GRAPHICAL

PRESENTATION OF THE DATA

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Importance

• Graphs give an attractive and elegant

presentation. The significance of presented
data is known without loss of time.

• With the help of graphs, comparisons of

groups and series of figures can be made
easily.

• One can study the trend and fluctuations.

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Available chart types in Open Office

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Example 1:
The table below shows monthly data of some
quantity.
Month Data
Jan 12
Feb -20
Mar 12
Apr 22
May 32
Jun 56
Jul 84
Aug 74
Sep 54
Oct 21
Nov 12
Dec -31 (c) MSF 5
 Bar Graphs
A bar chart displays categorical data using a
number of rectangles/bars, of the same
width, each of which represents a particular
category.
The length of each rectangle is proportional to the
number of cases in the category it represents.

Rectangles can be drawn vertically or horizontally

according to the preference and convenience.

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How to create a bar chart in Open Office?
1. Select the data
2. Insert  Chart  Column/Bar  Select the appropriate chart-
Normal/ Stacked/ % stacked

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How to create a bar chart in Open Office?(cont..)

Stacked

% Stacked

to give 3d effect Select different

shapes of bars

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How to create a bar chart in Open Office?(cont..)

Specify the data

Specify whether data is

row wise or column wise

Check the box if labels are

in the first row/column

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How to create a bar chart in Open Office?(cont..)

Specify Chart
title

Specify axes
title

Check the box if

grids are required

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 Line graph

The line graph is used primarily to show trends or

changes in trends over time. It can present large
amounts of quantitative information in a form that
allows the reader to quickly see trends and
relationships.

It shows related information by drawing a

continuous line between all the points on a grid.

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 Example of a line chart
Comparison of the trend of exports over four years to
countries B,C,D and E

5000
4500
4000
exports(in crores)

3500
3000
2500
2000
1500
1000
500
exports to country B
0
exports to country C
1962 1963 1964 1965
exports to country D
year
exports to country E

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How to create a line chart in Excel?
1. Select the data
2. Insert Chart  Line  Select the appropriate chart

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Note:
To avoid potential misinterpretation, the
number of plotted lines in a single graph should
not exceed five and normally should be
limited to three.

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 Pie Chart
A pie-chart consists of a circle divided into
sectors, each of which contains one category of
information.

The area of each sector indicates the category’s

relative importance in relation to the other
categories.

The circle of a pie graph represents 100%. Each

portion that takes up space within the circle
stands for a part of that 100%.
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Example:
State Wheat Production
(Million tonnes)
2006-2007 Uttar Pradesh
Uttar Pradesh 25.03 Punjab
Punjab 14.60 Haryana
Haryana 10.06 Madhya Pradesh
Madhya Pradesh 7.33
Rajasthan
Rajasthan 7.06
Bihar
Bihar 3.91
Gujarat
Gujarat 3.00
Maharashtra
Maharashtra 1.63
Uttaranchal
Uttaranchal 0.80
West Bengal 0.80 West Bengal

Himachal Pradesh 0.50 Himachal Pradesh

Jammu & Kashmir 0.49 Jammu & Kashmir

Karnataka 0.21 Karnataka

Jharkhand 0.13 Jharkhand

Assam 0.07 Assam

Others 0.19 Others
All India 75.81

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How to plot a Pie Chart in Open Office?
1. Select the data
2. Insert  Chart  Pie  Select the appropriate pie chart

to give 3d effect

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Scatter Plot
There are many problems that require a
combined analysis of two variables.

Possible questions:
 Are these two variables related?
 How are these variables related?

To answer such questions we plot these ordered pairs

of bivariate data on a coordinate axis system.
The independent variable are plotted on the
horizontal axis and dependent variable are plotted
on the vertical axis.
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Example of a scatter plot:

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How to plot a Scatter in Open Office?
1. Select the data
2. Insert  Chart  Scatter  Select the appropriate scatter chart

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