Wednesday, September 30, 2009 (13:00) CIII Conference Room

Present: Anna-Lena Schindl, Lisa Begusch, Ivo Kirov, Matthias Seel, Hannah Schwarz, Radu
Rovin, Benedikt Blomeyer-Bartenstein, Elisabeth Stevens, Adriana Trutzenberg, Stephan
Huerholz, Ronak Haria, Tilak KC, Ryan Cairns, Johannes Deselaers

Absent: Rainer Fiege-Köllmann

I. Introduction of Parliamentarians
II. Installation of Non-Constitutional Committees

Situation: The proposal of two installing two committees into the USG, namely IT committee and
sports committee.

Discussion:
 Sports Committee
o Due to the increase in sports interest it is a viable option to add such a committee
 IT Committee
o Last year the requirement for an IT committee wasn’t there.
o An IT committee could offer better support for students
o Such a committee could push for available wireless in colleges

Vote: The installation of a Sports Committee

• In favor: 12
• Against: 0
• Abstain: 0

Vote: The installation of an IT Committee

• In favor: 3
• Against: 8
• Abstain: 1

III. Co-Chair allocation

Situation: As there are now ten committees and thirteen parliamentarians, three of the
committees will be Co-chaired. Four committees were selected and a vote was taken to choose
the three committees. The four committees were: Committee for Events and Clubs, University
Finance Committee, Campus Facilities and Housing Committee and the Environmental
Affairs Committee.
Vote
1. Committee for Events and Clubs
 In favor: 11
2. University Finance Committee
 In favor: 9
3. Campus Facilities and Housing Committee
 In favor: 3
4. Environmental Affairs Committee
 In favor: 10

IV. Co-Chair allocation

i. Academic Affairs Committee - Anna-Lena Schindl

ii. Committee for Events and Clubs - Radu Rovin and Ivo Kirov
iii. Parliament Finance Committee - Lisa Begusch
iv. University Finance Committee – Adriana Trutzenberg and Rainer Fiege-Köllmann
v. External Relations Committee - Benedikt Blomeyer-Bartenstein
vi. Campus Facilities and Housing Committee - Ronak Sanjiv Haria
vii. Environmental Affairs Committee – Hannah Schwarz and Matthias Seel
viii. Committee for Public Relations - Tilak KC
ix. Undergraduate Ombudsperson – Elisabeth Marie Stevens
x. Sports Committee - Stephan Huerholz

V. Miscellaneous

o Call for committee members

o PR chair Tilak is to make a poster or some sort calling for students interested in joining a
committee.
o Committee chairs are to write a short statement and send to Tilak, along with a picture
o All applications are to be sent to the secretary and then distributed to the respective
committee chairs.
o Parliamentarians are to organize interviews; for individual interviews at least two
parliamentarians should be present.
Sunday, September 26, 2010 (20:30) CIII Servery

Present: Anna-Lena Schindl, Lisa Begusch, Ivo Nikolaev Kirov, Matthias Seel, Hannah
Schwarz, Radu Rovin, Benedikt Blomeyer-Bartenstein, Elisabeth Stevens, Adriana Trutzenberg,
Huerholz, Ronak Sanjiv Haria, Tilak KC, Rainer Fiege-Köllmann, Ryan Cairns, Johannes
Deselaers

I. Calls and Elections

Committee Members –

All applications are to be sent to Ryan and will be distributed to the various Committee
Chairs.
Parliamentarians set up interviews (two parliaments present)
Parliamentarians to select members

Situation - Calls and elections need to take place for Student Court, Academic Integrity Committee,
Defense Committee and Prosecutor General. Tilak will call for all of these committees together with
Roniks assistance.

Call for applicants – no later than Tuesday 28th September

Dead line for applications – Saturday 2nd October
There needs to be an additional member in the Academic Integrity Committee

Postponement of call for Graduation Committee and Graduation Ball committee

o Call for applicants – no later than Tuesday 5th October
th
o Deadline for applications – Saturday 9 October

II. Food Committee – Catering Issue

High request for students to get involved in the food committee

Food committee will become a task of the University Finance Committee
o Rainer will Chair.
Food committee is regarded as an all university committee, which means anyone is able to
join.
There is a maximum of five members which will be selected by the Chairman
Request to be sent out along with other calls
 III. Installation of an IT task force – proposal by Radu

Situation – re-occurring topic from last meeting. An IT sub-committee would be set up in order to take
on such tasks as website maintenance, representation for student body, various projects on campus
and other various needs.

Call for members to be sent with other calls

Vote: should an IT task force be implemented?

• In favor: 13
• Against: 0
• Abstain: 0

Vote: should the IT committee be a sub-committee of a particular committee (option a) or should it

become a separate task force responding to the needs of various committees (option b)?
Option - 1
Option b – 12

IV. Budget information & funding application: Pulse of the World

The first funding application of the semester has been applied for by the Pulse of the world.

Request: 400 Euro (per month)

In total it will reach 2400 – 2800 Euro
Deadline to make decision – printing date (4th – 11th of October)
Due to lack of information, the decision and topic will be brought up at the next meeting
Lisa to email all involved to attend the meeting and to collect data of last year’s funding on the
issue

V. Meetings of Committee Chairs with former Committee Chairs and/or admin

contacts

Segrid would like to meet with the other committee chairs, namely facilities and events and clubs
o Set up an appointment to learn of certain formalities from Segrid
Parliamentarians are encouraged to seek for advice from the last years parliamentarians

VI. Cleaning of the Bahnhof Schönebeck

Situation - Students from Jacobs can take part in a project to clean up the Bahnhof Schönebeck.
There will be allocated hours where students can make a difference in the community and help make
the area more appealing.
 Radu and Benedict to organize spams concerning the issue
o Include dates, times etc
Radu and Benidict to directly contact Arts club, Amnesty, Rotaract etc.

VII. Information about the Community Council / former Disciplinary Board

Shift to Wednesday meeting, draft will be sent out before and discussed on Wednesday
o Be sure to read the draft to ensure a timeless and swift discussion

VIII. USG meeting times

Point brought up by Lisa to change the USG meeting times

Vote: number of people who are not free on various days at 20:00:
Mon:3, Tue:3, Wed:2, Thurs:5, Fri:1

Vote: should the meeting times stay to 20:00 on a Sunday

For: 7
Against:3
Abstain:3

Meetings will resume to the usual times of Wednesday 13:00 and Sunday 20:00
 Wednesday, September 29, 2010 (13:00) CIII Conference Room

Present: Anna-Lena Schindl, Lisa Begusch, Ivo Nikolaev Kirov, Matthias Seel, Hannah
Schwarz, Radu Rovin, Benedikt Blomeyer-Bartenstein, Elisabeth Stevens, Adriana Trutzenberg,
Stephan Huerholz, Ronak Sanjiv Haria, Tilak KC, Rainer Fiege-Köllmann, Ryan Cairns,
Johannes Deselaers

I. Funding Application – Pulse of the World

The first funding application of the semester has been applied for by the Pulse of the world.

Note: Valentina Uribe was representing Pulse of the world at the meeting.

Pulse of the World is requesting 200 Euros per issue that they print and there will be approximately two
issues per month.. This is the maximum amount which they will request per issue. Pulse of the World
has been encouraged to search for other sources of funding.

Proposals for funding:

1) Fund the Pulse of the world for the full year (10/11), at 200 Euro per issue.
2) Fund the pulse of the world for the first semester where they would have to apply for additional
funding in the next semester, at 200 Euro per issue.
3) Fund the first two issues at 200 Euro each. This will allow for time to make a decision on the matter
and for the Pulse of the world to seek for other funding sources.

Vote:
1) In favor - 4; Against- 5; Abstain -4
2) In favor - 10; Against – 0; Abstain - 3
2) In favor - 1 against – 9 abstain 3

II. Student Court Substitute for current case

Situation – Due to the urgent need for the position of student court, a member from parliament will
substitute the position.
Stephan Heurholz will substitute the position.

III. Quick info

 a) USG Teamwork Space

The Teamwork Space for 2010/11 is now up and running. Access will be granted to the
parliamentarians where they can upload and update their space. Reminder; this is one of our biggest
forms of Public Relations and so Parliamentarians are asked to meet the deadlines for reports.
One report every two weeks is to be uploaded.
Reports are updates of the committee’s activities.
Each chair must up load the report.

b) Facebook Page

The USG has a facebook page which can be used to reach out to the public. The page can be found
at: http://www.facebook.com/#!/pages/Bremen/Undergraduate-Student-Government-Jacobs-University-
Bremen/176105182829?ref=ts

c) External Relations – Uni Bremen

A representative from Uni Bremen would like to meet up with the USG. Collaborating with Uni
Bremen and creating a stronger relationship is a great opportunity and holds much potential for
future projects.
Awaiting reply to confirm a meeting date

IV. Miscellaneous

a) Lighting of the Path By Nordmetal – Tilak

Pros – It is a demand from the students, it is a fast access point to and from Nordmetal
Cons – Funding issues, there is already a lit path by the SAC
Facilities committee is to push the proposal

b) Meeting with College Masters

Schedual a meeting with the college masters to have an update on certain issues
Sunday the 03rd is the proposed date to meet for 15 minutes
Ryan/Johannes is to get into contact with College masters

c) Spam War
There is a reputation which USG Chairs hold
Members of Parliament must not fall into the trap of indecent actions
Sunday, October 03, 2010 (20:00) SCA

Present: Anna-Lena Schindl, Lisa Begusch, Ivo Kirov, Matthias Seel, Hannah Schwarz, Radu
Rovin, Benedikt Blomeyer-Bartenstein, Elisabeth Stevens, Adriana Trutzenberg, Stephan
Huerholz, Ronak Sanjiv Haria, Tilak KC, Rainer Fiege-Köllmann, Ryan Cairns, Johannes
Deselaers
Late: Ivo Kirov

I. Committee applications

Chair may chose as many members as he/she needs

Deadline –Wednesday 13th; interviews should have taken place and the committees
should be set up.
Committee Chairs are to call for more members

II. Elections organization

a)
Extended deadline – Tuesday 05th midnight
spamming about elections - Tilak
Speeches take place
o Thursday 18:45
o C3 Servery
o C3 College Office to organize speakers etc - Anna-Lena
o Print out Applications and put up in all serverys (Tuesday 05th) – Ryan
b)
Vote: Should the Parliament vote on Defense committee and Prosecutor General
In Favor: 9
Against: 3
Abstain: 1
Defense committee and Prosecutor General will be Appointed on Sunday the 10th -
SAC
c)
Academic integrity and student court speeches - Thursday the 7th
Elections – Friday the 8th lunch and dinner
 Contact Hendrik for the student lists – Ryan
First shifts need to organize ballot boxes from college office
Ballots are counted by the secretary and then double checked by president

Vote: Should nominations for all four bodies be allowed?

In Favor: 12
Against: 1
Abstain: 0

Those who nominate should include a brief statement of the candidate

III. Graduation /Graduation Ball Committee

Vote: When should the call for Graduation committee take place?
Proposals:
1. Tuesday 5th
2. Saturday 9th
3. Monday 11th
Majority vote (8) for Saturday 9th

Two undergraduate chairs are to be called for the Graduation committee and two
undergraduate Chairs are to be called for the Graduation Ball committee
Note: Chairs may not be a part of both committees
Deadline – Friday 15th ; for applications
Selection of Chairs will be done by parliament on Sunday the 17th
o Chairs will then select their own committee members

IV. Community Council Proposal

Proposal will be brought up in the next meeting (Wednesday 06th)

All Chairs are to read the proposal before hand

V. Quick Updates

Ronak
o Possibility of lighting the path from Nordmetal
o Ventilation of blue lounge – funding should come from USG as undergrads
occupy most time – more research on costs to be done
o Possible changes to H3 and Blue lounge booking procedures
o 5 Euro booking fee – Ronak to contact Sebastian regarding the issue
o New sound system for Blue Lounge – more information needed
 Food Committee – meetings currently take place once a month; more frequent
meetings are requested.
o Rainer and Adriana to take over of Food Committee
Meeting with house masters – Johannes to contact house masters and discuss
issue

VI. . Miscellaneous

Benedict - time slot to be available to bridge communication gap

o Mercator has already organized a similar activity – dinner before Sunday
meeting
 Other College Parliamentarians to try and meet on Sunday at
Dinner time
o Each Parliamentarian to offer a time slot of one hour per week
 Communicate through teamwork and Ryan
 Have a time slot ready on Wednesday meetings

Spam War – This issue has become a serious matter and should be resolved as
quickly as possible
o A meeting is to be set up by Johannes to resolve the matter

Radu – questions of Banhof Schoenebeck; Johannes to send around feed back

Radu - Dan, awards committee

o Representatives are elected for the award
o Parliament should be aware of the award but will be further discussed in
the next meeting (Wednesday 06th)

Tilak – Readers on reserve at the library

o Vote: Should all readers which contain mandatory readings be on reserve
o In Favor: 13
o Anne-Lenna to take on Responsibility

First Committee report Deadline – 15th of October

o present committee and future projects
o reports to go to Ryan

Agenda points – Be sure to CC Johannes

Wednesday, October 06, 2010 (13:00) CIII Conference Room

Present: Anna-Lena Schindl, Lisa Begusch, Matthias Seel, Hannah Schwarz, Radu Rovin,
Benedikt Blomeyer-Bartenstein, Elisabeth Stevens, Adriana Trutzenberg, Stephan Huerholz,
Tilak KC, Rainer Fiege-Köllmann, Ryan Cairns, Johannes Deselaers

Absent: Ivo Kirov, Ronak Haria

I. Work Council elections – (together with GSA)

Situation: Those who have had a work contract with Jacobs in the past six months are eligible
for the work council award. There will be nominations for those who are eligible followed by
elections.
Nomination deadline – October the 13th
37 signatures will allow for a document containing nominations to be valid
The USG and the GSA are to combine the document for nominations
Elections – November the 11th

Students which are eligible for this position should be contacted as soon as possible.

II. Calls and Elections Update

a) Academic Integrity – Due to no applicants for this position, nominations for the position
are possible. Every Undergraduate Student is eligible for the position.
b) Student Court – The speeches for Student court are still scheduled for Thursday 7th in
CII server at 18:45. The elections will take place on Friday the 8th
There are 7 applicants for student court, including Anil Shah, Carol Hanneman,
Dalia Chirila, Haley Michaele, Joshua Webb, Savannah Carr-Wilson
c) Hendrik is not able to attend the meeting – either someone reads his statement of intent,
or he writes a speech for somebody to read on behalf of him.
d) Ballot Counting – The Ballots are to be counted in the SAC immediately after the voting
has taken place. Those who are taking the last shifts are to go and count the votes
with Johannes.

III. Community Council Proposal

Situation –This Council will deal with issues which extend further than the student court. For
example: an issue involving an undergraduate student and a graduate student. This council will
have no authorization to implement any form of disciplinary measure, but may only offer
suggestions on the matter to the vice-president.

Representatives include:
Undergraduate Student
Graduate Student
Staff/Faculty
College Master
With the broad spectrum of representatives, it allows for a wide range of issues to be dealt with
which are issues that the student court cannot deal with.

Vote: Agreement to pass the first draft of the Community Council Proposal

In Favor: 11
Against: 0
Abstain: 0

IV. Miscellaneous

Rainer – Suggestion to cancel the Meeting, which will be held on Sunday the 17th due to reading
days.

Vote: Move the date to Friday 15th or Tuesday 19th

Friday 15th – 10
Tuesday 19th – 0
Abstain – 1

Elisabeth – Question on whether or not the Foundation year students are eligible to vote?
Johannes to contact the registrars in concern to the issue

Tilak – ATM on campus

The Pulse is looking at the option of a cash back system
Faculties to take over issue

Open Hours – All parliamentarians are to send Ryan the date and meeting place for their open
hour.
Sunday, October 10, 2010 (20:00) SCA

Present: Anna-Lena Schindl, Lisa Begusch, Ivo Kirov, Matthias Seel, Hannah Schwarz, Radu
Rovin, Benedikt Blomeyer-Bartenstein, Elisabeth Stevens, Adriana Trutzenberg, Stephan
Huerholz, Ivo Kirov, Ryan Cairns, Johannes Deselaers
Absent with excuse: Tilak KC
Late: Rainer Fiege-Köllmann

I. Work Council elections

9 Undergraduates to run
3 Graduates to run
Wednesday 13th October 12:00-14:00 the document needs to be submitted
List of nominees following 37 eligible signatures
List structure – Graduates listed at places 1, 4 and 7

Vote: Agree to structure of list

In favor - 10

II. Funding Application "From Piano to Forte” - Philipp Herzberg

Situation: Funding is requested for a piano forte which will take place on Saturday the 16th.
CAI has already contributed 600 Euro for the event, and Phillip is requesting an extra 400
Euro.

Proposal amount - 476 Euro

Date of event – Saturday the 16th
Budget of event – 1076 Euro

Money is needed for the equipment of the event. Payment for technical crew, speakers,
spotlights, beamers, projectors.

Vote:
Proposals for event:
 1. Full funding for the event
2. Fund event for 300 Euro unless total profit is less than 400 Euro,

Vote:
Full funding
In favor: 7

III. Prosecutor General and Defense Committee

Shift to Wednesday meeting

One applicant for Academic Integrity

IV. Re-elections in College Nordmetall

Announce elections – Five class days prior to elections

Call for candidates – Monday 11th
Announcement of elections – Monday 11th
Candidates deadline – Friday 15th October
Presentations – Wednesday 20th at dinner
Elections – Thursday 21st and Friday 22nd during lunch and dinner

V. Miscellaneous

1. Call Grad ball/ Grad Ceremony

Call was meant to go out on the 9th

IT Committee
Call for one more member

Food Update
Johannes to speak to dr. Thiel

Team Work Space

Access rights have been given to all parliamentarians
Set up by Sunday 17th

Referendum money
Amount of money was allocated for several implementations on campus and
a follow up needs to
 o Bikes and theater space
Lisa – to find out if the money has been taken from the budget
Olympics
Planning of Olympics started too late
Student Organized event
Approach Kia to hand over organization power – organize in collaboration
Sports Committee to take on event
Decision on Kia 24th October - Stephan

College masters to meet with USG

Friday 15th
Student Court to be invited

Quiet Hours in Colleges

Having a more codified rule on quiet hours
Students are not informed enough about quiet hour regulation
Add point to the meeting on Friday 15th
Wednesday, October 13, 2010 (13:00) CIII Conference Room

Present:Lisa Begusch, Ivo Kirov, Radu Rovin, Benedikt Blomeyer-Bartenstein, Elisabeth

Stevens, Adriana Trutzenberg, Stephan Huerholz, Ivo Kirov, Ryan Cairns, Johannes Deselaers
Absent: Rainer Fiege-Köllmann
Absent with Excess: Matthias Seel, Hannah Schwarz, Tilak KC
Late Excuse: Anna-Lena Schindl

I. Work Council Elections

25 Signatures from undergraduates and 7 from Graduates, therefore the amount

required was reached.
Should be handed in by 14:00hrs today

II. Prosecutor General and Defense Committee

Hassan Tahir – Running for Prosecutor General

Hassan presented himself to the USG and participated in a Q & A session

Vote: Should Hassan Tahir be elected to the position of Prosecutor General?

In Favor: 8
Against: 0
Abstain: 0

Yu Hongliang (running for Defense Committee) was not present at the meeting and
therefore did not give her presentation. Yu’s address to the committee will be
pushed to Friday’s meeting
Academic Integrity- presentation will be pushed to Friday’s meeting
EQ Committee - Equal Opportunities Committee
Two undergraduate students represented
Currently No representatives on yet
EQ Committee will be pushed to Friday’s meeting
III. Excess budget - bikes proposal

The amount for the bikes (4400 Euro) has not been deducted from the budget
Facilities Chair to take over the issue, but Adriana will take over the issue in the
meantime (no Facilities Chair at the moment)

Situation – Last year the Parliament had an excess budget and decided to use that money
to better the students’ life on campus. Of several proposals put together, one was the ‘Bike
Proposal’. The bike proposal is an idea to buy a certain number of bicycles for students to
rent out on campus.

Students will be able to rent the bike for the day

Bikes will be able to be checked out as a book s are from the library

The Proposal is to go through as soon as possible

IV. Update on committee members

Stephan – 7 members, interviews completed

Radu – 4 members, 4 more interviews
Lisa – 2 members, interviews completed
Benedict – 5 members, interviews completed
Adriana – 3 Members, interviews completed
Elisabeth – decided against committees

V. Elections College Nordmetall

Deadline for applications on Friday night

Currently no applications have been submitted
Student court to take over sitting at the ballot boxes – SC to make arrangements

VI. Miscellaneous

Lisa – Two more funding proposals, under 200 Euros. Therefore the decision is
decided by the parliament finance committee
Sigrid – Club Leaders meeting
Radu and Ivo to meet with Sigrid before the club meeting to inform about
procedures
Club Fee - Amount for club fee will be sent to Johannes and Lisa
Facilities and Housing – when elected, Chair is to get in touch with Sigrid

Adriana - Food Committee

Need to Contact Sebastian – Johannes
Wednesday, October 20, 2010 (13:00) College III Conference Room

Present: Anna-Lena Schindl, Lisa Begusch, Ivo Kirov, Matthias Seel, Hannah Schwarz, Radu
Rovin, Benedikt Blomeyer-Bartenstein, Elisabeth Stevens, Adriana Trutzenberg, Stephan
Huerholz, Tilak KC, Rainer Fiege-Köllman , Johannes Deselaers

Absent: Ryan Cairns

I. Works Council

1. Only two candidates accepted nominations

2. List needs to be submitted tomorrow (21.10.2010)
3. Hannah will collect signatures tonight

II. Committee Reports & Teamwork

1. Committee
a. Late submissions – no consequences yet
b. Next deadline: 1st November
c. Read all Reports until Sunday meeting
2. Teamwork
a. Most not finished yet – Finish ASAP

III. Re-elections in Nordmetall

1. 2 Applications
a. Speeches tonight
b. Organization of Sound system – check CIII and Krupp
2. Ballot boxes
a. Two more people for Thursday necessary
i. Adriana 12:00-13:00
ii. Benedikt 13:00-14:00
iii. Johannes will help out Thursday dinner

IV. Graduation Committee/Graduation Ball Committee

1. 4 Applications
 a. Two applicants want to merge committees
i. Would it make sense? – Parliament voted against
ii. Inform candidates that votes will be separate – one person cannot run for both
positions (Vote 7 in favour, 2 Against, 0 Abstentions)
b. Candidates invited for Sunday meeting

V. Food Committee

1. Food Committee Meeting before presentation of caterers.

a. Preparation for presentation from caterers
2. Presentation of two caterers on Nov. 22

VI. Constitutional Review

1. Inconsistencies from section 6-? –

2. Bylaws are not in line with constitution
3. Suggest rewriting of bylaws in correspondence with constitution
a. To be voted on thereafter
4. Formation of mini-taskforce of student court and parliament
a. Stephan & Anna-Lena
b. Student Court Representatives – to be appointed
5. Will we need bylaws for all committees?
a. Student court will investigate and inform parliament
6. Should Student Court be able to make formatting changes? - Yes

VII. Miscellaneous

1. Suggestion of Attendance Lists for Parliamentarians

a. Pulse of the World
2. Suggestion of sending excuses to parliament independently
3. Meeting with President and COO on 29 October
a. Suggestions for the meeting – by Sunday
4. Michelle Lapenna request
a. Would parliament fund WHU tournament
5. Last year’s parliamentarian invited to Sunday meeting to discuss last year sports policy
6. Budget – University fee not given to us yet, we will be
7. Lisa approved two funding applications
8. University Environmental Affairs Representative present requested liaison with food
committee concerning meal plan.
Friday, October 15, 2010 (20:00) SAC

Present: Anna-Lena Schindl, Lisa Begusch, Matthias Seel, Hannah Schwarz, Benedikt Blomeyer-
Bartenstein, Elisabeth Stevens, Adriana Trutzenberg, Stephan Huerholz, Tilak KC, Ivo Kirov,
Rainer Fiege-Köllmann, Ryan Cairns, Johannes Deselaers

Absent with excuse: Radu Rovin

I. Academic Integrity Committee and Defense Committee

Situation: In the last meeting we had interviewed a candidate for the Prosecutor General
position and selected this candidate to that position. The candidate was Hassan Tahir. We will
now go through the same procedure where the candidates for Defense committee and
Academic Integrity will present themselves to the Parliament.

Academic Integrity Candidate – Martin Freres

Defense Committee Candidate - Yu Hongliang

Vote: Should the applicant for Academic Integrity be voted into this position?
In favor: 11
Against:
Abstain:

Vote: Should the applicant for Prosecutor General be voted into this position?
In favor: 11
Against:
Abstain:

Result: Both Martin and Yu will now take on the role of Academic Integrity and Prosecutor
General respectively.

Spam: Results for Prosecutor General, Defense committee and Academic Integrity - Ryan

II. Re-elections college Nordmetall – Election Committee

Close of applications: 15th of October (today)

Number of applications received: 0
 Establishment an Election Committee
o Three members appointed by student Court – Hendrik to appoint
o Three members appointed by Parliament
 Ivo
 Johannes
 Ryan
o The job entails; counting vote, sitting at table, organization of all election
activities.
Note – The presentations need to be set up, ballots printed, ballot boxes collected,
votes counted

III. Works Council – Nomination List

Elisabeth – only one applicant is eligible

Deadline for a new list to be submitted - 21st at 14:00
Campus Jobs office – Should be able to provide a list with eligible candidates – Ryan
10:00 – 12:30
Works Election Tribunal – ask for list from office of eligible candidates – Ryan 12:00 –
14:00
Contact Eligible Candidates

IV. Committee members – final appointment

Student Court
Requires that all committee members needed to hold a majority vote by parliament to be
selected.

Vote: Should we vote on committee members tonight?

In favor: 6
Against: 5
Abstain: 0

Situation: Each parliamentarian presented the number of applications and number of selected
members. After they presented their members there was a vote of accepting the members to
the committees.

Parliament Finance Committee - Lisa

Vote
In Favor: 10
Against: 0
Abstain: 0

Committee for Public Relations – Tilak

Vote
In Favor: 10
Against: 0
Abstain: 0

University Finance Committee - Adriana and Rainer

Vote
In Favor: 5
Against: 4
Abstain: 0

External Relations Committee - Benedikt Blomeyer-Bartenstein

Vote
In Favor: 10
Against: 0
Abstain: 0

Environmental Affairs Committee - Matthias Seel and Hannah Schwarz

In Favor: 9
Against: 0
Abstain: 0

Sports - Stephan Huerholz

In Favor: 10
Against: 0
Abstain: 0

Committee for Events and Clubs - Ivo Kirov and Radu Rovin
In Favor: 9
Against: 0
Abstain: 0

Undergraduate Ombudsperson - Elisabeth Marie Stevens – no committee members

In Favor:10
Against: 0
Abstain:0

Academic Affairs Committee - Anna-Lena Schindl

In Favor:10
Against: 0
Abstain:0

Tilak – to contact the video task force

Adriana and Rainer – To search for more applicants for the committee

V. Update on PR Committee – Tilak

New website
Should the sight for the USG be professionally designed?
Idea to pick up on last year’s website – would need to scratch it and start for new site
Tilak – A pole set up to see the popularity of a website.
o If there is a positive response, then we can look into more detail about the web
site
o If there is a negative response, then the Idea should be dropped

Face Book Profile

Tilak requires administration rights

Need for Video

Problematic to create a video each week
Video introducing Parliament
Frequency on how many times

Committee Report
Committee reports are to be sent to secretary and put up onto teamwork

Vote: keeping up reports in spams

In Favor: 10
Against: 0
Abstain: 0
VI. Miscellaneous

Johannes
Teamwork page ready by Sunday 17th
Committee reports due on the 15th (Today)
Feedback by Wednesday
Office Hours – Tilak to Spam on office hours
Need to put next to office hours
Food committee – no information yet – Johannes to get back to Sebastian
Tilak – to call for Student representatives of the EQ committee
Photograph of all Parliament – Wednesday 20th
o Matthias to ask Oliver to take photo
Sunday, October 24, 2010 (20:00) SAC

Present: Anna-Lena Schindl, Lisa Begusch, Ivo Kirov, Matthias Seel, Hannah Schwarz, Radu
Rovin, Benedikt Blomeyer-Bartenstein, Elisabeth Stevens, Adriana Trutzenberg, Stephan
Huerholz, George Bugan, Rainer Fiege-Köllmann, Ryan Cairns, Johannes Deselaers

Late: Tilak KC

I. Introduction of new Campus Facilities and Housing Committee Chair

Tasks for George:

o Find committee
o Set up team work page
o Lights on Path to Nordmetall
o To set up a meeting with Sigrid
o Bike proposal
o Speak to Sebastion
o Installation of ATM on campus

II. Graduation / Graduation Ball Committee Chair selection

Situation: Tonight the applicants for the Graduation Ball committee are present tonight to
present themselves to parliament and then took part in a question and answer session. The
Candidates presented themselves in the following order:

Helmuth Haas - Graduation Ball

Lida-Maria Lottko – Graduation Ball
Nayab Malik – Graduation Ball
Janina Sanchez – Graduation Committee

The meeting is closed for the vote.

Vote: there are two chairs to be selected for the Graduation Ball Committee
The applicants are Helmuth Haas, Lida-Maria Lottko and Nayab Malik
Each Parliamentarian is allowed two votes for the three candidates.

Helmuth Haas and Lida-Maria Lottko are selected for the position of Chair persons
Janina Sanchez is selected to the position of chair person

III. Funding application Deepawali

Situation: Anil and Devashish were present at the meeting to present the application of
Deepawali. The Money requested will be strictly spent on food for the event.

Amount for Funding (from USG): 900Euro

Krupp - 900
CAIA - 1000 (waiting)
GSA - 900 (waiting)

The Deepawali has been a part of the calendar for several years. As there has been more demand
to attend the festival, it has become more difficult to cater for all of the students. Thus the
Deepawali is urging to outsource the cooking for the event.

Proposals for funding:

1. Full 900 Euro

Vote: Should the USG fund the Deepawali festival for 900 Euro
In Favor: 13
Against:
Abstain:

IV. Committee Reports

The committee reports have been approved and are now available on teamwork.

1. External Relations Committee

Ideas to reach out to more organizations
Need to compile a mandate for the committee
2. Committee for Public Relations
Go into more detail on points of the report
3. Undergraduate Ombudsperson
4. Sports Committee
Ideas to create more popularity amongst sports at Jacobs
Need to complete several tasks
5. Parliament Finance Committee
Request to collect information on the budget
Request to compile a year budget
Put all the forms and conditions on teamwork
6. Academic Affairs Committee
7. Committee for Events and Clubs
Addition of one more committee member- need to send updated report
8. University Finance Committee
Aiming to be more apart of scholarship issuing
 o Would like to create a more structured criteria
Food committee – Get feedback from students regarding food at Jacobs
o Options to be assessed
 Open meeting to students (discussion)
 Spam and set up spreadsheet
 Ballots collecting opinions
 Walk around at lunch time and collect ideas from students
o Complete the task by the week end
9. Environmental Affairs Committee
10. Facilities and Housing Committee
11. Secretariat Report

Next report due: 1st November

V. Meeting with President and COO & first AC meeting

Date of Meeting: Friday 29th October

Points to be brought up (listen in highest priority first)
o Catering of food to Jacobs
o Free afternoon dedicated to sports
o University image discrepancy concerning environmental activity
 Hannah to produce more information for Johannes
o Introducing an ATM machine to campus

Date of AC Meeting: 16th November at 1 pm in the Conference Room No. 256/RLH.

Discuss points to be addressed in the future meeting

VI. Funding WHU event / funding of sports events in general

Situation: WHU are organizing a large sports event which is inviting various universities around
Europe. Jacobs has tried to get as many as possible sports teams to attend.
Stephan’s view – Rather than funding for small sports events, ask the University to raise certain
fees to compensate for sporting events. This event will not benefit the entire Jacobs community
and there for is not advised to fund the event.

A vote was conducted under closed conditions.

The result lead to the Parliament deciding not to fund sports projects which would not benefit the
entire Jacobs community
VII. Miscellaneous

Benedict - pulse of the world

10 days late for publication
Restricted 200 Euro per issue
Inaccurate information published
o Publish a comment correcting statement – Johannes
o Spam parliament for verification – Johannes
Johannes – Several issues
Parliament Attendance
o Results are to be published in Pulse of the World
o Excuses from a meeting should be spammed to parliament list
Mandates for Committees
o Update on Wednesday
Sunday, October 27, 2010 (13:00) College III Conference Room

Present: Anna-Lena Schindl, Lisa Begusch, Hannah Schwarz, Radu Rovin, Benedikt Blomeyer-
Bartenstein, Elisabeth Stevens, Adriana Trutzenberg, Stephan Huerholz, Rainer Fiege-
Köllmann, Ryan Cairns, Johannes Deselaers

Late: George Bugan, Ivo Kirov

Absent with Excuse: Tilak KC, Matthias Seel

I. Campus Facilities and Housing Committee Update

Tasks for Facilities and Housing committee:

o Find committee
o Set up team work page
o Lights on Path to Nordmetall
o To set up a meeting with Sigrid
o Bike proposal
o Speak to Sebastion
o Installation of ATM on campus
Update;
o No Updates as of yet – Set up committee hopefully by friday
o Contacted Larrisa
o No response for bike proposal
o Follow up on bike proposal

II. Foundation Year Students Update

Foundation year students are also paying the University fee

Take over the representation of the students
Small group – 15
Nobody else to represent them
At the moment involved in Basic English classes –Academic Affairs

III. Graduation / Graduation Ball Committee

Outcome of meeting with GSA: GSA was not asked to contribute to the Graduation Committee
and received no information regarding the graduation. Graduates will select their committees in a
likewise fashion to the way the USG selected the chairs.
 Nayab Malik is present at the meeting
Nayab brought up the issue of the selection process of the Graduation Committee
Nayab requested for a structure as to how the process was carried out

Suggestion by Ankur: after the committee is assembled, have the proposition approved by the
student body.

Outcome: A committee is to be established which would include representatives of the GSA and
the USG and will be a task force in establishing a formal procedure to select the Graduation Ball
and Graduation Committee

IV. Teamwork Space

Parliamentarians are to finish with teamwork spaces as soon as possible.

Student body is to be included on the USG teamwork space

VII. Miscellaneous

Johannes
No applications of EQ committee
USG
o Tilak to obtain feedback about the website in another way
Nordmetall Christmas market
o GSA taking part and offering Irish coffee
o USG to also to take part with a stand – need an idea
Wrong information in the pulse of the world

Vote: should the USG set up a stand for the Christmas market
In favor: 9

Adriana
Newspapers available in the serveries
Already posted in the IRC
Benedict to investigate the issue

Radu
Exam schedule – should be out by the end of the week