ConSASS Audit Checklist

APPENDIX 1
Construction Safety Audit Scoring System (ConSASS) Audit Checklist

Dated: 18 May 2007
DR/IP/ Results
BAND S/No. Guidance notes and standard specifications Audit Question Auditor's Remarks
PI Yes No NA
1 OSH Policy
1.1 The policy shall be documented, implemented and Is there a documented OSH policy?
maintained Check for documented policy (if no, proceed to next section).
(SS506 Specifications - 4.2d)
I The occupier's management with executive or site DR
responsibility shall define and document its policy for safety
including objectives for its commitment to safety.
(CP79 - Section 1.2)
1.2 There shall be an occupational safety and health policy Is the OSH Policy authorised by the organisation's top management?
authorised by the organisation's top management that clearly Check policy for for the above requirement.
states overall safety and health objectives and a commitment
to improving safety and health performance. Top management refers to the higher levels of the organisation's management. E.g. CEO, COO, Vice
I (SS506 Specifications - 4.2) president or General Mangers in large organisations. DR
Top management refers to the higher levels of the organisation's

management. E.g. CEO, COO, Vice president or General Mangers in large
organisations. Final Score: /2
II 1.3 Does the OSH Policy include the following key points or characteristics?
1.3.1 The responsibility, authority and the interrelation of personnel Clearly define the
who manage, perform and verify work affecting safety shall 1. responsibility
be defined and documented, particularly for personnel who 2. authority
need the organisational freedom and authority to: 3. interrelation of personnel
a) initiate action and to prevent the occurrence of any who manage, perform and verify work affecting safety.
nonconformities relating to the practice, process and safety Check policy for the above requirement.
system
b) identify and record any problems relating to the practice,
II DR
process and safety system
c) initiate, recommend or provide solutions through
designated channels
d) verify the implementation of solutions
e) initiate temporary suspension until the deficiency or
unsatisfactory practice and condition have been corrected
(CP 79 - Section 1.3.1)
1.3.2 There shall be an occupational safety and health policy Clearly state overall safety and health objectives.
authorised by the organisation's top management that clearly Check policy for the above requirement.
states overall safety and health objectives and a commitment
to improving safety and health performance.
II (SS506 Specificaions - 4.2) DR
The occupier's management with executive or site
responsibility shall define and document its policy for safety
including objectives for its commitment to safety.
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
1.3.3 The policy shall be appropriate to the nature and scale of the Appropriate and relevant to the nature and scale of the organisation's OSH risks.
organisation's OSH risks; Check policy for the above requirement.
(SS506 Specifications - 4.2a)
II The safety policy shall be relevant to the occupier's DR
organisational goals and the expectations and needs of the
industry.
1.3.4 The policy shall include a commitment to continual A commitment to continual improvement.
improvement Check policy for the above requirement.
(SS506 Specifications- 4.2b)
II DR
Continual improvement is the process of enhancing the implementation of OSHMS to achieve
Continual improvement is the process of enhancing the implementation of improvement in OSH performance.
OSHMS to achieve improvement in OSH performance.
1.3.5 The policy shall include a commitment to at least comply with A commitment to comply with applicable OSH legislation and with other requirements
II
current applicable OSH legislation and with other to which the organisation subscribes. DR
requirements to which the organisation subscribes Check policy for the above requirement.
(SS506 Specifications - 4.2c)
1.4 The policy shall be communicated to all employees with the Is the policy communicated to all employees with the intent that employees are made
II
intent that employees are made aware of their individual OSH aware of their individual OSH obligations?
IP
obligations. Interview minimum 3 personnel for evidence.
(SS506 Specifications - 4.2e) Final Score: /5
1.5 The policy shall be reviewed periodically to ensure that it Is the policy reviewed at defined intervals sufficient to ensure its continuing suitability
remains relevant and appropriate to the organisation. and effectiveness? Records of policy review must be provided.
(SS506 Specifications - 4.2g) Check policy and documents for the above requirement.
The occupier 's management with executive or site
responsibility shall review the safety policy at defined
III DR
intervals sufficient to ensure its continuing suitability and
effectiveness in satisfyin the requirements of this safety
management system. Records of such review shall be
maintained.
1.6 The policy shall be communicated to all employees with the Can employees demonstrate an understanding of the organisation's Policy (based on
intent that employees are made aware of their individual OSH sampling)?
III IP
obligations. Interview minimum 3 personnel for evidence.
(SS506 Specifications - 4.2e)
1.7 Senior management should demonstrate its commitment to Does the OSH Policy include the commitment to involve employees in OSH
eliminating occupational injury and illness by establishing management
III organisational structures that support the OHS policy, goals, Check policy for the above requirement. DR
and objectives.
(UAI - COMMIT03)
1.8 The policy shall be available to interested parties Is the policy available to other interested parties (e.g. sub-contractors, developers,
III (SS506 Specifications - 4.2f) suppliers)? IP/PI
Verify if policy is available to other interested parties. Final Score: /4
1.9 The policy shall be disseminated throughout the organization, Is the OSH Policy integrated with business unit systems and policy implementation
at all levels, and understood by all employees. programmes?
IV DR/IP
(UAI - POLICY02) Verify from the policy statement and with documentation from business unit sytems.
Auditors may also interview management for evidence.
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
1.10 The occupier shall identify resource requirements and provide Does the OSH Policy include the commitment to provide sufficient and appropriate
adequate resources, including the assignment of trained resources.
personnel for management performance of work and Check policy for the above requirement and interview safety personnel for verification.
IV DR/IP
verification activities including safety audits and reviews.
(CP 79 - Section 1.3.2)
1.11 Senior managers are committed to OSHMS continual Does the OSH Policy clearly state that top management are accountable for OSH
IV
improvement and the elimination of occupational injuries and continual improvement.
DR
illness. Check policy for the above requirement.
(UAI - COMMIT01)
1.12 The policy shall be disseminated throughout the organization, Is the policy embedded or referenced in suitable internal documents to facilitate its
IV
at all levels, and understood by all employees. dissemination? DR
(UAI - POLICY02) Sample at least one related internal documents for the above requirement.
Final Score: /4
2 Planning
2.1 Planning for hazard identification, risk assessment and risk control
2.1.1 SS506 - 4.3.1 Are the following procedures developed AND implemented to facilitate OSH planning
I The organisation shall establish and maintain procedures for (evidence to be provided include records of risk assessment, meeting minutes, action
the ongoing identification of hazards, the assessment of risks, plans)?
2.1.1.1 and the
The implementation
procedures of necessary
shall include control
routine and measures.
non-routine Broad level screening of major activities (both routine and non-routine activities) and
activities. facilities (whether provided by the organisation or not) to identify focus areas for
(SS506 Specification - 4.3.1) detailed risk assessment (activities of non-employees are also to be included).
The procedure shall include activities of all personnel having Verify procedures and sample 3 risk assessment records for the above requirement.
access to the workplace (including subcontractors and
I DR
visitors).
(SS506 Specification - 4.3.1)
The procedure shall include facilities at the workplace,
whether provided by the organisation or others.
2.1.1.2 The organisation shall establish and maintain procedures for Ongoing identification of hazards for routine and non-routine activities of employees
the ongoing identification of hazards, the assessment of risks, and non-employees.
and the implementation of necessary control measures. Verify procedures and sample 3 risk assessment records for the above requirement.
The occupier shall establish procedures to identify and
analyse all existing and potential hazards. The procedure
shall include the development and implementation of hazard
I analysis plan which shall include the following: DR
a) formation of hazard analysis team
b) duty and responsibility of team members
c) hazard analysis method
d) hazard analysis report
e) implementation of control measures
(CP 79 - Section 11.2 / 11.3)
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
2.1.1.3 The organisation shall establish and maintain procedures for Assessment of risks of hazards identified.
the ongoing identification of hazards, the assessment of risks, Verify procedures and sample 3 risk assessment records for the above requirement.
and the implementation of necessary control measures.
The hazard analysis method shall include the following:
a) identification and record of existing and potential hazards
I DR
b) identification of persons exposed to the hazards
c) analysis and assessment of the risk involved
d) elimination or prevention of the risk
(CP 79 - Section 11.4)
2.1.1.4 The organisations's methodology for hazard identification and Identification of control measures necessary for the control of the hazards identified.
risk assessment shall provide input into the determination of Verify procedures and sample 3 control measures implemented for hazards identified
facility requirements, identification of training needs and/or in 2.1.1.2 (risk assessment records).
I DR/PI
development of operational controls.
2.1.2 The organisations's methodology for hazard identification and Do all major activities have safe work procedures or other effective control measures
risk assessment shall provide for the monitoring of required developed and implemented based on the relevant risk assessment?
DR/PI/
I actions to ensure both the effectiveness and timeliness of Verify 3 major activities for effective safe work procedures or other effective control
IP
their implementation. measures developed and implemented.(As stated in the risk assessment records)
2.1.3 The effectiveness of hazard control methods shall be verified Are there evidence to show that risk assessments were reviewed periodically to
I regularly. ensure its suitability? DR
(UAI - CONTROL04) Sample 3 risk assessments for evidences on the above requirement. Final Score: /6
2.1.4 The organisation shall establish and maintain a procedure for With reference to legal requirements and relevant codes of practice, are the control
II
identifying and accessing the legal and other OSH measures selected appropriate (based on sampling of activities)?
DR/PI
requirements that are applicable to it. Sample 3 control measures for evidences on the above requirements.
2.1.5 Does the organisation's procedure for risk assessment meet the following
II
requirements?
2.1.5.1 The organisation's methodology for hazard identification and Proactive than reactive - initiated based on operation needs and forecast of events.
risk assessment shall be defined with respect to its scope, Check procedures for evidence.
nature and timing to ensure it is proactive rather than reactive
II DR
Proactive - Acting before a situation becomes a source of confrontation or
crisis.
Reactive - Occuring as a result of another physiological or pathological
change.
2.1.5.2 The organisation's methodology for hazard identification and Provide for the classification of risks and identification of those that are eliminated or
risk assessment shall provide for the classification of risks controlled by measures.
II and identification of those that are to be eliminated or Check procedures for evidence. DR
controlled by measures
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
2.1.5.3 The organisation's methodology for hazard identification and Provide input into the determination of:
risk assessment shall provide input into the determination of 1. facility requirements
facility requirements, identification of training needs and/or 2. identification of training needs and/or
II DR
development of operational controls 3. development of operational controls
(SS506 Specification - 4.3.1) Check procedures for evidence.
2.1.5.4 The organisation's methodology for hazard identification and Provide for the monitoring of required actions to ensure both the effectiveness and
risk assessment shall provide for the monitoring of required timeliness of their implementation.
II actions to ensure both the effectiveness and timeliness of Check procedures for evidence. DR
their implementation.
2.1.6 The organisation shall ensure that employees, supervisors or Do job descriptions of personnel with OSH responsibilities make reference to the
managers involved with the new process or operation are relevant risk assessment (based on sampling of relevant job descriptions)?
II adequately trained and understand its potential OHS hazards Sample 3 job descriptions documents of personnel with OSH responsibilities for the DR
and risks. above requirement
(UAI - DESIGN05) Final Score: /6
2.1.7 A comprehensive and thorough baseline evaluation that Was a baseline risk assessment conducted at an early stage of the OSH management
identifies the organisation’s OHS hazards shall be conducted. system development process or when there are significant change in the nature of
III (UAI - BASE01) work or business context (a new project that is very dissimilar to past projects)? DR
Sample 3 records of for evidences on the above requirement.
2.1.8 The organisation shall have a mechanism to ensure that Are there clear guidelines as to who needs to be involved in the risk assessment
competent and qualified personnel are involved in OSHMS process?
formulation, implementation, and evaluation activities. Verify documents for clear guidelines on the above requirement..
(UAI - EXPERT01)
III DR
Competent personnel refers to persons who have acquired through
training, qualification, experience ora combination of these the knowledge
and skills necessary to perform the tasks required.
2.1.9 The organisation shall have a mechanism to ensure that Are the risk assessments conducted by personnel that have adequate knowledge of
competent and qualified personnel are involved in OHSMS the activities involved and the risk assessment technique adopted (based on sampling
III formulation, implementation, and evaluation activities. of actual risk assessments)? IP
(UAI - EXPERT01) Interview 3 minium risk assessors for risk assessment technique adopted.
2.1.10 OHS design considerations shall include input from Are employees, supervisors and managers who are familiar with the new process,
employees, supervisors, and managers who will be involved solicited for input on OSH design considerations?
III with the process or operation when implemented. Check documentation for participation. DR
(UAI - DESIGN03)
2.1.11 The effectiveness of hazard control methods shall be verified Are there procedures to evaluate and ensure the continual effectiveness of risk
III regularly. controls? DR
(UAI - CONTROL04) Check procedures for evidence. Final Score: /4
2.1.12 Hazard control system planning and design activities shall Are control measures selected based on the concept of hierarchy of controls
always attempt first to control hazards through engineering (elimination, engineering control, administrative control, then PPE)?
IV controls such that personal protective equipment or other Sample minimum 3 control measures for evidences on requirements. DR
control strategies are not necessary.
(UAI - CONTROL03)
2.1.13 The hazard control system shall be effective in controlling the Are the variables that may limit the effectiveness of risk controls clearly identified in
IV identified OHS hazards and risks. the risk assessments (based on sampling)? DR/PI
(UAI - CONTROL02) Sample 3 risk assessments and controls for evidences on above requirements .
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
2.1.14 OHS designs shall be verified by personnel who are Are qualified OSH professionals involved in the verification of the appropriateness and
technically qualified and understand the new process or adequacy of design prior to operations?
IV DR
operation and its related OHS hazards and risks. Sample 3 latest designs for the above requirement.
(UAI - DESIGN02)
2.2 Legal and other requirements
2.2.1 The organisation shall establish and maintain a procedure for Are there procedures for identifying and accessing to legal and other OSH
I
identifying and accessing the legal and other OSH requirements (e.g. codes of practice) that are applicable? DR
requirements that are applicable to it. Check procedures for evidence.
2.2.2 The organisation shall establish and maintain a procedure for Are the procedures for identifying and accessing the legal and other OSH
identifying and accessing the legal and other OSH requirements implemented?
I DR
(SS506 Specification - 4.3.2) Final Score: /2
2.2.3 Workorganisation
The procedures shall
or instruction
establishthat
andare statutory
maintain a procedure for Have procedures for identification of control measures make deliberate reference to
identifying and accessing the legal and other OSH relevant legal requirements , codes of practice, and industry best practices?
II DR
2.2.4 The organisation shall keep this information up-to-date. It Are the relevant OSH requirements up-to-date?
shall communicate relevant information on legal and other Sample 3 relevant documents for the above requirements.
II requirements to its employees and other relevant interested DR
parties.
2.2.5 The organisation shall keep this information up-to-date. It Is there a comprehensive list of relevant legal and other OSH requirements that is
shall communicate relevant information on legal and other made accessible to all relevant personnel?
requirements to its employees and other relevant interested Check list for evidence and verify its location and accessibility.
parties.
The occupier shall establish and maintain a list of all statutory
requirements which shall include the following:
a) The Workplace Safety and Health Act;
b) Factories (Abrasive Blasting) Regulations;
c) Factories (Safety Committees) Regulations;
d) Factories (Abestos) Regulations;
e) Factories (Medical Examinations) Regulations;
III DR/PI
f) Factories (Building Operations and Works of Engineering
Construction) Regulations;
g) Factories (Explosive Powered Tools) Regulations;
h) Factories (First-Aid) Regulations;
i) Factories (Noise) Regulations;
j) Factories (Safety Officers) Order;
k) Factories (Work of Engineering Contruction) Order;
l) Factories (Permissible Exposure Levels of Toxic
Substances) Order;
m) Factories (Operation of Cranes) Regulations; and
n) Fire Safety Act.
Final Score: /1
2.2.6 The organisation shall keep this information up-to-date. It Are relevant personnel (e.g. direct employees, sub-contractor, suppliers, consultants)
shall communicate relevant information on legal and other aware of the legal and other OSH requirements that they have to comply with?
IV requirements to its employees and other relevant interested Interview minimum 3 relevant personnel for evidences on the above requirements. IP
parties.
(SS506 Specification - 4.3.2.2) Final Score: /1
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
2.3 Objectives
2.3.1 The organisation shall establish and maintain documented Are OSH goals and objectives established?
occupational safety and health objectives, at each relevant Verify documentation for evidences on the above requirements.
I DR
function and level within the organisation.
2.3.2 The objectives shall be consistent with the OSH policy, Are the objectives consistent with the OSH policy in general?
I including the commitment to continual improvement. Verify documentation for evidences on require objectives. DR
II 2.3.3 Are the following considered when objectives are established and reviewed?
2.3.3.1 When establishing and reviewing its objectives, an Legal requirements
organisation shall consider its legal and other requirements, Verify documentation for evidences on require objectives.
its OSH hazards and risks, its technological options, its
II DR
financial, operational and business requirements, and the
views of interested parties.
(SS506 Specification - 4.3.3.2)
2.3.3.2 When establishing and reviewing its objectives, an OSH hazards and risks
II DR
2.3.4 When establishing and reviewing its objectives, an Are high risk hazards identified in risk assessments targeted in the goals and
organisation shall consider its legal and other requirements, objectives?
its OSH hazards and risks, its technological options, its Verify goals and objectives for evidences on on the above requirements.
II DR
2.3.5 The organisation shall develop OHS performance variables Are lost-workday injury case rates and injury incidence rates maintained accurately?
II
that correspond with the organisation’s OHS hazards and Verify documentation for evidences on the above requirements. DR
risks and its goals and objectives.
(UAI - PERFORM01)
2.3.6 The OHS goals and objectives shall be well-known Are personnel aware of and understand the OSH goals and objectives relevant to their
II throughout the organisation. work activities, responsibilities, and/or authority? IP
(UAI - GOAL06) Interview minimum 3 personnel for evidences on the above requirements. Final Score: /6
2.3.7 The organisation shall develop OHS goals and objectives that Are there procedures for the development of OSH goals and objectives that are: 1.
are appropriate and consistent with the size, nature, and challenging
complexity of the organisation’s activities and its OHS 2. specific
III DR
hazards and risks. 3. measurable and
(UAI - GOAL01) 4. time-bound?
Check procedures for evidence.
2.3.8 The OHS objectives shall be measurable. Are the quantified goals and objectives determined based on available statistics or
III (UAI - GOAL05) facts? DR
Verify goals and objectives for evidences on the above requirements.
2.3.9 The OHS objectives shall be measurable. Is there a procedure for reviewing OSH objectives?
III DR
(UAI - GOAL05) Check procedures for evidence.
III 2.3.10 Are the following considered when objectives are established and reviewed?
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
2.3.10.1 When establishing and reviewing its objectives, an Technological options
III DR
2.3.10.2 When establishing and reviewing its objectives, an Financial, operational and business requirements
III DR
2.3.10.3 When establishing and reviewing its objectives, an The views of interested parties
III DR
2.3.11 The OHS goals and objectives shall be well-known Have the OSH goals and objectives been cited in annual reports, action plans,
III throughout the organisation. personnel performance review criteria, and/or other relevant documents? DR
(UAI - GOAL06) Verify documentation for evidences on the above requirement. Final Score: /8
IV 2.3.12 Do the procedure for reviewing OSH objectives have the following components?
2.3.12.1 A time frame for fulfillment shall be developed for each OHS Establish why objectives were not met and ensuring that measures are developed and
IV objective. implemented to push towards the objectives. DR
(UAI - GOAL03) Verify documentation for root cause and measures to address deficiency.
2.3.12.2 A time frame for fulfillment shall be developed for each OHS Understand the critical success factors that allowed the achievement of objectives.
IV objective. Verify documentation for root cause and measures to address deficiency. DR
(UAI - GOAL03)
2.3.12.3 The organisation shall develop OHS goals and objectives that Evaluation of the objectives to ensure that the objectives were not too simple.
are appropriate and consistent with the size, nature, and Verify documentation for evidences on the above requirement.
IV complexity of the organisation’s activities and its OHS DR
hazards and risks.
(UAI - GOAL01)
2.3.12.4 The objectives shall be consistent with the OSH policy, Ensuring that more challenging but realistic objectives are set to ensure continual
IV including the commitment to continual improvement. improvement. DR
(SS506 Specification - 4.3.3.3) Verify documentation for evidences on the above requirement.
2.3.13 The OHS goals and objectives shall reflect the organisation’s Are goals and objectives reviewed when work activity, OSH hazards and risks
IV
commitment to OHS continual improvement. change? DR
(UAI - GOAL02) Verify documentation for evidences on the above requirement.
Final Score: /5
2.4 OSH Management Programme(s)
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
2.4.1 The organisation shall establish and maintain (an) OSH Are OSH management programme(s) established and maintained for achieving its
management programme(s) for achieving its objectives. objectives?
(SS506 Specification - 4.3.4.1) Verify documentation for evidences on the above requirement.
The occupier shall establish procedures for proper
management of all hazardous substances and chemicals
which shall include flammable, toxic or corrosive substances.
The procedures shall include the control of receipt, storage,
distribution, use and final disposal of such substances.
I DR
The occupier shall plan and implement occupational health
programs on hearing conservation and respiratory protection.
In addition, programs for personal eye protection, protection
against radioactive hazards, the prevention of industrial
dermatitis and work-related back injuries and strains shall be
documented and implemented.
Final Score: /1
2.4.2 The hearing conservation programme shall include the Does the hearing conservation programme include:
following: a) regular monitoring of noise levels
a) regular monitoring of noise levels b) reduction of noise levels through engineering and administrative control measures
b) reduction of noise levels through engineering and c) selection, provision and maintenance of suitable hearing protectors and supervision
DR
administrative control measures of their use
c) selection, provision and maintenance of suitable hearing d) posting of warning signs and labeling of noisy equipment
protectors and supervision of their use e) arranging for pre-employment and annual audiometric examinations for workers
d) posting of warning signs and labeling of noisy equipment exposed to excessive noise
2.4.3 e) arranging
The for protection
respiratory pre-employment and annual
programme audiometric
shall include the Does the respiratory protection programme include:
following: a) regular monitoring of air contaminants where indicated
a) regular monitoring of air contaminants where indicated b) reduction of air contaminants through engineering and administrative control
b) reduction of air contaminants through engineering and measures
DR
administrative control measures c) selection, provision and maintenance of suitable respirators and supervision of
c) selection, provision and maintenance of suitable their use
respirators and supervision of their use
II 2.4.4 Does the management programme(s) include:
2.4.4.1 OSH management programme(s)shall include documentation The designated responsibility and authority for achievement of the objectives at
of the designated responsibility and authority for achievement relevant functions and levels of the organisation.
II of the objectives at relevant functions and levels of the Verify relevant functions and levels of the organisation for evidences on responsibility DR/IP
organisation. and authority for achievement of the objectives.
2.4.4.2 OSH management programme(s)shall include the means and The means (e.g. risk controls, promotion campaign) and time-scale by which
time-scale by which objectives are to be achieved. objectives are to be achieved.
II DR/IP
(SS506 Specification - 4.3.4) Verify documentation for evidences on risk controls (minimum), promotion campaign
or other means.
2.4.5 Senior management shall demonstrate its commitment to Are the management programme(s) endorsed by the management appointee or top
eliminating occupational injury and illness by fulfilling the management?
II DR
OHSMS principles contained herein. Verify documentation for evidences on the above requirement.
(UAI - COMMIT01) Final Score: /3
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
2.4.6 The organisation shall develop and maintain a document and Are the process of development of the management programme(s) documented?
record management system that supports OHSMS Verify documentation for evidences on requirement.
III DR
formulation, implementation, and evaluation activities.
(UAI - DOC01)
2.4.7 The organisation shall have a mechanism to ensure that Did the organisation determine and provide the level of staffing necessary to
competent and qualified personnel are involved in OHSMS implement the management programme?
III formulation, implementation, and evaluation activities. Verify level of staffing relevant to the size and nature of the organisation. Interview DR/IP
(UAI - EXPERT01) safety personnel for inputs.
2.4.8 The OSH management programme(s) shall be reviewed at Are the OSH management programme(s) reviewed at regular and planned intervals?
regular and planned intervals. Where necessary the OSH Verify documentation for evidences on regular and planned review.
management programme(s) shall be amended to adress
III DR
changes to the activities, products, services, or operating
conditions of the organisation.
(SS506 Specification - 4.3.4.3) Final Score: /3
2.4.9 The OSH management programme(s) shall be reviewed at Are amendments made to the management programme(s) to address changes to the
regular and planned intervals. Where necessary the OSH activities, products, services, or operating conditions of the organisation?
management programme(s) shall be amended to adress Verify 3 documentation for evidences on requirement.
IV DR
changes to the activities, products, services, or operating
conditions of the organisation.
2.4.10 OSHMS planning and development functions shall be Are reviews and rectification actions taken whenever objectives are not met within the
initiated when deficiencies are found that indicate design stipulated timeframe?
IV DR
changes are necessary. Verify documentation for evidences on require actions implemented within the
(UAI - PLAN02) stipulated timeframe. Final Score: /2
3 Implementation and operation
3.1 Structure and responsibility
3.1.1 The roles, responsibilities and authorities of personnel who Are the roles, responsibilities and authorities of personnel who manage, perform and
manage, perform and verify activities having an effect on the verify activities having an effect on the OSH risks of the organisation's activities,
OSH risks of the organisation's activities, facilities and facilities and processes defined and documented?
I DR
processes, shall be defined, documented and communicated Check the procedure for definition and documentation.
in oder to faciltiate OSH Management.
(SS506 Specifications - 4.4.1) Final Score: /1
3.1.2 OSH responsibilties and authories need to be effectively Are the roles, responsibilities and authorities communicated to and understood by the
communicated to all those whom they affect at all levels personnel with OSH responsibilities?
II within the organisation. Interview minimum 3 personnel and see if they know and understand the roles, IP
SS506 Guidelines - 4.4.1 Process (Communication of roles and responsibilities and authorities.
responsibilities)
3.1.3 OSH responsibilties and authories need to be effectively Are the roles, responsibilities and authorities of personnel with OSH responsibilities
communicated to all those whom they affect at all levels known and understood throughout the organisation?
II within the organisation. Interview minimum 3 personnel and see if they know and understand the roles of IP
SS506 Guidelines - 4.4.1 Process (Communication of roles and personnel with OSH responsibilities.
responsibilities)
3.1.4 Does the defined roles, responsibilities and authority of the management appointee
II
include the following:
3.1.4.1 The organisation's management appointee shall have defined To ensure that the OSH management system requirements are established,
roles, responsibilities and authority for ensuring that OSH implemented and maintained.
II managmenent system requirements are established, Check documentation for the above requirement. DR
implemented and maintained.
(SS506 Specifications - 4.4.1)
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
3.1.4.2 The organisation's management appointee shall have defined To ensure that reports on the performance of the OSH management system are
roles, responsibilities and authority forensuring that reports on presented to top management for review and as a basis for improvement of the OSH
II the performance of the OSH management system are management system DR
presented to top management. Check documentation for the above requirement.
3.1.5 There should be active management participation and Are there clear evidence that the top management are committed to continual
support for OSH. improvement of OSH performance?
II (SS506 Guidelines - 4.4.1 Typical outputs) Check endorsed policy for commitment towards continual improvement of OSH DR/IP
performance and interview safety personnel / committee members for verification.
3.1.6 Senior management shall ensure that appropriate authority Are the job descriptions of personnel with OSH responsibilities implemented and
has been delegated to personnel who have OHS followed?
II responsibilities and are accountable for OHS performance. Check documentation for implementation or conduct a physical inspection.. DR/PI
(UAI - ACCOUNT02)
Final Score: /6
3.1.7 Are there clear evidence that the following management levels are committed to
III
continual improvement of OSH performance?
3.1.7.1 There should be active management participation and Management appointee
III support for OSH. Check endorsed policy for commitment towards continual improvement of OSH DR/IP
(SS506 Guidelines - 4.4.1 Typical outputs) performance and interview for verification.
3.1.7.2 There should be active management participation and Line management
III support for OSH. Check endorsed policy for commitment towards continual improvement of OSH DR/IP
(SS506 Guidelines - 4.4.1 Typical outputs) performance and interview for verification.
3.1.8 Management should ensure that adequate resources are Are necessary resources (in particular human resources) identified for the
available for the maintenance of a safe workplace. implementation, control and improvement of the OSH management system? (Amount
III
SS506 Guidelines - 4.4.1 Process (Resources)
DR
of resources needed must be clearly identified)
Check documentation for clear identification of resources.
3.1.9 Management shall provide resource essential to Are the amount of resources required supplied by the organisation?
implementation, control and improvement of the OSH Check documentations or reports and check if the resources are supplied by the
III DR/IP
management system. organisation and interview safety personnel / committee for verification.
3.1.10 The organisation shall define OHS roles and responsibilities Are the job descriptions of personnel with OSH responsibilities developed in relation to
of line personnel, technicians, support staff, etc. the risk assessment and management programme?
IV DR
(UAI - ACCOUNT03) Check job scope of at least 3 relevant personnel
3.1.11 Management shall ensure that appropriate authority has been Are there measures to ensure that personnel who have OSH responsibilities are free
delegated to personnel who have OHS responsibilities and from potential discrimination that could result from execution of their OSH duties?
IV are accountable for OHS performance. Check documentation for the above measure and interview relevant presonnel for DR/IP
(UAI - ACCOUNT02) verification.
3.1.12 The organisation shall designate a management Is a member of the top management appointed (management appointee) with
representative who will oversee the OHSMS and ensure that particular responsibility for ensuring that the OSH management system is properly
IV it functions properly. implemented and performing to requirements in all locations and spheres of operation DR
(UAI - COMMIT04) within the organisation?
Check documentation for implementation.
3.1.13 The organisation shall define OHS roles and responsibilities Is an assessment of OSH performance included in the performance evaluations of
of line personnel, technicians, support staff, etc. personnel with OSH responsibilities? Their performance should be evaluated based
IV (UAI - ACCOUNT03) on the OSH goals and objectives that they are accountable for. DR
Check documentation for the inclusion of OSH performance in individual performance
review. Final Score: /4
3.2 Training, awareness and competence
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
3.2.1 The occupier shall establish procedures to identify training Are there established procedures to identify training needs and provide adequate
needs and provide adequate safety training including safety training?
I refresher training to management, supervisors, workers and Check for procedures and interview 3 personnel if training received was adequate. DR/IP
safety personnel.
3.2.2 All employees shall be provided OHS training that informs Are all legislative requirements on training and competency adhered to?
them of potential occupational hazards and the means Check for an updated list of statutory training requirements and sample 3 records for
through which these potential hazards are controlled. evidence of adherence.
(UAI - TRAIN01)
The occupier shall be familiar with the statutory training
requirements and ensure that all personnel possess relevant
training qualifications. Such statutory training requirements
I
shall include those as defined in the Factories Act and its DR
subsidiary legislation.
(CP 79 - Section 3.3.1)
The occupier shall establish and maintain a list of all statutory
training requirements.
3.2.3 Personnel shall be competent to perform tasks that may Are personnel performing tasks that may impact on OSH in the workplace having the
impact on OSH in the workplace. Competence shall be relevant certificates?
I defined in terms of appropriate education, training and /or Sample 3 personnel records for the certifications. DR
experience.
3.2.4 training in local OSH arrangements and hazards, risks and Are there induction training for personnel of different trades to ensure that they are
precautions to be taken and procedures to be followed, this familiar with the necessary risk controls before they enter the workplace?
training being provided before work commences. Sample 3 records for induction training.
(SS506 Guidelines - 4.4.2 Process)
I All supervisors / workers shall undergo in-house safety DR
training before they are allowed to commence work. The
training program shall include the safe work practices and in-
house safety rules and regulations.
(CP 79 - Section 3.5 & 3.6)
3.2.5 The organisation shall have a mechanism to ensure that Do personnel involved in high hazard/risk tasks (E.g. scaffolding) understand the
managers, supervisors and employees are competent and relevant hazards, risks and risk controls?
I IP
qualified to perform their jobs safely. Interview minimum 3 personnel to see if they understand the relevant hazards, risks
(UAI - EXPERT02) and risk controls?
3.2.6 The occupier shall also ensure that proper training records Is there an established and maintained training tracking system?
I are documented and maintained. Check documentation for implementation. DR
3.2.7 Ongoing and refresher OHS training shall be provided. Are refresher training conducted at intervals that comply with relevant legal
(UAI - TRAIN04) requirements?
The occupier shall establish procedures to identify training Sample 3 regulated training courses or rosters for evidences.
needs and provide adequate safety training including
I refresher training to management, supervisors, workers and DR
safety personnel including refresher training to management,
supervisors, workers and safety personnel.
Final Score: /7
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
3.2.8 Personnel shall be competent to perform tasks that may Are competence necessary for tasks that may impact on OSH in the workplace (note:
impact on OSH in the workplace. Competence shall be these tasks should not be limited to statutory requirements) defined in terms of
II defined in terms of appropriate education, training and /or education, training and/or experience? DR
experience. Check documentation to see if competency is defined in terms of relevant education,
(SS506 Specifications - 4.4.2) training and/or experience.
3.2.9 Are personnel working as (a) line management (b) supervisors (c) worker aware of the
II
following?
3.2.9.1 The organisation shall establish and maintain procedures to The importance of conformance to the OSH policy and procedures, and to the
ensure that its employees working at each relevant function requirements of the OSHMS?
and level are aware of the importance of conformance to the Interview minimum 3 personnel for awareness of the requirements.
II IP
OSH policy and procedures, and to the requirements of the
OSH management system.
(SS 506 Specifications - 4.4.2)
3.2.9.2 The organisation shall establish and maintain procedures to The OSH consequences, actual or potential, of their work activities and the OSH
ensure that its employees working at each relevant function benefits of improved personal performance
and level are aware of the OSH consequences, actual or Interview minimum 3 personnel for awareness of the requirements.
II IP
potential, of their work activities and the OSH benefits of
improved personal performance.
3.2.9.3 The organisation shall establish and maintain procedures to Their roles and responsibilities in achieving conformance to the OSH policy and
ensure that its employees working at each relevant function procedures and to the requirements of the OSH management system, including
and level are aware of their roles and responsibilities in emergency preparedness and response requirements
achieving conformance to the OSH policy and procedures Interview minimum 3 personnel for awareness of the requirements.
II IP
and to the requirements of the OSH management system,
including emergency preparedness and response
requirements.
3.2.9.4 The organisation shall establish and maintain procedures to The potential consequences of departure from specified operating procedures
ensure that its employees working at each relevant function Interview minimum 3 personnel for awareness of the requirements.
and level are aware of the potential consequences of
II IP
departure from specified operating procedures.
II 3.2.10 Do training procedures take into account differing levels of the following?
3.2.10.1 Training procedures shall take into account differing levels of Responsibility
II responsbility. Verify that procedures meet the requirements DR
3.2.10.2 Training procedures shall take into account differing levels of Ability (skills set)
II ability. Verify that procedures meet the requirements DR
3.2.10.3 Training procedures shall take into account differing levels of Literacy
II literacy. Verify that procedures meet the requirements DR
3.2.10.4 Training procedures shall take into account differing levels of Risk
II risk. Verify that procedures meet the requirements DR
3.2.11 The organisation shall develop and maintain training system Are the training material in the language understood by the target trainees?
II procedures and manuals. Interview minimum 3 personnel (different language group). IP
(UAI - TRAIN05)
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
3.2.12 A systematic programme of induction and ongoing training for Does the training tracking system have a means to report the status of employee
employees and those who transfer between divisions, sites, training required by regulations, standards or policies?
II departments, areas, jobs or tasks within the organisation. Verify presence of tracking system and sample 3 records for evidence. DR/PI
3.2.13 A systematic identification of the OSH awareness and Are personnel involved in OSH management system development, implementation
competencies required at each level and function within the and evaluation activities given relevant training?
II DR
organisation. Sample 3 training records for evidence.
3.2.14 Arrangements to identify and remedy any shortfalls between For non-conformances that are related to inadequate training, are the under-qualified
the level currently possessed by the individual and the personnel replaced or given the necessary training?
II DR
required OSH awareness and competency. Sample 3 non-conformance related to inadequate training had been addressed.
3.2.15 a systematic identification of the OSH awareness and Are the trainers/instructors performing OSH related training competent (possess
II competencies required at each level and function within the necessary certification and have both practical and instructional OSH experience)? DR
organisation. Sample 3 training courses for trainers' relevant certification (preferable 3 different
3.2.16 (SS506
The Guidelines
training - 4.4.2includes
system Process)management training on how to trainers
Are if any)
the management representative and top management aware of the governmental
II manage the OHSMS and other important OHS issues. OSH regulations applicable to their workplace? IP
(UAI - TRAIN02) Interview minimum 3 management personnel on their above awareness. Final Score: / 15
3.2.17 The organisation shall have a mechanism to ensure that Does the job description indicate the level of OSH competences and qualifications
managers, supervisors and employees are competent and (relevant training, education and experience) employees need to fulfill their duties?
III DR
qualified to perform their jobs safely. Sample 3 job descriptions for the requirement (legal requirement preferred).
(UAI - EXPERT02)
3.2.18 Arrangements to identify and remedy any shortfalls between Does training system and human resources practices have a means of identifying new
the level currently possessed by the individual and the employee training needs?
III DR
required OSH awareness and competency. Check procedures/documentation on new employee training needs on OSH.
3.2.19 Provision of any training identified as being necessary, in a Is there a mechanism in place to ensure new employee training needs are reviewed
III timely and systematic manner. periodically and revised as OSH hazards or risks change? DR
(SS506 Guidelines - 4.4.2 Process) Verify documentation for above mechanism.
3.2.20 The organisation shall develop and maintain training system Are training manual that address management, employee, refresher and engineering
III procedures and manuals. control training developed and maintained? DR
(UAI - TRAIN05) Sample 3 training manuals for their relevancy.
3.2.21 Provision of any training identified as being necessary, in a Is there a mechanism in place by which training status of individuals are monitored
timely and systematic manner. and helps to identify when the refresher training is necessary?
III
DR
Verify procedures/documentation for above mechanism and sample 3 personnel for
evidence.
3.2.22 The training system shall include a means to maintain and Is the training tracking system used consistently and kept current?
track personnel training records and histories, and a Check procedures for reference to the tracking system and sample 3 records for
III mechanism to ensure that initial and refresher training is evidence. DR
provided as necessary.
(UAI - TRAIN06)
3.2.23 The effectiveness of training and the resulting level of Are the effectiveness of training reviewed periodically?
competency should be evaluated. Check documentation (e.g. evaluation findings, risk assessment, survey results) to
III
DR
see if effectiveness of training is reviewed periodically and note the latest reviewed
date.
3.2.24 Ongoing and refresher training shall be provided. Do the refresher training take into account changes in OSH risk?
III (UAI - TRAIN04) Sample 3 latest revised risk assessment results to ensure the related training DR
materials have been updated.
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
3.2.25 The training system includes management training on how to Are top management trained on OSH management system to enable them to
manage the OHSMS and other important OSH issues. champion the OSH improvements?
(UAI - TRAIN02) Check training records for top management.
All management personnel shall undergo safety training
III
which shall include safety policy, safety management system, DR
safety organisation, statutory requirements on safety and
their duties and responsibilities in safety.
(CP 79 - Section 3.4) Final Score: /9
3.2.26 The organisation shall develop and maintain training system Are training procedures and manuals reviewed periodically and if necessary revised
procedures and manuals. based on workplace, industry or regulatory changes?
IV
(UAI - TRAIN05) DR
Check the procedures and manuals to see if they are reviewed periodically and record
the latest revise date with reference to the latest regulatory changes.
3.2.27 All employees shall be provided OHS training that informs Do the induction training cover workers' rights in terms of whistle blowing and OSH?
them of potential occupational hazards and the means Check documentation to see if induction training cover worker's rights.
IV through which these potential hazards are controlled. DR
(UAI - TRAIN01)
3.2.28 The organisation shall have a mechanism to ensure that Are competence and qualification determinations based on OSH hazards or risks
managers, supervisors and employees are competent and found in the workplace?
IV DR
qualified to perform their jobs safely. Sample 3 risk assessment records for evidence.
(UAI - EXPERT02)
3.2.29 The organisation shall develop a means through which Are there evidence to indicate that the review of training leads to improvement in
training system effectiveness can be determined and training provided?
IV DR
documented. Review documentation (inspection audit findings or incident trend to review if training
(UAI - TRAIN07) leads to improvement).
3.2.30 The organisation shall develop a means through which Are there objectives set to continually improve training effectiveness?
training system effectiveness can be determined and Check documentation for training objectives.
IV DR
documented.
(UAI - TRAIN07)
3.2.31 The organisation shall develop a means through which Is training effectiveness monitored through ongoing feedback from workers and
training system effectiveness can be determined and supervisors?
IV DR
documented. Check feedback reports/documentation to see if feedback is being gathered from
(UAI - TRAIN07) workers and superviors. Final Score: /6
3.3 Consultation and communication
3.3.1 The organisation shall have procedures for ensuring that Does the organisation have procedures for ensuring that pertinent OSH information is
pertinent OSH information is communicated to and from communicated to and from the employees?
employees and other interested parties. Check for procedures.
I DR
The occupier shall establish procedures to ensure the group
meetings are conducted effectively and at regular intervals.
pertinent OSH information is communicated to and from communicated to and from the sub-contractors?
I DR
pertinent OSH information is communicated to and from communicated to and from other interested parties?
I DR
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
3.3.4 The communication system shall include regular health and Have health and safety meetings been documented?
safety meetings where OHS issues are discussed, including Check for documentation (Legal requirements minimum).
potential modification of work practices and identification of
new hazard and risks.
I (UAI - COMSYS05) DR
The minutes of safety committee meetings shall be properly
recorded and maintained. All decisions and follow-up actions
shall be documented.
3.3.5 Except where prohibited by law or collective bargaining Is there an OSH committee been formed to allow personnel of all levels to work on
agreements, the organisation shall facilitate the formation of a OSH issues together?
health and safety committee comprised of employees from Check for OSH committee. The committee structure should follow that as described in
different levels of the organisation. CP79 - Section 4.3
(UAI - EMPLOY05)
The occupier shall set up a safety committee. The safety
committee shall address safety issues and ensure a safe
I working environment for all personnel. The committee shall DR
include:
a) the chairmain who shall be the most senior manager on
site
b) the secretary who shall be the safety officer
c) sufficient representatives from all trades to ensure all
aspects of the work operations are adequately covered.
Final Score: /5
3.3.6 The occupier shall provide, erect and maintain safety bulletin Are safety bulletin boards provided and maintained at suitable locations?
boards at suitable locations for display of safety information Check also for Safety bulletin boards.
I such as safety policy, safety news, safety posters and other PI
safety promotional materials.
3.3.7 Initiatives to encourage employee OSH consultation, review Does the communication system procedure define the means by which employees are
and improvement activities in the workplace and feedback to able to bring forward health and safety concerns such that management addresses
II management on OSH issues. them? DR
(SS506 Guidelines - 4.4.3 Typical outputs) Check procedures/documentation on the defined means for the employees on the
above purpose.
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
3.3.8 The occupier shall establish and maintain programs to Does the organisation establish and maintain programs to promote safety at worksite?
promote safety at the worksite. The promotion programmes Check for programs established and maintained.
are to demonstrate the management's commitment towards
establishing and maintaining a safe working environment.
The promotional activities shall include the following:
a) display of safety policy
b) display of incident statistics and pictures
c) display of safety banners and posters
d) distribution of safety handbooks and brochures
e) participation in external safety activites
II f) conduct of in-house safety exhibition and safety talks DR
g) demonstration of safe work procedures
h) screening of safety videos or slides
i) setting up of safety improvement teams
j) demonstration of first-aid drills
k) conduct of emergency drills and exercises
The occupier shall ensure that all personnel participate in the
safety promotional activities.
3.3.9 The organisation should document and promote the Is the organisation's OSH communication system documented?
arrangements by which it consults on and communicates Check for documentation which includes safety promotional records.
pertinent OSH information to and from its employees and
other interested parties.
II (SS506 Guidelines - 4.4.3 Process) DR
The occupier shall ensure that records for all safety
promotionall activities are properly documented and
maintained.
3.3.10 The communication system shall include a mechanism by Have employees been informed through training about communication channels and
which employee OSH concerns and observations can be how they function?
II transmitted to the appropriate person without fear of reprisal. Interview minimum 3 personnel for evidence. IP
(UAI - COMSYS03)
3.3.11 Employees shall be represented on health and safety Are workers represented on health and safety matters?
II matters. Obtain the names of representatives from management and verify with these workers. IP
3.3.12 Employees shall be informed as to who is their employee Are employees aware of their employee OSH representative(s) and specified
OSH representative and specified management appointee. management appointee?
II IP
(SS506 Specifications - 4.4.3) Interview minimum 3 personnel for the above awareness.
3.3.13 The OHS goals and objectives shall be well-known Are personnel at all levels aware of the objectives that they are responsible for?
II throughout the organisation. Interview minimum 3 personnel with reference to their job description. IP
(UAI - GOAL06)
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
3.3.14 The organisation shall ensure that the OSHMS has a clearly Have info, data, notifications and other required communications been transmitted in a
defined and functioning communication system by which timely manner?
information, data, notifications and other required Sample 3 cases for evidence. Conduct interviews where necessary.
II DR/IP
communications are transmitted in a timely manner to
affected parties.
(UAI - COMSYS01)
3.3.15 The organisation shall ensure that the health and safety Does the committee meet on a periodic basis to discuss issues (at least monthly)?
committee is a viable route for the expression of employee Check documentation for meeting frequency.
II DR
concerns and input into OHS issues.
(UAI - EMPLOY06)
3.3.16 The organisation shall have procedures for ensuring that Are the info, data, notification and other required communications of sufficient quality
pertinent OSH information is communicated to and from and appropriate format to serve the intended purpose?
II DR/PI
employees and other interested parties. Sample 3 cases for evidence
(SS506 Specifications - 4.4.3) Final Score: / 10
3.3.17 The OHS goals and objectives shall be well-known Are personnel given documents that help them to understand the OSHMS and the
throughout the organisation. policy statement?
III
(UAI - GOAL06)
DR/IP
Check with management the documents provided and Interview 3 personnel for
verification.
3.3.18 Except where prohibited by law or collective bargaining Does the OSH committee participate in OSHMS formulation, implementation and
agreements, the organisation shall facilitate the formation of a evaluation activities?
III health and safety committee comprised of employees from Check documentation for evidence. DR
different levels of the organisation.
(UAI - EMPLOY05)
3.3.19 The communication system shall define and identify the Does the personnel with OSH responsibilities know and can describe the
feedback channels by which information, data, notifications, communication system feedback channels?
III IP
etc, are transmitted. Interview minimum 3 personnel for evidence.
(UAI - COMSYS02)
3.3.20 The communication system shall define and identify the Are feedback channel defined in the communication system procedures?
feedback channels by which information, data, notifications, Check procedures/documentation for definition of feedback channel.
III DR
etc, are transmitted.
(UAI - COMSYS02)
3.3.21 The organisation shall ensure that the OHSMS has a clearly Does the communication system procedure define the manner in which information
defined and functioning communication system by which generated during health and safety meetings is used to affect OSHMS?
information, data, notifications and other required Check procedure for the above requirement.
III DR
communications are transmitted in a timely manner to
affected parties.
(UAI - COMSYS01)
3.3.22 The communication system shall include a mechanism by Have the persons to whom OSH concerns should be directed been identified in the
which employee OSH concerns and observations can be communication procedures?
III transmitted to the appropriate person without fear of reprisal. Verify the names from management DR
(UAI - COMSYS03)
3.3.23 Employee involvement and consultation arrangements shall Are personnel involvement and consultations documented?
III be documented and interested parties informed. Check for documentation. DR
3.3.24 The organisation should document and promote the Have communication system activities been documented?
arrangements by which it consults on and communicates Check for documentation.
III pertinent OSH information to and from its employees and DR
other interested parties.
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
3.3.25 This should include arrangements to involve employees in the Are personnel consulted when there are changes that affect workplace safety and
consultation over changes affecting OSH sich as the health?
introduction of new or modified, equipment, materials, Identify a change and interview 3 relevant personnel for evidence.
III DR/IP
chemicals, technologies, processes, procedures or work
patterns.
3.3.26 The organisation shall have procedures for ensuring that Are personnel at all levels aware of the key OSH performance indicators of the
pertinent OSH information is communicated to and from organisation?
III IP
employees and other interested parties. Interview minimum 3 personnel on their awareness. (Preferably from different levels)
3.3.27 Initiatives to encourage employee OSH consultation, review Is there a system in place to facilitate and encourage employee input on OSH issues?
and improvement activities in the workplace and feedback to Check for system. E.g. of system can be tool-box meetings, co-ordination meetings or
III DR
management on OSH issues. safety briefings.
(SS506 Guidelines - 4.4.3 Typical outputs)
3.3.28 Element inputs - results of formal employee OSH consultation Based on the concern brought forward by an employee, has management either
with management initiated the preventive and corrective action system or communicated back to
III
(SS506 Guidelines - 4.4.3 Typical inputs) DR
employee what other actions have been taken?
Sample 3 cases for evidence. Final Score: / 14
3.3.29 The organisation shall ensure that the health and safety Does management seeks and considers the committee's opinions?
committee is a viable route for the expression of employee Interview committee members for verification.
concerns and input into OHS issues.
IV (UAI - EMPLOY06) IP
Members of the committee shall be given the necessary
support to perform their duties.
3.3.30 The occupier shall, as part of the safety promotional activities, Does the organisation establish procedure to recognise, acknowledge and reward
establish procedures to recognise, acknowledge and reward individuals and teams with good OSH performance?
IV individuals and teams with good safety performance. Check procedures to see if recognition, acknowlegement and rewarding system is DR/IP
(CP 79 - Section 7.5) established for OSH performance and interview WSH Committee members for
verification.
3.3.31 The communication system shall include a mechanism by Is there a system in place to track the OSH hazards or risks identified by personnel to
which employee OSH concerns and observations can be ensure that all issues raised are closed?
IV transmitted to the appropriate person without fear of reprisal. Check for system and sample 3 issues raised. DR
(UAI - COMSYS03)
3.3.32 The communication system shall include a mechanism by Are there evidence to show that the system to collect employee input had resulted in
IV which employee OSH concerns and observations can be improvements in the OSH management? DR
transmitted to the appropriate person without fear of reprisal. Check for evidence of improvements.
3.3.33 (UAI - COMSYS03)
Senior management shall encourage and support employees Are surveyed workers convinced that the management is sincere in improving OSH
IV in fulfilling OHS goals and objectives. management? IP
(UAI - COMMIT05) Interview minimum 3 personnel.
3.3.34 The communication system shall include a mechanism by Are surveyed employees able to bring forward OSH concern without fear of reprisal?
which employee OSH concerns and observations can be Interview minimum 3 personnel for evidence.
IV transmitted to the appropriate person without fear of reprisal. IP
(UAI - COMSYS03)
3.3.35 The communication system shall include a mechanism by Are the right of an employee to refuse to work due to OSH hazards or risks highlighted
which employee OSH concerns and observations can be in the communication procedures?
IV transmitted to the appropriate person without fear of reprisal. Check if stated in procedures/documentation. DR
(UAI - COMSYS03)
Final Score: /7
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
3.4 Documentation
3.4.1 The organisation shall establish and maintain information in a Does the organisation establish and maintain information that describes the core
suitable medium such as paper or electronic form, that elements of the management system and their interaction
I describes the core elements of the management system and Check for relevant procedures for evidence. DR
their interaction.
3.4.2 The organisation shall establish and maintain information in a Does the organisation establish and maintain information that provides direction to
suitable medium such as paper or electronic form, that related documentation
II DR
provides directon to related documentation. Check the relevant documents for evidence.
3.4.3 Element output - OSHMS documentation overview document Is there a written OSHMS manual?
II or manual Check for written manual. DR
(SS 506 Specifications - 4.4.4 Typical outputs)
3.4.4 Accounts should be taken of the manner in which physical Does the organisation establish and maintain information in a medium that ensure
documentation is used and the environment in which it is integrity of information and ease of administration in relation to the nature of work?
II used, as this can require consideration of the format in which Check for evidence. PI
it is presented.
3.4.5 The OSHMS manual shall be available for review and use by Is the OSHMS manual available for review by appropriate regulatory agencies and
II employees and auditors. second or third party evaluators? PI
(UAI - MANUAL02) Verify the location and accessibility of system manuals. Final Score: /4
3.4.6 Accounts should be taken of the manner in which physical Is the OSHMS manual readily accessible if it is made available in an electronic
documentation is used and the environment in which it is medium?
used, as this can require consideration of the format in which Verify the location and accessibility of system manuals.
III it is presented. Similar consideration should be given PI
concerning the use of electronic equipmen for information
systems.
3.4.7 The OSHMS manual shall be available for review and use by Is OSHMS manual available for reference by employees?
III employees and auditors. Verify the location and accessibility of system manuals. PI
(UAI - MANUAL02) Final Score: /2
3.4.8 The organisation shall develop and maintain an OSHMS Is documentation kept to the minimum required for effectiveness and efficiency?
manual, or equivalent documents that contains a decription of Sample 3 non-legal required documents for necessity.
IV the OSHMS, the OSH policy, and required procedures. DR
(UAI - MANUAL01)
3.4.9 The organisation shall develop and maintain an OHSMS Are the manual format and content relevant and appropriate to the size, nature and
manual, or equivalent documents that contains a decription of complexity of the organisation?
IV the OHSMS, the OHS policy, and required procedures. Cross reference with incident trends to verify relevancy. DR
(UAI - MANUAL01)
Final Score: /2
3.5 Document and data control
3.5.1 The organisation shall establish and maintain procedures for Are there procedures established and maintained for controlling all documents and
controlling all documents and data required by this data to ensure that documents and data can be located?
I DR
specification to ensure that they can be located. Check for relevant procedures for evidence.
3.5.2 Written procedures should define the controls for the Does the document and data control procedure specify document, data and record
identification, approval, issue and removal of OSH retention periods?
documentation, together with the control of OSH data. These Check procedures for evidence.
I DR
procedures should clearly define the categories of
documentation and data to which they apply.
(SS506 Guidelines - 4.4.5 Process) Final Score: /2
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
3.5.3 Are there procedures established and maintained for controlling all documents and
II
data to ensure the following?
3.5.3.1 The organisation shall establish and maintain procedures for Documents and data are periodically reviewed, revised as necessary and approved
controlling all documents and data required by this for adequacy by authorised personnel
specification to ensure that they are periodically review, Check for relevant procedures for evidence.
II DR
revised as necessary and approved for adequacy by
authorised personnel.
3.5.3.2 The organisation shall establish and maintain procedures for Current versions of relevant documents and data are available at all locations where
controlling all documents and data required by this operations essential to the effective functioning of the OSH system are performed
specification to ensure that they are periodically review, Verify with safety personnel and/or check physical location.
II IP/PI
3.5.3.3 The organisation shall establish and maintain procedures for Obsolete documents and data are promptly removed from all points of issue and
controlling all documents and data required by this points of use or otherwise assured against unintended use
specification to ensure that they are periodically review, Check for relevant procedures and verify physical implementation.
II DR/PI
3.5.4 Written procedures should define the controls for the Does the documents and record management system procedure address the manner
identifcation, approval, issue and removal of OSH in which documents are updated and revised?
II DR
documentation and data to which they apply.
3.5.5 Written procedures should define the controls for the Does the document and records management system procedures specify which
identifcation, approval, issue and removal of OSH documents and records should be considered confidential?
II DR
3.5.6 The document and record management system shall address Are the documents and records stored such that their physical integrity are not
the means by which the documents and records will be compromised?
II PI
stored, and the appropriate retention period. Sample 3 documents for evidence. (legal requirement minimum)
(UAI - DOC04) Final Score: /6
3.5.7 Obsolete documents and data are promptly removed from all Are there defined document disposal criteria and methods?
points of isses and points of use or otherwise assured against Check procedures for evidence.
III DR
unintended use.
3.5.8 Element output - archive records (some of which can need to Are there procedures established and maintained for controlling all documents and
be held in accordance with legal or other time requirement) data to ensure the archival documents and data retained for legal or knowledge
III
(SS506 Guidelines - 4.4.5 Typical outputs)
DR
preservation purposes or both, are suitably identified?
Check for relevant procedures for evidence.
3.5.9 Documentation and data should be available and accessible Can the documents and records be retrieved in a timely manner?
when required, under routine and non routine conditions, Sample 3 documents and verify their location and accessibility.
III DR/PI
including emergencies.
3.5.10 Element output - document registers, master lists or indexes. Is there a master list of controlled documents that records their distribution?
III (SS506 Guidelines - 4.4.5 Typical outputs) Check for master list. DR
Final Score: /4
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
3.5.11 The document and record management system shall ensure Have confidential documents (e.g. personal medical particulars) and records been
that confidential documents and records, including medical secured through a means that restricts access to them?
IV DR/PI
records are handled appropriately. Sample 3 documents and verify their location and accessibility.
3.6 Operational control
3.6.1 Establishing and maintaining procedures for the design of Are there operational control procedures for major activities?
workplace, process, installations, machinery, operating Safe work practices shall include the following:
procedures and work organisation, including their adaptation a) specific work processes such as piling, excavation etc;
to human capabilities, in order to eliminate or reduce OSH b) use of plant, equipment and machinery such as lifting machine and construction
risks at their source. (SS506 Specifications - 4.4.6) vehicles and machinery; and
The occupier shall establish and maintain procedures for the c) erection and use of temporary structures and installations such as site offices,
safe execution of works. These procedures shall be workers' quarters, scaffolds, falsework and electrical installation.
documented as work procedures, method statements or The occupier shall establish a permit-to-work system for specialised work processes
permit-to-work system.(CP 79 - Section 2.2) which shall include:
establishment of procedures for use of hazardous substances a) works at height (eg works on scaffold);
I and chemicals (CP 79 - Section 12.3) b) works in confined spaces; DR
The occupier shall establish procedures for breakdown and c) works involving excavation and trenching;
repair of all hand tools, plant, machinery and equipment d) works involving hazardous materials;
which shall include the following: e) works in hazardous environment;
a) identify and record all defects and malfunctions f) hot-work; and
b) ensure that all repairs are carried out by authorised g) blasting operation such as granite blasting.
competent personos and conform to statutory requirements, Sample 3 major operations for procedures.
manufacturer's recommendations and worksite's in-house
rules and regulations
c) display warning signs and notices at the hand tools, plant,
machinery and equipment
d) ensure that all hand tools, plant, machinery and equipment undergoing repairs be prohibited from use
3.6.2 The occupier shall establish procedures to ensure in-house Are there procedures to ensure in-house rules and regulations are implemented and
rules and regulations are implemented and enforced diligently enforced at the worksite?
at the worksite. The in-house rules and regulations shall include the following:
(CP 79 - Section 6.2) a) provision and use of personal protective equipment
b) operation and maintenance of plant, machinery and equipment
I
c) handling, storage and use of materials DR
d) reporting of hazards and incidents
e) general housekeeping at the worksite
f) removal of fire hazards
Check for procedures for the above requirement.
3.6.3 Maintenance of safe plant and equipment - provision, control Does the organisation establish a maintenance program to ensure safe efficient
and maintenance of the organisation's plant and equipment. operation of hand tools, plant, machinery and equipment used at the work?
(SS506 Specifications - 4.4.6) The program shall include:
The occupier shall implement an effective maintenance a) listing of hand tools, plant, machinery and equipment
program which shall include: b) schedule of inspection and maintenance (according to statutory requirements,
I a) listing of hand tools, plant, machinery and equipment manufacturer's recommendations and in-house rules and regulations) DR
b) schedule of inspection and maintenance c) procedure for breakdown and repair
c) procedure for breakdown and repair d) record of inspection and maintenance
d) record of inspection and maintenance Check documentation for the above requirement.
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
3.6.4 The occupier shall ensure that maintenance personnel are Are the maintenance personnel trained and competent?
trained and competent. Repairs and maintenance carried out Check documentation for the above requirement.
by external agents shall conform to the manufacturer's
I DR
recommendations and specifications and worksite's in-house
rules and regulations.
3.6.5 Are activities planned to ensure that they are carried out under specified conditions by
I
meeting the following requirements?
3.6.5.1 establishing and maintaining documented procedures to Documented procedures are established and maintained to cover situations where the
cover situations where their absence could lead to deviations absence could lead to deviations from the OSH policy and the objectives
I DR
from the OSH policy and the objectives. Check for procedures for the above requirement.
3.6.5.2 The organisation shall identify those operations and activities Operating criteria are stipulated in the procedures
that are associated with identified risks where control Check procedures for the above requirement.
measures need to be applied. The organisation shall plan
I these activities, including maintenance, in order that they are DR
carried out under specified conditions by stipulating operating
criteria in the procedures.
3.6.6 The occupier shall establish and maintain documented Does the organisation establish and maintain documented procedures to carry out
procedures for safety inspections to ensure that unsafe periodic inspections to ensure employee's and contractor's compliance with safety
conditions and practices at the worksite are identifies and requirements?
corrective measures are implemented promptly and The inspection methodology shall include the following:
effectively. a) safety inspections are carried out at a specified frequency and thoroughness
Safety inspections shall include the following: commensurate with the dynamic and rapid changes of the worksite conditions
a) general regular inspection b) suitably safety checklists shall be developed and maintained to facilitate the
b) safety committee inspection inspection
c) plant, machinery and equipment inspection c) the results of the inspection shall be recorded in the checklists and reported to the
d) special inspections which include: responsible person
i) inspection arising from incident occurrence Check inspections records for evidence.
I
ii) inspection arising from hazard analysis DR
iii) inspection of specialise operations and equipment such as
specialised shoring system and tunneling equipment
iv) other specified inspection as required by authorities such
as Fire Safety Bureau
(CP 79 - Section 9.2 / 9.3)
The occupier shall carry out periodic inspections to ensure
sub-contractor's compliance with safety requirements.
(CP 79 - Section 8.5c)
Final Score: /5
3.6.7 The occupier shall ensure that the safety inspections are Are the safety inspectors trained and competent?
carried out by competent persons who are conversant with Check documentation for the above requirement.
I safe work practices, in-house rules and regulations, and DR
statutory requirements.
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
3.6.8 The occupier shall establish procedures to review the rules Are there procedures to review in-house rules and regulations regularly to ensure
and regulations to ensure its suitability and effectiveness. suitability and effectiveness?
Records of such reviews shall be maintained. The in-house rules and regulations shall include the following:
(CP 79 - Section 6.4) a) provision and use of personal protective equipment
b) operation and maintenance of plant, machinery and equipment
II
c) handling, storage and use of materials DR
d) reporting of hazards and incidents
e) general housekeeping at the worksite
f) removal of fire hazards
Check for procedures for the above requirement.
3.6.9 Are activities planned to ensure that they are carried out under specified conditions by
II
meeting the following requirements?
3.6.9.1 The organisation shall identify those operations and activities Procedures related to OSH risks of goods, equipment and services purchased and/or
that are associated with identified risks where control used are established and maintained
measures need to be applied. The organisation shall plan Check procedures for the above requirement.
these activities, including maintenance, in order that they are
II carried out under specified conditions by establishing and DR
maintaining procedures related to the identified OSH risks of
goods, equipment and services purchased and/or used by
organisation.
3.6.9.2 Communicating relevant procedures and requirements to Ensuring procedures are communicated to suppliers and contractors
II suppliers and contractors. Check documentation for the above requirement. DR
3.6.9.3 The organisation shall identify those operations and activities Procedures for the design of workplace, process, installations, machinery, operating
that are associated with identified risks where control procedures and work organisation to eliminate or reduce risk at source are
measures need to be applied. The organisation shall plan established and maintained
II DR
these activities, including maintenance, in order that they are Check for procedures for the above requirement.
carried out under specified conditions by establishing and
maintaining procedures for the design of workplace, process,
3.6.10 The occupier shall establish a control program which shall Does the organisation establish a program which include the appointment of
include the appointment of competent person to receive such competent person to received hazardous materials and ensure its safe storage and
DR/IP/
II materials and ensure its safe storage and use. use?
(CP 79 - Section 12.3b) PI
Verify with management the appointed person and check his training records for
competency. Check for proper storage areas for substances.
3.6.11 The occupier shall establish a control program which shall Does the organisation establish a program which include communication of the hazard
include the communication of the hazards associated with the associated with the hazardous materials by competent personnel to the users and this
hazardous materials by the competent person to the users. includes safety training and PPE?
This shall include provision of: Check documentation for the above requirement.
II - safety training and instruction to the users DR
- personal protective equipment
- suitable identification tag to be worn by the users handling
the materials
(CP 79 - Section 12.3d)
3.6.12 Safe storage provisions and control of access Does the organisation establish a program which include designation of storage areas
(SS506 Guidelines - 4.4.6 Process) and secured against unauthorised access?
designation of storage areas which shall be suitable for the Inspect designated storage areas for security.
II materials and secured against unauthorised access. PI
Hazardous materials shall be returned to designated storage
areas when not in use.
(CP 79 - Section 12.3e)
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
3.6.13 establishment and implementation of procedures for disposal Does the organisation establish a program which include the establishment and
of hazardous materials, which shall be carried out in implementation of procedures for disposal of hazardous materials?
II accordance with statutory requirements or manufacturer's Check documentation for the above requirement. DR
recommendations.
(CP 79 - Section 12.3f)
3.6.14 The occupier shall establish a system of colour coding and Does the organisation establish and implement a system of colour coding and safety
safety signs to draw attention and provide information on signs to draw attention and provide info on hazards?
potential hazards. The use of colour coding and safety signs Check documentation for the requrement and sample 3 stations / locations where the
shall conform to the existing standards. signs should be available.
II DR/PI
establishment of procedures for labelling hazardous
substances and chemicals.
3.6.15 The effectiveness of hazard control methods shall be verified When controls are found deficient in meeting their intended goals of hazard reduction
regularly. or management, are appropriate modifications made immediately?
II
(UAI - CONTROL04) DR
Sample 3 deficiancies (inspection records/complaints/incident records) for the above
requirement.
3.6.16 Following implementation of the new process or operations, Is post-installation design evaluation of OSH control effectiveness performed by
the anticipated OHS hazards and risks shall be evaluated to personnel with expertise in and an understanding of hazards, risks and controls?
II verify that they have, in fact, been properly identified and Check training records for competency. DR
controlled.
(UAI - DESIGN04)
3.6.17 Some typical control measures include evaluation, and Is there a written procedure which state the contractor selection criteria (which include
periodic re-evaluation of the OSH competences of health and safety performance) as well as the evaluation of contractos' safety
III DR
contractors. performance?
(SS506 Guidelines - 4.4.6 Process) The evaluation of sub-contractors safety performance shall include the following:
3.6.18 availability of documentation for the safe handling of Is there a written procurement procedure which require OSH information to be
machinery, equipment, materials or chemicals at the time of evaluated prior to the procurement?
III DR
purchase or the need to obtain such documentation. Check for procedures for the above requirement.
3.6.19 The risk control procedures should be reviewed on a regular Are the evaluations of hazard control effectiveness conducted with a frequency
basis for their suitability and effectiveness and changes that appropriate to the hazard or risks?
III DR
are identified as being necessary should be implemented. Sample 3 hazards for the above requirement.
3.6.20 Contractors and contract organisation shall have in place a Do sub-contractors and contract organisation have a functional OSH program or OSH
function OHS program or OHSMS that is appropriate to the management system that is appropriate to the size of their firm and the nature of their
III DR
size of their firm and the nature of their work. work?
(UAI - BUYING02) Sample 3 sub-contractors' OSH program for the above requirement.
3.6.21 Contractors and contract organisation shall have in place a In cases where the contractor's or contract organisation's OSH program or OSH
function OHS program or OHSMS that is appropriate to the management system does not meet the site's OSH requirements, are there
III size of their firm and the nature of their work. appropriate modifications made to meet the requirements or the contractor is not DR
(UAI - BUYING02) retained?
Sample 3 deficiencies for the above requirement.
3.6.22 Contractors and contract organisation shall have in place a Are procurement and contracting activities documented?
function OHS program or OHSMS that is appropriate to the Check documentation for the above requirement.
III DR
size of their firm and the nature of their work.
(UAI - BUYING02)
3.6.23 When selecting a contractor, the organisation shall include in Is the contractor selection process documented?
its selection criteria the contractor's OHS performance Check documentation for the above requirement.
III DR
history.
(UAI - BUYING03)
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
3.6.24 When procuring materials and products, the organisation Are materials and products refused when they do not meet the organisation's
shall obtain health and safety information on these procured purchasing criteria?
III DR
items. Check documentation for the above requirement.
(UAI - BUYING04)
3.6.25 Procured products that pose potential health and safety Is there a mechanism in place to ensure that procured products are not used until their
hazards not previously identified by the OHSMS shall not be hazards are comprehended?
III used until an appropriate hazard evaluation can be Check for mechanism of the above requirement. DR
conducted.
(UAI - BUYING05)
3.6.26 Procured products that pose potential health and safety Are MSDS requested when potentially hazardous agent are purchased?
hazards not previously identified by the OHSMS shall not be Sample 3 agents for available MSDS.
III used until an appropriate hazard evaluation can be DR
conducted.
(UAI - BUYING05)
3.6.27 The occupier shall establish procedures to ensure that the Does the organisation review safety training records of sub contractors?
safety requirements in the contract agreement are Check documentation for the above requirement.
implemented effectively on site during the construction phase.
III DR
The occupier shall:
d) review safety training records of sub-contractors
3.6.28 The occupier shall establish procedures to ensure that the Does the organisation keep incident statistics of all sub contractors?
safety requirements in the contract agreement are Check documentation for the above requirement.
implemented effectively on site during the construction phase.
III DR
The occupier shall:
e) keep incident statistics of all sub-contractors.
3.6.29 The occupier shall establish procedures to ensure that the Does the organisation review regularly the effectiveness of sub contractor's safety
safety requirements in the contract agreement are plan?
implemented effectively on site during the construction phase. Check documentation for the above requirement.
III The occupier shall: DR
b) review regularly the effectiveness of the sub-contractor's
safety plan
(CP 79 - Section 8.5b) Final Score: / 15
3.6.30 Procured products that pose potential health and safety Are MSDS files kept current?
hazards not previously identified by the OHSMS shall not be Check documentation for the above requirement.
used until an appropriate hazard evaluation can be
conducted.
(UAI - BUYING05)
The occupier shall establish a control program which shall
include the maintenance of a register of hazardous materials
IV DR
compiled from Material Safety Data Sheets (MSDS). The
MSDS shall contain accurate and adequate information on:
- composition, physical and chemical properties of the
material
- instructions for safe handling, storage, use and disposal.
(CP 79 - Section 12.3a)
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
3.6.31 Following implementation of the new process or operations, Following the installation or implementation of new processes or operations, is the
the anticipated OHS hazards and risks shall be evaluated to effectiveness of OSH controls evaluated?
IV verify that they have, in fact, been properly identified and Check documentation of evaluation for the latest 3 processes. DR
controlled.
(UAI - DESIGN04)
3.6.32 Following implementation of the new process or operations, Are the evaluation criteria defined for item 3.6.31?
the anticipated OHS hazards and risks shall be evaluated to Check documentation for the above requirement.
IV verify that they have, in fact, been properly identified and DR
controlled.
(UAI - DESIGN04)
3.6.33 Following implementation of the new process or operations, Does design verification activities include an assessment of OSH hazards and risks
the anticipated OHS hazards and risks shall be evaluated to that may not have been considered during initial design activities?
IV verify that they have, in fact, been properly identified and Check documentation for the above requirement. DR
controlled.
(UAI - DESIGN04)
3.6.34 The organisation shall ensure that employees, supervisors, or Are OSH training needed for new process or operations considered at the design
managers involved with new process or operation are stage?
IV adequately trained and understand its potential OHS hazards Sample 3 processes for the above requirement. DR
and risks.
(UAI - DESIGN05) Final Score: /6
3.7 Emergency preparedness and response
3.7.1 The organisation shall establish and maintain plans and Are there procedures to identify the potential for, and responses to, incidents and
procedures to identify the potential for, responses to, emergency situations?
incidents and emergency situations. The emergency situations shall include:
(SS506 Specifications - 4.4.7) a) fire
The occupier shall establish emergency plans to respond to b) explosion
I emergency situations. The plan shall be reviewed or tested c) failure and collapse of structure DR
regularly to ensure its effectiveness and suitability. d) failure and collapse of heavy machinery
(CP 79 - Section 31.2) e) leakage of hazardous materials
f) adverse weather and flooding
g) any other incident resulting in mass loss
Check for relevant procedures and plans for evidences.
3.7.2 The organisation shall review its emergency preparedness Are there plans for preventing and mitigating the likely illness and injury that may be
and response plan and procedure, in particular after the associated with the incidents and emergency situations?
occurrence of incidents or emergency situation. Check for plans for evidence.
I The occupier shall establish plans which shall include the DR
procedures and means of controlling and containing loss
such as provision of first aid.
(CP 79 - Section 13.4g)
3.7.3 Emergency equipment needs should be identified and Are first aid kits and stations located in appropriate locations?
I equipment should be provided in adequate quantity. Sample 3 first aid boxes (if available) and verify their location and accessibility. PI
(SS506 Guidelines - 4.4.7 Process) Final Score: /3
3.7.4 The emergency plan(s) should outline the actions to be taken Does the emergency response procedure identify the nearest hospital or medical
when specified emergency situations arise, and should facility where injured personnel will be taken?
II include the interface with external emergency services Check procedures for evidence. DR
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
3.7.5 The occupier shall establish emergency plans to respond to Are the emergency preparedness and response plans and procedures reviewed
emergency situations. The plan shall be reviewed or tested periodically?
II DR
regularly to ensure its effectiveness and suitability. Check documentation for evidence.
3.7.6 The emergency plan(s) should outline the actions to be taken Does the organisation establish plans which include formation of emergency team and
when specified emergency situations arise, and should their responsibilities?
include the responsibility, authority and duties of personnel The team includes:
with specific roles during emergency (eg. Fire warden, first a) Emergency coordinator
aid staff) b) First aider
II
(SS506 Guidelines - 4.4.7 Process) c) Site safety personnel DR
The occupier shall establish plans which shall include the d) Designated fire wardens and rescuers
formation of emergency team and their duties and e) Specialist operators
responsibility. Check for plans for evidence.
(CP 79 - Section 13.4a)
3.7.7 The emergency plan(s) should outline the actions to be taken Does the organisation establish plans which include initial response procedure (e.g.
when specified emergency situations arise, and should effective evacuation plan) and site layout for various emergency situations?
include the evacuation procedures (Plans shoud include the procedure for notification and raising of alarms as well as
(SS506 Guidelines - 4.4.7 Process) communication to relevant authorities such as SCDF, PUB, polics, etc)
The occupier shall establish plans which shall include the Check for plans for evidence.
II
procedure for notification and raising of alarms. The list of DR
names and contact numbers of company personnel, relevant
authorities and emergency services shall be maintained
(CP79 - Section 13.4c)
The occupier shall establish plans which shall include the
3.7.8 initialemergency
The response procedures
plan(s) shouldandoutline
site layout plans for
the actions to various
be taken Is there a designated person responsible for implementing and managing emergency
when specified emergency situations arise, and should preparedness and response activities?
include the identification of the person to take charge during Verify name(s) from management.
the emergency
II DR/IP
The occupier shall establish plans which shall include the
appointment of emergency coordinator
(CP 79 - Section 13.4b)
3.7.9 Emergency equipment needs should be identified and Are emergency eyewash stations and showers located in appropriate locations?
II equipment should be provided in adequate quantity. Sample 3 eyewash stations (if available) and verify their location and accessibility. PI
3.7.10 Practice drills should be carried out according to a pre- Are drills or simulation exercises conducted periodically to test the emergency
determined schedule. preparedness and response system?
(SS506 Guidelines - 4.4.7 Process) Check records for evidence.
The occupier shall conduct emergency drills or exercises at
II DR
define intervals to test the effectiveness of the emergency
plans. Records of emergency drills shall be maintained for
evaluation and improvement purpose.
3.7.11 The organisation shall review its emergency preparedness Are the emergency preparedness and response plans and procedures reviewed after
and response plan and procedure, in particular after the the occurrence of incidents or emergency situations?
III occurrence of incidents or emergency situation. Check post incidence reports for evidence. DR
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
3.7.12 Emergency preparedness and response system actions shall Do the personnel engaged in emergency response activities receive training and are
include first aid and medical components appropriate to the competent and qualified?
nature and size of the organisation's activities, the hazards Sample 3 training records for evidence.
III DR
presented and the associated risks.
(UAI - EMERG03)
3.7.13 Emergency preparedness and response system actions shall Are emergency response personnel trained in CPR and first aid procedures and
include first aid and medical components appropriate to the methods?
nature and size of the organisation's activities, the hazards Sample 3 training records for evidence (if available).
(UAI - EMERG03)
III The occupier shall establish an effective first-aid program to DR
provide first aid and emergency treatment to victims of an
accident. This includes adequate first aid facilities and trained
first-aiders.
3.7.14 Employees at all levels of the organisation shall be aware of Are personnel aware of and understand emergency response procedures and their
emergency preparedness and response system procedures responsibilities in the event of emergencies
and methods such that they are able to prevent or reduce Interview minimum 3 employees.
III IP
harm to property, themselves and others.
(UAI - EMERG05)
Final Score: /4
3.7.15 The emergency preparedness and response system shall be Have appropriate resources for emergency response equipment, training and
appropriate to the hazards presented and their associated simulation exercises been allocated and disbursed?
IV DR
risks. Verify evidences for allocation and disbursement of appropriate resources. Auditors
(UAI - EMERG02) may choose to sample from the different areas.
3.7.16 Emergency preparedness and response system actions shall Does the emergency response procedure include notification of emergency medical
include first aid and medical components appropriate to the personnel (External) when an emergency arises?
nature and size of the organisation's activities, the hazards Check procedures for evidence.
IV DR
(UAI - EMERG03)
3.7.17 The emergency preparedness and response system shall be Is the information generated from the hazard identification and risk assessment used
appropriate to the hazards presented and their associated in emergency preparedness planning?
IV DR
risks. Sample 3 relevant risk assessment results to verify that have been taken into
(UAI - EMERG02) consideration during planning. Final Score: /3
4 Checking and corrective action
4.1 Performance measurement and monitoring
4.1.1 The organisation shall establish and maintain procedures to Are there established and maintained procedures to monitor and measure OSH
monitor and measure OSH performance on a regular basis. performance on a regular basis?
I
(SS506 Specifications - 4.5.1) Check for procedures for the above requirement. DR
4.1.2 One of the factors the procedures should provide for - Do the procedures in 4.1.1 incorporate the requirements of governmental regulations?
proactive measures of performance compliance with Check procedures for above requirement.
I DR
applicable legislation and regulatory requirements.
II 4.1.3 Do the procedures provide for the following?
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
4.1.3.1 One of the factors the procedures should provide for - Monitoring of the extent to which the organisation's OSH objectives are met
Monitoring of the extent to which the organization's OSH Check procedures for above requirement.
II DR
objectives are met.
4.1.3.2 One of the factors the procedures should provide for - proactive measures of performance that monitor compliance with the OSH
proactive measures of performance compliance with with the management programme, operational criteria and applicable legislation and regulatory
II OSH management programme, operational criteria and requirements DR
applicable legislation and regulatory requirements. Check procedures for above requirement.
4.1.3.3 One of the factors the procedures should provide for - reactive measures of performance to monitor accidents, ill health, incidents (including
reactive measures of performance to monitor accidents, ill near-misses) and other historical evidence of deficient OSH performance
II health, incidents (including near-misses) and other historical Check procedures for above requirement. DR
evidence of deficient OSH performance.
4.1.3.4 Element inputs - incorporating best practices (if any) in the Incorporate, as appropriate, nongovernmental standards, procedures, and guidelines?
procedures (E.g. CPs and SS published by SPRING Singapore, best practice guidelines published
II (SS506 Guidelines - d) Typical inputs) in prominent OSH newsletters, recommendations from WHO-ILO etc.) DR
Check procedures for above requirement.
4.1.3.5 One of the factors the procedures should provide for - Contain both qualitative and quantitative measures, appropriate to the needs of the
proactive measures of performance compliance with with the organisation
II OSH management programme, operational criteria and Check procedures for above requirement. DR
applicable legislation and regulatory requirements
4.1.3.6 One of the factors the procedures should provide for - Recording of data and monitoring results sufficient for corrective and preventative
Recording of data and monitoring results sufficient for action analysis
II DR
corrective and preventative action analysis Check procedures for above requirement.
III 4.1.4 Do the procedures provide for the following?
4.1.4.1 OHS-related measurements, sampling or data collection Address the manner in which measurement, sampling, and calibration methods will be
methods used in evaluation system activities should conform periodically reviewed and updated?
to governmental standards or industry best practices as Check procedures for above requirement.
III DR
established in non-governmental standards, procedures or
guidelines.
(UAI - EVAL06)
4.1.4.2 The organization should develop an evaluation system that is Evaluation findings are transmitted to the appropriate personnel to take preventive
III capable of measuring OHS performance. and corrective actions? DR
(UAI - EVAL01) Check procedures for above requirement.
4.1.5 If monitoring equipment is required for performance Are there established and maintained procedures for the calibration and maintenance
measurement and monitoring, the orgnanisation shall of performance measurement and monitoring equipment?
III establish and maintain procedures for the calibration and Check for procedures for above requirement. DR
maintenance of such equipment
4.1.6 Records of calibration and maintenance activities and results Are the records of calibration and maintenance activities and results retained?
III shall be retained. Sample 3 monitoring equipment for their records. DR
4.1.7 The evaluation system should include sufficient quality Are the records of evaluations maintained?
assurance and quality control procedures to ensure that data Check evaluation records for its validity.
III collected during the evaluations are valid and reliable. DR
(UAI - EVAL07)
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
4.1.8 Element outputs - evidence of results of implementing Are actions taken to redefine the variables or find new ones if the established
procedures. In this case, it is the procedure for 'Recording performance variables are found to be insufficient?
III data and monitoring results sufficient for corrective and Check documentation for above requirements. DR
preventative action analysis'
(SS506 Guidelines - e) Typical outputs) Final Score: /6
IV 4.1.9 Do the procedures provide for the following?
4.1.9.1 Element inputs - One of the suggested inputs include best Incorporate, as appropriate, industry best practices?
IV practices Check procedures for above requirement. DR
(SS506 Guidelines - c) Typical inputs)
4.1.9.2 The evaluation system should be integrated with the OSHMS Address the manner in which information is transmitted from evaluation activities to
management review to ensure that all elements of the management review activities?
IV DR
OSHMS are evaluated. Check procedures for above requirement.
(UAI - EVAL03)
4.1.9.3 The evaluation system should include sufficient quality Address validity and reliability issues relating to the evaluations?
assurance and quality control procedures to ensure that data Check procedures for above requirement.
IV collected during the evaluations are valid and reliable. DR
(UAI - EVAL07)
4.1.10 The evaluation system should be integrated with the OSHMS Is the adequacy of the performance evaluation assessed during management review?
management review to ensure that all elements of the Check documentation for above requirements.
IV DR
OSHMS are evaluated.
(UAI - EVAL03)
4.1.11 The evaluation system should include sufficient quality Are the evaluation's validity and reliability assessed during management reviews?
assurance and quality control procedures to ensure that data Check documentation for above requirements.
IV collected during the evaluations are valid and reliable. DR
(UAI - EVAL07)
Final Score: /5
4.2 Accidents, incidents, non-conformances and corrective and preventive action
4.2.1 Are there established and maintained procedures for defining responsibility and
I
authority for the following?
4.2.1.1 The organisation shall establish and maintain procedures for Conducting accident investigations
defining responsibility and authority for the handling and Check procedures for above requirements
I DR
investigation of accidents.
(SS506 Specifications - 4.5.2a)
4.2.1.2 The organisation shall establish and maintain procedures for Conducting incident investigations
investigation of incidents.
(SS506 Specifications - 4.5.2a)
The occupier shall establish and maintain procedures to
identify, record, investigate and analyse incidents with the
objective of implementing specific corrective actions to
I DR
prevent recurrence.
The occupier shall establish procedures for the investigation
of incidents. The procedures shall include the following:
c) competent persons responsible for the investigation
(CP 79 - Section 5.4c)
4.2.1.3 The organisation shall establish and maintain procedures for Conducting investigation of non-conformances
I DR
investigation of nonconformances.
(SS506 Specifications - 4.5.2a) Final Score: /3
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
4.2.2 Are there established and maintained procedures for defining responsibility and
II
authority for the following?
4.2.2.1 The organisation shall establish and maintain procedures for Taking action to rectify causes of accidents
defining responsibility and authority for taking action to Check procedures for above requirements
II DR
mitigate any consequences arising from accidents.
(SS506 Specifications - 4.5.2b)
4.2.2.2 The organisation shall establish and maintain procedures for Taking action to rectify causes of incidents
mitigate any consequences arising from incidents.
II
of incidents. The procedures shall include the following: DR
f) recommendation and implementation of follow-up actions.
(CP 79 - Section 5.4f)
4.2.2.3 The organisation shall establish and maintain procedures for Taking action to rectify causes of non-conformances
II mitigate any consequences arising from nonconformances. DR
4.2.2.4 The procedure should define the responsibilities and authority Initiation and completion of corrective and preventive actions
of the persons involved in implementing, reporting, Check procedures for above requirements
II investigating, follow-up and monitoring of corrective and DR
preventive actions
(SS506 Specifications - 4.5.2c)
II 4.2.3 Do the procedures address the following:
4.2.3.1 The organization is required to prepare documented The manner in which the findings from accident investigations, audits, self-
procedures to ensure that accidents, incidents and non- inspections, management reviews and employee input initiate preventive and
II conformances are investigated and corrective and/or corrective actions DR
preventive actions initiated. Check procedures for above requirements
(SS506 Guidelines - d) Process)
4.2.3.2 Preventive and corrective actions should be documented and Stipulate that preventive and corrective actions must be initiated promptly and
completed in a timely manner. completed in a timely manner?
(UAI - ACTION04) Apply to the following cases:
- when OSH hazards and increased risks become known
- when nonconformities are found during accident investigations, audits, and
II
management reviews DR
- when employees find and report OSH hazards
- when deficiencies are found in the hazard control or emergency response systems
Check procedures for above requirements
4.2.4 Accidents, near-misses and incidents should be investigated Are investigations conducted promptly?
promptly with the purpose of determining their root cause(s). Sample 3 investigation reports for the above requirements.
(UAI - ROOT02)
II of incidents. The procedures shall include the following: DR
b) prompt reporting of incidents to designated persons
(CP 79 - Section 5.4b)
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
4.2.5 Element output - Investigation reports Are accident / incident investigations documented and the report of the analysis made
(SS506 Guidelines - e) Typical outputs) available to all personnel at the worksite?
The occupier shall set up a mechanism to identify and record Check documentation for above requirements and verify if all personnel can access it.
all incidents at work.
II DR/PI
The report of analysis shall be made available to all
personnel at the worksite.
4.2.6 The organisation shall establish and maintain procedures for Are there established and maintained procedures for defining responsibility and
defining responsibility and authority for the confirmation of the authority to confirm the effectiveness of corrective and preventive actions
II effectiveness of corrective and preventive actions taken Check procedures for above requirements DR
(SS506 Specifications - 4.5.2d)
III 4.2.7 Do the procedures address the following:

4.2.7.1 The organization should have a preventive and corrective The manner in which the preventive and corrective action system operates
action system that is initiated when deficiencies are found in Check procedures for above requirements
III the hazard control system or the emergency preparedness DR
and response system.
(UAI - ACTION01)
4.2.7.2 The procedures shall require that all proposed corrective and Require all proposed corrective and preventive actions be reviewed through risk
preventive actions be reviewed through risk assessment prior assessment prior to implementation
III DR
to implementation Check procedures for above requirements
4.2.7.3 In establishing and maintaining corrective and preventive Monitoring and analysis of incident trends and the provision of preventive actions?
action procedures, companies should use the appropriate Check procedures for above requirements
sources of information (trends)
SS506 Guidelines - d) Process (Procedures)
The occupier with multiple projects or projects with long
contract period shall establish procedures to monitor and
analyse incident trend and provide preventive actions.
III Such analysis shall include: DR
a) types of incidents
b) agency of incidents
c) causes of incidents
d) human elements
e) incident frequency rate
f) incident severity rate
CP 79 - Section 5.5
4.2.7.4 Checks should be made on the effectiveness of corrective An inspection / investigation methodology
and preventive actions taken. Check procedures for above requirements
SS506 Guidelines - d) Process (Procedures)
III DR
d) investigation procedures
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
4.2.8 Identified causes of nonconformances, accidents and Is root-cause analysis conducted in association with incident investigations,
incidents should be classified and analysed on a regular preventive and corrective actions, and emergency response actions ?
basis. Classification and analysis should be carried out of Sample one incident investigations, one preventive and corrective actions and one
direct and root causes. emergency response action for the above requirement.
SS506 Guidelines - d) Process (Nonconformance, accident and incident
III analysis) DR
e) identification of root causes
4.2.9 Corrective and preventive actions should be as permanent Are the effectiveness of preventive and corrective actions assessed when completed?
and effective as practicable. Checks should be made on the Check documentation for above requirement.
III effectiveness of corrective/preventive actions taken. DR
(SS506 Guidelines - d) Process 1) Procedures)
4.2.10 The organization should have a preventive and corrective Have the preventive and corrective action procedures and methods been
action system that is initiated when deficiencies are found in communicated through the training system?
III the hazard control system or the emergency preparedness Sample 3 training materials for above requirement. DR
(UAI - ACTION01)
4.2.11 In establishing and maintaining corrective and preventive Are changes in the documented procedures resulting from the corrective and
action procedures, companies should consider the recording preventive actions recorded and implemented?
of any required changes in procedures resulting from Sample 3 affected procedures for the above requirement.
III DR
corrective and preventive actions or hazard identification, risk
assessment and control.
(SS506 Guidelines - d) Process (Procedures)
4.2.12 Preventive and corrective actions should be sufficient and Are completion of preventive and corrective actions documented and confirmed by an
appropriate to control OSH hazards and risks, and to employee with OSH responsibility and authority?
III DR
minimize adverse health effects to employees. Check documentation for above requirement.
(UAI - ACTION03)
4.2.13 In establishing and maintaining corrective and preventive In cases where preventive and corrective actions cannot be completed in a timely
action procedures, companies should consider the manner, have interim actions been taken to reduce the hazard or stabilize the
identification and implementation of corrective and preventive situation until permanent actions can be implemented?
III DR/PI
measures both for the short term as well as long term. Sample 3 deficiencies for above requirement.
(SS506 Guidelines - d) Process (Procedures)
Final Score: / 11
4.2.14 The organization should have a preventive and corrective Have the preventive and corrective action activities been documented?
action system that is initiated when deficiencies are found in Sample 3 major deficiencies for documentation.
IV the hazard control system or the emergency preparedness DR
(UAI - ACTION01)
4.2.15 Preventive and corrective actions should be sufficient and Are the scope and appropriateness of preventive and corrective actions examined
appropriate to control OSH hazards and risks, and to during management reviews?
IV DR
minimize adverse health effects to employees. Check documentation for above requirement.
(UAI - ACTION03)
4.2.16 The results of the root-cause analysis should be Are the findings from root-cause analyses reviewed and used in the management
communicated to appropriate personnel for remedy and review process?
IV inclusion in both management review and continual Check documentation for above requirement. DR
improvement activities.
(UAI - ROOT04) Final Score: /3
4.3 Records and records management
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
4.3.1 The organization shall establish and maintain procedures for Are there established and maintained procedures for the identification, maintenance
the identification, maintenance and disposition of OSH and disposition of OSH records, as well as the results of audits and reviews?
I DR
records, as well as the results of audits and reviews. Check for relevant procedures for evidence.
4.3.2 The organisation shall develop and maintain a document and Do the procedures in 4.3.1 clearly define which OSH documents and records are
record management system that supports OHSMS required and maintained?
I DR
formulation, implementation, and evaluation activities. Check procedures for evidence.
II 4.3.3 Do the procedures in 4.3.1 clearly address the following:
4.3.3.1 Additional consideration should be gien to the confidentiality Define which OSH- and OSH management system-related documents are controlled
II of OSH records. documents? DR
(SS 506 Guidelines - d) Process) Check procedures for evidence.
4.3.3.2 Additional consideration should be given to the confidentiality Specify which documents and records should be considered confidential?
II of OSH records. Check procedures for evidence. DR
(SS 506 Guidelines - d) Process)
4.3.3.3 The organization shall establish and maintain procedures for The manner in which documents are updated and revised
the identification, maintenance and disposition of OSH Check procedures for evidence.
II DR
records, as well as the results of audits and reviews.
4.3.3.4 Retention times for OSH records should be defined. Specify document and record retention times
II
DR
Check procedures for evidence.
II 4.3.4 Do the OSH records meet the following criteria?
4.3.4.1 OSH records shall be legible Legible
II
DR
Sample 3 records for evidence.
4.3.4.2 OSH records shall be identifiable Identifiable
II
DR
4.3.4.3 OSH records shall be traceable to the activities involved Traceable to the activities involved
II
DR
4.3.4.4 OSH records shall be stored and maintained in such a way Readily retrievable
II that they are readily retrievable. Sample 3 records and verify their location and accessibility. PI
III 4.3.5 Do the procedures in 4.3.1 clearly address the following:
4.3.5.1 The organisation shall develop and maintain a document and The manner in which relevant information contained in documents and records is
record management system that supports OHSMS disseminated throughout the organization
III DR
formulation, implementation, and evaluation activities. Check procedures for evidence.
(UAI - DOC01)
4.3.5.2 The record management system should ensure that records Define document disposal criteria and methods
are up-to-date and applicable to the purpose for which thay Check procedures for evidence.
III DR
are intended.
(UAI - DOC03)
4.3.6 The record management system should ensure that records Are obsolete documents clearly indicated as obsolete or have been discarded?
are up-to-date and applicable to the purpose for which thay Sample documents for evidence.
III DR
are intended.
4.3.7 The record management system should address the methods Do the procedures in 4.3.1 clearly define how distributed documents are tracked.
of change, approval, distribution and tracking of documents. Check procedures for evidence.
IV DR
(UAI - DOC02)
4.3.8 Additional consideration should be given to the confidentiality Are confidential documents and records secured through a means that restricts
IV of OSH records. access to them? PI
(SS506 Guidelines - d) Process) Sample 3 records and verify their location and accessibility. Final Score: /2
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
4.4 Audit
4.4.1 The organization shall establish and maintain an audit Is there an audit programme for periodic OSH management system audit?
programme and procedures for periodic OSH management Check for documentation for the above requirement.
I DR
system audits to be carried out.
4.4.2 The organization shall establish and maintain an audit Are there defined audit procedures?
programme and procedures for periodic OSH management Check for procedures for the above requirement.
I DR
system audits to be carried out.
II 4.4.3 Are the audits conducted to meet the following purposes?
4.4.3.1 The organization shall establish and maintain an audit - To determine whether or not the OSH management system conforms to planned
programme and procedures for periodic OSH management arrangements for OSH management including the requirements of relevant
system audits to be carried out in order to determine whether specifications.
or not the OSH management system conforms to planned - To determine whether or not the OSH management system has been properly
arrangements for OSH management including the implemented and maintained
II
requirements of relevant specifications. - To determine whether or not the OSH management system is effective in meeting DR
(SS506 Specifications - 4.5.4) the organisation's policy and objectives
- To review the results of previous audits
- To provide information on the results of audits to management
Check the audit reports for the above requirement.
4.4.3.2 Comprehensive OSH audits should be conducted at intervals To assess OSH regulatory compliance
appropriate to the nature and complexity of the organization. Check the audit reports for the above requirement.
II DR
(UAI - AUDIT02)
II 4.4.4 Do the audit procedures cover the following components:

4.4.4.1 The audit procedures shall cover the scope, frequency, Scope of audit and audit reports
methodologies and competencies,as well as the Check for procedures for the above requirement.
II responsibilities and requirements for conducting audits and DR
reporting results.
4.4.4.2 The audit procedures shall cover the scope, frequency, Frequency of audit and audit reports
reporting results.
4.4.4.3 The audit procedures shall cover the scope, frequency, Audit methodologies
reporting results.
4.4.5 The OSHMS evaluation system should include an auditing Are the auditing activities documented?
II and self inspection progreamme. Check the documentation for the above requirement. DR
(UAI - AUDIT01)
4.4.6 Do auditors follow strictly to the audit procedures?
II IP
Interview minimum 3 auditors about procedures.
4.4.7 The content of the final OSHMS audit reort should be clear, Are the audit and self-inspection reports clearly written and presented in a manner
II precise and complete. that achieves maximum understanding by their users? DR
SS506 Guidelines - d) Process (Audit results) Sample 3 audit reports for the above requirement.
4.4.8 The results of OSHMS audits should be fed back to the Are deficiencies in the hazard control system, or new hazard or risks found during
relevant parties as soon as possible to allow corrective audits and self-inspections, reported immediately to the individual(s) responsible for
II DR/IP
actions to be taken. performing preventive and corrective actions?
SS506 d) Process (Audit results) Verify 3 deficiencies with affected parties. Final Score: /9
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
III 4.4.9 Do the audit procedures cover the following components:
4.4.9.1 The audit procedures shall cover the scope, frequency, Audit competencies
III responsibilities and requirements for conducting audits and DR
reporting results.
4.4.9.2 The audit procedures shall cover the scope, frequency, Responsibilities with regards to audit and audit reports
reporting results.
4.4.9.3 The audit procedures shall cover the scope, frequency, Requirements for audit and audit reports
reporting results.
4.4.10 The audit programme, including any schedule, shall be based Is the audit programme and its schedule developed based on the results of risk
on the results of risk assessments of the organisation's assessments of the organisation's activities, and the results of previous audits?
III activities, and the results of previous audits. Verify that audit schedule is planned based on process risk level. E.g. processes with DR
(SS506 Specifications - 4.5.4) high risk should be subjected to higher frequency audits.
4.4.11 Auditors need to understand their task and be competent to Are the auditors competent and qualified to perform the defined audits and self-
carry it out. They need to have experience and knowledge of inspections?
the relevant standards and systems they are auditing to Sample 3 auditors' training records.
enable them to evaluate performance and identify
deficiencies. Auditors should be familiar with the
III DR
requirements set out in any relevant legislation. In addition,
auditors should be aware of, and have access to, standards
and authoritative guidance relevant to the work they are
engaged in.
SS506 Guidelines - d) Process (Auditors)
4.4.12 The content of the final OSHMS audit report should specify Have the personnel involved in the audit and self-inspection program defined to whom
III the distribution of the final OSHMS audit report. audit and self-inspection findings should be transmitted? DR
SS506 Guidelines - d) Process (Audit results) Sample 3 audit reports for the above requirement. Final Score: /6
4.4.13 Comprehensive OSH audits should be conducted at intervals Is Information from the communication system considered during the audit?
appropriate to the nature and complexity of the organization. Check for procedures for the above requirement.
IV DR
(UAI - AUDIT02)
4.4.14 Information, data and findings generated from audits and self Do the audit procedures define the manner in which the audit and self-inspection
inspections should be transmitted to the appropriate findings will be used in the organisation's continual improvement efforts
IV personnel and should be effective in facilitating OSH Check for procedures for the above requirement. DR
continual improvement.
(UAI - AUDIT05)
4.4.15 The OSHMS evaluation system should include an auditing Do the audits and self-inspections generate rank-ordered actions to remedy system
IV and self inspection progreamme. deficiencies and confront new hazards? DR
(UAI - AUDIT01) Sample 3 audit reports for the above requirement. Final Score: /3
4.5 Management review
4.5.1 Reviews should be carried out by top management on a Is there regular management review of the OSHMS?
I regular basis (e.g. annually). Check documentation for evidence. DR
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
4.5.2 Senior management should periodically evaluate the OSHMS Are there written procedures that describe the manner in which the management will
to determine the overall performance and adequacy of the review the OSHMS?
I DR
system. Check for procedures for the above requirement.
(UAI - REVIEW01) Final Score: /2
4.5.3 Senior management should periodically evaluate the OSHMS Are these management review procedures implemented and maintained on a regular
to determine the overall performance and adequacy of the basis (based on documents and interviews)?
II DR/IP
system. Verify relevant documents with 3 participants.
(UAI - REVIEW01)
4.5.4 Management review findings should be formally Do the procedures specify to whom management review findings should be
communicated to individuals responsible for the affected transmitted
II part(s) of the OSHMS so they may take appropriate actions. Check for procedures for the above requirement. DR
(UAI - REVIEW04)
4.5.5 Does the management review address the adequacy and possible need for changes
II
to the following?
4.5.5.1 The management review shall address the possible need for Policy
changes to policy, objectives and other elements of the Check documentation for the above requirement.
OSHMS, in light of the audit results, changing circumstances
II DR
and the commitment to continual improvement.
(SS506 Specifications - 4.6)
4.5.5.2 The management review shall address the possible need for Objectives
II DR
4.5.5.3 The management review shall address the possible need for Management programme(s)
II DR
4.5.5.4 The management review shall address the possible need for Key procedures (e.g. risk assessment procedures, communication)
II DR
4.5.6 The management review shall address the possible need for Are audit results considered during management review so as to effect changes?
changes to policy, objectives and other elements of the Check reports for the above requirement.
II DR
4.5.7 Element outputs - Specific corrective actions for individual Are the recommendations of the management review implemented?
managers (with target dates for completion) and specific Sample 3 recommendations for implementation.
II improvements actions (with assigned responsibilities and DR / PI
target dates for completion).
(SS506 Guidelines - e) Typical outputs)
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
4.5.8 Some of the outputs include: Are management review findings used to initiate preventive and corrective actions?
- revisions to the OSH policy and OSH objectives Check documentation for the above requirement and verify with management or
- specific corrective actions for individual managers with personnel in charge.
II target dates for completion DR/IP
- specific improvement actions, with assigned responsibilities
and target dates for completion
(SS506 Guidelines - e)Typical outputs)
4.5.9 Based on management review findings, the organization Are actions taken in response to management review findings completed in a timely
should modify the appropriate elements of the OSHMS in a manner?
II DR
timely manner. Sample 3 action items for the above requirement.
4.5.10 Management review findings should be formally Do the review procedures address the manner in which management review findings
communicated to individuals responsible for the affected are transmitted and disseminated
III part(s) of the OSHMS so they may take appropriate actions. Check procedures for the above requirement. DR
(UAI - REVIEW 04)
4.5.11 The organization's top management shall, at intervals that it Is the review carried out with the aim to ensure the continuing suitability, adequacy
determines, review the OSHMS to ensure its continuing and effectiveness of the OSH management system?
III DR
suitability, adequacy and effectiveness. Check documentation for the above requirement.
4.5.12 The organization's top management shall, at intervals that it Is the highest management body in the organisation involved in the management
determines, review the OSHMS to ensure its continuing review?
III DR
suitability, adequacy and effectiveness. Verify attendance records for management participation.
4.5.13 Top management should periodically evaluate the OSHMS to Have top management received OSH training that allows them to be proficient and
determine the overall performance and adequacy of the effective in conducting management reviews and interpreting the results?
III DR
system. Sample 3 participants' training records.
(UAI - REVIEW01)
4.5.14 Some of the outputs include: Is the management review documented and disseminated to personnel with OSH
- minutes o the review responsibilities and relevant parties?
- specific corrective actions for individual managers, with Sample 3 action items and verify with relevant parties.
III target dates for completion DR / IP
- specific improvement actions, with assigend responsibilities
and target dates for completion
(SS506 Guidelines - e) Typical outputs)
4.5.15 Management review findings shall be communicated o Are the transmission of management review findings and subsequent actions
individuals responsible for the affected part(s) of the OSHMS documented?
III DR
so they may take appropriate actions. Check for documentation for the above requirement.
(UAI - REVIEW04)
4.5.16 Based on management review findings, the organization Are the completion of actions taken in response to management review findings
should modify the appropriate elements of the OSHMS in a reported to the management representative and documented?
III DR
timely manner. Sample 3 action items for the above requirement.
4.5.17 Are the following considered during management review so as to effect changes?
IV
4.5.17.1 The management review shall address the possible need for Changing circumstances
IV DR
Dated: 18 May 2007
DR/IP/ Results
PI Yes No NA
4.5.17.2 The management review shall address the possible need for Commitment to continual improvement
IV DR
4.5.18 Based on management review findings, the organization Do the review procedures address the manner in which OSH management system
should modify the appropriate elements of the OSHMS in a modifications and structural changes will be made when deficiencies in the OSH
IV DR
timely manner. management system are found
(UAI - REVIEW05) Check procedures for the above requirement. Final Score: /3

ConSASS Audit Checklist

Transféré par

Informations du document

Description originale:

Copyright

Formats disponibles

Partager ce document

Partager ou intégrer le document

Options de partage

Avez-vous trouvé ce document utile ?

Ce contenu est-il inapproprié ?

Droits d'auteur :

Formats disponibles

ConSASS Audit Checklist

Transféré par

Droits d'auteur :

Formats disponibles

APPENDIX 1

Construction Safety Audit Scoring System (ConSASS) Audit Checklist

Top management refers to the higher levels of the organisation's

III 4.2.7 Do the procedures address the following:

II 4.4.4 Do the audit procedures cover the following components:

Vous aimerez peut-être aussi