TRIMS

Grounds
Management
Software

The Software System that

Improves Productivity and Efficiency
for Country Clubs, Resorts, Municipalities,
Universities, Recreation Facilities,
Parks, and Business Campuses
Around the World!

MEMBER (800)608-7467
TRIMS Software International, Inc.
P.O. Box 567
Peoria, Arizona 85380-0567 USA
(623) 266-1943 • Fax: (623) 266-1945
Website: www.trims.com • Email: info@trims.com
Platinum Tee Club
 WORLD CLASS GROUNDS MANAGEMENT SOFTWARE
TRIMS Grounds Management Software® is a complete
software system that will help you to save time and money by
closely monitoring costs, spare parts inventory, facility and
equipment maintenance, chemical applications, daily
workload, and employee productivity.
TRIMS provides a simple solution to the paperwork and
record keeping required of today’s grounds management
professional.
TRIMS Software International, Inc. has over 20 years
experience in turf management software development and is
committed to grow and change with industry technology
progress in mind.
TRIMS Expert Programming Staff designs products that
revolutionize the way you do business. Each year we
provide product upgrades with up-to-date features that
protect your investment and keep you ahead of the
technology game.
TRIMS Highly Trained
Programming and Support Staff
Provides Solutions to All Your Needs.
The TRIMS Purchase Price includes one year of
customer support and product updates. A small
annual renewal fee is charged thereafter.
Browse Tables, Pop-Up Date Calendar, and Look-Up Tools
Our Support Professionals are committed to
providing timely and thorough assistance and
are easily reached by phone, fax or Internet.
Quick Start System Setup to Get You Up and Working Faster •
Using RapidAssist and the Internet, a TRIMS
Support Technician can work with you, watch
exactly what you are doing and show you how
to solve most any problem.
RapidAssist also allows the TRIMS Support
Technician to provide one-on-one training and
live demonstrations of the TRIMS software
capability.
TRIMS Integration Saves
Time and Effort by
Reducing Data Entry.
TRIMS is a fully integrated
system automatically updating all
related files as information is entered.
By simply entering information into a
work order, maintenance records are
kept current while removing items
used from inventory and charging
the costs of the repair to the
appropriate expense account.
TRIMS makes using the computer easy.
Familiar Toolbar Icons, Pull Down Menus,
are designed for all levels of computer users.
TRIMS is loaded with features that will
improve your efficiency and productivity!
Multi-Media Animated Tutorials and Help Manual •
Audio Error Messages and Helpful Hints •
On-Screen Report and Graph Preview •
Browse Tables that Alert You to Items Needing Attention •
Daily Reminder List of Things to Do •
Colorful and Descriptive Graphs and Charts •
Multi-User Networking Capability •
User Password and Access Privileges •
Multi-Tasking - Run Several Procedures Concurrently •
Simple Data File Backup and Restore Procedures •
Automatic Updates Insure You Have the Latest Revisions •
f
Support Technicians Available Daily Via Internet Chat •
 BUDGET & EXPENSE TRACKING
Fast Accurate Budgeting
The Budget & Expense Tracking module is a
complete Financial Recording and Reporting
System. With TRIMS, all your information is
instantly at hand. You will know exactly where
every dollar and labor hour was spent.
Track operational and maintenance expenses
with ease. Setup options allow you to configure
TRIMS to meet your specific recording and
reporting needs. You can customize your chart
of accounts or use the template provided.
No more hours spent wading through invoices
and files to come up with figures at budget
time! TRIMS software users consistently report
their budgets take less time to prepare and look
more professional than ever before.
You will be able to substantiate the validity of
additional budget needs because you will have
accurate reports that justify your cost estimates.
Inventory Control
TRIMS Inventory System tracks spare parts,
supplies, and fuel as they are purchased and
consumed. And the best of all, it’s easy! Items
are entered into Inventory by Purchase Orders
and removed through Work Order Activity or
Fuel Pump Ticket Recording. You can even
record non-inventory items such as contract
labor and consulting services.
Purchase Orders are used to update inventory,
record expenditures and track vendor activity.
Order Status showing items ordered, received
and back ordered is instantly available.
INVENTORY, PURCHASE ORDERS & FUEL REPORTING
TRIMS provides you with detailed expense
records that allow you to make informed
purchase, replacement, repair, hiring and
budgetary decisions.
Bar Graphs, Pie Charts, and Line Graphs
illustrate your Annual Budget, Current Expenses
and Year-To-Date Budget vs. Expenses.
When on-hand quantities fall below preset
levels, TRIMS has a special alert feature which
highlights those items needing to be purchased.
You can easily create a new Purchase Order
and fax or email it directly from your TRIMS
System.
Vendor File
Need to find out which Vendor you last
purchased a spare part from? TRIMS Vendor
File is integrated with both Inventory and
Purchase Orders allowing ALL Vendor Activity
and Latest Costs to be tracked with no
additional data entry.
Fuel Inventory Reporting
Complete fuel pump and storage tank records
are maintained, accounting for every gallon
purchased or pumped.
Pump and Tank Reports show each fuel
transaction and call attention to discrepancies
caused by fuel vendor billing errors, recording
errors, theft, and possible storage tank leakage.
Automatic Expense Tracking
TRIMS integration automatically collects
expense transactions and places them in the
proper accounts.
Transactions are captured from Employee Labor
Records, Purchase Orders, Work Orders, and
Inventory Transactions. Expenses for all types of
activities can be recorded.
Features:
• User defined Account Number formats.
• Account Inquiries show up to the minute
activity for month and year.
• Monthly and Annual Budgeting.
• Monitor and report expenses for up to 999
different departments.
• Indicator shows when Expense Accounts
are Over Budget.
• Informative reports show Budget Progress,
Variance and Previous Year Comparison.
• View and Print Pie Charts and Line Graphs
at any time.
• Three Year History on each Budget and
Expense Account.
Features:
• Automatic Expense Reporting.
• Inventory Items can be grouped for
reporting by Expense Classifications.
• Multiple Vendors and Vendor Pricing for
each Inventory Item.
• Vendor/Part Cross Reference Inquiries.
• Inventory Usage reporting with Date
and Expense Classification selection.
• Fax or Email Purchase Orders directly
from TRIMS.
TRIMS simplifies the manner in which you
record and track inventory and non-inventory
items.
TRIMS keeps a record of every gallon of fuel
purchased or pumped.
 PERSONNEL & LABOR ACTIVITY RECORDS
Detailed Employee Records
Maintain up-to-date employee files with wage
history, review dates, sick days used, vacation
days available, medical notes, performance
reviews, training records, and a variety of other
important information.
TRIMS calculates gross pay from employee time
sheets and applies payroll expense directly to
your Budget/Expense Accounts.
As employee time sheets are entered, TRIMS
records time spent performing individual labor
tasks and logs equipment usage hours.
TRIMS helps you keep your equipment and
property areas serviced at required intervals.
Effectively communicate with your work crews
using Work Orders that provide recommended
supplies and spare parts, maintenance
instructions, and special notes.
Equipment & Property Records
Identify the equipment and areas you wish to
monitor. You can choose equipment, grounds
areas, buildings, parks, trails, campgrounds,
sports fields, playgrounds, golf course, and
much more.
Keep up-to-date records including preventative
maintenance schedules, repair logs, usage
history, supply and fuel records.
EQUIPMENT & PROPERTY MAINTENANCE & WORK ORDERS
Tracking Labor Hours TRIMS allows you to accurately review
Reports and Graphs show labor hours and employee performance and identify problem
costs involved in each project and details on areas.
each labor function performed. At the end of
any time period you will have a concise report
showing where and when the work was done.
Features:
• Weekly, Bi-Weekly, and Semi-Monthly
Time Periods.
• Define Work Crews.
• Batch Hours Entry saves time on Data Entry.
• Sick Day, Holiday, and Vacation Accrual
and Reporting.
• Employee Training Records, Performance,
and Review Notes.
• Employee Photos can be stored in the Pie Charts illustrate labor activities performed
Personnel File. within a specified time period. Use the zoom
feature to see detailed labor activities within
• Labor Costs automatically transfer to each project.
Budget/Expense Accounts and are
Charged to appropriate Department.
• Accident/Injury Reporting.
• Pie Charts illustrate Labor Activities and
Labor Costs within any specified time period.
TRIMS Equipment and Property Records are Features:
updated automatically whenever Labor • Maintenance scheduled by usage
Activities are entered, Work Orders are
hours/miles or days since last service.
processed, or Fuel Tickets are recorded.
• Categorize Equipment or Property by
Maintenance Scheduling Group and Type.
Effectively schedule required maintenance • Comprehensive reporting options allow
activities on equipment and property for selection of specific Equipment or
areas. Work Orders and Service Check Property and Equipment Groups.
Lists are printed for scheduled maintenance
events as a reminder to your crew of • Year-to-date and Lifetime repair costs,
special requirements, procedures, and supply costs, usage history, and fuel costs
recommended spare parts. are automatically tracked.
• Equipment or Property Photos can be
Maximize Equipment & stored and printed on Work Orders, Check
Property Life Lists and other Maintenance Reports.
Accurate maintenance cost and equipment
usage tracking helps you to make the right
• Work Orders link with PartSmart® CD
Parts Catalog.
“repair or replace” decisions without
guesswork. Hidden costs such as aging • Includes Jacobsen, Toro, and John Deere
equipment needing frequent repair can be Equipment Maintenance Schedules.
quickly identified and dealt with before
expenses get out of control.
Equipment Depreciation
Automatically calculate Equipment Depreciation
using one of 3 different accepted Depreciation
Methods. Depreciation can be calculated on a
monthly or annual basis and directly charged
back to the Budgets/Expenses.
 CHEMICAL & FERTILIZER APPLICATION RECORDS
TRIMS meets today’s increasing demand for Chemical Application Records
detailed chemical application records. Whenever chemicals or nutrients are to be
applied, use TRIMS to calculate exact quantities
needed. Select the product to be used,
treatment area, application rate, and sprayer or
spreader. TRIMS automatically calculates
equipment setting, speed of travel and product
mixing proportions.
Material Safety Data Sheets
A material data sheet (MSDS) filing system
is included.
Enter MSDS information for chemicals and
solvents found at your facility. Information can
be instantly recalled or printed by product name
or manufacturer.

A permanent record is kept of each product
application including date, application rate,
area treated, reason for application, weather
conditions, personnel applying the chemical
and recommended safety equipment.
TRIMS allows you to exchange MSDS’s with
other TRIMS users and includes links to over
1400 Turf & Ornamental MSDS’s and Product
Labels on the Internet.

The Chemical/Fertilizer Information File
contains Application Rates, Material Costs,
and Safety Information on products you use.
Reduce Chemical Costs
Get accurate calculations based on the
surface area you specify. Application rates
allow for the purchasing and mixing of the
exact amount of material needed to get the
job done.
Features:
• Chemicals can be used in any form
(Liquid, Granular, WP, WSP).
• Printed Chemical Application Work
Sheets and Estimates.
• Soil Nutrient Graphs showing Primary,
Secondary, and Micro-Nutrients.
• TRIMS integration removes products
from inventory as they are used.

Reduce Data Entry Equipment Usage PDA Device Connectivity

TRIMS includes features which permit the
use of Bar Code Scanners, Portable Data
Recorders, Palm Computers, Pocket Pc’s,
Recording Time Clocks and Key/Card Fuel
Systems.
Equipment Usage information can be recorded
with a portable Bar Code Reader by simply
scanning the Equipment Bar Code and keying
in the current hour meter or odometer reading.
Work Orders
Keep Maintenance Records and Inventory up-
to-date by simply scanning the Bar Coded Work
Order Number and Bar Codes Labels on each
part used.
Personal Digital Assistants (PDA’s) such as the
Pocket PC and Palm O.S. Compatible devices
may be used in conjunction with TRIMS. PDA’s
can be used collect and edit information
relating to Daily Activity Schedules, Preventative
Maintenance Check Lists, Equipment Usage,
Fuel Usage, Work Orders, Labor Activities and
Tree Inventory.

Employees Daily Hours & Activities

Inventory
Print Inventory Bar Code Labels to identify the
product, cost, vendor, and date of purchase.
Automatically update your inventory by
scanning the Bar Code Labels using a
portable Bar Code Reader and uploading the
information into TRIMS.
Import Employees Daily Hours and Activities
from Recording Time Clocks and Portable Data
Recorders to update TRIMS as if the information
was keyed in by hand.
TRIMS includes the Bar Code printing and data
import functions described above. To make use
of these features you will need a Bar Code
Scanner or Portable Data Recorder which can
be purchased from TRIMS or your local Bar
Code equipment supplier.

BAR CODES & PDA DEVICE CONNECTIVITY

 QUICK START SETUP CHECK LIST & VIDEO TRAINING CENTER
Quick Start Setup Check List
TRIMS takes the guesswork out of getting
started. A Setup Wizard and Quick Start
Setup Check List guide you through all the
initial data entry procedures in a logical and
efficient manner.
TRIMS also includes data entry forms to help
you organize your information prior to data
entry.
Open Data Base Connectivity
TRIMS Open Data Base Connectivity allows
you to use your TRIMS data files with Microsoft
Office®, WordPerfect Suite® and other ODBC
compatible software to create specialized
spreadsheets, reports, graphs
and labels.
Custom Report Writer
TRIMS includes a Custom Report Writer that
allows you to design your own customized
reports from the many data files that make up
the TRIMS System. Report formats may be
created, saved, and edited to fit your needs.
The Custom Report Writer offers you the ability
to select the data to be included, the
presentation order, and layout of how the
information is to be formatted on the report.
Report output can also be formatted and
exported to an ASCII data file.
Excel & PDF Printing
When printing reports you may export
many reports directly into Excel for further
modification or save all reports in PDF
Format using an included PDF Printer Driver.
ADVANCED FEATURES TO INCREASE PRODUCTIVITY
Video Training Center
The TRIMS Video Training Center is the gateway
to the TRIMS Multi-Media Help System. Movies
and Help Files are available for you to access
at anytime.
TRIMS System Requirements
• Pentium Processor
• 150 Megabytes of Hard Disk Storage
• SVGA Display (800 x 600) Resolution
• Windows Compatible Printer
• Modem with Internet Access (optional)
Internet Access
TRIMS allows you to seamlessly access the
Internet, send Purchase Orders via Email, and
download Material Safety Data Sheets and
Product Labels for over 1400 Turf &
Ornamental Chemical Products. The TRIMS
CD-ROM includes the latest versions of
Microsoft Internet Explorer®, Netscape
Navigator®, and Adobe Acrobat Reader®.
Incident Log
The TRIMS Incident Log provides a means to
track when and where happenings such as
chemical applications, grounds work, and
vandalism occur. The Incident Log allows you
to graphically mark the location of these
incidents on scanned drawings, aerial photos
or AutoCad® DXF files.
GPS/GIS Mapping Connectivity
TRIMS is compatible with mapping software
such as ArcView® to allow equipment,
property and tree data to be mapped. TRIMS
data files contain GPS coordinates which will
export into ODBC compliant GPS/GIS
Mapping Software programs.
DocView Document Library
Import, view, and print Adobe® PDF files.
Comprehensive Help System
TRIMS comprehensive Help System gives you
step-by-step instructions, screen images and
over 40 animated movies that illustrate
functions and procedures.
• 32 Megabytes of Memory (RAM)
• Windows 95/98/ME/NT/2000/XP
• Mouse or Trackball & CD-ROM Drive
• Sound Card (optional)
• Scanner/Digital Camera (optional)
Multi-User Networking
TRIMS is built on a robust multi-user database
engine that allows multiple users to access and
modify data files concurrently. File and record
locking procedures insure that your files will
be updated without any data loss or file
lockup problems.
TRIMS includes a multi-user license for two
concurrent users and is Network compatible
with Microsoft Windows® 95, 98, ME, 2000,
NT or XP. Multi-User capacity can be increased
by the purchase of additional user licensing.
Event Scheduling
Schedule maintenance activities and
miscellaneous happenings such as special
events or recurring jobs. Print chemical
application plans, work assignments and lists
of daily, weekly, or monthly activities.
DrawView Drawing Viewer
View and print AutoCad® DXF files, scanned
drawings, blueprints, and photos of your
Grounds.
Weather Station Communication
Chart manually entered data or data captured
from automatic recording weather stations.
TRIMS Price List
TRIMS Grounds Management Software® (2-User, Network License)
Above TRIMS CD-ROM Systems include:
· Budget & Expense Tracking*
· Inventory, Purchase Orders & Fuel Reporti ng*
· Equipment & Property Maint enance & Work Orders*
· Weather Station Communication
· ODBC Connectivity for Microsoft Office
· On-Line Help Manual & Video Learning Center
Individual Modules other than the Tree Inventory can be purchased separately for $800/each.
$2,395.00
· Personnel & Labor Activity R ecords*
· Chemical & Fertilizer Application Records*
· Telephone Directory & Evenut S cheduling
· TRIMS DocView for Adobe™ PDF F iles
· Setup Check List & Wizard

TRIMS CD-ROM System Add-On Options when TRIMS is purchased:

Municipal Street Tree Inventor y System $800.00
Golf Course/Park Tree Inventor y System $800.00

TRIMS Municipal Street or Golf Course/Park Tree Inventory as a $1,495.00

Stand-Alone System (2-User, Network License)

Multi-User Pricing for TRIMS Systems

TRIMS 4-User, Network Version $3,995.00
Each Additional User $750.00
TRIMS Tree Inventory Ad d On (Multi-User Included) $800.00

Multiple Site License Pricing for TRIMS Systems

TRIMS Multiple Site License (5 Site Minimum) $6,995.00
Each Additional Site $1,295.00
TRIMS Tree Inventory Ad d On Each Site $600.00
TRIMS Supervisory Site Reporting (Call TRIMS for Details) $250.00

TRIMS SUPPORT & PRODUCT UPDATE POLICY: Technical support and pr oduct updates will be provided to registered TR IMS users FREE
OF CHARGE for the fir st year following purc hase. TRIMS Expert Tec hnical Support & Progr amming Staff may b e reached on our toll free
phone line, by fax or by e mail. At the conclusion of the f irst year, TRIMS users ma y elect to continue su pport and product updat es by
paying a renewal fee which wi ll be billed annually on t he original purchase anni versary date. Annual su pport & Update Fees are as f ollows:

Each TRIMS 2-User Network Version $345.00

Each TRIMS Multi-User Version (4 Users or More) $445.00

Support renewal fees not paid within 60 days of billing will cause support services to lapse. Support services may be reinstated at any time
by the payment of all unpaid update/support f ees.

Shipping & Handling

Continental United States (UPS 2nd Day Air) $20.00
Alaska or Hawaii (UPS 2nd Day Air) $30.00
International (Best Way) CALL FOR QUOTATION

TERMS OF SALE: All software is FOB Peoria, AZ. TRIMS Software International, Inc. ac cepts purchase orders fr om organizations with
approved credit (Net 10 t erms). Software purchas ed by individuals must be prepaid by Check, VI SA/Mastercard or we wil l ship C.O.D.

ALL INTERNATIONAL ORDERS MUST BE P REPAID (INCLUDING SHIPPING CHARGES) IN U.S. FUNDS

TRIMS Software International, Inc.

P.O. Box 567 • Peoria, Arizona 85380-0567 USA
(800) 608-7467 • (623) 266-1943 • fax: (623) 266-1945 • email: info@trims.com • www.trims.com