Step Activity Actor

Purchase order for RM/PM

1 Purchase order creation in Interface
SAP for RM/PM

2 Change Purchase Order Factory IT

Goods Receipt against PO ( RM/PM)

Step Activity Actor
1 Goods Receipt (RM/PM) Interface

2 Goods Receipt (RM/PM) - Interface

cancellation

Step Activity Actor

Goods Receipt (FG/SFG/BULK) – GR from Production
1 GR from Production Interface
GR Miscellaneous receipt - FG (For Samples declaration)
1 GR Miscellaneous Receipt Interface
(FG)

Step Activity Actor

Quality Clearance (FG)
1 Quality acceptance (FG) Interface

Quality Block/Reversal of QA Clearance (FG)

1 Quality Block (FG) Interface

Step Activity Actor

Goods Issue to production (RM/PM/SFG/Bulk)
1 Goods Issue Interface
(to consumption)
1 Interface

Stock Adjustment – Physical Inventory

1 Goods Issue Interface

(Physical inventory)

Step Activity Actor

Goods Return from production (RM/PM/SFG/Bulk)
1 Goods return from Interface
production

Cancel Material Document

1 Reverse Material Document Interface
Step Activity Actor
Goods Issue – Scrapping
1 Goods Issue (Scrapping) Interface

Goods Issue – RM/PM Sales

1 Goods Issue (RM/PM Sale) Interface

Step Activity Actor

Goods Issue – for FG Transfer
1 Goods Issue (FG Transfer) Interface

Goods Issue – for Export Sales

1 Goods Issue (Export Sales) Interface
Step Activity Actor
Goods Issue / Receipt (Location Transfer for subcontracting)
1 Goods Issue to Interface
subcontractor / GR from
Subcontractor – RM / PM
(Location Transfer)

Returns to Vendor (RM/PM) … (not managed through interface)

1 Goods Issue in X3 Factory logistic
(warehouse
Incharge)

2 Returns to vendor Factory logistic

(warehouse
Incharge)

3 Credit Note to Vendor Accounts

 Business Rule Description

nThe purchase order created in X3 for RM/PM is replicated in SAP through Interface.

nThe Tax conditions in the PO will also be copied from the Tax conditions record
maintained at Plant / Vendor / Material level in SAP.
nThe plant in the PO is derived from the plant code in the header level of the PO in
X3.
nThe delivery conditions in the PO (Customs duties, freight, etc) are calculated based on
the conditions defined in the Info records in SAP.
nThe PO number as in X3 is retained in SAP.
nChange of Purchase Order in X3 will be done by factory IT. The same will have to be
done in SAP manually by the Factory IT.

Business Rule Description

nThe goods receipt of RM/PM in X3 will be replicated in SAP using the same PO no as X3.

nThe movement type 101 is used for GR (transaction type 8 for GR and sub type RE1 for
RM, RE2 for RM direct tank, RE3 for PM.
nThe goods receipt no. of X3 will be captured in the field document header text in SAP.

nFollowing a/c entry is passed:

Stock a/c …. Dr
To GR/IR a/c
nThe X3 GR cancellation document no. with negative stock will carry the reference of the SAP GR
document no.

nSAP mat doc no is traced on the basis of the X3 GR document no. in the document header text of
GR.
nOn the basis of this, GR cancellation is replicated in SAP.

Business Rule Description

om Production
nThe goods receipt of FG in X3 will be replicated in SAP through Interface.

nThe plant and Storage location is derived from the mapping with the X3 storage bin.

nThe X3 GR document no. is captured in the field document header text in SAP. (at
header level)
nThe X3 work order no. is captured in the field Goods recipient in the GR. (at line item
level)
nThe movement type 523 is defaulted in SAP against transaction type 4 sub type EN9 in
X3 for goods receipt for FG
nMovement type 521 is used in SAP for goods receipt for SFG transact type 4, sub type
EN10 and for bulk trans type 4 , sub type EN2
nGR in SAP is done at the MAP.
nFollowing a/c entry is passed:
Stock a/c … Dr
 To COGM FG/SFG/Bulk
(Separate accounts for each Material type)
mples declaration)
nThe miscellaneous goods receipt of FG in X3 will also be replicated in SAP through interface. (This
is receipt of FG without any work order reference directly into accepted stock)

nThe plant and Storage location is derived from the mapping with the X3 storage bin.

nThe X3 goods receipt document no. is captured in the field document header text in SAP

nThe movement type 521 is defaulted in SAP against transaction type 1, sub type END / QSA in X3
for goods receipt.
nThe a/c entry is the same as for GR from production.

Business Rule Description

nThe Quality clearance after goods receipt from production is replicated in SAP through
interface.
nIn the download file from X3
nOnly FG QA movements are featured. RM/PM/SFG are not included in the file

nOnly the leg of the transaction for increase in (A) stocks in X3 is used in the file

nThe QA document no. in X3 is captured in the field document header text in SAP.

nMovement type 321 is defaulted against X3 transaction type 9, sub type CHS for QA
clearance
nThe plant and Storage location is derived from the mapping with the X3 storage bin.

ance (FG)
nThe Quality block in X3 is replicated to SAP through this interface
nIn the download file from X3
nOnly FG QA movements are featured. RM/PM/SFG are not included in the file

nOnly the leg of the transaction for increase in (Q) stocks in X3 is used in the file

nThe QA document no. in X3 is captured in the field document header text in SAP.

nMovement type 322 is defaulted against X3 transaction type 9, sub type CQU for Quality
Rejection/Blocking
nThe plant and Storage location is derived from the mapping with the X3 storage bin.

Business Rule Description

M/SFG/Bulk)
nThe goods issue to production is replicated in SAP through interface.
nThe goods issue document no. in X3 is captured in the field document header text in
SAP.
nMovement type 201 is defaulted against X3 transaction type 5 for goods issue.
 nThe plant and Storage location is derived from the mapping with the X3 storage bin.

nThe cost centre is defaulted based on the plant.

nThe X3 work order no is captured in the field Goods Recipient in the GI document.

nFollowing a/c entry is passed:

Consumption of RM/PM/SFG/Bulk … Dr
To Stock ……………………….Cr
tory
nThe goods issue on account of physical inventory will be replicated in SAP.

nThe X3 goods issue document no. is captured in the field document header text in the
SAP GI document.
nMovement type 701 / 702 is defaulted against X3 transaction type 1 subtype PH1 / PH0

nMovement Type 703/704 (PI in Quality Stock) is defaulted against X3 Transaction

type XXX
nThe plant and Storage location is derived from the mapping with the X3 storage bin.

nFollowing a/c entry (or the reverse) is passed:

Inventory Differences …. Dr
To Stock a/c

Business Rule Description

M/PM/SFG/Bulk)
nThe goods return from production is replicated in SAP through interface.
nThe material document no. in X3 is captured in the field document header text in SAP.

nMovement type 202 is defaulted against X3 transaction type 5 Sub Transaction REI for
goods return from production.
nThe plant and Storage location is derived from the mapping with the X3 storage bin.

nThe cost centre is defaulted based on the plant.

nThe X3 work order no is captured in the field Goods Recipient in the GI document.

nFollowing a/c entry is passed:

Stock a/c .. Dr
To Consumption of RM/PM/SFG/Bulk

nAny reversal of a material document which was originally replicated to SAP from X3, will
be replicated to SAP through the interface. xxxxxxx
nSAP material document no is traced on the basis of the X3 GR document no. in the
document header text of GR.
nThe download from X3 in this case will contain only the material document to be reversed,
the year and the posting date; and not the individual material wise lines.

nThere is no part cancellation of a material document through the interface.

Business Rule Description

nThe goods issued for scrapping is replicated in SAP through interface,

nThe X3 goods issue document no, is captured in the field document header text in the
SAP GI document.
nMovement type 551 is defaulted against X3 transaction type 2 Sub transaction Type
SCS
nThe plant and Storage location is derived from the mapping with the X3 storage bin.

nFollowing a/c entry is passed:

Scrapping a/c … Dr
to Stock a/c

nThe goods issue of RM/PM sale is replicated in SAP through Interface.

nThe X3 goods issue document no, is captured in the field document header text in the
SAP GI document.
nMovement type 251 is defaulted against X3 transaction type 2 sub transaction type
OTS
nThe plant and Storage location is derived from the mapping with the X3 storage bin.

nThe following a/c entries are passed:

COGS …. Dr
To Stock a/c

Business Rule Description

nThe goods issue for stock transfer of FG in X3 will be replicated by creation of delivery in
SAP through interface against the monthly STO.
nThe SAP STO no. will be determined on the basis of the plant, month and year .

nThe plant, month and year will be stored in the your reference filed in the STO (XXXX,
MM, YY)
nThe purchasing org 0462, purchasing group F01 and Company code 0462 is defaulted in
the interface.
nThe delivery date is defaulted as the current date.
nSL01 is defaulted as the default storage location in the receiving plant
nThe LR no is captured from the field MVTDES in the X3 GI document and updated in the
delivery.

nThe goods issue for Export Sales of FG in X3 will be replicated by creation of delivery
against the Sales order created in SAP.
nThe document type XX is defaulted in SAP as against the transaction type XX in X3 for
Export Sales
nThe plant and Storage location is derived from the mapping with the X3 storage bin.

nThe document date is defaulted as the delivery date.

nThe LR no is captured from the field MVTDES in the X3 GI document and updated in the
delivery.
nFollowing a/c entries are passed;
COGS a/c …. Dr
To Stock
 Business Rule Description
r for subcontracting)
nThe location transfer in X3 for goods issued to subcontractor is replicated in SAP through
Interface.
nThe goods issue document no. in X3 is captured in the field document header text in SAP
in GI document.
nThe subcontracting transaction is identified by the X3 transaction type 9, sub type SBC.
Movement type 301 is defaulted in SAP against this transaction type.

nThe X3 storage bin is mapped against the SAP subcontracting plant and factory plant
based on which the sending and receiving plants/ Storage Locations is determined in SAP.

aged through interface)

nFor return of RM/PM to vendor miscellaneous goods issue is made in X3 .

nReturn delivery is created in SAP against the GR for RM/PM to be returned to the vendor.

nThis should match with the X3 goods issue qty.

nThis transaction is not replicated in SAP but passed manually.
nFollowing a/c entry is passed
GR/IR a/c …. Dr
To Stock a/c
nA credit note is passed to the vendor against the purchase order in SAP for the amount
corresponding to the return delivery.
nFollowing a/c entry is passed:
Vendor …. Dr
To GR/IR a/c
 166,053
10.30% 17,103

183,156
Mov Type
Descreption
101 GR goods receipt
102 GR for PO reversal
103 GR into blocked stck
104 GR to blocked rev.
105 GR from blocked stck
106 GR from blocked rev.
107 GR to Val. Bl. Stock
108 GR to Val. Bl. Rev.
109 GR fr. Val. Bl. St.
110 GR fr. Val. Bl. Rev.
121 GR subseq. adjustm.
122 RE return to vendor
123 RE rtrn vendor rev.
124 GR rtrn blocked stck
125 GR rtn blkd stck rev
131 Goods receipt
132 Goods receipt
141 GR G subseq. adjustm
142 GR G subseq. adjustm
161 GR returns
162 GR rtrns reversal
201 GI for cost center
202 RE for cost center
221 GI for project
222 RE for project
231 GI for sales order
232 RE for sales order
241 GI for asset
242 RE for asset
251 GI for sales
252 RE for sales
261 GI for order
262 RE for order
281 GI for network
282 RE for network
291 GI all acc. assigmts
292 RE all acct assigmts
301 TF trfr plnt to plnt
302 TR trfr plnt to plnt
303 TF rem.fm stor.to pl
304 TR rem.fm stor.to pl
305 TF pl.in stor.in pl.
306 TR pl.in stor.in pl.
309 TF tfr ps.mat.to mat
310 TR tfr ps.mat.to mat
311 TF trfr within plant
312 TR transfer in plant
313 TF rem.fm str.toSLoc
314 TR rem.fm str.toSLoc
315 TF pl.in str.in SLoc
316 TR pl.in stor.inSLoc
317 Create struct. mat.
318 RE create struc. mat
319 Split structured mat
320 RE split struct.mat.
321 TF quality to unrest
322 TR quality to unr.
323 TF quality in plant
324 TR quality in plant
325 TF blocked in plant
326 TR blocked in plant
331 GI to sampling QI
332 RE to sampling QI
333 GI to sampling unre.
334 RE to sampling unre.
335 GI to sampl. blocked
336 RE to sampling blkd
340 Batch revaluation
341 TF unrestr.to restr.
342 TF rstricted to unr.
343 TF blocked to unre.
344 TR blocked to unre.
349 TF blocked to QI
350 TR blocked to QI
351 TF to stck in trans.
352 TR to stck in trans.
401 TP own from sls.ord.
402 TP own to sales ord.
403 TP own from consgt.
404 TP own to consgt.
405 TP own from project
406 TP own to project
411 TF SLoc to SLoc
412 TR SLoc to SLoc
413 TF SLoc to sls order
414 TR SLoc to sls order
415 TF SLoc to project
416 TR SLoc to proj.
441 TP unrstr.to tiedEmp
442 TP tiedEmp.to unrstr
451 GI returns
452 RE returns reversal
453 TP returns to own
454 TP own to returns
455 TF st. trfr returns
456 TR st. trfr returns
457 TP Returns to own QI
458 TP Own QI to returns
459 TP Ret. to own blckd
460 TP Own blckd to ret.
501 Receipt w/o PO
502 RE receipt w/o PO
503 Receipt to QI
504 RE receipt to QI
505 Receipt to blocked
506 RE receipt to blockd
511 Delivery w/o charge
512 RE deliv. w/o charge
521 Receipt w/o order
522 RE receipt w/o prOrd
523 Rcpt QI w/o prOrder
524 RE quality w/o prOrd
525 Rcpt blkd w/o pr.ord
526 RE blocked w/o PrOrd
531 Receipt by-product
532 RE by-product
541 GI whse to subc.stck
542 RE subctrStck toWhse
543 GI issue sls ord.st.
544 GI receipt sls or.st
545 Rcpt SC by-product
546 GI issue SC by-prod.
551 GI scrapping
552 RE scrapping
553 GI scrapping QI
554 RE scrapping QI
555 GI scrapping blocked
556 RE scrapping blocked
557 GI adjust. transit
558 GI adjust. transit
561 Init.entry of stBal.
562 RE in.entry stk bals
563 Init. entrStBals: QI
564 RE ent.st.bals: QI
565 In.ent.stBals: blckd
566 RE ent.stBals: blckd
571 Receipt assembly
572 RE receipt assembly
573 Rcpt QI assembly
574 RE rcpt QI assembly
575 Rcpt blckd assmbly
576 RE rcpt blkd assmbly
581 Rcpt by-prod network
582 RE by-prod. network
601 GD goods issue:delvy
602 RE goods deliv. rev.
603 TF rem.fm stor.to pl
604 TR rem.fm stor.to pl
605 TF pl.in stor.in pl.
606 TR pl.in stor.in pl.
617 Cre. Str. Mat. Cons.
618 RE Cr. Str. Mat. Con
619 Rem. Str. Mat. Cons.
620 RE Rem. Str Mat Cons
621 GI ret.pack.:lending
622 GI ret.pack:ret.del.
623 GI iss:cust.ret.pack
 624 GI rcpt:cust.re.pack
631 GI consgmt: lending
632 GI consgmt:ret.delvy
633 GI iss: cust.consgmt
634 GI rcpt:cust.consgmt
635 TF consgmt lending
636 TR consgmt ret. del.
641 TF to stck in trans.
642 TR to stck in trans.
643 TF to cross company
644 TR to cross company
645 TF cross company
646 TR cross company
647 TF to stck in trans.
648 TR to stck in trans.
651 GD ret.del. returns
652 GD ret.del. retn rev
653 GD returns unrestr.
654 GD returns unr. rev.
655 GD returns QI
656 GD returns QI rev.
657 GD returns blocked
658 GD returns blk. rev.
661 GI returns to vendor
662 RE ret. to vdr revrs
671 TR to stck in trans.
672 TF to stck in trans.
673 TF to cross company
674 TR to cross company
675 TR cross company
676 TF cross company
677 TR to stck in trans.
678 TF to stck in trans.
6A1 TF GI1
6A2 TR GI1
6A3 TF CC GI1
6A4 TR CC GI1
6A5 TF CC GI1
6A6 TR CC GI1
6A7 TF GI1
6A8 TR GI1
6B1 TF GI2
6B2 TR GI2
6B3 TF CC GI2
6B4 TR CC GI2
6B5 TF CC GI2
6B6 TR CC GI2
6B7 TF GI2
6B8 TR GI2
6K5 TF GI2 consi
6K6 TR GI2 consi
6W5 TF GI1 consi
6W6 TR GI1 consi
701 GR phys.inv.: whse
702 GI phys.inv.: whse
703 GR phys.inv: QI
704 GI phys.inv: QI
707 GR phys.inv.:blocked
708 GI phys.inv.:blocked
711 GI InvDiff.:whouse
712 GR InvDiff.:wrhouse
713 GI InvDiff: QI
714 GR InvDiff: QI
715 GI InvDiff.:returns
716 GR InvDiff.:returns
717 GI InvDiff.: blocked
718 GR InvDiff.: blocked
721 SlsVal.rec.n.afftMgs
722 SlsVal.iss.n.afftMgs
731 SlsVal.rec. afftgMgs
732 SlsVal.iss. afftgMgs
841
842
843
844
921 FG Rcpt Unr Stock
922 RE receipt w/o prOrd
923 FG Rcpt from Prod QI
924 RE quality w/o prOrd
951 GI BOM unpacking
952 RE BOM unpacking
953 GR components
954 RE components
961 GD Gds iss./CS delvy
962 RE CS Gds deliv.rev.
963 GD retrns unrest./CS
964 GD retrns unr.rev/CS
971 Destruction
972 Destruction reversal
973 Destruction QI
974 Destruction rev. QI
975 Destruction blocked
976 Destruction rev. bl.
985 GR Pack.File L'Oréal
986 RE Pack.File L'Oréal