Vous êtes sur la page 1sur 7

qwertyuiopasdfghjklzxcvbnmqwe

rtyuiopasdfghjklzxcvbnmqwertyui
opasdfghjklzxcvbnmqwertyuiopa
sdfghjklzxcvbnmqwertyuiopasdfg
Event Management
hjklzxcvbnmqwertyuiopasdfghjklz
Identify methods that can be used to evaluate the success of an event

xcvbnmqwertyuiopasdfghjklzxcv 11/22/2010

VERJENDER/RS1805A25

bnmqwertyuiopasdfghjklzxcvbnm
qwertyuiopasdfghjklzxcvbnmqwe
rtyuiopasdfghjklzxcvbnmqwertyui
opasdfghjklzxcvbnmqwertyuiopa
sdfghjklzxcvbnmqwertyuiopasdfg
hjklzxcvbnmqwertyuiopasdfghjklz
xcvbnmqwertyuiopasdfghjklzxcv
bnmqwertyuiopasdfghjklzxcvbnm
qwertyuiopasdfghjklzxcvbnmqwe
rtyuiopasdfghjklzxcvbnmrtyuiopa
Evaluation of success

The following steps are offered to help our event planning

1. Make a checklist

A checklist provides a step-by-step guide to organizing and


executing a special event. To organized a job fest in LPU these
step shuld be considered as in the check list.

Check List

The following checklist provides a step-by-step guide to organizing and


executing an open house. Include projected deadlines for each step.
1- Select chair and members of our planning committee.
2- Develop a master plan and set the event date.
3- Select chairs for subcommittees such as refresiments, setup and
cleanup, tour guides, traffic and safety, volunteers speakers, and
invitations.
4- Organize volunteers for each committee.
5- Formulate a publicity plan. Decide when/how media should be
contacted. Be sure to alert the media of photo and interview
opportunities.
6- Prepare copy for program and printed materials.
7- Hold a "tie down" meeting the day before the event Distribute a
schedule of events to each committee member. Discuss
assignments. Distribute identification badges.
8- Set up several registration tables and stagger tour schedules to
avoid bottlenecks. Distribute a program as guests arrive, so they
know what to expect.
9- After the event, mail the printed program with an appropriate letter
to "significant others" who were unable to attend.
10- Remember to thank everyone who participated. Send photos
if possible.
11- Conduct an evaluation

2. Create a budget

The objective is to provide event planners with a financial


blueprint. The budget should be specific, and include revenue
opportunities (sponsorship, ticket sales, donations. concession
sales) as well as expenses printing, permits, insurance, speakers,
food. supplies, security).

These are the mainly used in an job fest. So we should considerd


all these in creating the budget in organizing a Job fest in LPU

3. Consider logistics

With many activities going on simultaneously, there are many


details to be checked. Major areas to consider and plan for
include: size of space or building used, utility support needed,
setup (tables and chairs. tents, portable toilets, parking, signage)
coordination, cleanup, emergency plans. Transportation and
public services such as police and fire departments.

4. Evaluate the event

We should evaluate right after the eventof Job fest while the
details are fresh. We should consider having a questionnaire for
participants to fill out.

Some general evaluative criteria include:

1. Did the event fulfill its goals and objectives? Why or why
not?
2. Identify what worked and what needs fine-tuning. Which
company should be called again?
3. What items were missing on the checklist?
4. Was the event of job fest well attended?
5. Was informal and formal feedback about the event positive?
6. Given all that went into staging, was it worth doing?

Methods of evaluation

Selecting the right method involves many factors. Some methods are
better for gathering quantitative data, others for qualitative data. Some
are better for particular audiences than others. Some methods gather
richer, deeper data than others do. When designing evaluation tools
and selecting evaluation methods, it is useful to consider the cultural
contexts of the communities in which programs operate.

1- Questionnaires

Questionnaires are simple and effective tools for collecting information


from a large number of people. Compared with other ways of collecting
information, questionnaires are relatively inexpensive to administer.

2- Focus Groups

Group interviews are another way to collect information from many


people. Most people are familiar with focus groups.
A focus group is a small-group gathering conducted specifically to
collect information from the group members. During a focus group
discussion, between 6 and 12 people, who are similar in one or more
ways, are guided through a facilitated discussion on a clearly defined
topic
3- Key-Informant Interviews

A key informant is someone who, because of his or her unique position


in a community, can provide
you with important information about your community-building effort.
Some key informants have first-hand knowledge of the community-
building effort and can provide you with their own assessment of what
is occurring. Others have access to information that would be difficult
for you to obtain without their participation.

4- Observation

The aim of observation is to document behavior through watching and


listening. Through observation it is possible to see what people are
doing, when they do it, where they do it, and how they are doing it
Although the benefits of observations are multifold, the presence of the
observer may influence the behavior of those being observed. The
consistency of data collected can also vary if more than one observer is
gathering data.

Evaluation material

Event questionnaires

Mix multiple-response questions (easy to answer, but not very informative)


with open-ended (more valuable responses, if people take the time to think
about the answers, and if the questions are fully relevant).

Keep it to one page (A4 or letter size) if possible, but definitely to one sheet of
paper. If both sides of the paper are printed, write PTO or OVER or MORE at
the bottom right of both pages. Consider the nature and size of the surface
that will people have to write on. For example, if they are sitting in theatre-
type seats, without table tops, will they rest the questionnaire on their knees
to fill it in? In that case, maybe it should be printed on card, not on thin paper.

Open-ended questions should span a range of generality. For example, if you


ask the very general question "What other comments would you like to make
about this seminar?" nobody's comments are excluded, but many people will
not have time to think of comments. (Usually, at the end of an event, most
people are in a rush to leave.) On the other hand, if you ask only specific
questions, such as "Which slides, if any, had writing that was too small for you
to read?" people who had problems you hadn't expected will have nowhere to
give an answer. The solution: use both types of open-ended question, the
specific as well as the general.

We appreciate you taking the time to complete the following survey


to assist us with
evaluating the event.

1- Gender: Male Female

2- Age: Under 25 25 – 44 45 – 64

3- Number of people who came with you: None 1-2 3-5 6+

4- How did you hear about the event?

Radio Newspaper Advertisement


TV Newspaper Story

Newsletter Website

5- How many nights did you stay in LPU?

None 1-2 3-5

6- What type of accommodation did you use?

Hotel Caravan Park

Friends / Family

7- On a scale of 1 to 5 (1 being poor and 5 being excellent) how would you rate
this event?

1 2 3 4 5
Poor Excellent

8- Would you attend this event in LPU again? YES / NO

If no, why not? __________________________________________________________


______________________________________________________________________

9- What would you say is the best thing about the event?
___________________________
______________________________________________________________________

10- Any comments on how the event could be improved?


___________________________
______________________________________________________________________

Vous aimerez peut-être aussi