ALLAMA IQBAL OPEN UNIVERSITY, ISLAMABAD

(Department of Business Administration)

COMPUTER APPLICATION FOR BUSINESS (566)

CHECK LIST

SEMESTER: AUTUMN, 2010

This packet comprises following material:-

1. Text Book
2. Course Outline
3. Assignment No. 1, 2
4. Assignment Forms (two sets)
5. Schedule for Submitting the Assignments and Tutorial Meetings

If you find anything missing, in this packet, out of the above mentioned material,
please contact at the address given bellow:

Director,
Admission & Mailing,
Allama Iqbal Open University,
H-8, Islamabad.

Sana Akbar Khan

Course Coordinator
 ALLAMA IQBAL OPEN UNIVERSITY, ISLAMABAD
(Department of Business Administration)
WARNING
1. PLAGIARISM OR HIRING OF GHOST WRITER(S) FOR SOLVING
THE ASSIGNMENT(S) WILL DEBAR THE STUDENT FROM AWARD
OF DEGREE/CERTIFICATE, IF FOUND AT ANY STAGE.
2. SUBMITTING ASSIGNMENTS BORROWED OR STOLEN FROM
OTHER(S) AS ONE’S OWN WILL BE PENALIZED AS DEFINED IN
“AIOU PLAGIARISM POLICY”.

Course: Computer Application for Business (566) Semester: Autumn, 2010

Level: MBA Total Marks: 100

ASSIGNMENT No. 1
(Units: 1–5)

Q. 1 a) Define Computer. Describe the basic computing functions of a computer.

Answer:

Define Computer:

A computer is a programmable machine that receives input, stores and

manipulates data, and provides output in a useful format.

The basic computing functions of a computer.

Before learning how to use a computer, you must first learn the different
functions that a computer can perform. Basically, there are four functions, input,
output, storage, processing.

Input:

Computer can keep track of any different types of information. With software
like Microsoft word, notepad. it makes inputting any data such as words, articles
relatively easy. Examples of input devices include your
keyboard, computer mouse, microphone etc.

Processing:

Computer can rapidly solve all types of numerical problems. Solving

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numerical problems can be considered as an example of computer
processing. With the ability of data manipulation of company, task can be
completed efficiently with effectively. Saving lots and lots of time and
effort, compared to human work. Also, computer are accurate and error
free, they can process huge amount of information at the same time and
they inexpensive.

Storage:

Imagine you have collections of ten thousand photos. You are going to
London to meet your relative and were told to bring that ten thousands
photos over. Guess what? That is a lot of things. So with the advent of
computer, you can just save that ten thousand photos and bring your
laptop over. That’s that simple!. Example of computer storage includes,
Hard disk, CD Rom, DVD Rom and others.

Output:

Output is one of the most commonly used functions in computer. It may

refers to the graph that is being plotted in Microsoft excel, the song that
you are playing from media player, the PowerPoint slide,
So if anyone ask you, what is the basic functions of computer, always
remember the below story.
“I am plotting a graph in Microsoft excel, i am entering the values (input),
the computer will calculate the values and plot the graph for me
(processing), then display the graph (output), and after that, i will save it
(storage) in my hard disk.
In the next post, we will be looking at what are the things that you can do
with a desktop computer.

b) Discuss in how different ways a computer user can maintain his

computer?

Answer:

It surprises me how many users don’t take computer security seriously.

With hackers, spammers, and viruses lurking around every corner, you can’t
afford not to follow some basic steps in protecting your PC and your personal
information.

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Here are the 10 ways to keep your computer safe.

1. Update your OS
2. Install anti-virus and update
3. Use anti- Spyware / adware
4. Secure your home network
5. Use a firewall
6. Don’t use IE
7. Watch out for email attachments
8. Open DNS
9. Be careful with dangerous websites
10. Keep your personal information safe

1. Update Your Operating System (Windows Update)

The first thing you should do, after getting a new PC or reformatting, is to run
Windows Update.

In my household, I have 4 computers running Windows XP, Windows Vista,

Windows 7, Ubuntu 9.04, Xubuntu 9.04. Some dual-boot while one triple-
boots etc.

Whichever operating system you are using, make sure to update them
frequently. Especially if you’re running Windows, I recommend that you turn
on the auto-update in ‘Windows Update’ if not already done so. Microsoft
releases frequent vulnerability and security fixes.

Keeping your operating system up to date is the first step in keeping your
computer safe

2. Install Anti-Virus and Keep the Virus Definitions Up-to-Date

Anti-virus software is a MUST. If you don’t have one, you are almost
guaranteed to get infected; it’s only a matter of time.

It is amazing how many people don’t have an updated anti-virus running on

their computers. Especially if you bought a pre-assembled PC from Dell or HP
or Acer etc., your computer may come with a free trial period of 30 days to 1
year. Be mindful of this when you purchase a new PC.

3. Anti-Spyware / Adware

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Many times when a PC user complains about a sluggish computer or a slow
startup, it is due to a presence of ad/spyware. Most common ones are mostly
cookies from your browser as you surf the web and are not very dangerous,
while some spywares are very malicious in nature. One example is a key-
logger that can log your key strokes to steal your credit card numbers and
passwords.

There are also adwares that hijack your browser’s homepage to display their
content every time you load up your browser and toolbars that won’t go
away.

4. Secure Your Home Network

In today’s typical household, multiple computers share a single internet

connection. Usually, a router is used to share that connection.

What many people forget is that router is not only an internet sharing device,
but a firewall to protect your whole network as well.

Setting up your router’s firewall is the first thing you need to do when setting
up a network. Make sure that the firewall feature is turned on in the router
settings.

5. Use a Firewall

A firewall prevents intruders from getting in. If you have a router, you already
have a firewall. Just confirm that it is up and running. A software firewall can
increase the level of security, and especially if you don’t have a router, you
need a software firewall. Windows has a built-in firewall, and should be
enabled by default. There are other popular firewalls like Zone Alarm.

What I’d recommend, if you want to keep things simple, is to use a security
suite that has both anti-virus and firewall included. Full list of
recommended firewall

6. Try Something Other than Internet Explorer

If you are still using Internet Explorer as your main browser, you really need
to switch. IE is the most vulnerable and is also the least efficient browser on
the market.

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Browsers such as Firefox, Opera, and Chrome are much faster and safer. At
the moment, Firefox is the most popular alternative. But I encourage you to
try out all the browsers and see which one you like the best.

7. Careful Opening Email Attachments

Even if you receive an email from one of your friends, don’t assume it’s safe
to open file attachments. Some viruses take control of a person’s email
account and sends viruses to all his contacts.

If an email is from a stranger, most likely the attachment is a virus. Having

an anti-virus should protect you from email threats, but still be careful.

8. Try Open DNS

Open DNS is a free DNS service that can help your browsing experience to be
faster and safer. DNS (Domain Name System) “translates domain names
meaningful to humans into the numerical (binary) identifiers associated with
networking equipment for the purpose of locating and addressing these
devices worldwide.

An often used analogy to explain the Domain Name System is that it serves
as the “phone book” for the Internet by translating human-friendly computer
hostnames into IP addresses. For example, www.example.com translates to
208.77.188.166.” – Wikipedia

OpenDNS keeps track of and blocks harmful websites and also has a parental
control feature and more.

10. Keep Your Personal Information Safe

Many of these threats are aimed at getting your personal information. So,
keep them safe!

Don’t easily give away your name, email, phone, and address to any website.

Don’t store credit card and other sensitive information on your computer.
Sometimes, you have to store them on your computer. If so, don’t save an
Excel file with your credit card numbers as “credit card numbers.xls” and put
it in a shared folder.

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Your neighbor who was sharing your internet connection might be tempted.
Playing with files will be of little help. You should encrypt your files with a
password, too, if it stores sensitive information.

Q. 2 Discuss the Windows vista Desktop in detail. How the new desktop is different
from those of earlier versions of Windows. Elaborate the steps for
personalizing the desktop. (20)

Answer:

Discuss the Windows vista Desktop in detail:

The Windows Vista desktop introduces powerful features, from the improved
Start menu to Windows Sidebar—along with the new look of Windows Aero—
to help you work more efficiently.

The Start button has a new appearance, and the Start menu functions
differently than in previous versions of Windows.

For example, the improved All Programs menu now opens from within the
Start menu, instead of opening another menu.

You can open any program or folder with a single click.

To close the All Programs menu, click here.

The quickest way to locate programs is to use the Start menu's new Search
box.

Start typing and search results will appear.

The Start menu's powerful search capabilities extend beyond finding

programs. You can also use the Search box to find just about anything on
your computer, including documents, e-mail messages, and other important
files.

When you see the program or file you want to open, click it.

How the new desktop is different from those of earlier versions of Windows.
Elaborate the steps for personalizing the desktop.

The Windows Vista desktop introduces powerful features, from the improved
Start menu to Windows Sidebar—along with the new look of Windows Aero—
to help you work more efficiently.
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By now, we have probably noticed the translucent glass design of window
borders. That's part of Windows Aero, the premium visual experience of
Windows Vista. Here are some other key features of Windows Aero:

• Taskbar button previews display a small picture of a taskbar button's

corresponding window. This preview appears when you point to a taskbar
button, and is helpful if you can't identify a window by its title alone.

• Windows Flip displays live window previews when you hold down the
ALT key and press TAB. Continue pressing TAB to cycle through windows.
When you've selected the window you want to open, release the ALT
key.

• Even better, Windows Flip 3D displays open windows in 3D groups

when you hold down the Windows logo key and press TAB. Continue
pressing TAB to scroll through windows. To select a window, move it to
the front of the stack, and then release the Windows logo key.

• You can also open Flip 3D by clicking the Switch between windows
button on the taskbar. Use the wheel on your mouse to scroll through
windows, and then click the window you want to open.

Note that Windows Flip 3D, taskbar previews, and other Windows Aero
features might not be available if your hardware won't run Aero or your
system administrator turned it off.

Another new feature is Windows Sidebar, which you can use to organize and
easily access the information that you need the most—without cluttering your
workspace.

The things you'll see on Sidebar, such as the clock, are customizable
programs called gadgets.

You can add new gadgets to Sidebar by clicking here. Double-click the gadget
you want to add…like this.

By clicking this link, you can download more gadgets from the web.

To change the settings on most gadgets, point to the gadget, and then click
this button.

You can also customize the way Sidebar behaves.

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For example, when you have other windows open, they'll cover Sidebar by
default. You might find it helpful to keep Sidebar displayed on top of open
windows when you're working instead.

You can do this by right-clicking Sidebar, opening Sidebar Properties, and

selecting the check box that determines whether Sidebar is always on top of
other windows.

Now when you maximize a window, Sidebar will remain visible.

Finally, let's explore some of the new options you can choose when you're
ready to end your work session.

Open the Start menu to access the Power button and the Lock button.

You can lock your computer with the Lock button. When locked, your
computer cannot be used until you unlock it with your password.

Rather than shutting down your computer when you're done working, it's a
good idea to use the Power button. When you click the Power button,
Windows saves your work session, and then puts the computer into sleep
mode so that you can resume working quickly.

And if you're using a mobile PC, don't worry—using the Power button won't
drain your battery. After your mobile PC has been sleeping for several hours,
it automatically saves your work to the hard disk and then turns off
completely.

To wake your computer and resume working, just press the Power button on
your computer.

Now that you've learned the basics, you can begin to explore how the new
Start menu and desktop features can enhance your work.

Q. 3 a) List the steps for checking spelling and grammar in an entire document.

Answer:
You can use the spell-check feature in Microsoft Word 97 and Word 2000 (for PC) and
Word 98 (for Macintosh) to check spelling and grammar in your documents. You can
spell check any selection (even just one word) or the whole document.

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1• Select the text you want to spell check, or place the cursor anywhere in the text to
spell check the entire document.

2• Go to the Tools menu.

3• Select Spelling and Grammar. The Spelling and Grammar window opens, and Word
begins spell checking.

4• View any flagged words or phrases in the upper-left window. Just above this window,
you will see the reason Word has flagged this text.

5• Check the Suggestions window in the lower-left corner of the Spelling and Grammar
window for correction suggestions.

6• Click the Change button to make the suggested correction.

7• Click Change All if you want all instances of this error corrected within the text that
you are spell checking.

8• Enter your own change if you disagree with the suggested correction (or if there is no
suggestion) by placing your cursor in the flagged text window and correcting the text as
you would in any Word document.

9• Click the Change button to implement your correction.

10• Click Ignore if no correction is needed; click Ignore All to skip all further occurrences
of this "misspelling."

b) Differentiate between footnotes and endnotes. How footnotes can be inserted

and modified in a document? Explain.

Answer:
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Differentiate between footnotes and endnotes.

Footnotes:
While footnotes are at the bottom of each page.

Endnotes:
Endnotes are at the very end of the research paper (last page).

Differentiate:
The difference between a footnote and an endnote is that one appears on
the same page as the reference and the other appears at the end of the
document. In Word 2010, you can flag either a footnote or endnote with a
superscripted number or letter, and you create them both in the same
way:

How footnotes can be inserted and modified in a document?

1. Click the mouse so that the insertion pointer is immediately to the right
of the text that you want the footnote or endnote to reference.
The reference will appear as a superscript number at the end of the text.

2.Click the References tab and, from the Footnotes group, click either the
Insert Footnote or Insert Endnote command button.
Alternatively, you can use the keyboard shortcut Alt+Ctrl+F (for a footnote)
or Alt+Ctrl+D (for an endnote).
A number is superscripted to the text.
When Word is in Print Layout view, you're instantly whisked to the bottom
of the page (footnote) or the end of the document (endnote), where you
type the footnote or endnote. In Draft view, a special window near the
bottom of the document opens, displaying footnotes or endnotes.

3 .Type the footnote or endnote.

You don't need to type the note's number; it's done for you automatically.
Footnotes are automatically numbered starting with 1. Endnotes are
automatically numbered starting with Roman numeral i.

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4. Click the Show Notes button, found in the Footnotes group on the
References tab, to exit the footnote or endnote.
You return to the spot in your document where the insertion pointer blinks
(from Step 1).
5. If you want to quick-edit a footnote or endnote, double-click the footnote
number on the page.
Use the Show Notes button to return to your document.
6. To delete a footnote, highlight the footnote’s number in your document
and press the Delete key.
Word magically renumbers any remaining footnotes for you.

Q. 4 a) What are Tab Stops? Brief with different examples, how tab stops can
be used in a document?
Answer:
What are Tab Stops?

Tab stops are often used to create easy-to-format documents — but the
document layout options in Microsoft Office Word 2007 can do the work for you.

For example, you can easily create a table of contents or an index without setting
a single tab stop. You can also use the pre designed table and header and footer
options in Office Word 2007.

In addition, Office Word 2007 provides pre designed pages, such as cover pages
and various page layout options, which make tab stops unnecessary.
Brief with different examples, how tab stops can be used in a document?
Answer:
Set the tab stops

You might want to use the ruler to set manual tab stops at the left side, middle, and right side of
your document.

NOTE If you don't see the horizontal ruler that runs along the top of the document, click the View
Ruler button at the top of the vertical scroll bar.
You can quickly set tabs by clicking the tab selector at the left end of the ruler until it displays the
type of tab that you want and then clicking the ruler at the location you want. But which type of tab
stop should you use?

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 A LEFT TAB STOP SETS THE START POSITION OF TEXT
THAT WILL THEN RUN TO THE RIGHT AS YOU TYPE.
A Center Tab stop sets the position of the middle of the text. The text
centers on this position as you type.
A Right Tab stop sets the right end of the text. As you type, the text moves
to the left.
A Decimal Tab stop aligns numbers around a decimal point. Independent
of the number of digits, the decimal point will be in the same position. (You
can align numbers around a decimal character only; you cannot use the
decimal tab to align numbers around a different character, such as a
hyphen or an ampersand symbol.)
A Bar Tab stop doesn't position text. It inserts a vertical bar at the tab
position.
If you want your tab stops at precise positions that you can't get by clicking the ruler, or if you want
to insert a specific character (leader) before the tab, you can use the Tabs dialog box.

To display the Tabs dialog box, double-click any tab stop on the ruler, or do the following:

1. On the Page Layout tab, click the Paragraph Dialog Box Launcher.

2. In the Paragraph dialog box, click Tabs.

ABOUT USING THE HORIZONTAL RULER TO SET TAB STOPS

• By default, there are no tab stops on the ruler when you open a new blank document.
• The final two options on the tab selector are actually for indents. You can click these and
then click the ruler to position the indents, rather than sliding the indent markers along the
ruler. Click First Line Indent , and then click the upper half of the horizontal ruler
where you want the first line of a paragraph to begin. Click Hanging Indent , and then
click the lower half of the horizontal ruler where you want the second and all following
lines of a paragraph to begin.
• When you set a bar tab stop, a vertical bar line appears where you set the tab stop (you
don't need to press the TAB key). A bar tab is similar to strikethrough formatting, but it

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 runs vertically through your paragraph at the location of the bar tab stop. Like other types
of tabs, you can set a bar tab stop before or after you type the text of your paragraph.
• You can remove a tab stop by dragging it (up or down) off the ruler. When you release the
mouse button, the tab stop disappears.
• You can also drag existing tab stops left or right along the ruler to a different position.
• When multiple paragraphs are selected, only the tabs from the first paragraph show on the
ruler.

Add leaders between tab stops

You can add dot leaders between tab stops or choose other formatting options in the Tabs dialog
box.

1. Type the text that you want.

2. On the horizontal ruler, set the tab stop that you want.

3. On the Page Layout tab, click the Paragraph Dialog Box Launcher.

4. In the Paragraph dialog box, click Tabs.

5. Under Leader, click the leader option that you want.

When you press ENTER to start a new line, the formatted tab stop is available on the new line.

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Show me »
Video created by Office Online staff writers

TIP If you want to use tab stops and dot leaders to format a table of contents, consider using
Word to create a table of contents automatically.

Change the spacing between the default tab stops

If you set manual tab stops, the default tab stops are interrupted by the manual tab stops that you
set. Manual tab stops that are set on the ruler override the default tab stop settings.

1. On the Page Layout tab, click the Paragraph Dialog Box Launcher.

2. In the Paragraph dialog box, click Tabs.

3. In the Default tab stops box, enter the amount of spacing that you want between the
default tab stops.

When you press the TAB key, your tab will stop across the page at the distance that you specified

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b) How mailing labels can be created by using mail merge? Explain. (20)

Answer:
A mail merge involves merging a main document with a data source. A main document
contains the text and other items that remain the same in each label. A data source
contains the information that changes in each label, such as the name and address of each
recipient.

Merge fields, which you insert into the main document, instruct Word where to print
information from the data source. When you perform the mail merge, Word replaces merge
fields in the main document with information from the data source. Each row (or record) in
the data source produces an individual label.

The following procedure demonstrates how to perform a mail merge to create labels.

Step 1: Main Document

Start a new document to create a new label, or open an existing document that was used
previously to merge labels.

1. Open the document in Word. On the Tools menu, click Mail Merge.

The Mail Merge Helper dialog box appears.

2. Under 1. Main document, click Create, and then click Mailing Labels.
3. Click Active Window.

The active document becomes the Mail Merge main document.

Word returns to the Mail Merge Helper.

Q. 5 Define the following functions and explain how each is used in MS Excel? (20)
i) SUM
ii) AVERAGE
iii) MIN
iv) IF
v) DATE
Answer:
i). SUM

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Functions in spreadsheets are just built-in formulas. They have been added to simplify
performing commonly used mathematical operations in the spreadsheet.
Probably the most frequently used of these functions is Excel's SUM function, which
adds up the values in a range of cells.
Calculations in Excel are often used to total a column or a row of data. The Excel SUM
function offers a shortcut to adding up these columns and rows of data.
If we were to create a formula that adds up the contents of cells B7 to B10, the formula
would be:
=B7+B8+B9+B10
Writing this takes some time even if we are usingpointing to add cell references. Also,
the longer the formula, the greater the potential for errors being introduced.
The SUM function allows us to write only the start and end points of the data range
separated by a colon ( : ) and the function will add together the contents of all the cells in
the range.
The same formula, written using the SUM function would be:
= SUM(B7 : B10)

ii) AVERAGE

Excel 2003 AVERAGE Function

Find the Average Value in a List of Data

Note: These instructions will work for all versions of

Excel from Excel 95 to Excel 2007.

= AVERAGE (argument)

The argument for this function is data contained in the

selected range of cells.

Example Using Excel's AVERAGE Function:

Note: For help with this example, see the image to the right.

1. Enter the following data into cells C1 to C6: 11,12,13,14,15,16.

2. Click on cell C7 - the location where the results will be displayed.

3. Type " = average( " in cell C7.

4. Drag select cells C1 to C6 with the mouse pointer.

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 5. Type the closing bracket " ) " after the cell range in cell C7.

6. Press the ENTER key on the keyboard.

7. The answer - 13.5 - should be displayed in cell C7.

8. The complete function = AVERAGE (C1 : C6) appears in the formula

bar above theworksheet.

iii) MIN

Related article: Excel 2007 MIN Function

The MIN function, one of Excel’s statistical functions, is used to find the smallest or
minimum value in a given list of numbers orarguments.
The syntax for the MIN function is:

=MIN ( argument1, argument2, ... argument30 )

Argument1, argument2, ... argument30 can be

numbers, named ranges, arrays, or cell references. Up
to 30 arguments can be entered.

Example Using Excel's MIN Function:

Note: For help with this example, see the image to the right.

1. Enter the following data into cells C1 to C6: 114,165,178,143,130,167.

2. Click on cell C7 - the location where the results will be displayed.

3. Type “=min(” in cell C7.

4. Drag select cells C1 to C6 with the mouse pointer.

5. Type the closing bracket " ) " after the cell range in cell C7.

6. Press the ENTER key on the keyboard.

7. The answer 114 appears in cell C7.

8. The complete function =MIN(C1:C6) appears in the formula bar.

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iv) IF

Excel 2007 IF Function

Using the Excel 2007 IF Function

The IF function, one of Excel's logical functions, tests to

see if a certain condition in a spreadsheet is true or false.

The syntax for the IF function is:

=IF ( logical_test, value_if_true, value_if_false )

logical_test - a value or expression that is tested to see if it is true or false.

value_if_true - the value that is displayed if logical_test is true.

value_if_false - the value that is displayed if logical_test is false.

Example Using Excel's IF Function:

Note: For help with this example, see the image to the right.

1. Enter 35 into cell D1.

2. Click on cell E1 - the location where the results will be displayed.

3. Click on the Formulas tab.

4. Choose Logical Functions from the ribbon to open the drop down list.

5. Click on IF in the list to bring up the function's dialog box.

6. On the Logical_test line in the dialog box, click on cell D1. After this type
the less thansymbol ( < ) and then the number 26.

7. On the Value_if_true line of the dialog box, type 100.

8. On the Value_if_false line of the dialog box, type 200.

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9. Click OK.

10. The value 200 should appear in cell E1, since the value in D1 is greater
than 26.

Changing the IF Function's Results

1. To change the result in cell E1, change the number in cell D1. For example,
change E1 to 15 and press the Enter key.

2. The value 100 should now be present in cell E1 since the value in D1 is now
less than 26.

3. If you click on cell E1, the complete function = IF ( D1 < 26 , 100 ,

200 ) appears in the formula bar above the worksheet.

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 v) DATE

Using Date Functions in Excel 2003

Related Article: Excel 2007 TODAY Function

There are a number of date functions available in

Excel. Depending on your needs, you can use a date
function in Excel to return the current date, the current
time, or the day of the week. This article covers using
the most commonly used date functions used in
Excel: =TODAY() and =NOW()

Like all functions in Excel, entering date functions is very straightforward - just type in
the function in the cell where you want the date or time to appear.

Computer Serial Date

There are no arguments to enter for the =TODAY() or =NOW() functions. Both of these
date functions draw their data from the computer's built-in clock. Computers store the
date as a number representing the number of full days since midnight January 1, 1900
plus the number of hours, minutes, and seconds for the current day. This number is
called a serial date.

=TODAY()

This function returns the current date. To display the date in a different format than
the default:

1. Click on Format > Cells in the menus to bring up the Format Cells dialog box.
2. Click on the Number tab.
3. Select Date in the Category window.
4. Pick from the available formats in the Type window.

=NOW()

This function returns both the current date and time. To change the display to show
just the date, follow the steps for the =TODAY() function above.

To change the display to show just the time:

1. Click on Format > Cells in the menus to bring up the Format Cells dialog box.

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 2. Click on the Number tab.
3. Select Time in the Category window.
4. Pick from the available formats in the Type window.

Guidelines for Assignment # 1

The student should look upon the assignments as a test of knowledge, management skills,
and communication skills. When you write an assignment answer, you are indicating
your knowledge to the teacher:
 Your level of understanding of the subject;
 How clearly you think;
 How well you can reflect on your knowledge & experience;
 How well you can use your knowledge in solving problems, explaining situations,
and describing organizations and management;
 How professional you are, and how much care and attention you give to what you do.

To answer a question effectively, address the question directly, bring important related
issues into the discussion, refer to sources, and indicate how principles from the course
materials apply. The student must also be able to identify important problems and
implications arising from the answer.

For citing references, writing bibliographies, and formatting the assignment, APA format
should be followed.

Prepare your assignment as per the guidelines and it may be re-evaluated by the
Quality Assurance Cell, Department of Business Administration at any time.

ASSIGNMENT No. 2
Total Marks: 100

This assignment is a research-oriented activity. You are required to obtain information

from a business/commercial organization and prepare a report of about 1000 words on
the topic allotted to you to be submitted to your teacher for evaluation.

You are required to select one of the following topics according to the last digit of your
roll number. For example, if your roll number is P-3427180 then you will select issue # 0
(the last digit): -
1. Integration of MS Office Tools: Access, Excel, Word and Power Point
2. Protecting IT Resources of an Organization
3. Impact of IT on Management in Private Sector Organizations
4. Using MS Office 2007 in Small-Medium Enterprises
5. Using MS Office 2007 in Large Organizations
6. MS Excel in Financial Decision Making
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7. Maintenance of Computerized Information Systems
8. MS Access: a Better Tool for Relational Database Management
Systems?
9. Effect of Cyber Crimes on Business
10. Software Piracy and Remedial Measures

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The report should follow the following format:
1. Title page
2. Acknowledgements
3. An abstract (one page summary of the paper)
4. Table of contents
5. Introduction to the topic
6. Practical study of the organization with respect to the topic
7. Data collection methods
8. Merits, demerits, deficiencies or strengths of the organization with respect to topic
under study
9. Conclusion (one page brief covering important aspects of your report)
10. Recommendations (specific recommendations relevant to issue assigned)
11. References (as per APA format)
12. Annexes (if any)

Guidelines for Assignment # 2:

 1.5 line spacing
 Use headers and subheads throughout all sections
 Organization of ideas
 Writing skills (spelling, grammar, punctuation)
 Professionalism (readability and general appearance)
 Do more than repeat the text
 Express a point of view and defend it.

Workshops:
The workshop presentations provide students opportunity to express their communication
skills, knowledge & understanding of concepts learned during practical study assigned in
assignment # 2.

You should use transparencies and any other material for effective presentation. The
transparencies are not the presentation, but only a tool; the presentation is the combination
of the transparencies and your speech. Workshop presentation transparencies should only
be in typed format.

The transparencies should follow the following format:

1.Title page
2.An abstract (one page summary of the paper)
3.Introduction to the topic
4.Practical study of the organization with respect to the topic
5.Data collection methods
6. Merits, demerits, deficiencies or strengths of the organization with respect to topic
under study
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7.Conclusion (one page brief covering important aspects of your report)
8.Recommendations (specific recommendations relevant to issue assigned)

25
Guidelines for workshop presentation:
 Make eye contact and react to the audience. Don't read from the transparencies or
from report, and don't look too much at the transparencies (occasional glances are
acceptable to help in recalling the topic to cover).
 A 15-minute presentation can be practiced several times in advance, so do that until
you are confident enough. Some people also use a mirror when rehearsing as a
substitute for an audience.

Weightage of theory & practical aspects in assignment # 2 & workshop presentations:

Assignment # 2 & workshop presentations are evaluated on the basis of theory & its
applicability. The weightage of each aspect would be:
Theory: 60%
Applicability (practical study of the organization): 40%

Prepare your assignment as per the guidelines and it may be re-evaluated by the
Quality Assurance Cell, Department of Business Administration at any time.

COMPUTER APPLICATIONS FOR BUSINESS

Course Outline (MBA–566)
Unit – 1: Essential Computing Concepts & Introduction to Windows XP
1.1 Introduction to Computer and its Functions
1.2 Introduction to Basic Computer Fundamentals
o The Microprocessor
o Memory
o Auxiliary
o Storage
o Input Devices
o The Monitor
o The Printer
1.3 The Rise of the Personal Computer and Types of Computers
1.4 Types of Software
1.5 Introduction to Networks
1.6 Computer Safety Measures
1.7 Introduction to Windows Vista Interface
1.8 Working with Files and Folders
1.9 Features for Improving Productivity: The Control Panel, Shortcuts, the
Search Companion

Unit-2: Getting Started with Word Processing and Gaining Proficiency through
Editing and Formatting (Microsoft Word-I)
2.1 The Basics of Word Processing and Introduction to Microsoft Word
2.2 Creating, Saving, Printing and Closing a Word Document

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 2.3 Editing, Selecting, Deleting and Formatting Text
2.4 Navigating the Word Window
2.5 The Spell and Grammar Checker
2.6 Document and Paragraph Layout
2.7 Changing and Reorganizing Text
2.8 Managing Lists
2.9 Inserting Headers and Footers; Frequently Used Text; and References

Unit-3: Enhancing a Document and Advanced Features of Word Processor

(Microsoft Word-II)
3.1 Inserting and Managing Graphics
3.2 Setting Tab Stops
3.3 Inserting and Managing Text Boxes and Shapes
3.4 Creating, Inserting and Formatting a Table
3.5 Formatting Columns, Paragraphs and Using Special Characters
3.6 Mail Merge
3.7 Hyperlinks
3.8 Smart Art Graphics

Unit-4: Working with Microsoft Excel (Microsoft Excel-I)

4.1 Introduction to Spreadsheets & Microsoft Excel
4.2 Starting and Navigating Excel Workbook
4.3 Entering and Managing Data in a Worksheet
4.4 Formatting Data, Cells, and Worksheets
4.5 Using Page Setup Command, Page Layout View and Printing a
Worksheet
4.6 Formatting Columns and Rows; Cell Range
4.7 Chart Data; Using Different Types of Charts
4.8 Working with Formulas: Mathematical Operations and Statistical
Operations
4.9 Edit and Format Multiple Worksheets at the Same Time
4.10 Working with Different Features: Entering Dates; Move, Copy and Paste
Commands; Creating a Summary Sheet

Unit-5: Worksheets in Decision Making; and Using Functions and Tables

(Microsoft Excel-II)
5.1 Doing Work-If Analysis through a Worksheet; and Comparing Data with a
Line Chart
5.2 Using Statistical Functions; Using Date, COUNTIIF, and IF Functions;
applying conditional Formatting
5.3 Freezing Panes and Creating an Excel Table
5.4 Working with Large Worksheets
5.5 Using Financial Functions, Goal Seek, and Creating a Data Table

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Unit-6: Working with Microsoft Access
6.1 Introduction to Microsoft Access Interface:
o The Database Window
o Tables
o Forms
o Queries
o Reports
6.2 Creating and Saving a New Database; Setting Data types and Field
Names of a Table; Adding Records in Tables; Modifying Design of a
Table; and Printing a Table
6.3 Creating and Using a Query, a Form, and a Report
6.4 Using Template to Develop and Manage a Database and its Tables
6.5 Creating Table Relationships
6.6 Creating and Using a Query for Various Purposes
6.7 Creating a Form by Using Form Wizard; Modifying a Form in Design
view and Layout View
6.8 Creating a Report Using the Blank Report Tool and the Report Wizard
6.9 Modifying the Design of a Report and Printing a Report
6.10 Filters and Sorting

Unit-7: Working with Microsoft Power Point 2002

7.1 Creating, Saving, Viewing and Printing a Power Point Presentation
7.2 Editing a Presentation
7.3 Formatting a Presentation
7.4 Creating Headers and Footers; Inserting Slides from an Existing
Presentation; Using Slide Sorter View; Adding Pictures and Shapes;
Format Slide Elements; Using Slide Transitions and Smart Art Graphic
7.5 Applying Slide Backgrounds, Themes and Animations
7.6 Creating and Modifying Tables and Charts

Unit-8: Getting Started with the Internet and Microsoft Outlook 2002
8.1 Starting with Internet Explorer; Navigating the Internet, Managing
Favorites
8.2 Search the Internet; Search Engines; and Web Pages
8.3 Starting with Outlook; Navigating the Outlook; and Outlook Functions
8.4 Using Email Features of Outlook
8.5 The Outlook Calendar, managing Tasks, and Managing Contact
Information in Outlook

Unit-9: Integration of MS Office Applications

9.1 Export Access Data to Excel
9.2 Copying Access Data to Word Document
9.3 Copying Excel Data to Word Document

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 9.4 Inserting Excel chart into a PowerPoint Presentation
9.5 Creating Table in Word from Excel Data
9.6 Creating Excel Worksheet from a Word Table
9.7 Inserting and Linking an Excel Object in Word; Revising and Updating a
Linked Object
9.8 Inserting Word Outline in PowerPoint
9.9 Importing Excel Data into a PowerPoint Chart
9.10 Inserting a Hyperlink in PowerPoint

Recommended Book:

Go! With Microsoft Office 2007 Introductory (3rd Edition)

By: Gaskin, Ferrett, Vargas and McLellan

******

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