How-to Guide

SAP NetWeaver 2004s

How To…
configure an
anonymous
access to KM
Version 1.00 – February 2006

Applicable Releases:
SAP NetWeaver 2004s
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1 (Business) Scenario
There is content within your portal which you want to publish. This content should be
accessible for everyone but no explicit authentication should be required. This use case
is also known as anonymous login scenario. Within your portal you want to define a role
which should be used for non named users. In this scenario it is described how to
provide information to anonymous users.

2 Introduction

This guide describes the creation of a role for anonymous access which contains a KM –
example. For additional information concerning the creation of PCD – Content please
refer to www.help.sap.com.

KM – Basic Search
KM – Documents

KM – Navigation

Figure01: Entry-Site for Anonymous with 3 different KM – iViews.

Be aware that in this scenario the following URL is used for an anonymous access:
http://server:port/irj/portal/anonymous

Also refer to note 837898 for further information and setup concerning the anonymous
access.

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3 The Step By Step Solution
This chapter describes step by step the necessary actions which have to be followed to
enable an anonymous access to KM Content. It starts with defining content within a
public role and checking the results.

As prerequisite the following configuration was set up reflecting to note 837898

• The definition of KM short URL´s in the URL Generator service of KM (this is
default setting for NW2004s)
• Change the authentication scheme for the URL Access iViews (Document, Basic
Search, Details, Highlighted Content) to anonymous.

For the configuration which are described here, please be sure you are logged on with
an administrator-role (super-admin-role) with sufficient permissions in the portal.

Within the next seven steps we will define the content in the anonymous role. This
content is based on a example. We will create a KM Navigation iView, a page and assign
that content to a role.

3.1 Defining Content to an Anonymous Role

1. iView - Creation
• Open Content Administration →
Portal Content
• Choose your custom folder (or create
a new one) where you can store your
created content
• Right-click on this folder and choose
New → iView → iViewTemplate
• Choose KM Navigation iView

2. Provide the necessary information

for iView-Name, ID, prefix, language
and description and choose ‘Next’
and then ‘Finish’
• Open the iView for editing afterwards
• In the dropdown box ‘Property
Category’ please select ‘Show All’

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3. Maintain the following properties:
• Authentication Scheme to
‘anonymous’
• Path to Initially Displayed Folder:
‘customerpath’.
(e.g. /documents/Public
Documents/External_Documents
• Path to Root Folder for Navigation:
‘customerpath’
• Save your changes
4. Create a page within your custom
folder
• Right-click on this folder and choose
New → Page
• Provide the necessary information for
Page-Name, ID, prefix, language and
description and choose ‘Next’ and
then ‘Finish’
• Open the Page for editing afterwards
5. In the dropdown-box ‘Property
Category’ please select ‘Show All’
• Change the property ‘Authentication
Scheme’ to ‘anonymous’
• Create a delta-link to your iView
• Save your page

6. Create a role within your custom

folder
• Right-click on this folder and choose
New → Role
• Provide the necessary information for
Role-Name, ID, prefix, language and
description and choose ‘Next’ and
then ‘Finish’
• Open the Role for editing afterwards

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• Add Page to Role → Delta Link
• Change the Parameter “Entry Point”
to yes

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3.2 Assigning the created role to Anonymous Group

We will now assign the anonymous role to our anonymous group.

7. Role - Assignment
• Open User Administration →
Identity Management
• Search for the user group
‘Anonymous Users’ , mark it and
choose ‘modify’ in the Details
View
• Go to tab “Assigned Roles” and
add your created role to the
‘Anonymous Users’ - group

3.3 Testing the Anonymous Access

Open a browser window, enter the anonymous URL and verify that the changes take
effect.

Figure02: Result page for Anonymous

3.4 Additional Information

Here you find additional considerations about this scenario. The anonymous group
should be treated as a normal user group within the portal. These examples give you an
idea which considerations you have to perform to enable also a secure anonymous
access.

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• Permission – Settings within
the KM (ACL, Service – ACL)
Please note that you have to treat
the anonymous – user group like a
‘normal’ user group. This means
that your permissions have to be
set up correctly if some information
is restricted from being used from Figure03: Permissions for the Anonymous Group (in
the anonymous users. Keep in Public Documents)
mind that this group is also
included to the ‘Everyone’ – group.
In our example, we provide the
‘Anonymous Group’ with ‘read’-
permissions only
Also notice that during a search-
request also the ACLs are
checked!

Figure04: Group Everyone and Service Permissions

• Commands for Anonymous
Group
You have to consider about the
services you will provide to the
anonymous -group. Although the
group has only read permissions
to a certain folder, the group is
allowed to perform several actions.
Therefore please refer to note
837898 to find detailed
information!

Figure05: Hover – Menu enabled (without

configuration of the Layout Set)

Hint:
In our example, we created a new
‘Layout Set’ and we removed the
hover-menu from being displayed,
so that the ‘anonymous group’
does not see any commands.

Figure06: Hover – Menu disabled (Layout Set

modified)

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• Search and Search-Result-List
To restrict the ‘Anonymous Group’
to search in an extended way, we
have to exclude some search
options. (e.g. restrict the group to
a certain index or remove the
‘Advanced Options’)
This can be done within the
‘Search Option Set’.
The Rendering Information of the
Search Result List can be
maintained within a ‘Layout Set’.
Both sets will be assigned to the
‘basicsearch’ – iView.
Figure07: Basicsearch-iView with modified Search
Option Set and Layout Set

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