

Rev. Fr. Amie Balacuit, SSJV (Assistant Parish Priest)

• Takes over the duty of the Parish Administrator when not available

• Coordinator of the Parish Youth Coordinating Council (PYCC) of Sta. Rita de

Cascia Parish
Vilma Empinado

• Parish Secretary/Archivist

• In-charge of the different transactions of the church like schedules, events, and
documents.

• Receives payments and issues official receipt to the parishioner

Gillian R. Cailing

• Assistant Secretary/Encoder

• Take over the duties of the secretary if not around

System Development Life Cycle (SDLC) Approaches

1. Project Identification and Selection

1.1 System Service Request

1.1.1 Develop SSR

1.1.2 Analyze SSR by Systems Priority Board

1.1.3 Assign SSR disposition

1.1.4 Allocate resources for Project Initiation and Planning

Phase

1.2 Establish Project management procedures and modifications to SDM

2. Project Initiation and Planning Phase

2.1 Develop Project Plan

2.1.1 Develop overview of user requirement

2.1.2 Analyze risks

2.1.3 Construct Work Plan

2.1.4 Describe resource requirements for analysis phase

2.2 Develop Business Case

2.3 Review Project Initiation and Planning Phase

3. Analyze Phase

3.1 Determine requirements

 3.2 Structure requirements

3.3 Select system direction

3.4 Refine business case

3.5 Update project plan

3.6 Review Analysis Phase

3.6.1 Review work done to date

3.6.2 Review updated business case

3.6.3 Allocate resources for logical design phase

4. Logical Design Phase

4.1 Document Information Flows

4.2 Document Data Requirements

4.3 Document processing logic

4.4 Document user interface

4.5 Refine Business Case

4.6 Update Project Plan

4.7 Review Logical Design Phase

4.7.1 Review work done to date

5. Physical Design Phase

5.1 Select Technology

5.2 Design Database and Files

5.3 Design Programs

 5.4 Develop test plan

5.5 Plan installation

5.6 Refine business case

5.7 Update project plan

5.8 Review Physical Design Phase

5.8.1 Review work done to date

6. Implementation Phase

6.1 Programming

6.2 Testing

6.3 Education

6.4 Documentation

6.5 Installation

6.6 User-acceptance testing

6.7 Final Installation

6.8 Project Termination

6.8.1 Evaluate personnel

6.8.2 Review project with management

6.8.3 Release personnel

7. Maintenance

7.1 Annual system review

7.2 System audits

 7.3 Submit System Service Request for changes

Quantitative Analysis

 Existing Operational Cost

Fixed Asset

ITEM COST
Computer set Php. 25,000.00
Type writer Php. 3,000.00
Printer Php. 5,000.00

Variable Cost (Annual)

ITEM PRICE QUANTITY TOTAL

Ball pen 5.00 24 pieces 120
Bond paper (long size) 150.00 3 reams 450.00
Bond Paper (short size) 125.00 3 reams 375.00
Ink Jet Cartridge 1,500.00 12 boxes 18,000.00
Liquid eraser 20.00 3 pieces 60.00
Stapler 40.00 1 piece 40.00
Staple wire 10.00 5 boxes 50.00
Record book 60.00 1 piece 60.00
Envelopes (long size) 2.00 100 pieces 200.00
Envelopes (short size) 1.50 100 pieces 150.00
Registry books 135.00 4 pieces 540.00
Baptismal certificates 75.00 4 pads 300.00
Confirmation certificates 75.00 2 pads 150.00
Marriage certificates 120.00 3 pads 360.00
Burial certificates 75.00 2 pads 150.00
Total 21,005.00

 Proposed Operational Cost

Supplies and Materials

 ITEM PRICE QUANTITY COST
Ball pen 5.00 24 pieces 120.00
Bond paper (long size) 150.00 3 reams 450.00
Bond paper (short size) 125.00 3 reams 375.00
Ink jet cartridge refill 500.00 12 boxes 6,000.00
(200ml)
Liquid eraser 20.00 2 pieces 40.00
Stapler 40.00 1 piece 40.00
Staple wire 10.00 3 boxes 30.00
Record book 60.00 1 piece 60.00
Envelopes (long size) 2.00 100 pieces 200.00
Envelopes (short size) 1.50 100 pieces 150.00
Photocopy of forms 1.00 500.00 500.00
Total 7,965.00

 Developmental Cost (DC)

Programmer’s fee Php. 10,000.00

Visual Studio License Php. 15,000.00

Total DC Php. 25,000.00

Annual Benefits

AB = Annual Benefits

EOC = Existing Operational Cost

POC = Proposed Operational Cost

Formula: AB = EOC - POC

Computation:
 AB = EOC – POC

AB = 21,005.00 – 7,965.00

AB = 13,040.00

Payback Analysis:

PP = Payback Period

DC = Development Cost

Formula PP = DC/AB

Computation:

PP = DC/AB

PP = 25,000.00/13,040.00

PP = 1.9 or 1 year and 9 months

Requirement Specification

The proposed system will run using Visual basic 6.0 under Microsoft Operating
System.

The hardware specifications include the following:

• 120 GB Hard Disk

 • 512 MB DDRAM Memory

• 128 MB VGA Card

• Intel Pentium 4 (2.8 GHz)

• Uninterruptable power supply (500 VA)

• Antivirus/Antispyware Software

Conclusion

The proponents performed several testing on the proposed Computerized

Information System of Sta. Rita de Cascia Parish, Balingasag, Misamis Oriental. After

several test, the proponents concluded that the system is more efficient and reliable.
 The system offers more advantages that could answer the problems met by the

parishioners and the personnel of the parish like time consuming, low security, and

manual systems. The application is user-friendly program so it can be easily understood

and easily access by the user. This system is reliable and assured information in the

station since the system is protected by a password to prevent unauthorized access to

system. This system is has a computerized database or data storage and a data

security that can print certificate automatically. In this fast and reliable computerized

system, the problems met by the parishioners are answered without having much time

and effort.

Thus, the objectives of the study sited by the proponents are met and are

successful.

References/Bibliography

The proponents based the research in the study conducted by the fourth year

students, batch 2007-2008 in their final study on Immaculate Conception Parish

Computerized Information System (Jasaan, Misamis Orienta). The said proponents

were Katrina Cristofidis and Carmela Tabequero, students Bachelor of Science in

Information Technology at Mindanao Polytechnic State College – Jasaan Campus.

Sta. Rita de Cascia Parish (Balingasag, Misamis Oiental)

System Service Request
REQUESTED BY _______________________________ DATE _________________
DEPARTMENT _____________________________________________________
LOCATION _____________________________________________________
CONTACT ____________________________________________________________
TYPE OF REQUEST